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HomeMy WebLinkAbout3rd Quarter (July-September)MINUTES THE PARKS & RECREATION BOARD REGULAR SESSION AUGUST 22ND, 2001 A REGULAR SESSION of The Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:10 p.m. with the following board members present: Susan King - Chairperson Jim Briggs - Vice Chairman John Sanders - Member Rich Lewis - Member and with member Henderson absent, thus a quorum was established. Also in attendance was Pam Nelson, Director of Parks & Recreation and Sam Fitzgerald, Asst. Director of Parks & Recreation. 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF MAY 23RD, 2001 - John made a motion to approve the minutes of May 23rd, 2001. Rich seconded the motion. Ayes: John, Rich, Jim, Susan Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST TO WAIVE USAGE FEE FOR THE USE OF THE ADULT SOFTBALL FIELDS BY HOLY CROSS CATHOLIC CHURCH- The church is having a softball tournament as part of their 20"' anniversary celebration October 13'h & 14"'. They are requesting permission to use the adult softball fields at BB Owen and having the usage fee waived. This is a fundraiser for the church. They hope to use volunteer umpires and they will have a concession stand set up also. Different church and youth groups will be participating and will not be charged an entry-fee if the usage fee is waived for the church. However, there is the possibility of charging a small fee if they are unable to get volunteer umpires. John made a motion to waive the usage fee for the use of the adult softball fields by Holy Cross Catholic church. Jim seconded the motion. Ayes: John, Jim, Rich Noes: None Abstain: Susan 4. UPDATE FROM DESIGN COMMITTEE - The board was shown an example of a pavilion that was designed for the park. It will be 65 ft. across. There will be 3 pavilions throughout the facility. We will try to get corporate sponsors for the pavilions. There will be tables and benches in each pavilion. If the sports associations have sponsors, we can get their names on small banners, or flags, and hang them from the pavilions. The concession buildings will be done in native Texas stone. The baseball floor plan will have room for an ice machine, refrigerator, storage, drink coolers and dispensers. PVC pipe will be installed under the building. In the football and soccer concession building, they will need room to keep the fertigation system pump that will need a loft. x 13ft. area. This system allows fertilizer to be applied to the fields everytime they are watered. The building will have a room for the umpires; the building will not be air-conditioned but a window unit may be installed for air conditioning and heating. There will be ceiling fans in the building and they will be well ventilated. Football will do their concessions in addition to handling the fall soccer season concessions. Soccer will operate the concession stand in the spring during their season. There will be a covered announcer's stand at the football fields. It will be elevated and ADA compliant. In the baseball area, there will be a walkway between the fields. There will be a playground area, shade structure, terraced seating large enough for benches or lawn chairs, and an awning over the spectator seating. There may be some benches along the hike / bike trail. The playground areas may be covered, there is still discussion regarding that. Examples of entry features were also shown. The stonework on the entry features will also match the stonework on the concession/restroom buildings. All the sports organizations realize that all the fields may not be built in the first phase but they know they will continue to have access to their existing fields. The designs should be completed within the next month. Then construction documents will be prepared, we will go out for bids in November and award the bid in January. 5. UPDATE FROM DIRECTOR / ASST. DIRECTOR - The 4B Board has had 3 different groups of kids, ages 8 - 15, approach them about building a skatepark in The Colony. Right now, kids use sidewalks and parking lots of businesses or they use school parking lots. The closest one is Eisenberg's in Plano. Sam is currently researching locations to build a park and the cost. One location being considered is an area close to the Rec. Center building. Also being researched is the liability issue. It will be important to have proper signage posted and always display a good faith effort to keep the skatepark properly maintained. The board agrees the interest for skateparks is growing, but they wander if this is just the current craze. JNC currently owns the property the cemetery is on off of Morningstar but the property has been conveyed to the city. The cemetery was established in 1855 and is extremely overgrown. A cleanup will take place and we want to try and solicit groups to maintain it. It does have historical status and is now more visible and accessible. Pam would like the board to be a part of the cleanup effort. It will be locked and a key will be kept at the Rec. Center and have to be check out to get in. 6. ITEMS OF CONCERN TO THE BOARD - None. There being no further business to discuss, the meeting was adjourned at 8:15 p.m. VL~~, K thy Neal, Recording Secretary Susan King, Chairperso