HomeMy WebLinkAboutResolution No. 08-065
RESOLUTION NO. 08- O~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF
THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE
CITY OF THE COLONY AND HALFF ASSOCIATES FOR CIVIL
ENGINEERING DESIGN SERVICES FOR THE NORTH COLONY
MUNICIPAL COMPLEX IMPROVEMENT PROJECT, WHICH IS
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT
"A"; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City and Consultant have entered into an agreement such that the
Consultant is to provide the following services: CIVIL ENGINEERING DESIGN
SERVICES FOR THE NORTH COLONY MUNICIPAL COMPLEX IMPROVEMENT
PROJECT; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with HALFF ASSOCIATES, which is attached hereto and incorporated herein by
reference as Exhibit "A," under the terms and conditions provided therein.
WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to
exceed $103,000.00 for such work.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS THAT:
Section 1. The Engineering Services Contract, which is attached and incorporated hereto as
Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found
to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all
things approved in the amount of $94,000.00 as the base amount, plus a $9,000.00 contingency
amount for a total not to exceed $103,000.00, and the City Manager is hereby authorized to execute
the Contract on behalf of the City of The Colony, Texas.
Section 2. That this Resolution shall take effect immediately from and after its adoption
and it is so resolved.
PASSED, APPROVED and EFFECTIVE this 7TH day of JULY,
2008.
c::l:
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Christie Wilson, City Secretary
APPROVED AS TO FORM:
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Robert E. Hager, City Attorney
63918
AGREEMENT FOR
PROFESSIONAL SERVICES
THIS AGREEMENT is entered into the '7 M day of.:) u.,G.; , 2008, by
and between the CITY OF THE COLONY, TEXAS, hereinafter referredlO as CITY and
HALFF ASSOCIATES, INC., hereinafter referred to as UNDERSIGNED.
WHEREAS, CITY desires UNDERSIGNED to perform certain work and services
set forth in scope of Services, marked Exhibit "A", and attached hereto and incorporated
herein.
WHEREAS, the UNDERSIGNED has expressed a willingness to perform said
work and services, hereinafter referred to only as "services", specified in said Scope of
Services, and enumerated under Article II of this Agreement.
NOW, THEREFORE, all parties agree as follows:
ARTICLE I
GENERAL
UNDERSIGNED, shall furnish and pay for all labor, tools, materials, equipment,
supplies, transportation and management necessary to perform all services set forth in
Article II hereof for the CITY in accordance with the terms, conditions and provisions of
the Scope of Services, marked Exhibit "A", and attached hereto and incorporated herein
for all purposes. CITY may, at any time, stop any services by the UNDERSIGNED
upon giving UNDERSIGNED written notice. UNDERSIGNED shall be bound to CITY by
the terms, conditions and responsibilities toward the CITY for UNDERSIGNED'S
services set forth in this Agreement.
ARTICLE II
SERVICES
A. The following services, when authorized in writing by a Notice to Proceed,
shall be performed by the UNDERSIGNED in accordance with the CITY'S
requirements:
Professional Engineering and Surveying Services for preparation of minor
plat, site plan, and site engineering for the North Colony Municipal
Complex Improvements.
B. UNDERSIGNED shall be responsible for the professional quality, technical
accuracy, and the coordination of all designs, drawings, specifications, plans,
and other services furnished by UNDERSIGNED under this Agreement.
UNDERSIGNED shall, without additional compensation, correct or revise any
errors or deficiencies in the design, drawings, specifications, plans and other
services.
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C. Neither CITY'S review, approval or acceptance of, nor payment for any of the
services required under this Agreement, shall be construed to operate as a
waiver of any rights under this Agreement, and UNDERSIGNED shall be and
remain liable to the CITY in accordance with applicable law for all damages to
the CITY caused by the UNDERSIGNED'S negligent performance of any of
the services furnished under this Agreement.
D. The rights and remedies of the CITY under this Agreement are as provided by
law.
ARTICLE III
PAYMENT
A. CITY shall pay UNDERSIGNED for all services authorized in writing and
properly performed by the UNDERSIGNED in the basis herein described,
subject to additions or deletions for changes or extras agreed upon in writing.
B. The total amount paid to UNDERSIGNED shall not exceed a lump sum fee of
$94,000 as outlined in Exhibit "B". Partial payment will be made on a monthly
basis for completed portions of the work as approved by the CITY and as
stipulated in Exhibit "B" attached hereto and incorporated herein.
