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HomeMy WebLinkAbout1st Quarter (January-March)CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 2, 1998 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on January 7th, 1998, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. WORK SESSION: A. PLANNING FOR FUTURE ATHLETIC FIELDS WITH YOUTH SPORTS ORGANIZATIONS. B. DEVELOP POLICY FOR RENTAL OF REC. CENTER FACILITIES. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 4d day of ~nua Y, 1998. Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 7TH, 1998 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:40 p.m. with the following Board members present: Rich Lewis Chairman Jim Cottle Member Susan King Member Laura Bickerstaff Member Scott Calabro Member Donna Baggett Member John Sanders Member And with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David Swain, Recreation Center Supervisor. 1. WORK SESSION: A. PLANNING FOR FUTURE ATHLETIC FIELDS WITH YOUTH SPORTS ORGANIZATIONS. B. DEVELOP POLICY FOR RENTAL OF REC. CENTER FACILITIES. A. Pat Parson, President of The Colony Youth Soccer Association, Gary Bartley, President of The Colony Youth Football Association, and Steve Dumar, President of The Colony Little League Association were present. Ms. Nelson presented a conceptual drawing of a Sports Complex that would be located on the frontage of Hwy. 121 and along the west side of Paige Road on the Tri West property and totaled approximately 134 acres. The plan showed the layout of soccer fields, football fields, baseball/t-ball fields, a community center, and a library. All those present from the Youth Sports Associations agreed they liked this concept and with the exception of Little League, agreed enough fields were planned. Little League stated they would ideally like to see another 4 plex added. Ms. Nelson stated the proposed adult softball fields could be moved to another location. After all discussion, Ms. Nelson again said this was just a conceptual plan and not necessarily where a Sports Complex will ultimately be built. B. Ms. Nelson stated a request to rent the Rec. Center had been received and thus the need for developing a policy for the rental of Rec. Center facilities. She presented the board with copies of the rental policies for the Sr. Center, Pool, and fees surrounding cities charge for renting their facilities for the Board to use in developing a rental policy. After discussion, the Board asked Ms. Nelson and Mr. Swain to prepare a draft of a policy for the rental of the Rec. Center facilities and bring back to the Board at the next scheduled meeting for review. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:25 p.m. Beverly Nopp, Recording Secretary Rich Lewis, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 9, 1998 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on January 14th, 1998, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. RECEIPT AND CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD FOR 1998. 3. REVIEW AND CONSIDERATION OF RENTAL POLICY FOR REC. CENTER FACILITIES. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the day of anuary, 1998. 121 Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 14TH, 1998 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony was called to order ata 7:35 p.m. with the following Board members present: Rich Lewis Jim Cottle Laura Bickerstaff John Sanders Scott Calabro Donna Baggett Susan King Chairman Member Member Member Member Member Member - 7:40 p.m. & with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David Swain, Recreation Center Supervisor. CITIZENS INPUT. Mayor Mary Watts was present. She stated the conceptual drawing that was presented showing the location of a proposed Sports Complex on the frontage of Hwy. 121 and the west side of Paige Road on the Tri West property was just a conceptual drawing and not necessarily the location a Sports Complex would be built. She then suggested other areas within the city where a Sports Complex or additional fields might be located. She added she wanted to make sure there is a loop of information about what's going on in the City. Chairman Lewis stated he would like to have a liaison from City Council to the Board. 2. RECEIPT AND CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD FOR 1998. Member King made a motion to nominate Member Sanders as Chairman of the Board. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: Members King, Baggett, Calabro, Bickerstaff, Cottle and Chairman Lewis Abstention: Member Sanders Noes: None Member Cottle made a motion to nominate Member Calabro as Vice Chairman of the Board. Seconded by Member King, the motion was approved by the following vote: Ayes: Members King, Baggett, Bickerstaff, Sanders, Cottle, and Chairman Lewis Abstention: Member Calabro Noes: None 3. REVIEW AND CONSIDERATION OF RENTAL POLICY FOR REC. CENTER FACILITIES. A copy of a proposed policy for the rental of The Colony Recreation Center was handed out to Board members for their review. There were two corrections made and a copy of the policy is attached to the minutes. A motion was then made by Member Cottle to recommend approval of the rental policy for Rec. Center facilities. