HomeMy WebLinkAbout10/25/07 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
October 25,2007
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order
by Chair Clark at 7:01 p.m.
Present: Sandi Gehrke
Diana Kruzich
Wanda Spears
Lorraine Clark
Jayme Skelton
Wayne Bullard
Joan Sveinsson
Jo Chantrill
Absent:
Sue Parks
Place 1
Place 2
Place 3
Place 4
Place 5
Place 6 (arrived 7:28 p.m.)
Library Director
Secretary
Place 7
(Medical)
1. Citizens Input.
None
2. Minutes:
a. Consideration and approval of minutes of the board meeting held on September 27,2007.
The minutes were approved as presented.
3. Library Director's Report
a. Status report re: operations.
Cary Herzig has transferred into the new Electronic Resources Librarian position. The
resulting vacant Adult & Outreach Services Librarian position is being advertised.
Staff has developed a plan to create an expanded storage area outside the current supply
room. The items currently stored in the AV storage room will be moved to the new space;
the AV storage room will be converted into an office for the Electronic Resources Librarian.
Director Sveinsson has been asked to serve on the panel interview to interview candidates
for the IT Manager position.
Director Sveinsson attended presentations, both at Frisco and at the Public Library
Administrators of North Texas (PLANT) Conference by Karen McPheeters, director of the
Farmington (NM) Public Library, focusing on building the library of the future and customer
service. Another speaker at the PLANT Conference, Lamar Veatch, Director and Librarian
of the State Library of Georgia, presented information about developing a state-wide
library automation system (Georgia Pines) using open source software (Evergreen).
Several NTRLS member libraries have expressed interest in a shared system.
Director Sveinsson, Electronic Resources Librarian Herzig, and Technical Services
Librarian Charters attended a presentation at Carrollton Public Library by Innovative
Interfaces, another automation vendor.
Staff is exploring alternatives to EOSI, the Library's current automation vendor, due to
concerns regarding some aspects of the current product.
Director Sveinsson also attended an NTRLS workshop presented by the director of
Bedford Public Library which covered that library's experience with preparing and
presenting a successful business plan when the city was exploring the possibility of
outsourcing management of the library.
Director Sveinsson is completing statistical reports for FY 06-07.
Volunteer Dorthea Sooby has retired from volunteering at the Library.
The Teen Advisory Panel has selected the name "TeenSpace" for the teen room.
"Designing a Beautiful Landscape" was presented by Denton County Master Gardener
Rodney Sowalskie; he will present the program again in the spring.
A volunteer has come forth to teach the English as a Second Language classes sponsored
by the Library.
The Library will also be sponsoring a monthly Home Buyer's Seminar; a local realtor
developed the concept and volunteered to coordinate these seminars, bringing in speakers
and publicizing it widely through mailings and signs.
b. Status report re: FY 07-08 CIP, new personnel, and budget requests.
The budget has been approved, including the new Electronic Resources Librarian position,
a $10,000 increase in the Books & Periodicals line item, and funding to replace the
reference desk and half of the public access computers.
c. Status report re: goals and objectives.
FY 06-07 statistics showed a decline in usage and program attendance that coincided with
the opening of the new 50,000 sq. ft. public library in Frisco last fall. In the past, TCPL
served a large number of west Frisco residents, as well as a large number of Little Elm
residents. As those two communities are developing improved services, those residents
are now primarily using their own community libraries.
Goals and objectives for FY 07-08 include developing a plan to continue improvements to
current facility to improve customer satisfaction with the environment and ambience of the
Library. Staff also plans to work to increase the Library's visibility in the community, with
the goal of increasing usage of the Library's resources and services by our local residents.
d. Status re: grant projects.
Director Sveinsson has submitted an application to NTRLS for a grant to fund up to $1,000
of the fee for the TExpress Courier Service. The Library Management Team is in the
process of developing the Plan of Action for the 07-08 Loan Star Libraries Grant.
e. Update re: Friends of the Library activities.
The next book sale is scheduled for December 1st, along with the Photos with Santa event.
The City Board and Volunteer Banquet will be held on Thursday, November 29th at The
Tribute.
The next Library Board meeting is scheduled for December 4th, 2007, at 7:00 p.m.
The meeting adjourned at 7:53 p.m.
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J Chantrill, secretary"
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Lorraine Clark, Chair