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HomeMy WebLinkAbout04/22/99 EDC MINUTES THE COLONY ECONOMIC DEVELOPMENT CORPORATION BOARD MEETING CITY HALL COUNCIL CHAMBERS APRIL 22, 1999 Present: President John Gordon Treasurer A1 Garcia Member Lois LeBlanc Ex-officio Member Sue Walden Council Liaison Mayor Mary Blair Watts Absent: Vice President Dr. Richard Seidler Member Delaina Hammock Guests: Tim House of Matthews Southwest Lanny Lambert City Manager of The Colony Staff: Gene Ramsey Cindi Lane Item 1.0. Call to Order: President Gordon called the meeting to order at 7:15 p.m. and led in the Pledge of Allegiance. Item 1.4. Council Liaison comments: Mayor Mary Blair Watts informed the board that she attended a meeting called by Denton County concerning Olympics 2012. She said she is calling for a Special Meeting of the City Council, along with many city boards, on Tuesday, April 27th at 6:00 p.m. She requested that 4A President John Gordon to call a meeting of the 4A board at that time in order to receive her report and possible action regarding being a part of the Denton County Area participation in Olympics 2012. Item 1.1. Staff Reports: Gene Ramsey addressed several items 1) Newsletter is being dratted and be mailed out by the first of June 2) The Quarterly Financial Report ending 3/31/99 will be published in the Colony Courier-Leader next week 3) Discussion of the Budget Suites contract 4) Discussion of the photomap, costs and plans for marketing brochure 5) Discussion of Letter of Determination. Tax lawyer Bob Griffo will review the articles of incorporation of both the 4A and 4B to make a determination regarding exemptions. 6) Discussion of the Attorney General's Handbook on Economic Development Laws for Texas Cities summary being completed by staff in the next 30 days. 7) Discussion of the consultant applicants for updating the economic development plan and consideration of the fact that only two members had heard all the presentations. Mr. Ramsey requested direction by the board on how to proceed with the selection of a consultant 8) Update of other developments Item 1.2. Board President's Comments: President Gordon said the newest member of the Board is Delaina Hammock. Item 1.3. Citizen Input: There was no citizen input. Mr. Garcia commented about his knee surgery and expressed gratitude for the patience and support fxom the other board members. Item 1.4. Ex-officio member comments: Sue Walden informed the board that the 4B Negotiations Team is in the process of negotiating with a consultant Item 2.2. Matthews Southwest projects update: Tim House with Matthews Southwest addressed the board with an update of projects he is involved with. Mr. House gave a summary of completion dates of the golf course and clubhouse on Wynnewood Peninsula and also discussed the three restaurants being built west of FM 423. Item 2.1. Consideration of approval of the minutes of the board meeting held February 16, and work sessions February 25 and March 8, 1999: There was a motion made by Mr. Garcia to approve the minutes. Ms. LeBlanc seconded the motion. The motion was carried. .. ~ , .... Item 2.3. Discussion and appropriate action regarding Texpool investment information and comparison with 1st State Bank investments: Ms. LeBlanc made a motion that the investment of 4A funds should be through First State Bank. Mr. Garcia seconded the motion. The motion was carried. Item 2.4. Financial reports, State Comptroller's sales taxes collection, cash flow forecasts, bank activity report: A report was given. Item 2.5. Discussion of and consideration of appropriate action concerning a recommendation to the City Council relative to Bigelow Companies' Budget Suites Contract: An agreement was made by the 4A Board members that funding would take place after the entire project was completed. Mr. Garcia made a motion to approve the Budget Suites contract. Ms. LeBlanc seconded the motion and the motion carried. Item 2.6. Consideration of recommendation from Negotiation Team relating to Lakeview Senior Assisted Living Facility: The board agreed to place this item on the agenda for next month's meeting. EDC Minutes, April 22, 1999, Page 2 of 4 Item 2.7. Discussion of and appropriate action concerning a recommendation for the negotiation team relative to The Cove Restaurant. The 4^ Board members agreed that this was a moot issue since The Cove Restaurant has ceased to operate. Item 2.8 Discussion of ordering a cost/benefit analysis for projects: There was discussion of who should pay for the analysis. The board agreed to consider on a case by case basis. Item 2.9. New Board Member: The board members said they were looking forward to working with new board member, Delaina Hammock. Item 2.10 Discussion of ribbon cutting/celebration of the opening of Windhaven Parkway on or about July 4th: The board agreed to work with the special events board on events to incorporate in the 4th of July weekend. Item 2.11. Discussion of strategic planning meeting [Ernie Harris of TU Electric, (214) 812-5753 is receptive to facilitating meeting]: It was agreed to ask Ernie Harris to conduct our strategic planning firom 9 a.m. to 3 p.m. on Saturday, May 22, 1999. Attending would be 4A Board members, liaison, ex-officio member and staff. Item 2.12. Consideration of and appropriate action regarding prioritizing finalist proposals for marketing The City of The Colony and making recommendation to the City Council: Mr. Gordon's concern was that only two members of the board saw all four companies' presentations. It was agreed that the board would like to re-examine two of the four companies for all board members to see. A motion was made by Mr. Garcia to call back Economic Development Services and Angelou Economic Advisors, Inc. The motion was seconded by Ms. LeBlanc and was carried. Item 2.13. Consideration of recommending to the City Council that 4A funds be used for relocation of a water line on Josey Lane: Mr. Lambert asked the 4A Board to pay $51,035.00 for moving the water line in the Josey Lane extension. Mr. Lambert said he is hoping that the city will get reimbursed by the county for about half of this total. If the city receives partial re-imbursement, the funds would go back to 4A. Lois LeBlanc made a motion to recommend approval by the City Council to use 4A funds to pay the amount not to exceed $25,517.50, one half of the $51,035.00. The payment would be made in installments in the months of July and August. Mr. Garcia seconded the motion and the motion carried. It was also decided that if the county does not pay for the other half, then the 4A Board would consider paying the remaining balance. EDC Minutes, April 22, 1999, Page 3 of 4 Item 2.14. Concerns of the board, discussions and decisions regarding board meeting times: It was agreed to place this item on the agenda for the next meeting. The board wants Ms. Hammock to be included in this discussion and action. Item 2.15. Future meetings schedule: This item was covered in Item 2.14. Item 2.16. Discussion and appropriate action regarding election of a secretary for the board: It was agreed to place this item on the agenda for the next meeting. Item 2.17. Future agenda items: The date of the next regular meeting will be May 13, 1999. There will be a work session beginning at 6:00 p.m. The regular meeting will begin at 8:00 p.m. Mayor Watts requested that the 4A Board have a special meeting at 6:00 p.m. on Tuesday, April 27, 1999 in order to take possible action regarding Denton County participation in 2012 Olympics. This will be part of a joint meeting with The City Council, The Parks and Recreation Board, The Library Board and The Special Events Board. It was agreed to meet, as requested by the Mayor. There being no other business, the meeting was adjourned by President Gordon at 9:09 p.m. Cindi Lane Executive Secretary EDC Minutes, April 22, 1999, Page 4 of 4