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HomeMy WebLinkAbout1st Quarter (January-March)MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 13TH, 2002 A REGULAR SESSION of The Parks & Recreation Board of The City of The Colony, TX., was called to order at 6:38 p.m. with the following board members present: Susan King - Chairperson Lisa Leary - Member Rich Lewis - Member arrived 6:38 Jim Briggs - Vice Chairman arrived 6:38 John Sanders - Member and with member Henderson absent and unexcused, a quorum was established. Also in attendance was Pam Nelson, Director of Park & Recreation, Sam Fitzgerald, Asst. Director of Parks & Recreation, Elise Knox, Aquatic Park Manager, Freida Henderson, Lake Parks Manager. 1. CITIZEN'S INPUT - None 2. APPROVAL OF MINUTES OF DECEMBER 5TH 2001- John made a motion to table the approval of minutes. Rich seconded the motion. Motion carried. 3. CONSIDERATION OF PROPOSAL FOR CONCESSIONAIRE OPERATIONS AT HCP - Pam introduced Joe & Toni Watson. They want to operate a concession facility at HCP by the boat ramp area. They live across the cove at Wynnewood. Their objective is to provide a profitable service and to help enhance the park for its users. They will be renting paddle boats, bikes, canoes, row boats, volleyballs, possibly jet skis, they will be selling food, ice cream, camping equipment. Rental prices have not been set yet. Renters will be given the opportunity to watch a training video to ensure they operate the equipment properly and they will also be given hands-on instructions. They will require a $300 - $500 deposit for rentals. They have completed a survey of the lake and found there are no stores on the lake and there is no facility on the lake that has paddleboats or canoes. They want to make this a very family oriented facility. They will be open through Nov. V and will stay open for special events or for large groups staying at the park. They also have a website to promote the facility and the park. Pam informed the board the city is requiring they carry a one million dollar liability insurance policy and the city is to be listed on all of their waivers. They are responsible for meeting all the health codes. The city will provide water and electricity for the facility and they will pay us $400 to cover the cost of the utilities. There will be a contractual agreement and it will have to be approved by City Council and the Corp of Engineers. Pam added that she would like the agreement to state that the city has the ability to review and adjust the rates they are paying us each year. The Watson's will have first right of refusal in the event another contractor wanted to operate another business at the park. John made a motion to approve the proposal for concessionaire operations at HCP. Rich seconded the motion. Motion carried. 4. CONSIDERATION OF CHANGES IN THE FEE STRUCTURE AND POLICIES FOR THE AQUATIC PARK PROGRAMS AND RENTALS - Elise explained to the board that the fees currently being charged are extremely low and need to be raised, especially for party rentals. John made a motion to approve the changes in the fee structure and Lisa seconded the motion. There was discussion following the motion. The board agreed Elise should increase the fees charged to non-residents not to exceed 25%. John made a motion to approve the changes in the fee structure and policies for the aquatic park programs and rentals but to also increase the fees to non-residents not to exceed 25%. Lisa seconded the motion. Motion carried. 5. ELECTION OF OFFICERS - Jim made a motion to nominate John for Chairman. Rich seconded the motion of nomination. Motion carried - John is Chairman. John made a motion to nominate Lisa for Vice Chairperson. Jim seconded the motion of nomination. Motion carried - Lisa is Vice Chairperson. 6. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Five Star - A pre-construction meeting is scheduled for Feb. 20'h. There were 80 invitations sent out for the groundbreaking ceremony on Feb. 24`t' at 1:30. All the youth sport groups have been invited. Adolfson/Peterson is providing the shovels and there will be diagrams on display also. Construction should begin in a couple of weeks and we hope to open the facility in fall 2003. Sidewalks - Lions Club and Perryman Park - A pre-construction meeting was held last week. We are waiting on the bond and proof of insurance from the contractors - Century Services. Lions Club will be done first. Security Lighting - Kids Colony and BAMP - Also waiting on the contractors bond and proof of insurance. Lighting for Kids Colony will come from the corner of the Rec. Center building facing the basketball court and the playground. Lighting at BAMP will be at the parking lot, go around the sidewalk where the basketball court is and back to the amphitheater. Gold Medal Award - TRAPS awards this based on planning projects and activities for the three previous years and is the most prestigious award given. This year The Colony Parks & Rec. Dept. was given this award for excellence in park management. The award will be given at the state conference in March. T.A.A.F. Tournament- The tournament is March 15"' - 17th and is being done jointly with Carrollton. We will be using Carrollton schools along with Griffin, Lakeview, the high school and the rec. center. We