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None *Correction - Rich Lewis voted no 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) The weight room has been remodeled. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King stated she had some concerns about Mayor Watts statements made during citizens input. She also stated letters went out this date requesting more volunteers for more help on the sales tax election. She also stated she could use some assistance on Saturday morning of the election to move some signs. She further added there will be a poll watching ceremony held at the Bristol restaurant on Saturday evening at 7:45 p.m. Member Bickerstaff stated she is excited about the upcoming election. Member Baggett stated she also had some concerns about Mayor Watts comments during citizens input. Member Calabro stated he was also concerned about Mayor Watts comments during citizens input and he also stated for the Board not to forget there is also a need for more pool space. Member Sanders had some concerns about vandalism at the storage building of the football fields and the seemingly lack of cooperation of the Police Department's handling of the situation. Ms. Nelson stated she haad addressed the problem with the Police Department and it was being taken care of. Member Cottle stated to Ms. Nelson that he had met with TU Electric concerning electricity to Bill Allen Memorial Park and will get an estimate to her from Groves Electric as soon as possible. Chairman Lewis asked about the gym divider, and Ms. Nelson stated it has been ordered and are waiting for it to come in. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:00 p.m. 1 Beverly Nopp, Recording Secretary Rich Lewis, Chairman RENTAL AGREEMENT THE COLONY RECREATION CENTER By signing the agreement below, you accept responsibility on behalf of yourself and the members of your organization to abide by the rules and conditions set forth for the use of The Colony Recreation Center (T.C.R.C.) 1. We shall pay all of our rental fees and maintenance deposits as required, in a timely manner. 2. We shall be financially responsible for any damages, misuse, or neglect of the facility that occur during our rental of the building. 3. We shall properly clean the facility at the conclusion of our rental (including floors, tables and chairs, restrooms, etc.) 4. We agree to limit our activities to our scheduled time periods. 5. We shall return tables and chairs to their proper locations at the conclusion of the event. 6. We will report any problems or damages that occur during our usage to the building supervisor immediately upon discovery. 7. We agree to exercise care and concern at all times when using the facility, and will not disturb or utilize items or equipment without prior consent. 8. We understand the City of The Colony accepts no liability for any damage to persons arising from use of T.C.R.C., and any persons or organizations using said facility must agree herewith. 9. We will not allow alcohol or smoking in the facility at any time during our utilization. 10. We have received, read, and fully understand the policies and guidelines for rental of T.C.R.C., and agree to abide by those rules. Signed Da Organization Titl Approved By Dat POLICIES FOR RENTAL OF THE COLONY RECREATION CENTER 1. The purpose of any rental request must in some way be beneficial to residents of The Colony. The membership of a group, club, or organization must live in The Colony, and operate on a non-profit basis. All requests will be handled on a case by case basis, and may be required to appear before the Parks & Recreation Board for approval. 2. Requests for use of the facility should be made in writing to the Director of Parks & Recreation a minimum of 30 days prior to the event. Applications will require purpose, times, dates, equipment needed, and number of people attending. Approval of all requests will be contingent on PARR staffing availability. 3. If a fee is charged for the event, a complete financial report must be submitted within 10 days of the conclusion of the event. Any profit made on the event will be required to be donated back to the Parks & Recreation Department. The Parks & Recreation Department reserves the right to audit all financial records associated with the event. 4. A Parks & Recreation employee will be scheduled to be on duty during all activities. Depending on the size and nature of the event, more than one building supervisor may be required at an additional fee. 5. The fees for the use of the Rec. Center shall be as follows: Resident Rate Non-Resident Rate $50/Hour for first 3 hours $65/Hour for first 3 hours $30/Hour each additional hour $40/Hour each additional hour 6. Depending on the nature of the event, the PARR reserves the right to require an off duty police officer be present and be paid by the renting party. 7. Depending on the nature of the event, the PARD reserves the right to require liability insurance covering the event and naming the City of The Colony as additional insured. 