C. Upon complete performance of this Agreement by the UNDERSIGNED and
final approval and acceptance of UNDERSIGNED'S service by the CITY,
CITY will make final payment to UNDERSIGNED of the balance due under
this Agreement within thirty (30) days of the following month after final
payment for such services has been billed by the UNDERSIGNED.
D. CITY may deduct from any amounts due or to become due to the
UNDERSIGNED any sum or sums owing by the UNDERSIGNED to the CITY.
In the event of any breach by the UNDERSIGNED of any provision or
obligation of this Agreement, or in the event of the assertion by other parties
of any claim or lien against the CITY, or the CITY'S premises, arising out of
the UNDERSIGNED'S performance of this Agreement, the CITY shall have
the right to retain out of any payments due or to become due to the
UNDERSIGNED an amount sufficient to completely protect the CITY from
any and all loss, damage or expense therefrom, until the breach, claim or lien
has been satisfactorily remedied or adjusted by the UNDERSIGNED.
ARTICLE IV
TIME FOR PERFORMANCE
A. UNDERSIGNED shall perform all services as provided for under this
Agreement in a proper, efficient and professional, manner in accordance with
the CITY'S requirements. Both parties have agreed to the provisions of this
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Agreement in anticipation of the orderly and continuous progress of the
project through completion of the Scope of Services specified in Exhibit "A",
attached hereto.
B. In the event UNDERSIGNED's performance of this Agreement is delayed or
interfered with by acts of the CITY or others, the UNDERSIGNED may
request an extension of time for the performance of same as hereinafter
provided, but shall not be entitled to any increase in fee or price, or to
damages or additional compensation as a consequence of such delays
unless such delays exceed ninety (90) days.
C. No allowance of any extension of time, for any cause whatever, shall be
claimed or made to the UNDERSIGNED, unless the UNDERSIGNED shall
have made written request upon the CITY for such extension within forty-eight
(48) hours after the cause for such extension occurred, and unless the city
and the UNDERSIGNED have agreed in writing upon the allowance of
additional time to be made.
ARTICLE V
DOCUMENTS
A. All instruments or service (including plans, specifications, drawings, reports,
designs, computations, computer programs, estimated, surveys, other data or
work items, etc.) prepared under this Agreement shall be submitted for
approval of the CITY. All instruments of service shall be professionally sealed
as may be required by law or by the CITY.
B. Such documents of service, together with necessary supporting documents,
shall be delivered to the CITY, and the CITY shall have unlimited rights, for
the benefit of the CITY, in all instruments of service, including the right to use
same on any other work of the CITY without additional cost to the CITY. If, in
the event the CITY uses such instruments of service on any work of the CITY
other than that specified in the Scope of Services, attached as Exhibit "A",
provided the UNDERSIGNED completes this Agreement, under those
circumstances the CITY hereby agrees to protect, defend, indemnify and hold
harmless the UNDERSIGNED, their officers, agents, servants and
employees, form and against suits, actions, claims, losses, liability or damage
of any character, and from and against costs and expenses, including, in part,
attorney fees incidental to the defense of such suits, actions, claims, losses,
damages or liability on account of injury, disease, sickness, including death,
to any person or damage to property including, in part, the loss of use
resulting therefrom, arising from any inaccuracy, such use of such
instruments of service with respect to such other work except where the
UNDERSIGNED participates in such other work.
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C. The UNDERSIGNED agrees to and does hereby grant to the CITY a royalty-
free license to all such instruments of service, which the UNDERSIGNED
may cover by copyright, and to all designs as to which the UNDERSIGNED
may assert any rights or establish any claim under the design patent or
copyright laws. The UNDERSIGNED, after completion of the project, agrees
to furnish the originals of all such instruments or service to the CITY.
D. All word documents supplied to the CITY as provided herein shall be in
Microsoft Word 98 or higher edition, or in a format compatible with the
aforementioned program. All plan documents shall be exported to an
AutoCAD 14 or higher version format.
ARTICLE VI
TERMINA TION
A. The CITY or the UNDERSIGNED may suspend or terminate this Agreement
for cause or without cause at any time by giving written notice to the
UNDERSIGNED. In the event suspension or termination is without cause,
payment to the UNDERSIGNED, in accordance with the terms of this
Agreement, will be made on the basis of services reasonably determined by
the CITY to be satisfactory performed to date of suspension or termination.
