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HomeMy WebLinkAbout10/11/07 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION OCTOBER 11 TH 2007 PRESENT: Don Beckel - President Stephen Sohn - Treasurer Debby Short - Secretary Andrea Porter - Member TeRan Lawrence - Member John Sanders - Vice President STAFF: Pam Nelson Keith Helms Kathy Neal MEMBER ABSENT: Lisa Leary COUNCIL LIAISON: Allen Harris, Absent 1. APPROVAL OF MINUTES OF THE SPECIAL SESSIONS ON SEPTEMBER 5TH & 6TH 2007 AND REGULAR SESSION ON SEPTEMBER 13TH 2007 _ Motion to approve Sanders; second - Lawrence; motion passes. 2. RECEIVE PRESENTATION FROM TERRY GILLMAN ON THE KEEP TEXAS BEAUTIFUL PROGRAM - Terry pays the annual membership dues for the city. There are many requirements to the program _ a committee has to be established, a city ordinance that allows the city to have the program has to be passed by City Council. Terry attends the annual conference and stays in contact with other cities to see what they are doing. The program does require an extensive commitment from the city regardingjinances and participation in whatever the city decides to do. Grant money is available but it takes a lot of work to get the grants. The primary focus of the program is litter control. The ROTC and scout troops do a lot of cleanups throughout the year and Terry provides gloves and trash bags for them, and the Corp does a lake cleanup once a year. The program also involves beautification. The Colony currently has a provisional membership that allows us to get information sent to us, but there has never been a committee establishedfor this program. This program is very similar to the Tree City USA program. 3. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICE CONTRACT WITH HALFF ASSOCIATES FOR THE COMMUNITY DEVELOPMENT MASTER PLAN _ Pam, Keith and Don met with Halff Associates. The board has $50,000 in the budget for the Master Plan. The cost for the Master Plan is $59,396.00. A suggestion was made about the possibility of using HOT funds for the amount not budgeted for; as historical and cultural items will be addressed in the Master Plan. Motion to approve the contract with Halff Associates and to ask City Council for HOT funds to pay for 10% of the cost - Sanders; second - Sohn; motion passes. 4. CONSIDERATION OF APPROVAL OF FUNDING FOR VARIOUS SCULPTURES TO BE DISPLAYED ON PUBLIC PROPERTIES _ Pam showed the board pictures of bronze statues/sculptures that could be placed in various locations throughout the city. She found these at the NRP A Co1iference. Pam discussed this in staff meeting and no one had any objections. There is a girl playing soccer, boy playing soccer, kids reading on a log, softball girl holding a bat, a running back, baseball batter, boy and girl on a log playing with a turtle, and an American flag and children on a mountain. These are inventory pieces, but they can be custom designed -for example putting a TCHS jersey on the running back. If purchased now, we would get a huge discount. Motion to approve funding - Sanders; second - none - discussion continued A suggestion was made to see if HOT funds can be used to purchase these. The board could add other statues/sculptures on an annual basis. Pam said if the board approves this tonight, she will go to City Council and ask them to make the purchase and CDC would reimburse themfor it since there has not been a public hearingfor this expenditure yet. There is a deposit required, but it is refundable. Motion to approve funding Sanders; second - Lawrence; motion passes. 5. UPDATE FROM DIRECTOR- FINANCIAL STATEMENTS- The amount in question, $15,711.00, was for the Hawaiian Falls parking lot. Staples and Ross are here so that should help our sales tax. HIDDEN COVE PARK- The Corp. was ready to issue the FONZI, and then they changed their mind The Corp said the document HCP put out had mistakes in it, so it has to be re-publicized to the public. Marine Quest has reduced the number of boat slips they are going to start with; they will build 350. Hopefully the marina will be in next year. SHORELINE TRAIL- The engineers are working on the drainage studies. The distance on the boardwalk that will go over the low area is 100ft. and the bridges that will go on the north and south end of the driving range are 50ft. and 40 ft. The Corp is concerned about the decking material on the aluminum bridge; they prefer that we use wood or composite material The composite material is recycled lumber or TREX and this has a 50 year warranty and would cost 8% - 9% more than aluminum decking and using wood would cost 3% - 4% more. Maintenance and replacing boards with the TREX material is easy. This is strong enough for a gator to cross, but not a pickup. KIDS COLONY - A site plan is ready. A detention/retention areafor drainage will have to be installed The site plan shows 7 play areas, a courtyard area and a sitting areafor parents. The structures include a rock climber, tree house structure, a Biggo Swing, swings, net climber, boat structure, lighthouse structure, and a splash pad The park will be wheelchair accessible. The structures are from multiple vendors. Keith would like to invite some kids to give input on the playground design and structures. We also need to decide what to do with the boards that have names on them. DOG PARK- Dee Mason organized a meeting with other residents that want a dog park built in the city. They have started a petition and already have 200 names on it. They are working on a fundraising committee, but right now there is nowhere to put the donated money, and they are unclear as to whether or not a 501C3 status should be obtained for the dog park. They have discussed selling bricks as a fundraiser, but need to get more information about that. They have discussed locations, they like Bill Allen and also the area around Griffin, but wonder if adding a dog park to an already busy Griffin area is a good idea. Dee did research on a dog park in PIano, and discovered the maintenance cost is about the same cost it is to maintain a soccer field Pam suggested that Dee go to City Council meetings to make them aware of the work she is doingfor the dog park. Pam also suggested that whenever Dee has a meeting, she contact Diane at City Hall to email the i1iformation to everyone on the email subscription list. FAMILY FRIGHT NIGHT- The event is Saturday & Sunday, Oct. 2th & 28th. There are 50 campsites available. There will be a tent decorating contest, screaming contest, trick or treating, hayride, a haunted trail, and we're showing the movie Beetle Juice. There being no other business to discuss, the meeting was adjourned at 8:30 p.m. )) #Lil~ Kathy Neal, (Recording Secretary ,~ a_a} Don Beckel, President