8. Youth oriented events will require adult chaperones at a ratio of one adult for every 20 children participating. 9. Any food preparation on site will require a Health Permit be obtained from the Inspections Department at the expense of the renting party. 10. There will be a $200 maintenance deposit required for all groups/organizations renting the Rec. Center. The deposit must be paid one week prior to the event, and will not be refunded until one week following the event. The money will only be deposited by the City for the repair of any damages, misuse or neglect of the facility during that organization's usage. If damages exceed the amount of the deposit, it will be the responsibility of the renting party to pay the additional cost of repairs. 11. Clean up of the facility is the responsibility of the renting party. 12. All fees and deposits must be paid at least one week in advance. Failure to do so may result in rental cancellation. 13. Damages must be reported to the PARD building supervisor immediately, whether they are caused by accident, mischief, vandalism, or an act of nature. Rental of the facility will exclude use of the weight room, racquetball court 42, and the locker rooms. 14. The City will not be responsible for items left in the building by groups using it. 15. No alcoholic beverages or smoking allowed on the premises. 16. The facility will only be available for use during hours that will not conflict with PARR scheduled programs or activities. 17. Equipment may not be removed from the facility. CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 23rd, 1998 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on January 28th, 1998, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF DECEMBER 10TH, 1997, JANUARY 7TH, 1998, AND JANUARY 14TH, 1998. 3. REVIEW AND CONSIDERATION OF ROADWAY AND PARKING CHANGES FOR STEWART CREEK PARK. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the d day of January, 1998. thann ev in, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 28TH, 1998 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: John Sanders Jim Cottle Rich Lewis Donna Baggett Laura Bickerstaff Chairman Member Member Member Member - 7:40 p.m. and with Mem Calabro and King absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Reci ati Director, and Sam Fitzgerald, Hidden Cove Park Manager. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF DECEMBER 10TH, 1997, JANUARY 7TH, 1998, AND JANUARY 14TH, 1998. A motion was made by Member Cottle to approve the minutes of December 10th, 1997. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Lewis to approve the minutes of January 7t`, 1998. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A correction to the minutes of January 14th, 1998 was noted by Member Lewis. Under It. #3, He voted no to this request. A motion was then made by Member Lewis to approve the minutes of January 14th, 1998, with the above noted correction. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF ROADWAY AND PARKING CHANGES FOR STEWART CREEK PARK. Ms. Nelson stated Sam Fitzgerald, Park Manager for Hidden Cove Park, has taken over a lot of the responsibilities for Stewart Creek Park. They have come up with some proposed improvements to the park which will include the following: 1) Boat ramp area - in order to help alleviate traffic congestion, change road going in to a one way road with two lanes making boaters get in line in order to use the ramp; 2) Designate the old turn around area at the boat ramp as a tie down area; 3) Placing additional signage and arrows on the road to indicate changes; 4) Putting dividers on the boat ramp that will give 3 lanes, to help with people backing up their boats to go into the water; 5) Loop road that goes behind the permanent bathrooms will become a one way road; 6) Designate the old hobbie cat launch area as a jet ski launch area, and the parking at the old boat ramp to become a parking place for those launching their jet ski. After all general discussion, a motion was made by Member Cottle to recommend approval of roadway and parking changes for Stewart Creek Park. Seconded by Member Bickerstaff, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) The new Special Events Board is working on putting on a big 4`" of July Celebration. A fireworks display will be held at Wynnewood Park with Stewart Creek and Hidden Cove Park designated as viewing areas. The annual 5K run held on July 4`h co-sponsored with Knights of Columbus, will move its starting area to Stewart Creek Park. The 4 h of July Parade will proceed on the same route. There will be arts & crafts and food vendors at Stewart Creek Park and Hidden Cove Park. They have been talking with SPAN to provide shuttle service from remote parking areas. It has not been decided to request the waiving of entrance fees to either park for the day. 2) There are plans to put in a sandlot volleyball court at Perryman Park sometime this year. The Fire Department will be picking up one half of the cost. 3) Have been running into more shortages of part-time employees at the Rec. Center and will be using other city employees to work overtime to keep the center open on Sundays. 