Such payment will be due upon delivery of all instruments of service to the
CITY.
B. Should the CITY require a modification of its contract with the
UNDERSIGNED, and in the event the CITY and UNDERSIGNED fail to agree
upon a modification to this Agreement, the CITY and the UNDERSIGNED
shall have the option of termination this Agreement. Payment to the
UNDERSIGNED shall be made by the CITY in accordance with the terms of
this Agreement, for the services mutually agreed upon by the CITY and the
UNDERSIGNED to be properly performed by the UNDERSIGNED prior to
such termination date.
C. Upon termination of this agreement for any reason, the UNDERSIGNED shall
immediately deliver to CITY all plans, drawings, specifications, designs and
other information prepared by or acquired by the UNDERSIGNED relative to
the plotting, site plan, and site engineering for the New Operations Center
Complex.
ARTICLE VII
INSURANCE
A. UNDERSIGNED shall provide and maintain workers' Compensation with
statutory limits.
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B. UNDERSIGNED shall provide and maintain in full force and effect during the
time of this Agreement, auto insurance (including, but not limited to, insurance
covering the operations of owned and non-owned automobiles, trucks and
other vehicles) protecting the UNDERSIGNED and the CITY as an additional
insured with limits not less than $250/500/100,000.
C. UNDERSIGNED shall provide general Liability Insurance. Such insurance
covering personal and bodily injuries or death shall be in the sum of not less
than Two Hundred Fifty Thousand ($250,000) Dollars per occurrence and
Five Hundred Thousand ($500,000) Dollars aggregate. Insurance covering
damages to property shall be in the sum of not less than One Hundred
Thousand ($100,000) Dollars. The General Liability Insurance must name
the CITY as an additional Insured.
D. UNDERSIGNED shall provide and maintain Professional Liability Errors and
Omissions insurance coverage to protect the UNDERSIGNED and the CITY
from liability arising out of the performance of professional services, if any,
under this Agreement. Such coverage shall be in the sum of not less than
Three Hundred Thousand ($300,000) Dollars per occurrence and Five
Hundred Thousand ($500,000) Dollars aggregate. Such insurance shall be
kept in effect for four (4) years after the completion of the contract. If the
UNDERSIGNED fails to maintain the insurance covered during that time, the
CITY may pay the premiums to keep the insurance in effect and recover the
cost from the UNDERSIGNED.
E. A signed Certificate of Insurance, satisfactory to the CITY, showing
compliance with the requirements of this Article shall be furnished to the CITY
before any services are performed. Such Certificate shall provide thirty (30)
days written notice to the CITY prior to the cancellation or modification of any
insurance referred to therein and continue to issue such certificate for four (4)
years after completion of the contract.
ARTICLE VIII
INDEMNIFICATION FOR INJURY AND PERFORMANCE
UNDERSIGNED further specifically obligates itself to the CITY in the following,
to-wit
The UNDERSIGNED hereby agrees to protect, indemnify and hold harmless the
CITY, their officers, agents, servants and employees (hereinafter individually and
collectively referred to as "Indemnitees"), from and against suits, actions, claims, losses,
liability or damage of any character, and from and against costs and expenses,
including, in part, attorney fees incidental to the defense of such suits, actions, claims,
losses, damages or liability on account of injury, disease, sickness, including death, to
any person or damage to property including, in part, the loss of use resulting therefrom
arising from any negligent act, error, or omission of the UNDERSIGNED, its officers,
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employees, servants, agents or subcontractors, or anyone else under the
UNDERSIGNED'S direction and control and arising out of, resulting from, or caused by
the performance or failure of performance of any work or services called for by this
Agreement, or from conditions created by the performance or non-performance of said
work or services. In the event one or more of the Indemnitees is determined by a court
of law to be jointly or derivatively negligent or liable for such damage or injury, the
UNDERSIGNED shall be obligated to indemnify Indemnitee(s) as provided herein on a
proportionate basis in accordance with the final judgment, after all appeals are
exhausted, determining such joint or derivative negligence or liability.
The UNDERSIGNED is not responsible for the actions of the CITY'S contractor
to perform the construction of the improvements covered under this Agreement.