still need volunteers to sell souvenirs and entry tickets. We told area hotels if they want to be listed in the information packet for the tournament, they would have to pay us a sponsor fee. 7. ITEMS OF CONCERN TO THE BOARD - John has been approached by a resident who told him he would quit going to Stewart Creek Park because the gate attendant is very rude. The resident will continue to go to Hidden Cove, but not Stewart Creek. Pam asked John to have this resident contact her. With no further business to discuss, the meeting was adjourned at 8:00 p.m. Kath Neal, ecording ecretary Susan King, Chairperson MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 28TH, 2002 A REGULAR SESSION of The Parks & Recreation Board of The City of The Colony, TX., was called to order at 6:45 p.m. with the following board members present: John Sanders - Chairman Rich Lewis - Member Lisa Leary - Vice Chairperson Jim Briggs - Member and with members King absent, excused, and member Henderson absent, unexcused, a quorum was established. Also in attendance was Pam Nelson, Director of Parks & Recreation, Sam Fitzgerald, Asst. Director of Parks & Recreation, and Wayne Sueltz from The Colony Roadrunners Club. 1. CITIZEN'S INPUT - None. 2. CONSIDERATION OF AUTHORIZING THE KIDS CHASE BY THE LAKE EVENT AT STEWART CREEK PARK AND WAIVING THE PARK ENTRY FEE FOR THE EVENT- Wayne Sueltz is the President of The Colony Road Runners Club. They were asked by a teacher from BB Owen Elementary School to host an event for kids in the city. The Roadrunners Club would like to have a race on April 20th for kids in kindergarten through fifth grade. They are anticipating between 200 - 500 participants and hope to make this an annual event at Stewart Creek Park. The race would be a half-mile for kindergarten through 3rd grade and 1 mile for fourth through fifth grades. There will be participation ribbons given to all runners and age group awards. They have many volunteers to help conduct the race. They have the equipment needed to start and finish the race. They have asked a company to donate 2 trees to the park for hosting the event. The club is asking permission to have the race at Stewart Creek Park and have the entry fees into the park waived for the event. The Roadrunners Club is a non-profit organization and has a 501C status. They have 30 members and belong to the Road Runners Club of America, which is who provides them with their liability insurance. There will be an ambulance at the event. Lisa made a motion to have the Kids Chase By the Lake at Stewart Creek Park and waive the entry fee into the park. Rich seconded the motion. Motion carried. 3. CONSIDERATION OF APPROVAL OF THE RV AND BOAT STORAGE RENTAL AGREEMENT- The city attorney has reviewed the agreement and it will go to City Council on March 18th Rich made a motion to approve the RV and Boat Storage Rental Agreement. Jim seconded the motion. Motion carried. 4. CONSIDERATION OF APPROVAL OF RENTAL FEE STRUCTURE FOR BOAT / RV STORAGE AREA AT HIDDEN COVE PARK - Freida informed the board that there is a locked fence for the storage area and 4 different sizes of sites available. If all the spaces are rented, revenue should increase by $17,000 a year. If people want to do an annual lease, then we would give them an annual park permit free. We have been getting a lot of calls about the new storage area from people who have visited the park, but they are not from The Colony. Lisa made a motion to increase the rates for non-residents by $5 to $50, $55 and $60 and residents should receive $5 off the fees, and the yearly fees to be adjusted accordingly. Rich seconded the motion. Motion carried. 5. DIRECTOR / ASST. DIRECTOR UPDATE - Lions Club Park - Excavating began on Monday. Concrete will be poured at the south end tomorrow. Perryman Park - Work will begin here when Lions Club is finished. Five Star - A silt fence went up today. Adolfson/Peterson has been very accommodating. T.A.A.F. Tournament - We still need volunteers. We have allocations for 240 teams and will be using 19 locations. 6. ITEMS OF CONCERN TO THE BOARD - Lisa said she has had residents of Ridgepointe ask about building a sidewalk to connect Lakeside & Standridge. Pam said the residents should approach the builder. Lisa has also had questions about when the other phases of Ridgepointe Park will be built and when Standridge will connect to Stewart Peninsula. Pam said it is projected for the next 2 - 3 years, based on the funding and the land between Standridge and Stewart Peninsula is Corp property and a designated wildlife area, and even though it is on the thorofare plan, it will be a long time before it happens. Lisa also asked if there are any plans to build a gazebo at HCP. It is in the CIF's for next year. Jim asked if there has been a feasibility study on building trails around the lake. Pam said she would like to have a firm do a Trail Master Plan to show what the layout of trails would be, how they would link parks and neighborhoods together and the cost. Rich is concerned about the condition of the restrooms at the Little League Complex and the adult softball fields. Pam said she would address the issue with the maintenance crew. With no further business to discuss, the meeting was adjourned at 7:45 p.m. K thy Ne 1, Recording Secretary