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Home My WebLink About04/08/08 P&Z MINUTES CITY OF THE COLONY PLANNING AND ZONING COMMISSION APRIL 8, 2008 After determining that a quorum was present, the Planning and Zoning Commission of the City of The Colony, Texas convened into regular session which was held on Tuesday April 8, 2008 at 6:30 p.m. in the City Council Chambers located in City Hall, 6800 Main Street, The Colony, Texas, at which time the following items were addressed: Board Members Present: Karen Hames, Chairman; Mike Barrett, Deville Hubbard; and Brian Wade. Commissioners Absent: Fernando Villarreal and Debbie Morrison Present from staff: Donna Bateman, Development Service Director; Wes Morrison, City Planner; David Dodd, City Attorney; and Tracey Sherman, Administrative Assistant. 11.0 I CALL REGULAR SESSION TO ORDER Chairman Hames Called the meeting to order at 6:30 pm. /1.1 I Citizen Input No citizen input received. 2.0 CONSENT AGENDA 2.1 Consider approval of the minutes of the March 25,2008 Regular Session. 2.2 Consider approval of a preliminary plat of The Gardens Phase 2, Tullamore Meadows, and Stonehaven Phase 1 and 2 being 65.661 acres out of the BBB & CRR Survey, Abstract No. 182 located south of the Lebanon Road and Boyd Road intersection. (PP07-0005, Tribute - Gardens, Tullamore Meadows, Stonehaven) 2.3 Consider approval of a preliminary plat of the Laurenbrooke at Tribute Phases 1 & 2 being 39.787 acres out of the BBB & CRR Survey, Abstract No. 182 located east of Lebanon Road and west of Lewisville Lake. (PP07-0006, Laurenbrooke at Tribute, Phases 1 & 2) 2.4 Consider approval of a preliminary plat of The Lochs at Tribute, Phases 2 & 3 being 28.447 acres out of the BBB & CRR Survey, Abstract No. 182 located east of Lebanon Road. (PP07-0007, The Lochs at Tribute Phases 2 & 3) 2.5 Consider approval of a preliminary plat of Abredeen at Tribute Phase 2 being 17.117 acres out of the BBB & CRR Survey, Abstract No. 182 located northwest of Lebanon Road. (PP07-0008, Aberdeen at Tribute) 2.6 Consider approval of a preliminary plat of Gateway 121 Commercial Subdivision being 19.664 acres out of the BBB & CRR Survey, Abstract No. 173; and the JB Shipps Survey, Abstract No. 1227; and the Thomas Wilson Survey, Abstract No. 1352, located at the northeast comer of Blair Oaks and SH 121 and south of Memorial Drive. (PP08- 0001, Gateway 121 Commercial Subdivision) Planning and Zoning Commission April 8, 2008 Page 2 of4 2.7 Consider approval of a final plat for Gateway 121 Commercial Subdivision Lots 1 - 5 & Lot 8 of Block A being 19.664 acres out of the BBB & CRR Survey, Abstract No. 173; and the JB Shipps Survey, Abstract No. 1227; and the Thomas Wilson Survey, Abstract No. 1352, located at the northeast comer of Blair Oaks and SH 121 and south of Memorial Drive. (FP08-0004, Gateway 121 Commercial Subdivision) Commissioner Wade moved to approve the Consent Agenda, as presented. It was seconded by Commissioner Hubbard and unanimously carried (4-0). 3.0 PUBLIC HEARING 3.1 Hold the first of two public hearings to consider making a recommendation to City Council regarding the annexation of approximately 13.283 acres of land located on the west side of Piano Parkway, south of Wind haven Drive and the disannexation of approximately 26.301 acres on the east side of Piano Parkway, south of Wind haven Drive. (A08-001, Austin Ranch Land Swap) Wes Morrison presented the staff report. Commissioner Wade asked for clarification on the Hebron annexation and where the city line would be located. Donna Bateman stated that Hebron would have ala foot strip down the center of the creek. The Colony would be on one side and Carrollton on the other. Commissioner Barrett asked why the City was involved in the annexation process. Ms. Bateman stated that it was requested by the property owners. Commissioner Wade moved to recommend approved of the annexation and zoning, as presented by staff. It was seconded by Commissioner Barrett and unanimously carried (4-0). 3.2 Hold the first of two public hearings to consider making a recommendation to City Council regarding the annexation of approximately 259.62 acres on Lebanon Road and Old Boyd Road by the City of The Colony. (A08-0002, Tribute - Middleton Tract) Mr. Morrison presented the staff report. Commissioner Wade asked if the letters received from the two in opposition were included in the packet. Mr. Morrison stated no, however, the concern was because they did not want to be annexed. Commissioner Barrett asked if the people that were opposed to the annexation lived in the same subdivision where the house fire occurred earlier this year. Staff answered yes. Planning and Zoning Commission April 8, 2008 Page 3 of 4 Commissioner Barrett moved to recommend approval of the annexation and zoning, as presented by staff. It was seconded by Commissioner Wade and unanimously carried (4-0). 