Acceptance and approval of the final plans by the CITY shall not constitute nor
be deemed a release of this responsibility and liability of the UNDERSIGNED, its
employees, associates, agents and consultants for the accuracy or competency of their
designs, working drawings and specifications, or other documents and work; nor shall
such approval be deemed to be an assumption of such responsibility by the CITY for
any defect in the designs, working drawings and specifications, or other documents
prepared by the UNDERSIGNED, its employees, contractor, agents ad consultants.
ARTICLE IX
INDEMINIFICATION FOR UNEMPLOYMENT COMPENSATION
UNDERSIGNED agrees that it is an independent contractor and not an agent of
the CITY, and that the UNDERSIGNED is subject, as and employer, to all applicable
Unemployment Compensation Statutes, so as to relieve the CITY of any responsibility
or liability from treating the UNDERSIGNED'S employees as employees of the CITY for
the purpose of keeping records, making reports or payments of Unemployment
Compensation taxes or contributions. The UNDERSIGNED further agrees to indemnify
and hold the CITY harmless and reimburse it for any expenses or liability incurred under
said Statues in connection with employees of the UNDERSIGNED.
ARTICLE X
INDEMNIFICATION FOR PERFORMANCE
UNDERSIGNED shall defend and indemnify Indemniteesagainst and hold the
CITY and the premises harmless from any and all claims, suits or liens based upon or
alleged to be based upon the non-payment of labor, tools, materials, equipment,
supplies, transportation and management costs incurred by the UNDERSIGNED in
performing this Agreement.
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ARTICLE XI
ASSIGNMENT
UNDERSIGNED shall not assign or sublet this Agreement or any part thereof,
without the written consent of the CITY. Sale of more than fifty (50%) percent
ownership of the UNDERSIGNED shall be construed as an assignment.
ARTICLE XII
APPLICABLE LAWS
UNDERSIGNED shall comply with all Federal, State, County and Municipal laws,
ordinances, regulations, safety orders, resolutions and building codes, including the
Americans With Disabilities Act, relating or applicable to service to be performed under
this Agreement.
This Agreement is performable in the State of Texas and shall be governed by
the laws of the State of Texas. Venue on any suit hereunder shall be in Denton County,
Texas.
ARTICLE XIII
DEFAULT OF UNDERSIGNED
In the event the UNDERSIGNED fails to comply or becomes disable and unable
to comply with the provisions of this Agreement as to the quality or character of the
service or time of performance, and the failure is not corrected within ten (10) days after
written notice by the CITY to the UNDERSIGNED, the CITY may, at its sole discretion
without prejudice to any other right or remedy:
A. Terminate this Agreement and be relieved of the payment of any further
consideration to the UNDERSIGNED except for all work determined by the
CITY to be satisfactorily completed prior to termination. Payment for work
satisfactorily completed shall be for actual costs, including reasonable
salaries and travel expenses of the UNDERSIGNED to and from meetings
called by the CITY at which the UNDERSIGNED is required to attend, but
shall not include any loss of profit of the UNDERSIGNED. In the event of
such termination, the CITY may proceed to complete the services in any
manner deemed proper by the CITY, either by the use of its own forces or by
resubmitting to others. In either event, the UNDERSIGNED shall be liable for
all costs in excess of the total contract price under his Agreement incurred to
complete the services herein provided for and the costs so incurred may be
due or that may thereafter become due to the UNDERSIGNED under and by
virtue of this Agreement.
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B. The CITY may, without terminating this Agreement or taking over the
services, furnish the necessary materials, equipment, supplies and/or help
necessary to remedy the situation, at the expense of the UNDERSIGNED.
ARTICLE XIV
ADJUSTMENTS IN SERVICES
No claims for extra services, additional services or changes in the services will
be made by the UNDERSIGNED without written Agreement with the CITY prior to the
performance of such services.
ARTICLE XV
EXECUTION BECOMES EFFECTIVE
This Agreement will be effective upon execution of the contract by and between
the UNDERSIGNED and the CITY.
ARTICLE XVI
AGREEMENT AMENDMENTS
This Agreement contains the entire understanding of the parties with respect to
the subject matter hereof and there are not oral understandings, statements or
stipulations bearing upon the meaning or effect of this Agreement, which have not been
incorporated herein. This Agreement may only be modified, amended, supplemented or
waived by a written instrument executed by the parties except as may be otherwise
provided therein.
