HomeMy WebLinkAbout3rd Quarter (July-September)MINUTES OF THE PARKS & RECREATION BOARD
OF THE CITY OF THE COLONY
HELD JULY 26TH, 2000
A REGULAR SESSION of The Parks & Recreation Board of The City of The colony, TX. was called to order at
7:35 p.m. with the following board members present:
John Sanders
Chairman
Susan King
Member
Larry Henderson
Member
Rich Lewis
Member
and with members Baggett and Shaw absent; thus a quorum was established. Also in attendance was Pam
Nelson, Director of Parks & Recreation.
1. CITIZEN'S INPUT.
None.
APPROVAL OF MINUTES OF MARCH 22ND , 2000 AND APRIL 12TH, 2000.
Member King made a motion to approve the minutes of March 22°d, 2000. Member Henderson seconded
the motion.
Ayes: Member King, Henderson, Chairman Sanders.
Noes: None.
Abstain: Member Lewis
Member King made a motion to approve the minutes of April 12"', 2000. Member Lewis seconded the
motion.
Ayes: Member King, Henderson, Lewis, Chairman Sanders.
Noes: None.
3. DISCUSSION OF PROPOSED 2000-2001 BUDGET.
Ms. Nelson gave the board a copy of the 2000-2001 Operational Budget for Parks & Recreation, the
Aquatic Park, Stewart Creek Park and Hidden Cove Park. The column that shows the proposed budget
for 2000-2001 is what was submitted to City Council for next year. There is a big increase in the
overtime salary line because of all the events we have had this year. The events have gotten bigger and
therefore require more preparation and planning time and the maintenance crew has been spending a lot
of time completing irrigation repairs. In next year's budget, there is also a big change in contractual
services. Program enrollment has increased substantially and the instructors and referees are paid from
contractual services. We also anticipate an increase for mowing services next year, and we will have a
state basketball tournament in the spring.
For the Aquatic Park, the big change in next year's budget is in building maintenance. Elise has budgeted
to have the ceiling, beams and fiberglass panels redone in the indoor pool.
In the Stewart Creek Park budget we have decided not to do the courtesy dock and swim beach area
because the lake is so low. The lake is dropping 3/ of a foot each week and is currently 14 ft. low. The
lowest it has been was 499 and we're at 508 now. We won't invest anymore money for a while in both
parks; we will concentrate on reducing expenditures. In the Hidden Cove Park budget, we've reduced
what we were projecting to spend.
Ms. Nelson gave the board a copy of the general fund Activity Enhancements. These items are requested
separately. City Council reviews the list item by item.
At the Aquatic Park we want to combine 3 part time positions into 1 full time position. It would be the
office manager position, the lifeguard position that handles parties and things in the winter months, and
the head gate clerk. The maintenance worker position has been removed. The Automated External
Defibrillation Device is for the lifeguards and Elise and Debbie are trained instructors for that device.
In Parks & Recreation we are asking for a mowing crew leader and park & athletic field crew leader.
Buck is a working supervisor and has 6 people working under him. We asked to upgrade some positions
to crew leader positions and change the structure to have a better flow. We also asked to upgrade Buck's
and David's positions to a manager's level.
We also asked for a Program Coordinator to do all the classes and special events. David and Matt
currently share this responsibility, plus all the athletics. If it's approved, Matt would move to Athletic
Coordinator and we would advertise for a Program Coordinator. We would also change the Center
Supervisor position into Facilities Coordinator. Jennifer would oversee the scheduling of the Rec. Center
and oversee the staff at the Rec. Center and the old library. We also asked for another part time Rec.
Leader to help staff the old library building after the renovations are completed. We are asking to
upgrade the Senior Center Activities Coordinator from a 30-hour week into a full time position and
increase the pay. We've asked for money to do roof repairs at the Rec. Center.
This budget does not include capital improvements. The CIF's are going through the approval process
with Planning and Zoning. After they are approved from P& Z, they go to City Council for approval.
4. UPDATE FROM DIRECTOR/ASSITANT DIRECTOR.
BLUE SKY - Dirt is moving. Peter's loan is not final yet. It has been approved, but they haven't closed
on it yet.
RIDGEPOINTE PARK - An extra $50,000 was approved for Phase I, so now we have $200,000.
Dennis has been working on the final plans, but has stopped so he could get the grant application
completed for the library building. The grant has to be completed by July 31"' There are several groups
that travel around the area renting auditoriums to hold performances in. We think there will be some out
of town groups who will want to use our building. This will provide for a wide range of cultural arts
along with meeting the needs of our community. The grant we are applying for is $750,000.
LIBERTY BY THE LAKE - Everything on July 4"' was a huge success. There were 1,333 people who
participated in the 5K Run, which is an increase from last year. The stadium was packed for the
fireworks show. The entire department pulled together and did a great job.
5. ITEMS OF CONCERN TO THE BOARD.
Member Lewis asked about the attendance at Hidden Cove Park and Stewart Creek Park and if there was
ever going to be any cabins or a pool put in at Hidden Cove Park. Ms. Nelson said day use at Hidden
Cove is down, but the camping continues at a steady pace. Stewart Creek Park has not seen a big
decrease yet. There are plans for cabins at Hidden Cove but not a pool. As long as the lake continues to
drop, we won't be doing any improvements. We are considering putting an extension on the boat ramp so
it can be used again. That will help get the day use up again. It has been closed since last September.
Member Lewis stated he is concerned that there are no benches for people to sit on in BAMP at the
frisbee golf course.
Member Lewis also said the new shed at the BB Owen fields is not finished yet. Ms. Nelson said that is
not a priority right now. That is an in-house job that Buck's crew is doing. Their priority now is redoing
the irrigation at Turner Soccer Fields. Their next priority is an ADA issue at Friendship Park.
There being no further discussion, it was unanimously decided to adjourn the meeting at 8:20 p.m.
Kathy Nea , Recording Secretary Jo anders, Chairman