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HomeMy WebLinkAbout2nd Quarter (April-June)MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 12TH, 2000 A REGULAR SESSION of The Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:40 p.m. with the following board members present: John Sanders Chairman Donna Baggett Member Susan King Member Rich Lewis Member and with members Shaw and Henderson absent; thus a quorum was established. Also in attendance was Pam Nelson, Director of Parks & Recreation. 1. CITIZEN'S INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 22ND, 2000. Member King made a motion to table the approval of minutes of March 22°d, 2000. Member Lewis seconded the motion. Ayes: Members King, Baggett, Lewis, Chairman Sanders. Noes: None. 3. DISCUSSION AND APPROPRIATE ACTION REGARDING THE PROPOSED 4B MASTER PLAN. Ms. Nelson said in the original Parks Master Plan, the priority list we had included recreation center expansion, athletic/recreational complex, tot lot at the aquatic park, in-line hockey, tree program, trails and additional practice fields. When we apply for a grant, we get points for every item we do on the priority list in the project that we are applying for the grant on. We plan on applying for a grant in January for the community complex. Member Baggett asked why was is necessary to have a multi-camera security system at the aquatic park. Ms. Nelson replied that it is a safety feature. It would be a better system that would be tied into the police department. It's not in Elise's budget because of the cost. Ms. Nelson said in the Park Master Plan, there is a section that listed the existing parks with all the improvements - the list the board has now includes cost estimates. There were also maps in the Parks Plan that showed future parks; we will need to add Ridgepointe Park and the Community Complex. There is also a separate section on Hidden Cove Park and their development Plan. Because we have had Hidden Cove Park for 5 years now, we should add Hidden Cove to the existing parks list and identify the improvements we want to make and pull that section out of the Park Master Plan. The development plan is still in place, but it's in the form of the shoreline study. Dennis Sims of Dunkin, Sims & Stoffels, will write a summary explaining how we came to the decisions we did about the priority list. He will talk about the public hearings with 413, citizen's input and the desire to do the sport complex that was on our original Master Plan. Member King asked how many cabins could be built for $60,000 at Stewart Creek Park. Ms. Nelson said these cabins are prefabricated cabins that come in kits. They don't have a restroom but we could add water if we wanted to. They have beds built into them and probably some small A/C units. They only cost between $4,000 - $6,000 depending on the size. For this amount we could probably get 8 - 10. Ms. Nelson also said we want to set up an area at the main office at Hidden Cove Park to sell camping supplies and make a laundry room out of one of the small buildings. Member King asked how long it will be before we will put a bridge over the ditch at Greenway Park. Ms. Nelson said that would be the trail head for that, so there would have to be some sort of crossing over that drainage area and that would take it all the way down the TU easement and back up to North Colony. Greenway Park is supposed to be on the list but it was left off. We do have $200,000 for the trail through there. Ms. Nelson said we have added doing hike/bike trails around each of the parks. Most of the parks do not have sidewalks along the perimeter of the parks. Member King made a motion to approve the update to the Park Plan with the amendment to Greenway Park. Member Baggett seconded the motion. Ayes: Member King, Baggett, Lewis, Chairman Sanders. Noes: None. 4. ITEMS OF CONCERN TO THE BOARD. Member King asked Pam to give the board an update. Pam informed the board that City Council gave their approval for the first phase of Ridgepointe Park. The survey work will begin soon, and when that is completed, Dennis will begin the design and construction documents. It will be a few months before we go out for bids, but we hope to be done toward the end of summer. There are electrical problems at the old library building. There is a break in the line between the transformer and the building. The building also has aluminum wiring which is part of the problem. Art Phelps is working on a design - he is doing 3 conceptual design floor plans with 3 different prices. Ms. Nelson said she and Sam are going to Austin to discuss the grant with Texas Parks & Wildlife and Dennis will write the grant. The Kidfish event was very successful. The number of participants was a little lower than last year and the winning fish was a 24 inch catfish. The summer Fun Times brochure is available. The Easter Egg Hunt will be at Hidden Cove on April 22nd, 10:00 a.m. Concert in the Park will be on May 6d' at Stewart Creek Park and the Silvertones will be performing. Sam is now the Assistant Parks & Recreation Director. He will be paid by 413 and his main focus will be on 413 projects, but he will also help with daily things. Member King asked about the sewer at Stewart Creek Park. Ms. Nelson said 300 ft. of the line was laid last weekend. All the equipment is in, but not installed; that should be done within the next 2 weeks and be ready before Easter weekend. Member Lewis asked if there was any room to expand the parking lot at the Little League Complex. Ms. Nelson said there was not, that's why we added the other parking lot on Miller. She added that the new pump at the adult softball fields should be installed within the next week and Jerry has already begun spraying for bugs. Chairman Sanders asked about the bids for the lights at the football fields. Ms. Nelson said all the bids were rejected at City Council last week, so we will be rebidding. There were problems with the way the specs were written and she is working with a consultant to rewrite them. After they are rewritten, we will rebid the project. We should be able to have the lights in before football season starts. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:15 p.m. Kathy Neal, ecording Secretary Jo Sanders, Chairman ~