ARTICLE XVII
GENDER AND NUMBER
The use of any gender in this Agreement shall be applicable to all genders, and
the use of singular number shall include the plural and conversely.
ARTICLE XVIII
NOTICES AND AUTHORITY
A. The UNDERSIGNED agrees to send all notices required under this
Agreement to the City Manager of the City of the Colony, or his designee, at
6800 Main Street, The Colony, Texas 75056-1133. The UNDERSIGNED
understands that only the City Manager or his designees has the authority to
represent the CITY or bind the CITY under this Agreement.
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B. The CITY agrees to send all notices required under this Agreement to the
UNDERSIGNED at:
Halff Associates, Inc.
Jerry F. Roberts, P.E.
Vice President
4000 Fossil Creek Boulevard
Fort Worth, Texas 76137
ARTICLE IX
CLOSURE
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this the
? day of ::r /p(iJ- ,2008.
CITY:
g~~
By: Dale Cheatham
By:
Title: City Manager
Title: Vice President
Address: 6800 Main Street
The Colony, Texas 75056-1333
Address: 4000 Fossil Creek Boulevard
Fort Worth, Texas 76137
Attest:
Approved as to Content:
Department Director
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EXH IBIT A
SCOPE OF SERVICES
NOI-th Colony Municipal Complex Improvements
City of The Colony
I. Project Overview: Hal ft' Associates will provide survey, site engineering, landscape. and
coordination services for improvements to the Municipal Complex Addition on N011h
Colony Boulevard. Planned improvements on this 18 acre site include the expansion of the
existing Police Station and COUl1 Building, replacement of the existing playground behind
the Parks DepaJ1ment, and a Parks Department master plan tor the site. These projects are
currently under design by two architect finm. HaItI' Associates will provide the tollowing
servIces.
II. Surveying Services
A. Topographic Survey
I. Set horizontal and ve11ical survey control points suitable for use in construction
staking. Vertical control will be based on City of The Colony benchmarks.
2. Prepare a I' contour interval topographic survey of the 18 acre Municipal Complex
site and the adjacent TXU easement, 100 feet beyond the property line, and an
approximate 100 feet wide strip from the property along N011h Colony Blvd. to the
creek southwest of the school (approximately 23 acres of land in all). Survey will
show surface improvements, grade breaks, top of curb, above-ground utilities, and
underground utilities based on available record plans. Top of curb elevations will
be shown to the nearest curb on streets adjacent to the propel1y. This proposal does
not include uncovering or field tying underground utilities.
3. Provide the client with a topographic drawing with one-toot contours, property
lines, and existing easements in AutoCAD (DWG) or Microstation (DGN) fonnat.
B. Minor Plat - Prepare a Minor Plat in accordance with The Colony Application Criteria
Manual 2007-2008.
I. Prepare a minor plat t(Jr the subject 18 acre site, along with all necessary appl ication
fonns, according to City of The Colony requirements for approval by the Planning
Director.
2. Meet with City Staff to discuss comments.
3. Address comments.
III. Civil Engineering Services
A. Due Diligence/Site Planning
I. Evaluate site topography, storm drainage. water availability, and sanitary sewer.
A-I
7 Investigate The Colony requirements for additional utility improvements within
Right-of-Way limits of adjacent roadways and easements and all necessary permits
required.
3. Investigate City of The Colony requirements for water, sanitary sewer, and st0ll11
drainage.
4. This task item includes coordination with the City of The Colony and architect to
obtain infonnation necessary to complete design of the project and define project
parameters.
5. Coordination with franchise utility companies to determine potentia] conflicts with
design.
6. Attend a Pre-Design Meeting with the City of The Colony.
B. Site Plan
1. Prepare a site utility plan in conjunction with the site improvements and Parks
master plan for the site.
2. Prepare a site plan for the subject 18 acre site, along with all necessary application
forms, according to City of The Colony requirements.
3. Attend ORC meeting and address comments from the meeting before resubmitta] to
the City.
4. Attend Planning and Zoning Committee meeting.
5. Attend City Council Meeting if necessary.
C. Site Grading
I. Based on the site plans prepared by the architects, one preliminary grading plan will
be prepared for review by the owner and the architects. This plan will also indicate:
a) the proposed fInish floor elevation of the existing building and proposed
additions b) proposed pavement areas, and c) drainage requirements. This drawing
wi I] be a red line drawing only.
