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HomeMy WebLinkAboutResolution No. 08-002 RESOLUTION NO. 08- OOd- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF THE ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND FREESE & NICHOLS FOR THE REVIEW OF DEVELOPER'S CONSTRUCTION PLANS FOR THE AUSTIN RANCH LIFT STATION, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City and Consultant have entered into an agreement such that the Consultant is to provide the following services: REVIEW OF DEVELOPER'S CONSTRUCTION PLANS FOR THE AUSTIN RANCH LIFT STATION; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with FREESE & NICHOLS, which is attached hereto and incorporated herein by reference as Exhibit "A," under the terms and conditions provided therein; and WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to exceed $26,000 for such work. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THAT: Section 1. The Engineering Services Contract, which is attached and incorporated hereto as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved in the amount of $26,000 and the City Manager is hereby authorized to execute the Contract on behalf of the City of The Colony, Texas. Section 2. This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED, APPROVED and EFFECTIVE this 7th day of Januarv. 2008. A~I: / ./ Vu~~.Lt r)j~, Christie Wilson, City Secretary Dillard, Mayor of The Colony, Texas ...-0 rIlltl'.Cfr.. If"';)f ~'~"': t/!#: ~,.J:: ' ~j F' ~l \}" 1'{~\ 63918 Freese NichOlS,Inc. Engineers Environmental Scientists Architects 1701 North Market Street, Suite 500 LB51 Dallas, TX 75202 214920-2500 214920-2565 fax www.freese.com January 26, 2007 Mr. Gordon Scruggs, City Engineer City of The Colony 6800 Main Street The Colony, Texas 75056 RE: Task Order for Engineering Services Review of Construction Plans for the proposed Austin Ranch Addition Large Lift Station Dear Mr. Scruggs: Freese and Nichols is pleased to submit the attached Task Order to assist the City with the review of developer plans for the Austin Ranch Large Lift Station and requests Authorization to Proceed in accordance with our General Agreement for Professional Services dated November 6,2001. The work described in this Task Order involves reviewing the proposed lift station plans and specifications for materials and equipment and compliance with TCEQ requirements, the Wastewater Master Plan and subsequent agreed on flow projections, providing written detailed comments. The purpose of the comments will be to detail the various improvements necessary for the construction to comply with all TCEQ requirements as well as meeting the short and long term needs of the City for the service area south of SH 121. Shop drawing review and site visits during construction have been included in the scope of work. Please sign both copies of this letter and return one for our files as Authorization to Proceed and retain one for your records. If you have any questions, please contact me at 214-217-2232. We look forward to working with you and your staff on this Project. FREESE AND NICHOLS, INC. ~~ Associate CITY OF THE COLONY Da lE. C. HE Ai"AM- N<5~ ~ Attachments Signature l'i -:J;.... 0 ~ Date SCOPE OF SERVICES Austin Ranch Lift Stations Plan Review BASIC SERVICES: Freese and Nichols, Inc., (hereinafter "FNI") shall render the following professional services in connection with the development of this Task Order: TASK DESCRIPTION This Task Order consists of professional engineering services for the City of The Colony (hereinafter "OWNER") for the following items: Review of plans and specifications for the lift station associated with the Parks of Austin Ranch Addition Block B Lift Station and provide written comments for incorporation into the plans. Capacity requirements will be compared with the projected flows developed in the Wastewater Master Plan. Plan and specification compliance with TCEQ requirements concerning lift stations will be determined and recommended changes for non-compliance items will be provided. The review will compare the schedule of improvements to the pumping capacity, wet well storage, electrical and SCADA improvements necessary to provide the projected capacity. Force main alignments and sizing will be reviewed and comments provided. It is anticipated that up to three reviews and three meetings may be required. The following is the detailed scope of work for this Task Order: I. Review of flow projections and sizing calculations for the pumps, force mains, and wet wells for compliance with TCEQ requirements, anticipated staged construction, Wastewater Master Plan projections subsequent agreed on flow projections, along with City maintenance operation requirements. It is anticipated that larger lift station configuration will allow for some expansion capabilities by adding/changing pumps and increasing wet well storage. Up to three reviews per lift station will be made. Written comments will be provided on the following items: a. Pumping unit sizes, ratings, staged construction b. Wet well improvements for compliance with TCEQ regulations for storage and pump cycling, and staged improvements c. Power and Control Improvements d. SCADA e. Odor Control f. Emergency power g. Force main capacity and velocity improvements, and energy cost evaluations 2. Attend up to three meetings with the City and/or developer. 