HomeMy WebLinkAboutResolution No. 08-025
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 08-~
A RESOLUTION OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT WITH DENTON COUNTY FOR RENTAL OF
VOTING MACHINES AND EQUIPMENT, AND PURCHASE OF
VOTING SUPPLIES; ATTACHING THE APPROVED FORM OF
CONTRACT AS EXHIBIT A; AND PROVIDING AN EFFECTIVE
DATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS:
Section 1. That the City Council of the City of The Colony, Texas hereby
approves the INTER LOCAL AGREEMENT WITH DENTON COUNTY FOR
RENTAL OF VOTING MACHINES AND EQUIPMENT, AND PURCHASE OF
VOTING SUPPLIES.
Section 2. That a true and correct copy of the Agreement is attached hereto
and incorporated herein, as Exhibit A.
Section 3. That the Mayor is authorized to execute the Agreement on behalf
of the City.
Section 4. That this resolution shall take effect immediately from and after its
passage.
PASSED AND APPROVED by the City Council of the City of The Colony,
Texas, this 3rd day of March. 2008.
n Dillard, Mayor
ty of The Colony, Texas
ATTEST:
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AS TO FORM:
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INTERLOCAL AGREEMENT
CITY OF THE COLONY
AN AGREEMENT BETWEEN THE CITY OF THE COLONY, TEXAS AND THE
COUNTY OF DENTON, TEXAS FOR RENTAL OF VOTING MACHINES &
EQUIPMENT, AND THE PURCHASE OF VOTING SUPPLIES.
Section 1. Denton County, Texas, a corporate body politic, hereinafter designated as
"the County," represented in this agreement by the Elections Administrator, hereby agrees to rent
the following voting machines to the hereinafter-identified organization on the terms stated
below.
Section 2. The City of The Colony, Texas, 6800 Main Street, hereinafter designated
as "Renter," has requested the rental of four (4) Hart eSlate DAD voting machines at $300.00 per
machine, eight (8) Hart eSlate DRE voting machines at $300.00 per machine, one (1) work
station at $250.00 per station, various election equipment and supplies, and election
programming/costs per the terms stated in Annex A which is attached for the May 10, 2008
General Election.
Section 3. A copy of the ballot shall be forwarded to Don Alexander, Elections
Administrator, Denton County, 401 W. Hickory Street, Denton, Texas 76201.
Section 4. The rental period of voting machines shall commence on the 24th day of
April, 2008 and shall not extend to a date which will interfere with subsequent elections for
which the County is responsible for providing the voting machines for public uses, and to this
end will, in compliance with the Election Code, Article 7.14, Section 20, obtain a Court Order, at
the Renter's expense, permitting the affected voting machine to be cleared and available to the
County, no later than the tenth day after the first election for which the voting machines were
rented.
Section 5. Only voting machines that the County believes to be in safe operating
condition will be provided, and the Renter agrees to hold the County harmless for any damages
arising from the Renter's use of voting machines.
Section 6. Renter agrees to return the voting machines in the same condition as when
received, normal and considerate usage wear expected. Renter agrees to reimburse the County
for the costs to repair damages to the said machines during such time as the County does not
have control custody of said machines.
Section 7. The said Early Voting equipment will be delivered by the County to City
of The Colony, City Hall, 6800 Main Street, The Colony, Texas, and the Election Day voting
equipment will be delivered to the designated polling sites for a delivery fee of $85.00 each for
delivery and pickup by the County at each place.
Section 8. This contract should be accompanied with a deposit of 90% (see annex A)
of the estimated election cost. Contracts received without the deposit will be returned which
may jeopardize the availability of equipment for your election. Elections that are cancelled will
receive a refund of the deposit less a $75.00 contract processing fee.
Section 9.
passage.
That this Agreement shall become effective from and after its date of
Section 10. In witness of this Agreement, the County and the Renter affix their
signatures on this the 3rd day of March 2008.
[Seal]
ATTEST:
City of The Colony
2
APPROVED:
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Don Alexander, Elections Administrator
Elections Administrator
Denton, County, Texas
Sheetl
Attachment "A" May 10, 2008 Denton County Elections Contract Worksheet
City of The Colony
Election Costs Units Cost Per Unit Estimated Actual
Ballots (cost per thousand) 0 $190.00 0.00 $0.00
Early Voting Mail Ballots 0 Included 0.00 $0.00
Election Kits (Early& Election) 4.00 $35.00 140.00 $140.00
Early Voting Ballot Board Kit 1.00 $35.00 35.00 $35.00
Precinct Maps 0.00 $20.00 0.00 $0.00
City or ISD Maps 0.00 $20.00 0.00 $0.00
Ballot Boxes 0.00 $5.00 0.00 $0.00
Voting Booth (One kit = two booths) 0.00 $5.00 0.00 $0.00
eSlate Voting Machines Rental (Ea) 12.00 $300.00 3,600.00 $3,600.00
eScan Voting Machine Rental (ea) 0.00 $300.00 0.00 $0.00
Programing eScan/eSlate per Election 1.00 $400.00 400.00 $400.00
Election Signs 0.00 $1.00 0.00 $0.00
Mail Ballot Kits 0.00 $1. 00 0.00 $0.00
Postage for Mail Ballot Kits 0.00 $0.52 0.00 $0.00
W orkers(Early Voting (hours) 0.00 $8.00 0.00 $0.00
FICA on Early Workers 0.00 $0.0765 0.00 $0.00
Pickup and Delivery of Supplies 0.00 $25.00 0.00 $0.00
Delivery ofEV (Duryea M&S) 4.00 $85.00 340.00 $340.00
Computers (Ea) 1.00 $250.00 250.00 $250.00
Programing Computers per election 1.00 $300.00 300.00 $300.00
Election Day Workers (hours) 0.00 $8.00 0.00 $0.00
FICA on Election Day Workers 0.00 $0.0765 0.00 $0.00
EV Ballot Board Personnel (hours) 0.00 $9.00 0.00 $0.00
Administrative Personnel Costs 0.00 TBD 0.00 $0.00
Worksheet Total Expense $5,065.00 $5,065.00
Estimated Amount Paid Check Number
Election Total $5,065.00
Election Service Fee $506.50
Election Total Cost $5,571.50 Date Received
Deposit (90%) $4,178.63
(Overpaid)/ Underpaid
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