2. Based on results of the preliminary grading plan reView, prepare one updated
preliminary grading plan and estimate cut/fill.
3. Upon approval of the preliminary grading plan, a final grading plan will be
prepared. This grading plan will be suitable for construction. This plan will show
existing and proposed one-toot grading contours, and spot elevations needed to
grade the site for drainage.
D. Site Drainage Design
I. Produce, in conceli with the site grading plan, one final site drainage plan. which
will meet the requirements of The Colony and the architect.
/ The site drainage plan will be suitable for construction of improvements to allow
for proper storm water drainage of the site. The construction drawings will indicate
storm drainage, proposed swales, sheet tlow. and other drainage features which are
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necessary. The design of these facilities will be limited to a point fivc feet outside
the existing building lincs. The design of facilitics (including. but not limited to
roof drains) beyond this point, and within the limits of the building will be
perfom1ed by others.
3. An overall drainage area map will be prepared. The drainage area map will
delineate drainage areas and storm sewer runoff data for this site and for adjacent
prope11ies that may affect drainage of this site.
4. Hydraulic calculations (I O-year and IOO-year) will be prepared for all stOlm drain
lines and inlets.
E. Detention Pond Design
I. HalfT will design a detention pond to reduce post-development runoff from the site
to existing 2-, 10- and 1 OO-year discharges.
2. Depending on the size of the drainage area, the pond will be sized usmg the
modifIed rational method or hydrograph method.
3. Design will include the pond outlet to the creek southwest of the school, pond
grading, and details.
F. Water & Sanitary Sewer Design
I. Coordinate the location and layout of water and sanitary sewer services to serve the
existing facilities. Water and sanitary sewer service sizes and service locations at
the building shall be determined by the architect. The layout of these facilities will
be to a point five feet outside the building lines. The layout and design of facilities
beyond this point and within the limits of the building are not included.
2. Coordinate location and layout of off-site water and sewer to tie to proposed
services for the proposed building.
3. Coordinate with the City and architect conceming fire protection facilities. Design
responsibilities shall be limited to fire protection facilities, such as, freestanding
hydrants and water supply lines beyond the 5-foot building line of all structures.
The requirements for the fire protection facilities will be detennined by others
including line sizes, service location, special valves, etc. Any details required for
alarm systems and controls for the fire protection system will be designed by others.
4. Prepare construction drawings for the on-site and ofT-site water and sanitary sewer
lines.
5. Prepare construction drawings and specifications.
G. Dimension Control & Building Expansion Paving Plan
I. Provide building dimension control plan. This item includes dimension control of
building comers, pavement curb lines, exterior light and flag pole foundations,
proposed improvements, and parking limits.
7 The dimension control plan shall be based on the architectural site plan
A-3
3. This item includes preparation of paving details. Pavement section design 111
accordance with the Geotechnical Investigation by others.
H. Little League Ball Field Parking Lot Paving Plan
I. Provide coordination hetween the Municipal Building Architect and the Park
Department Architect to develop a contiguous parking lot between the Municipal
Building and Little League fields.
I This item includes grading, parking striping consistent with the building expansion
plans, and prcpuration of paving details. Pavement section design in accordance
with the Geotechnical Investigation hy others.
I. Landscape and Irrigation Plans
I. Prepare planting plan illustrating shrubs, trees, ground cover etc.
I Prepare layout plan(s) locating all planter, paving, etc.
3. Prepare irrigation plan illustrating head, valves, pipings, controller, etc.
4. Prepare construction details providing plans, sections, and elevations of the
individual elements of the plans.
J. Erosion Control Plan
I. Prepare an erosion control plan in conjunction with the grading and drainage
designs. This task is for the preparation of design drawings and associated details
only. The Stonn Water Pollution Prevention Plan (SWPPP), including but not
limited to, the Notice of Intent (NOl), project description, inspection fonns, Notice
of Tennination (NOT), and all other fonns for submittal to the Texas Commission
on Environmental Quality (TCEQ) are not included in this item.
K. City Submittal
I. Submit construction drawings prepared under this proposal for approval by The
Colony and resolve review comments.