4) The Rec. Center Supervisor position has been upgraded to fulltime. Mr. Fitzgerald gave the following update on Hidden Cove Park: 1) The attendance at Hidden Cove Park for the last 3 months has been the best in 11 years. Attendance increased by 20% and revenue by 27%. 2) Hidden Cove Park has taken over putting on the Chili Cook-off and it will be held this year on March 21 Is. Board members were asked to volunteer to be judges for the chili. 3) The Annual Easter Egg Hunt will be held on April 11t' and again Board members were asked to volunteer to help work this event. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Cottle asked about Grove Electric's proposal for electricity at Bill Allen Memorial Park. He also stated he had spoken to City Manager, Lanny Lambert who indicated there are about 3 other possible sites for a Sports Complex to be located at. Member Lewis asked about the bands for the 4t' of July and who was coordinating this. Ms. Nelson stated the committee chairperson for the Special Events Committee is lining up the bands. Chairman Sanders mentioned the article in last week's Colony Courier about showing the concept of the plan for a Sports Complex. He also asked if city council had appointed a liaison to the Board yet. Ms. Nelson stated they had not and that it would be appropriate for the Chairman of to do a follow up request to city council and refer to the meeting it was asked at. There being no further discussion, it was unanimously decided to adjourn the / eting at 8: 5 p.m. XQL&:~ a_~A~ Beverly Nopp, Recording Secretary n Sanders, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 20, 1998 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on February 25th, 1998, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF JANUARY 28TH, 1998. 3. REVIEW AND CONSIDERATION OF LEASING EASTVALE PARK FROM CORPS OF ENGINEERS. 4. REVIEW AND DISCUSSION OF CENTEX LAND FOR A POSSIBLE ATHLETIC COMPLEX. 5. REVIEW AND CONSIDERATION OF LAND TO BE DEDICATED TO MEET PARK DEDICATION ORDINANCE REQUIREMENTS. 6. RECEIVE PRESENTATION FOR MEMORIAL RECREATION FACILITY AT STEWART CREEK PARK. 7. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of m ting was posted outside the front door of City Hall by 5:00 p.m. on the 0 h day of F brua 1998. Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 25TH, 1998 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: John Sanders Susan King Scott Calabro Jim Cottle Donna Baggett Laura Bickerstaff Rich Lewis Chairman Member Member Member Member Member Member - 7:32 p.m. and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 28TH, 1998. A motion was made by Member Baggett to approve the minutes of January 28 h, 1998. Seconded by Member Bickerstaff, the motion was approved by the following vote: Ayes: Members Baggett, Calabro, Cottle Sanders Abstention: Members King and Calabro Noes: None 1. RECEIVE PRESENTATION FOR MEMORIAL RECREATION FACILITY AT STEWART CREEK PARK. Steven Hacker was present representing the family of Johnny Walker who recently passed away. The family no longer lives in The Colony, however since their son enjoyed going to Stewart Creek Park so much, they would like to have a playground built and installed at Stewart Creek Park in his memory. The playground would be built similar to the way Kid's Colony Playground was built, and by donations only. The proposed location in the park is the open space between dumpster and sand volleyball court. Mr. Hacker was coming before the Board to get some feedback and how they felt about this memorial. After general discussion, the Board stated they were in support of this idea. 3. REVIEW AND CONSIDERATION OF LEASING EASTVALE PARK FROM CORPS OF ENGINEERS. This item was turned over to Ms. Nelson who stated she had been in touch with the Corps of Engineers asking what their expectations would be if the City took it over. She stated that they would just be happy to have someone take the park over, so they would not expect much more than just having the park run as it exists. However she had been contacted by the owners of the Tomlin Properties who were interested in subletting the park from the city if the city did take over the lease. Johnny Smith, representing Tomlin Properties, was present to talk to the Board about this. Mr. Smith stated the park consists of 52 acres, 20 of which are useable. They would be very interested in subletting the park, maintaining it for public use, and working with the Board and coming up with a 5 Yr. plan, and just generally cleaning up the area. This is just in the preliminary talking stages right now. Mr. Smith did state that he has been in contact with City Manager Lanny Lambert to and presented this idea to him also, but it has not gone any further than that. General discussion followed afterwhich, a motion was made by Member King to recommend approval of leasing Eastvale Park from the Corps of Engineers. The motion was then amended to include recommending approval of leasing Eastvale Park from the Corps of Engineers with consideration of subleasing