3. Provide ten copies of formal written comments for each review. An electronic file will be provided as well. 4. Review of shop drawings as necessary for the lift station components (pumps and motors, electrical controls, SCADA). If contractor submittals for components exceed two per component, additional services will be requested. 5. No site visits are contemplated during construction. These can be provided as an additional service if necessary. TIME OF COMPLETION: FNI is authorized to commence work on performing these services upon execution of this AGREEMENT and agrees to complete each review and provide comments within 30 days of receipt of the plans and specifications, and review of shop drawings within ] 4 calendar days of receipt. C:\Documents and Seuings\kn\Local SeUings\Temporary Internet Files\OLKI 98\Colony _ Austin Ranch Large LS plan review_TO (3),doc A-RPR-I FNI OWNER~ IF FNI's services are delayed or suspended in whole or in part by OWNER for more than 30 days through no fault of FNI, FNI shall be entitled to equitable adjustment of rates and amounts of compensation. RESPONSIBILITIES OF OWNER: OWNER shall perform the following in a timely manner so as not to delay the services of FNI: I. Designate in writing a person to act as OWNER's representative with respect to the services to be rendered under this AGREEMENT. Such person shall have contract authority to transmit instructions, receive information, interpret and define OWNER's policies and decisions with respect to FNI's services for the Project. 2. Assist FNI by placing at FNI's disposal all available information pertinent to the services provided including previous reports and any other data relative to the work performed 3. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as OWNER deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of FNI. 4. Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 5. Give prompt written notice to FNI whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of FNI's services. 6. Bear all costs incident to compliance with the requirements of the Responsibilities of OWNER. DESIGNATED REPRESENTATIVES: FNI and OWNER designate the following representatives: OWNER's Designated Representative- Gordon Scruggs, P.E. Engineering Services Director 6800 Main Street The Colony, Texas 75056 Phone: (972) 624-3137 Fax: (972) 624-2308 Email: gscruggs@ci.the-colony.tx.us FNI's Project Manager _ l.R. Baddaker, P.E. ]70] North Market St. Suite 500 LB 5] Dallas, TX 75202 Phone: (2]4) 217-2232 Fax: (214) 920-2565 Emai]; jb@freese.com FNI's Accounting Representative _ Bill Grozdanich ]70] North Market St. Suite 500 LB 5] Dallas, TX 75202 Phone: (2]4) 2]7-2254 Fax: (2]4) 920-2565 Email: bjg@freese.com C:\Documents and SeUings\kn\Local SeUings\Temporary Internet FiIes\OLKI98\Colony _ Austin Ranch Large LS plan review_TO (3),doc A-RPR-2 FNI OWNER ~S... COMPENSA TION COMPENSA TION: The total fee for this Task Order shall be computed on the basis of the Schedule of Charges listed below but shall not exceed $24,750. If FNI sees the Scope of Services changing so that Additiona] Services are needed, FNI will notify OWNER for OWNER's approval before proceeding. Additional services shall be computed based on the Schedule of Charges. POSITION PRINCIPAL GROUP MANAGER SENIOR ENGINEER ENGINEER (PE) ENGINEER (EIT) ELECTRICAL ENGINEER MECHANICAL ENGINEER ENVIRONMENTAL SCIENTIST ARCHITECT LANDSCAPE ARCHITECT SR. CONSTRUCTION CONTRACT ADMINISTRATOR CONSTRUCTION CONTRACT ADMINISTRATOR GIS COORDINATOR GIS ANALYST DESIGNER TECHNICIAN OPERA TIONS ANALYST CONTRACT ADMINISTRATOR WORD PROCESSING/SECRETARIAL CO-OP MIN 200 200 155 115 85 85 70 55 55 100 105 70 105 60 50 45 75 65 45 45 MAX 260 260 205 165 120 170 170 160 150 150 150 115 ]]5 90 130 100 105 95 85 60 The ranges and individual salaries will be adjusted annually. EXPENSES Plottine: Bond Color Vellum Mylar $ 4.00 per plot $21.50 per plot $11.50 per plot $15.00 per plot Printine: Bluelines/Blacklines Offset and Xerox Copies/Prints Color Copies/Prints Binding $0.55 per square foot $0.10 per side copy $0.50 per side copy $5.75 per book Computer Computer Usage $ 10. oo/h our Travel 44.5!t per mile OTHER DIRECT EXPENSES Other direct expenses are reimbursed at actual cost times multiplier of 1.15. They include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Dallas and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons other than staff members. C:\DocumenIS and SeUings\kn\Local SeUings\Temporary Internet Files\OLKI98\Colony _ Austin Ranch Large LS plan review_TO (3),doc A-RPR-3 FNI OWNER Srf<"