3.3 Hold a public hearing, discuss and consider making a recommendation to City Council regarding a zoning change from Business Park (BP) to Planned Development (PD) to allow an extended stay hotel for approximately 2.045 acres located at the southeast comer of Market Street and Memorial Drive. (Z08-000 1, Candlewood Suites) Mr. Morrison presented the staff report. Commissioner Barrett asked if the Police Department had any issues with the proposed zoning changes. Mr. Morrison stated the Police Department recommended denial due to the incidence call rate at the extended stay hotel already located in the city. Applicant, Perry Molubhoy with Atlantic Hotels Inc, presented information on bringing an extended stay hotel to The Colony. Chairperson Hames asked what procedures the applicant goes through to choose its site. Mr. Molubhoy stated it was due to the proximity of the surrounding cities. Mr. David Dodd advised the Commission that consideration should not be about the brand but the usage of the building. Commissioner Hubbard asked about the chances of the hotel being sold at a later date. The applicant stated it was a family owned business and in ten years they have never sold a property. Commissioner Hubbard asked why Candlewood Suites didn't build a hotel without extended stay rooms. The application was submitted as Candlewood Suites not as extended stay. Mr. Morrison read the ordinance in regards to this. Ms. Bateman stated that if a stove is present it is considered a dwelling and would be extended stay. This requires rental inspections programs to inspect the rooms on the property every time a tenant changes after a thirty day or longer stay. Mr. Molubhoy stated the hotel was mostly for corporate purposes. The facility would mostly cater to high end clientele. The applicant presented a tax chart showing that 67% of the clientele are not extended stay customers. Chairperson Hames asked why Candlewood Suites was chosen and not another hotel. Richard King, with RK Planning, stated the site only has 2.04 acres; no other property would fit there. Commissioner Wade asked staff if there are any other projects that would come close in regards to taxes generated by the proposed site. Ms. Bateman stated staff could pull numbers from local places in The Colony and compare. Commissioner Wade asked if the higher number shown on the tax chart by the applicant represented the extended stay portion. Mr. Molubhoy stated that was correct. The purpose of the Planning and Zoning Commission April 8, 2008 Page 4 of 4 chart was to show that only a small percentage of clientele would stay over a thirty day period. There is no control over someone staying more than thirty days in a location. Commissioner Wade asked if they had any other extended stay hotels built under hotel designation. Mr. Molubhoy stated yes. They have not had zoning issue in other cities between hotel and extended stay. Commissioner Hubbard asked about the other locations in regards to them being a mixture or extended stay. The applicant stated that they were a mixture but was zoned as a hotel. Commissioner Wade motioned to move into executive session. Chairperson Hames reconvened the meeting. Chairperson Hames stated the main concern was for fire safety due to a full kitchen which would consist of a two burner electric stove, dishwasher, microwave, and refrigerator. Commissioner Barrett wants staff to look at what is the best use for this land. Commissioner Barrett moved to table the item until the April 22nd meeting. It was seconded by Commissioner Hubbard and unanimously carried (4-0). 3.4 Hold a public hearing, discuss and consider making a recommendation to City Council regarding an amendment to Section 17 of the Zoning Ordinance relating to site plan a roval re uirements. (SI08-0003, Site Plan A roval Process) Mr. Morrison presented the staff report. Commissioner Wade moved to recommend approval, as presented by staff. It was seconded by Commissioner Barrett and unanimously carried (4-0). DIRECTOR'S REPORT Upcoming Projects List Ms. Bateman presented the Director's Report Chairperson Hames adjourned the meeting at 7:55 pm. ~~~Che/~- Tracey Sherm , Recording Secretary