the park in conjunction with the lease. Seconded by Member Calabro, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW AND CONSIDERATION OF LAND TO BE DEDICATED TO MEET PARK DEDICATION ORDINANCE. Ms. Nelson stated that since this was first brought before the Parks & Recreation Board for a golf course development plan, the configuration of the golf course changed. It eventually ended up coming back up into residential area. The requirements for the park dedication ordinance for their total build out will be somewhere between 6 and 7 acres. They were exempt for the first half of their development which was in place before the passing of the park dedication ordinance. In order to meet the park dedication ordinance requirements, that land was never officially dedicated to the city. To further clarify this, Ms. Nelson stated there was land that was set aside as part of the golf course that was on private property. The park boundaries contain the majority of the golf course, but it spilled over into private property in order to build it out the way they wanted to, and that came to about 8 and '/z acres. That land at that time was not formally dedicated to the city, and that is what is happening now. The intent of the park dedication ordinance is to meet the recreation requirements of a community or neighborhood needs and they are fulfilling the requirement of the neighborhood needs throughout the subdivision with private amenities that are being maintained by the Homeowners Association, and they are also sticking in some pocket parks throughout the development. They have participated in getting water and sewer lines into Stewart Creek Park for the city. Johnny Smith was also present to answer Board members questions. It was discussed if preferential treatment will be given to the homeowners in this subdivision for the use of the golf course. Mr. Smith stated he has not heard that mentioned or brought up, and he doesn't think that is something that is being proposed. Mr. Smith further added, with the acceptance of the 8 and '/2 acres for the golf course, the city will be receiving S 10,000/year for the first seven years with the operation of the golf course. He also stated they are clearing a hiking trail to connect into an old existing trail. After general discussion, a motion was made by Member Cottle to recommend approval of the land to be dedicated to meet park dedication ordinance requirements. Seconded by Member Calabro, the motion was approved by the following vote: Ayes: Members King, Bickerstaff, Calabro, Cottle, and Chairman Sanders Noes: Members Baggett and Lewis 4. REVIEW AND DISCUSSION OF CENTEX LAND FOR A POSSIBLE ATHLETIC COMPLEX. Ms. Nelson stated she is bringing this before the Board at this time per the request of the City Manager, as a site to consider for a possible athletic complex. The land is not located within the city limits, but rather is located within the City of Lewisivlle city limits. It is a 116 acre site adjacent to Corps of Engineer property, and after some discussion with the Corps think there is a good chance of utilizing that property also. The Board is requested to keep this site in mind also as a consideration. 2. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1). Handed out a copy of an ordinance that is going before City Council to amend the sign ordinance to allow signs on athletic fields. 2). Stated she and David Swain attended a Revenue Management School in Colorado at the beginning of February and felt it was a very worthwhile school. 3). The Chili Cook-off will be held on March 21" at Hidden Cove Park. Asked Board members to volunteer to be a judge. 4). Handed out site selection criteria and asked the Board to fill it out and return to her this evening. The 4B Board is having a Retreat on 2/28' at Calvary Temple Church and will also be touring and rating possible sites. 5). The gym divider has been delivered and will be installed in a couple of weeks. 6). Advised that on the JNC property as a site selection for athletic complex, she had received a phone call for the owners who stated they are getting ready to sell this land to another company. There is an out for this to protect the proposed site. The area that was going to be dedicated for park land, move that portion or a portion thereof of the area dedicated for park land, to the area that was proposed for the site selection. Board members were in favor of moving the whole 30 acres of dedicated park land in order to protect this site. 7). Stated she and David Swain at going to attend the TRAPS Conference in Corpus Christi March 4-6`h. 8). The full time Rec. Center Supervisor position was filled by Matt Frentzel. 9). 12 Youth Basketball teams will be participating in regional tournament. 10). The Colony's men's basketball team won their regional tournament. 1. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King stated the 4B Board will be touring site selections on Saturday 2/28/98 prior to their retreat, and feels the Board members should do the same. She further added she would like to see a work session held between the Parks & Rec. Board, Library Board, and the 4B Board before public hearings are held. Member Baggett asked again about the proposed memorial at Stewart Creek Park for Johnny Walker and asked who he was. Ms. Nelson stated it was in the newspapers recently, he was a young man who had taken his own life while in the middle of a police pursuit. Members Cottle and Lewis then expressed concern over having a memorial for someone who had committed suicide and stated had they known this they would not have been in favor of a memorial to him. Member Baggett also asked about bathrooms at Stewart Creek Park. There being no further discussion, it was unanimously decidg*o meetin t 9:10 p.m. Beverly Nopp, ecording Secretary o, rman CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 6, 1998 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of he City of The Colony, Texas, to be held on March 11th, 1998, at 7:30 p.m. at the Recreation Center located at 5151 North Colony Boulevard, The Colony, TX., at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF FEBRUARY 25TH, 1998. 3. REVIEW AND CONSIDERATION OF SITE SELECTION FOR FUTURE COMMUNITY FACILITY DEVELOPMENT. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the th day of March, 1998. Patti Hicks, TRMC, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 11TH, 1998 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:32 p.m. with the following Board members present: John Sanders Susan King Laura Bickerstaff Jim Cottle Donna Baggett Rich Lewis Chairman Member Member Member Member Member - 7:34 p.m. and with Member Calabro absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, Lanny Lambert, City Manager, and Don Goebel, President of the 4B Board Quality of Life Corporation. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF FEBRUARY 25TH, 1998. A motion was made by Member Baggett to approve the minutes of February 25th, 1998. Seconded by Member Bickerstaff, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF SITE SELECTION FOR FUTURE COMMUNITY FACILITY DEVELOPMENT. Ms. Nelson handed out a copy of site selection criteria showing how the 4B Board had rated the four different areas of Centex, Wynnewood, Tomlin, and JNC property as a possible site selection for future community facility development. This showed the JNC property to receive the highest ranking. A copy is attached to the minutes. This item was then turned over to City Manger, Lanny Lambert. Mr. Lambert stated he was here before the Board tonight on his own behalf as City Manager. Due to the growth going on in The Colony right now, he feels the price to purchase property for a community facility is only going to continue to increase and he is asking for the Board's permission to begin negotiations to purchase land. Secondly he is proposing to use the Billingsley money to purchase the land. He then went over the four areas for site selection again. JNC Property wants an answer immediately because they do have a buyer for the land if the city is not going to buy it. General discussion followed. A general consensus of the Board agreed with the 4B Board that the JNC property was the best site location. Ms. Nelson stated public hearings will need to be held as quickly as possible to get the public's input, possibly holding public hearings jointly with the 4B Board. After all discussion, a motion was made by Member Baggett to recommend approval for City Manager, Lanny Lambert, to pursue a firm price with purchase agreement for the JNC property located at Memorial Dr. and Paige, east and west tracts of land. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: Members King, Bickerstaff, Baggett, Lewis, and Chairman Sanders Noes: Member Cottle 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Chili Cook-off will be held on March 215`. Still need volunteers for judges. 2) The gym divider will be installed on Thursday, March 12th. 3) Adult Softball League scheduled to start March 16th. 4) 4 Youth Basketball teams participating in State Tournament - 2 girls teams, 2 boys teams. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Chairman Sanders asked about commercial advertising signs located across the street from the soccer fields. Ms. Nelson stated the signs shouldn't be located on park land for a private business and that she would check into it. Member Lewis asked if any members had left the 4B Board lately. Ms. Nelson stated no, however Rick Manser is running for a city council position. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:25 p.m. every opp, ecor 'ecre ary o ers, au~man C m v U ro ~ O ro N ~ a s4 U O q w H W I W U O >4 v O O 41 ~ w ro q o H ' m H co ry) 1:+1 0 w Z b ro ro w m M 41 iZ4 It p ~ v y ~!1+ W w u o a -1 H U 41 O m ro R7 H C o a JJ n Q) 4.) v ro A co ° ' m v H 41 w o > U ° ° ro u Co o rno ~ H v 41 v E > 41 ro tri m w > 41 U O o o %oo 4 ro W . 41 U n ~ ~ ' xo o .o v W F m v E O 0 v ' b v U 4 ~ 0 owoo o ~ v v v o O p C C ~ ro m 4 fu ~ ~ o H A' ~4 U > •n w 41 A w w 3 w X v v " V ~ a P a s W U E W b m XC o W r~ O A U O O vi 41 m w v v A 0 0 0 H> O ~4 O ro U i O m o -rq X t!T o 0 0 W oa v O 4.) a ro U o 1 41 U r o a U A v 4-4 H m CL tri U v m f r~ v 41 ~ O v O R, >1 -H ro o A z m u W ~ N H M Z H m ) r ,q ~ v M a ~ 41 a H g O O 4. U a) ,I to ro m v N 3 m , ~ H a 41 u m ro E U v C P ~ ¢ b u a rn w i v o ~4 ~ W v . . U H 4-4 o 1 > u y, o v m ~ H U U] O 4 co ' v m K O ~4 41 . a i m o o 01 o W C O ? 