Loading...
HomeMy WebLinkAbout4th Quarter (October-December) MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 23RD 2002 A REGULAR SESSION of the Parks & Recreation Board of The City Of The Colony, TX., was called to order at 7:00 p.m. with the following board members present: John Sanders - Chairman Susan King - Member Lisa Leary - Member Jim Briggs - Member (arrived at 7:45 p.m.) Rich Lewis - Member and with member Briggs arriving late, a quorum was established. Also in attendance were Pam Nelson, Director of Parks & Recreation, Sam Fitzgerald, and Asst. Director of Parks & Recreation. 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF SEPTEMBER 25TH 2002 - Motion to approve - King; Second - Leary; Abstain - Lewis; motion carried. 3. DICUSSION OF PARK IDENTIFICATION SIGNAGE - Pam reminded the board that CDC has set aside $26, 000 to be spent for signage in the parks. Pam and Sam brought several catalogs with samples of signs back from the NRPA Conference and she also had some samples from Multi Arts & Graphics. She said the Parks & Rec. logo should be incorporated in the signage. She asked the board to review the samples given to them and decide on a design they would like to use. 4. DISCUSSION OF CITY WIDE TRAIL MASTER PLAN - Pam informed the board that CDC has agreed to fund $50, 000 for a Trail Master Plan. This plan will be a more detailed plan that will show how neighborhoods would be connected, where the shoreline trail would go, and how the greenway trail would be connected through different areas. The board gave their consensus to utilize Dunkin, Sims & Stoffels, Inc., for this first step in the process because they are familiar with his work and he has a vast knowledge of our city. 5. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Five Star - The trestles on the footballlsoccer concession stand building have been built. They are putting the holes in for the forms of the light fixtures to be installed. There are some issues with the planting of the grass that are being addressed. Skate Park - We received an estimate from Adolfson/Peterson on the cost of concrete; the estimate was for $89, 000 and part of that would be for a construction supervisor. We did not expect their estimate to be that high, so now we will be going out for bids. SprayGround - An architect has been hired and we are hopeful the project will be completed for next summer. NRPA - Pam and Sam attended the NRPA Conference in Tampa. They brought back a lot of information regarding signage and skate parks. They said the information on the skate parks has changed a lot since last year's conference - the manufacturers are making changes to their products because the standards are higher and there is also more product to pick from now Haunted Hayride -The hayride will be on the 25`h & 26`h. Volunteers are still needed. With n further business t iscuss, the meeting was Zedat8: p.m. Ka by Neal, Recording Secretary J Sanders, Chairman MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 13TH, 2002 A REGULAR SESSION of the Parks & Recreation Board of The City Of The Colony, TX., was called to order at 7:00 p.m. with the following board members present: John Sanders - Chairman Susan King - Member Lisa Leary - Member Rene Asprion - Member Rich Lewis - Member and with member Briggs' excused absence, a quorum was established. Also in attendance was Pam Nelson, Director of Parks & Recreation, Sam Fitzgerald, Asst. Parks & Recreation Director, David Swain, Recreation Manager and Jackie Lopez, Athletics Coordinator. 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF OCTOBER 23" 2002 - Motion to approve - King; Second - Leary; motion carried. 3. REVIEW AND CONSIDERATION OF CONTRACT WITH VC SPORTS TO PROVIDE OFFICIALS FOR OFFICIATING YOUTH AND ADULT BASKETBALL GAMES - David informed the board that last year was the first year we used this group for basketball officiating and we were very pleased with their officiating. These officials are certified through TAAF and they are familiar with the TAAF rules. A representative from VC Sports verified the officials do receive training. Motion to approve - King; Second - Leary; motion carried. 4. REVIEW AND CONSIDERATION OF AGREEMENT WITH FUNSCAPE, INC. FOR OPERATION OF THE SATURDAY NITE OUT PROGRAM - David informed the board that there are some amendments to the contract - they are requesting an increase in admission from $6 to $7; the program began 11 years ago and the fee was $5.50. They are also adjusting the supervision from I to 20 - to - I to 25. Since the program began 11 years ago, there have been 75,000 kids attend with an average of 160 -170 each week, 6, 800 per year. Chris Sharp, one of the owners, informed the board they do background checks on their employees; they have parents, teachers and college kids work for them. He also informed the board that their liability insurance increased 270% even though there have never been any claims filed. They pay a rental fee for using the gym at the Rec. Center. Motion to approve - Leary; Second - King; motion carried. 5. DISCUSSION OF CHRISTMAS PARADE AND TREE LIGHTING CEREMONY - David informed the board the parade is on Saturday, Nov. 30. The parade begins at 5:45 from the high school parking lot and ends at City Hall. The tree lighting ceremony will begin between 7:00 - 7:15, depending on how long the parade is. There are 4 groups performing -Lakeside Community Chorus, the choir from the Church of Jesus Christ of Latter Day Saints, a dance group from a local studio and the Marimba Band that performed at the July 4th festival. John Gordon will be the Emcee and the Mayor will do the Welcome, and T. C. Rex, the Rec. Center mascot, is the Grand Marshal 6. UPDATE FROM DIRECTOR - Five Star - Rye seed has been planted on soccer fields I - 6 It has also been planted on the Arbor Glen burm and a portion of the Blair Oaks burm. There should be rye seed planted by the end of the week on the football fields. They are making good progress on the buildings. Skate park - Plans are being finalized on the specs for the slab then we will be going out for bids. Trail Master Plan - Pam will be meeting with Dennis Sims to negotiate a contract. Lucy Billingsley is anxious for us to spend some funds they gave us through the Park Dedication Ordinance, in Austin Ranch. Lucy wants to be involved in the Trail Master Plan, but she also wants us to put in a small park in for the residents of Austin Ranch. Youth Football Leagues - We are beginning work with both organizations, CYFA and CFA, to reach an agreement for them to merge. With no further business to discuss, the meeting was adjourned at 8:30 p.m. Z,- i - Ka by Neal, eeordmg Secretary Sanders, Chairman