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HomeMy WebLinkAbout2nd Quarter (April-June)MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 22ND, 2002 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:00 p.m. with the following board members present: John Sanders - Chairman Susan King - Member Jim Briggs - Member Rich Lewis - Member and with member Leary absent, excused, a quorum was established. Also in attendance was Pam Nelson, Director of Parks & Recreation, Sam Fitzgerald, Asst. Director of Parks & Recreation, David Swain, Recreation Manager and Jackie Lopez, Athletics Coordinator. 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF DEC. 5TH 2001, JAN. 28TH 2002, FEB. 28TH 2002- Motion to approve - King; second - Lewis; motion carried with all ayes. 3. CONSIDERATION OF APPROVAL OF A CONTRACT WITH TCOA, THE COLONY OFFICIALS ASSOCIATION, TO PROVIDE OFFICIALS FOR THE ADULT SOFTBALL LEAGUE - This is a yearly contract. The city attorney has reviewed the contract. Motion to approve - King; second - Briggs; abstain - Lewis; motion carrued. 4. CONSIDERATION OF APPROVAL OF WAIVING ENTRY FEES FOR SCP FOR ATTENDEES OF THE ANNUAL JULY 4TH BARBEQUE - The barbecue will be held at SCP because it is a great place to showcase the city and give us more space. The entrance fee to the park will only be waived for the barbecue and the race. Motion to approve - Lewis; second - King; motion carried with all ayes. 5. REVIEW AND DISCUSSION OF PROPOSED BUDGET FOR FISCAL YEAR 2002-2003- We have asked for an upgrade to our RecTrac software that will allow people to register for our programs on-line. Hidden Cove Park has also added an enhancement for RecTrac software to use when people make reservations. We have also added an enhancement to pick up trash on the medians and right-of-ways during the winter months when the mowing contractors are not here. We have requested apart time clerk position to help with daily activities at the Rec. Center. This will allow us to open at 6:00 am. Monday thru Friday. We are asking CDC to help fund this position. We have also requested salary adjustments for our Athletics Coordinator, Programs Coordinator, Sr. Center Coordinator and Rec. Center Supervisor to keep them in line with current market. We have requested a Maintenance & Event set up person to help us when we get the old library renovated as well as the Rec. Center and Sr. Center. We have increased the salary for our part time seasonal staffand asked for 2 new Rec. Leader positions. We have also put in a request for a bus driver, contingent on the approval of a 24 passenger bus we requested in our CIP list, for our senior center transportation and Kidz Kamp. We have added height adjusters for the gym at Lakeview. This will give us more flexibilityfor scheduling. We would like to create a comprehensive trail plan for trails that would link our green belt and encompass the shoreline trail. We would have a consultant review the entire city and tell us how we could link some of our parks and neighborhoods together. We have been discussing this with CDC also. 6. REVIEW AND CONSIDERATION OF FINANCIAL STATEMENT AND ECONOMIC IMPACT OF THE T.A.A.F. TOURNAMENT - This was the largest tournament in T.A.A.F. history. We made $35, 000, which will be split between Carrollton and us. This year we charged hotels to be listed in the tournament packet because we wouldn't benefit from the hotel/motel tax - they could pay $300 or $150. We can't host the girls next year because we've hosted it for the past 3 out of 4 years. 7. DIRECTOR / ASST. DIRECTOR UPDATE - Lions Club Park & Perryman Park - Sidewalks completed Pool Shade Structures - They have been installed. The pavilion will have electricity Little League Shade Structures -We will be meeting tomorrow to decide on the colors and size. It will cost between $34,000 - $36, 000 to do all the dugouts including Little League, Bridges and BB Owen. The spectator areas will also be covered. The dugout canopies will be different colors. Skatepark - We continue to visit other skateparks. We are also working with 2 companies trying to get the ramps, picnic tables, trash cans, and shade structures as one product so we can get a lower price. We will begetting a structural engineer to test the soil because we will be using a post - tension concrete. We are also negotiating with Adolfson/Peterson on putting the slab in. Boat /RV Storage Area - It is now open at Hidden Cove Park. There are 28 spaces. New Athletic Coordinator - Jackie Lopez has taken on this position. She will be working closely with the sports organizations, implementing new leagues, adding more playing seasons, and planning things at Five Star. Five Star - 95% of the north parking lot for soccer and football is completed. They have started fine grating the south parking lot. Two football fields have been fine grated and irrigation is being put in. Most of the electrical conduit is in throughout the complex. City Wide Beautification - The city manager has delegated the responsibilityfor planning this to the Parks & Rec. Dept. One plan has already been submitted by Carter & Burgess, but City Council wants a more comprehensive plan. There is money in the next bond issuance for citywide beautification. The board said they would like to take on this project. A work session to tour the city and make notes will be scheduled.. There being no further discussion, the meeting was adjourned at 8:15 p.m. s' K y Neal, Recording Secretary J 'Sanders, Chairman MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 19TH, 2002 A WORK SESSION of The Parks & Recreation Board of The City of The Colony, TX., was called to order at 5:30 p.m. with the following board members present: John Sanders - Chairman Rich Lewis - Member Jim Briggs - Member Susan King - Member Nancy Wetzel - Member and with member Leary absent, excused, a quorum was established. Also in attendance was Pam Nelson, Director of Parks & Recreation. 1. THE PARK BOARD WILL MEET AT THE REC. CENTER AND THEN LEAVE TO TAKE A TOUR OF THE CITY TO VISIT THE CITY PARKS AND DISCUSS IDEAS FOR CITY BEAUTIFICATION - Pam instructed everyone to make notes on anything they think would help the city regarding beautification to the parks, the appearance of businesses, or anything they feel would help make the city look better. At the end of the tour, Pam instructed the board to prioritize their list and bring it back to the next meeting for discussion. There being no further business to discuss, the meeting was adjourned at 8:30 p.m. K y Neal, ecording Secretary Z- J&Sanders, Chairman