Loading...
HomeMy WebLinkAbout03/05/03 Parks Board MINUTES THE PARKS AND RECREATION BOARD REGULAR SESSION MARCH 5TM 2003 Present: John Sanders - Chairman Staff: Pam Nelson Lisa Leafy - Vice Chairperson Sam Fitzgerald Susan King - Member Kathy Neal Rene' Asprion - Member David Swain Brian Wade - Member Jim Briggs - Member (arrived at 7:10) Absent: Rich Lewis - Excused 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF JANUARY 22, 2003 - Motion to approve - King; second- Lear)/. Motion carried. 3. ELECTION OF OFFICERS - Motion to nominate Rene 'Asprion as Chairman - £eary; second- King. Rene accepted the nomination and the motion carried. Motion to nominate Susan King as Vice Chairperson - Asprion; second- Wade. Susan accepted the nomination and the motion carried. 4. REVIEW AND CONSIDERATION OF ENTERING INTO AN AGREEMENT WITH NTOA (NORTH TEXAS OFFICIALS ASSOCIATION) FOR UMPIRE SERVICES FOR THE ADULT SOFTBALL LEAGUE - Ricky Bell is the President of the association. The association has 42 umpires and have worked in £ewisville, Highland Village, Flower Mound, Addison, Corinth, Farmers Branch and Addison. Many of the umpires who work in this association have called games for us before. Motion to approve - King; second- Asprion. Motion carried. 5. DISCUSSION OF PARK IDENTIFICATION SIGNAGE - The board was given an example of the design being proposed for the new park signage. The material used for the signs is a high-density material that will last for a long time. It is not graffiti resistant, but it is easy to remove. It has a smooth finish and is scratch resistant. There will be some fading. The cost for this type of sign is $1,375 but it couM fluctuate depending on the size we order. Samples were ordered to show you, but they have not arrived. 6. DISCUSSION OF TRAIL GRANT APPLICATION WITH THE TEXAS DEPARTMENT OF HEALTH AND FORMATION OF A PHYSICAL ACTIVITY COALITION - We have received a request for application from The Texas Department of Health for a $4,999 trail grant. This grant money would be used make improvements to the trail at Five Star by adding a trailhead, pet waste receptacles, putting benches along the trail and some trash receptacles. Another part of the grant is developing a Physical Activity Coalition that will focus on ways to improve the physical activity of residents. The application is due by 5:00 on Friday. We will submit the application and be notified by the end of March if we are awarded the grant. The money will be available in April. It is a reimbursement program. 7. DISCUSSION OF THE ESTABLLISHMENT OF A NON-PROFIT 501C3 CORPORATION FOR SOLICITATION OF SPONSORSHIPS - As a way to market and solicit sponsors for Five Star, we are going to establish a non- profit organization so we can provide more incentives to attract sponsors. We will call it The Colony Heroes for Parks - Heroes stands for Helping Enhance Resources Operations and Services - it will be for all parks in the city. We need to have a group of people serve as the Board of Directors, so if anyone is interested they shouM let Pam know. There will be Articles of Incorporation and Bylaws. 8. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Five Star - The baseball plaza is complete. The playground equipment for the football/soccer area has arrived. Plumbing and electricity have been installed in the maintenance building. Five Star Grand Opening - The date is Sept. 6th with the rain date of Sept. 13th. There will be a parade with all the youth sports organizations participating and it will start at 9:00. Following the parade is the ribbon cutting ceremony and that will be from 10:30 - 1:00. Throughout the day there will be many activities taking place. There will be jump houses, the Three Alarm Clowns from the fire department, exhibition games, musical groups, carnival-type games, a Taste of The Colony, and many other activities. Any games being scheduled will begin after 1:00. We are considering having a VIP Night on Friday night and inviting a select group of people to come and see the facility, but that has not been confirmed yet. Trail Master Plan - Dennis will be setting up a time line and we will soon begin to set up meetings to discuss the Trail Master Plan. We will seek input from citizens in these meetings also. Skatepark - Sam took a group to the grand opening ora skatepark in Fort Worth. They built their park on an oM tennis court. The kids did not like the surface. Helmets are mandatory at this park but elbow and kneepads are not. We have gone out for bids for our skatepark. There is a pre-bid meeting on March 18th and bids will be opened on March 25th. We will not order an), equipment until we know how much the concrete will cost. Sprayground - Construction has not begun yet. We are going back to City Council to get their direction to spend more money on infrastructure that will allow us to add things in the future. It will cost us $17,000 to do this. We hope to have this completed by July 4th. Historical Bridge Relocation - We have asked CDC to fund the relocation of The Duck Creek bridge to Greenway Park. CDC has scheduled a public hearing for April 3. T.A.A.F. Regional Tournament - We are hosting the boys and girls 10 and under regional tournament on March 7 - 9. There will be 32 teams, 22 teams from The Colony will be participating. }Ve are using gyms at Griffin and the Rec. Center. Youth Football Negotiations - After having several meetings with representatives from TCYFA and the CFA, we were unsuccessful in achieving a merger between the two organizations. We may try again at a later time. The TCYFA will use the fields at Five Star because they are the organization recognized by the city. The CFA has submitted a letter to use the old fields, but to date there is not a rental policy in place and there is the possibility the TCYFA will still need to use their current fields if the turf is not well established at Five Star. We are developing a rental policy for the old fields as well as user fees. There being no further discussion, the meeting was adjourned at 8:30 p.m. Kathy Neal, Recordir~'g Secretary /:Vo~]t/n ~anders, Chairman