HomeMy WebLinkAbout01/24/08 Library
MINUTES OF THE LIBRARY BOARD
OF THE
CITY OF THE COLONY
January 24, 2008
A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order
by Chair Clark at 7:00 p.m.
Present: Sandi Gehrke
Diana Kruzich
Wanda Spears
Lorraine Clark
Jayme Skelton
Wayne Bullard
Joan Sveinsson
Jo Chantrill
Absent:
Sue Parks
Place 1
Place 2
Place 3
Place 4
Place 5
Place 6
Library Director
Secretary
Place 7
(medical)
1. Citizens Input.
None.
2. Minutes:
a. Consideration and approval of minutes of the board meeting held on September 27,2007.
The minutes were approved as presented.
b. Approval of correction to the minutes of September 27, 2007, August 23, 2007 and March
29, 2007 to properly list place numbers and attendance by board members.
The corrections to the minutes were approved.
3. Discussion and consideration of proposed revisions to the Interlibrary Loan Policy to allow
placement of an interlibrary loan request via telephone.
Member Kruzich moved to approve the revisions. The motion was seconded by Member
Bullard and passed unanimously.
4. Election of Officers.
a. Chair
b. Vice-Chair
The election of officers was accomplished by a single motion that included both positions.
Member Bullard moved to elect Member Clark as Chair and Member Skelton as Vice-
Chair. Member Spears seconded the motion; the motion passed unanimously.
5. Library Director's report.
a. Status report re: operations.
Director Sveinsson is developing long range financial planning documents that forecast
changes in revenue and line item expenses in each of the next five fiscal years. Potential
revenue increases would be generated by increasing the fee for exam proctoring and
decreasing the free printing allotment from 10 to 5 pages per day. Factors that will impact
expenditures include location of the annual state conference, increases in membership
dues, printing costs, software licenses for additional computers, building maintenance, and
maintenance contracts. In addition, the substantial loss of parking spaces with the
widening of Main Street that will necessitate doubling the number of summer reading
programs to accommodate the same number of participants, resulting in increased costs
for program presenter fees. Director Sveinsson is also preparing CIP (Capital
Improvement Plan) and Personnel requests for the next five fiscal years. New personnel
requests for FY 08-09 include a full-time Youth Services Library Assistant, a 19 hour/week
Page, and the staffing to provide services on Sunday afternoons. Capital requests include
replacing 14 public access computers, replacing the 1987 vintage microfilm/fiche
reader/printer, and initiating express checkout service with the acquisition of a self-
checkout station.
The City has equipped the Library with an automated external defibrillator (AED). Staff will
be trained in CPR and in the use of the AED during In-Service training on February 1 st. In-
Service projects will include shifting the reference, Spanish, and non-fiction collections.
The Teen Advisory Panel plans to paint the walls of the Library's teen area, TeenSpace.
Director Sveinsson provided a variety of paint samples; TAP members selected a color.
Director Sveinsson will pick up some larger samples of that color for the TAP members to
view before the paint is purchased.
The former AV storage room is in the process of being renovated into an office for the
Electronic Resources Librarian.
AARP Tax help service will start on February 5th.
Director Sveinsson reviewed the FY 06-07 statistical reports; she noted that decreases in
activity began at the same time as the opening of the new very large and very well-staffed
Frisco Public Library.
b. Status re: grant projects.
This year's Loan Star Libraries Grant will be used to reimburse the balance of the
TExpress Courier cost remaining after the amount paid by the NTRLS grant, and for the
purchase of a one-year subscription for SurveyMonkey, Spanish collection materials,
magazine binders, library symbol street signs, interior banners for the biography and
Spanish collections, additional shelving, furniture, and display units, street light/parking lot
banners, and a larger banner to promote the summer reading club.
The staff has submitted applications for three different Texas Book Festival Grants:
Library Technology Funding for $1,200 to implement and promote LibraryThing for
Libraries; Literacy Initiative Funding for $5,000 for a project to reach parents of
preschoolers to encourage early literacy activities; and Collection Development Funding
for $2,500 to update and expand the Audiobooks collection by transitioning more titles
from tape to cd format.
An unexpected donation of $2,500 was received from Wal-Mart donation.
c. Update re: Friends of the Library activities.
FOTCPL will sponsor the puppet show The Road to Uwungelema performed by Sandra
McLean of S&D Puppetry at 7:00 p.m. on Thursday, February ih
The next book sale will be on Saturday, March 1st; the June book sale has been
rescheduled to May 31st as the multipurpose room will be used for early voting on the first
Saturday in June.
The next Library Board meeting is scheduled for February 28,2008 at 7:00 p.m.
The meeting adjourned at 8:25 p.m.
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Chantnll, Secretary
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Lorraine Clark, Chair