L. Construction Specifications
I. Construction specifications required for civil and landscape items included in the
scope of this proposal will be prepared and will be provided to the architect. The
architect will provide the specification format and incorporate the specifications
into the bid package and will prepare the actual construction documents and bid
packages.
M. Coordination with Architect
1.
Site lighting will be designed by the architect. Halffwill prepare site base drawings
for use by the architect design of site lighting and will fix final location of site lights
on the plans on the plans based on Architect's approximate locations.
Halff will coordinate between the two project architects to produce civil
construction plans for each of the two improvement projects.
I
A-4
IV. Construction Services
A. Coordinate with contractor and review and provide written responses to contractor
submittals and requests for intoll11ation (RFls).
B. Attend up to four (4) site meetings during the site work phase of construction to determine
if work is in genera] cont0ll11anCe with the construction drawings prepared under this
proposal. ]n perfoll11ing these services, the Engineer and Architect will endeavor to
protect against defects and deficiencies in the work of the Contractor, hut shall not be
responsible for actual supervision of construction operations or for safety measures that
the Contractor takes or should take. Attend a final inspection meeting and assist in
preparation of a punch list.
C. Based on one tinal site visit and Contractor's site markups, prepare record drawings
suitable for submittal to the City for construction drawings prepared under this proposal.
FUll1ish digital file of"'as-bui]f" construction plans tor the City of The Colony.
v. Services Not Included
I. Geotechnica] consulting services.
2. Qua]ity control and material testing services during construction.
3. Fire protection, gas, telephone, cable and/or electric design.
4. Lighting design
5. Security gate design
6. Additiona] surveying not listed
7. Additional plats, easement or dedication exhibits.
8. Resetting of survey monuments disturbed or destroyed by others.
9. Filing fees, and permit fees.
10. Environmenta] impact statements and environmental assessments.
11. Traffic engineering reports or studies.
12. Construction staking, observation and/or material testing.
13. Cel1ification that the project is constructed in accordance with the construction
documents.
14. Design of any facilities within the limits of the building.
15. Environmental services required to permit the proposed improvements.
16. Texas Dep3l1ment of Licensing and Review (TDLR) submittals, inspections and fees.
17. Review of Engineers certificates. The Engineer shall not be required to execute any
documents subsequent to the signing of this Agreement that in any way might, in the
sole judgment of the Engineer, increase the Engineer's risk or the availability or cost of
his or her professional or general liability insurance.
A-5
EXHIBIT "B"
BASIS OF COMPENSATION
North Colony Municipal Complex Improvements
The City of The Colony
The estimated fees for Items I, iI, and III established above shall be considered lump sum. Services
shall be invoiced monthly, based on percentage complete. Fees include printing of plats, site plans
and construction drawings for submittal purposes.
The fees and budgets established above do not include City and State Permit fees.
The fees and budgets established above do not include revisions once the design is underway. If
revisions are requested by the owner, a revision to the scope and budget will be required.
The architect shall submit all design drawings for review of Architectural BaITiers by Texas
Depm1ment of Licensing and Regulations to comply with Texas Accessibility Standards, and HaitI
Associates will respond to TDLR/T AS comments related to drawings prepared under this proposal.
Halffwill begin work on the topographic survey and minor plat upon receipt of written notice to
proceed from the City. The project schedule is attached in Exhibit '.C".
B-1
FEE SUMMARY
I. Surveying Services
I Topographic Survey (for Design)
2 Minor Plat
Subtotal Surveying Services:
S9,500
S9,500
$19,000
II. Civil Engineering Services
Due Diligence/Site Planning
2 Site Plan
4 Site Grading
5 Site Drainage Design
6 Detention Pond Design
7 Water & Sanitary Sewer Design
8 Dimension Control and Paving Plan
9 Little League Ball Field Parking Lot Paving Plan
10 Landscape and Irrigation Plans
II Erosion Control Plan
12 City Submittal
13 Construction Specifications
14 Coordination with Architects
Subtotal Civil Engineering Services:
$4,000
$4,000
$6,000
$7,000
$15,000
$5,000
$3,500
$3,500
$ I 0,500
$2,000
$1,500
$2,500
$3,000
$67,500
III. Construction Services
Contractor Submittal Reviews
2 Site Meetings/Coordination
3 Record Drawings
Subtotal Construction Services:
$2,000
$2,000
$3,500
$7,500
TOT AL:
$94,000
B-2
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