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HomeMy WebLinkAbout12/08/98 EDC MINUTES THE COLONY ECONOMIC DEVELOPMENT CORPORATION BOARD MEETING CHAMBER OF COMMERCE BUILDING DECEMBER 8, 1998 Present: Dr. Richard Seidler John Gordon Gene Cone Absent: Randy Robinson Guest: Lois LeBlanc Also present: Mary Blair Watts, Mayor (Council Liaison) Sue Walden, Ex-Officio Gene Ramsey, Director of Economic/Community Development Dr. Seidler called the meeting to order at 7:06 p.m. Agenda item #1 -Agenda item #2 - There was no citizen input. Agenda item #3 - Sue Walden gave an update on 4B activities. She spoke of The Boys and Girls Club of Denton County attending the 4B Board meeting on November 19 and the project of Rick Manser and the ice rink, the project is moving forward with possible acquisition of 35 acres at, er the 1~t of the year (the site would be East of The Colony High School). Mayor Watts made reference to a speech made by Curtis Siedlits with TU Electric at the meeting she attended. (Copies will be distributed at the next Board meeting). Agenda item 04 - There was a status report given regarding the creation of Economic Development Board bank account. Agenda item #5 - Mr. Ramsey said sales tax information would be released on the 12th of each month. Agenda item #6 - There was discussion of the "Open Meetings Memo" which was in the packets mailed in advance. Agenda item #7 - There was a status report regarding an automatic bank withdrawal per month for the 4A bank account to pay. The City of The Colony for administrative services. Agenda item #8 - Mr. Gordon made a motion to select First State Bank's bid as the Financial Institution for 4A funds effective January 1, 1999 with the financial relationship to be reviewed annually. Mr. Cone seconded the motion. The motion passed. Agenda item #9 - There was a discussion of opportunities, which could develop in the near future. These could include working with developers to promote the sale of their property, acquiring land or authorizing feasibility studies regarding economic development. Agenda item #10 - A motion was made by Mr. Gordon to recommend that the city council authorize not more than $83,500 of 4A funds for our city's participation in the cost for the relocation of the Lone Star Gas pipeline located in the right-of-way of the proposed extension of Josey Lane. Payment by 4A Board would be in the form of six monthly installments beginning January, 1999. Mr. Cone seconded. The motion passed. Agenda item #11 - Mr. Gordon made a motion to recommend that the city council authorize not more than $45,000 of 4A funds for our city's participation in the cost for the traffic signal at the intersection of Main Street and Memorial Drive. This expenditure of 4A funds, to be paid February 1999, will be for a retail purpose in the development area authorized by the city council October 19, 1998 and The Texas Department of Economic Development December 4, 1998. Mr. Cone seconded. The motion passed. Agenda item #12 - There was a report that the city council had authorized marketing of the city. ~ The tentative timeline for the RFP procedure is: December 7, 1998 Council authorization of RFP December 7-17 Direct mail to perspective proposers December 18 & 25 Legal advertisements in The Colony Leader December 20 & 27 Legal advertisement in The Dallas Morning News & Fort Worth Star Telegram Januaryl 9, 1999 Proposals opened January 21-Feb. 4 Interviews February 4 EDB determines up to 3 finalist & proposee of choice February 15 EDB submits recommendations to council for approval February 15-May 15 Selected firms & EDB gather input May 1 Master plan of EDB submitted to council for approval June Revisions as necessary, resubmitted to council if necessary July 1 Project commences Agenda item #13 - There was a report that the city attorney is crat'dng a contract with Budget Suites. Agenda item #14 - Staffwas requested to prepare a letter of endorsement regarding Randy Robinson's continuation on the 4A Board. The letter will be signed by all directors and given to city council members. Agenda item #15 - It was agreed to delay until the January 1999 meeting discussion of the cost to meet at the Chamber of Commerce Building. Agenda item #16 - A motion was made by Mr. Gordon, seconded by Mr. Cone to authorize the contract between the Economic Development Board and the Chamber of Commerce to pay for one-half of the Website annually. The motion and second were withdrawn. Mr. Ramsey said the $600.00 would be paid as an administrative expense. Agenda item #17 - Mr. Ramsey said since we have not heard to the contrary from the Texas Department Economic Development regarding The Colony Development Area, it has been approved. Agenda item #18 - Mr. Gordon made a motion to recommend that the city council approve a change to The City of The Colony Comprehensive Policy Statement of Economic Development Incentives regarding requirements that assistance to firms are loans to be repaid on a prorated basis if the firm does not remain in business in The Colony for five years. Mr. Cone seconded. The motion passed. Agenda item #19 - Mr. Gordon will determine if the Chamber of Commerce podium has been repaired and will report at January meeting regarding whether the Economic Development Board should purchase its own. Agenda item #20- It was agreed not to meet December 22, 1998. Future meetings will be held the fourth Thursday of each month with additional meeting as necessary. It was agreed to schedule reorganization of the board at the January meeting President Siedler expressed appreciation to Mr. Cone who will be retiring from the board at the end of the year. It was agreed to secure samples of marketing materials from economic development boards of Carrollton, Allen, Lewisville, Frisco and Piano. Agenda item #21- There was discussion of advertisements in Dallas Chamber publications by Marcoa Publications "Dallas Office Guide" and Dallas Industrial and Real Estate Guide". Staffwas requested to bring samples to next meeting. Mr. Gordon moved to adjourn the meeting. Mr. Cone seconded. The meeting was adjourned at 9:17 p.m ~ i!~ .~1 EC~xe~cu~~ii~ or~ Richard '~/ President