HomeMy WebLinkAbout10/13/99 EDC MINUTES
THE COLONY ECONOMIC DEVELOPMENT CORPORATION
REGULAR BOARD MEETING
CITY HALL COUNCIL CHAMBERS
OCTOBER 13, 1999
Present: President John Gordon
Treasurer A1 Garcia
Member Steven Sims
Member Bob Norris
Ex-officio Member Sue Walden
Absent: Secretary Delaina Hammock
Staff: Gene Ramsey
Cindi Lane
Guests: Jerry Conner, Economic Development Services
Laurin Prather, Economic Development Services
Bill Sheveland, JNC Enterprises, Ltd.
Item 1.0. Call to Order: President Gordon called the meeting to order at 7:05 p.m. and
led in the Pledge of Allegiance.
Item 1.2. Staff Reports: Gene Ramsey covered the fmancial reports, the sales tax
statistics and the October Tax Allocation Summary. Southwestern Bell has given
a grant of $3,625 to EDC for enhanced signage in the city. The 4A Board will
coordinate with the city and the chamber to encompass signage and median
beautification. The Josey Lane extension should be open in December, weather
permitting.
Item 1.3. Board President's Comments: President Gordon thanked Mr. Ramsey for
getting the grant and he likes the "Office Guide" article he submitted about The
City of The Colony.
Item 1.4. Citizen Input: There was no citizen input.
Item 1.5: Advisory Board member comments: Ex-officio member Sue Walden
reported to the board that a committee within the 4B Board has been formed to
review the executive director's job description but has not met yet.
Item 2.1. Consideration of approval of the minutes of the board meeting held
September 8, 1999 and special meeting held September 27, 1999: A motion
was made by Treasurer A1 Garcia to accept the minutes of the board meeting held
September 8, 1999 and special meeting held September 27, 1999. Steven Sims
seconded the motion. The motion carried with all ayes.
Item 2.2. Discussion of TXU goals and timeline - meeting with the property owners
of land south of SH 121 and meeting with the developers of Austin Ranch:
There was discussion of the importance of extension of Headquarters Drive in
Plano to The Colony. Mr. Ramsey is to arrange a meeting in November with Don
Blackwood. There was discussion of the Shula Netzer land. There was discussion
of the city council and the 4A board taking a bus tour of Austin Ranch. President
Gordon commented that he feels comfortable with the progress but the board
needs to stay focused on the goals.
Item 2.3. Request by the City for $5,517.50 for Josey Lane water line relocation: It
was reported that Denton county had agreed to pay $20,000 of the $25,517.50
requested for the relocation of the waterline in the Josey Lane project. Bob Norris
made a motion to approve to recommend to the city council to use 4A funds to
pay the additional $5,517.50. Mr. Sims seconded the motion and the motion
carried with all ayes.
Item 2.4.Discussion of extension of utilities along SH 121 between Paige Road and
Morning Star Drive and future S. Colony Blvd. Possible appointment of
negotiation team: Bill Sheveland gave a presentation regarding the opportunity
of extending the 20" water line and 18" sewer line from Paige to Moming Star
(2,500 feet). He also discussed the option of extending the lines north from SH
121 to future Memorial drive (600 feet). The project is estimated to cost $550-
$600,000. Mr. Sheveland said the extension of the utilities would allow
development to be expedited. There was discussion of either a grant to spur
commercial developments or a loan to be repaid with interest. Engineering would
take some 60 days after approval and construction would take another 60 days.
President Gordon appointed a negotiation team of Treasurer Garcia, Mr. Norris
and Mr. Ramsey to meet with Mr. Sheveland and report back to the board.
Item 2.5. Consideration and appropriate action regarding the bank depository
proposals, First State Bank (only proposal received) effective January 1,
2000: There was discussion to investigate "guaranteed fixed assets" to make sure
that funds in excess of $100,000 would be insured. Treasurer Garcia made a
motion to table agenda item 2.5 and item 2.6 until the November meeting. Mr.
Norris seconded the motion. The motion carried with all ayes.
Item 2.6. Consideration and appropriate action regarding investing 4A funds in TexPool: Item tabled until November meeting.
Item 2.7. Discussion and appropriate action regarding The Colony Economic
Development Forum: There was discussion of staff planning a gathering of the
economic development stakeholders during the first quarter of next year.
EDC Minutes, October 13, 1999, Page 2 of 3
Item 2.8. Report by Economic Development Services: Jerry Conner and Laurin Prather
gave their presentation of the draft report. Board members were invited to proof
and contact staffwith corrections. Plans arc to mcct with EDS at thc November
board meeting for final approval of the report before it is submitted as an official
document to thc city council.
Item 2.9. Report by Zachry Associates and appropriate action: Zachry Associates
will meet with the board at the November meeting to present concepts of
marketing materials.
Item 2.10. Status report and necessary action regarding Allies Day: There was
discussion oftbe day's events and coverage of manpower.
Item 2.11. Discussion of amendment to the administrative contract: A motion was
made by Mr. Garcia to amend the administrative budget for fiscal year 1999-2000
to $87,489. Mr. Sims seconded the motion and the motion carried with all ayes.
Item 2.12. Status of budget and contract for administrative services to be submitted
to the City Council: A motion was made by Mr. Norris to amend the
administrative contract for fiscal year 1999-2000 to reflect thc budget change. Mr.
Sims seconded the motion and the motion carried with all ayes.
Item 2.13. Negotiations team report: There was no activity to report.
Item 2.14. Discussion and appropriate action regarding election of vice president:
Treasurer Garcia made a motion to elect Mr. Sims as Vice President of the board.
Mr. Norris seconded the motion and the motion carried with all ayes.
Item 2.15. Concerns of the board: There were no concerns.
Item 2.16. Future agenda items: No agenda items were mentioned.
There being no other business, a motion was made by Treasurer Garcia to adjourn. Mr.
Norris seconded the motion. The motion carried with all ayes. President Gordon
adjourned the meeting at 9.35 p.m.
Cindi Lane JJ~i ~'on
Executive Secretary
EDC Minutes, October 13, 1999, Page 3 of 3