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M a v 41 - ro X 3•r+A•ra W 3 H m i% N W M M a' 'C d' M i V~ N M ry C co N N ..r-I y L v m •H U M d IT N -r1 i v is Ln co H b U CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 20, 1998 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of he City of The Colony, Texas, to be held on March 25th, 1998, at 7:30 p.m. at the Recreation Center located at 5151 North Colony Boulevard, The Colony, TX., at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF MARCH 11TH, 1998. 3. DISCUSSION OF PUBLIC HEARING FOR COMMUNITY DEVELOPMENT PROJECTS WITH THE 4B QUALITY OF LIFE BOARD. 4. REVIEW "BENEFITS OF PARKS & RECREATION" VIDEO AND INFORMATION. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the. 0th day of March, 1998. uthann evlin, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 25TH, 1998 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: John Sanders Chairman Laura Bickerstaff Member Scott Calabro Member Jim Cottle Member Rich Lewis Member Donna Baggett - 7:34 p.m. Member and with Member King absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 11TH, 1998. A motion was made by Member Lewis to approve the minutes of March 111', 1998. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: Members Bickerstaff, Cottle, Lewis, Baggett, and Chairman Sanders Abstention: Member Calabro Noes: None 3. 4. DISCUSSION OF PUBLIC HEARING FOR COMMUNITY DEVELOPMENT PROJECTS WITH THE 4B QUALITY OF LIFE BOARD. Ms. Nelson stated the first public hearing scheduled by the 4B Quality of Life Board has been scheduled for April 161i. She stated she would very much like to see the Parks & Rec. Board members present at the hearing and to speak up on their ides and any projects they would like to see. This first public hearing will be directed toward a community facility site selection. REVIEW "BENEFITS OF PARKS & RECREATION" VIDEO AND INFORMATION. At this time Ms. Nelson showed the Board a video on the "Benefits of Parks & Recreation" that was put together by the National Recreation & Parks Association. After viewing the video, members discussed holding a work session to formulate a presentation to give to City Council on this. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis asked about at the entrance to Hidden Cove Park he noticed a car for sale when he went to the Chili Cook-off. Ms. Nelson stated where the car was parked was on private land and there's not a whole lot you can do about that, however she stated she would check into that to see if she can find out who owns the property. Member Lewis further stated he had a concern on the Easter Egg Hunt scheduled at Hidden Cove Park and doesn't think just keeping the parents out of the hunt area is enough. Ms. Nelson suggested maybe placing the kids around the entire perimeter of their hunt area to let them all go in at the same time might work. Member Lewis also asked about the new Hidden Cove Park brochures where it states the conference/meeting room rates. He asked for an explanation of what the group rates meant. Ms. Nelson explained those rates are to give those who rent the dining hall (conference center) a break on the rate charged per vehicle for those attending the function the dining hall was rented for. Member Cottle stated he was sorry he wasn't able to attend the Chili Cook-off, he had to work that day. Member Cottle also asked about the electrical at the amphitheater of Bill Allen Memorial Park. Ms. Nelson stated she had received 3 different proposals from TU Electric and asked the Board for their input on how TU wants to run their lines for this electrical work to be done. The first one for $8,260.15 would allow them to run 300 feet of overhead at no cost which would get to the other side of the pond, from the pond they would run another 1,075 feet underground at $7.57/feet, and another 60 feet at $2.04. In Ms. Nelson's opinion, this is the most expensive proposal and she does not recommend it. The second proposal is for $6,556.90 and would again allow them to run 300 feet at no cost, 850 feet underground at $7.57 per feet, and 60 feet at $2.04. The third proposal is for $4,389.15 and the first 300 feet again would be at no cost, 375 feet at $7.57 per feet, and 760 feet at $2.04. The only difference in this proposal is that it is for overhead lines along the railroad tracks. The Board was in agreement that the third proposal which was the least expensive was the one they recommended. A copy of these proposals is attached to the minutes. Member Calabro stated the City Manager seems really interested in using the money from the Billingsley property to purchase land and he wanted to know if that was a viable use or not. Ms. Nelson stated that as long as it is used in a location that would allow the people in the Billingsley development to use a facility, there would be no problem. Member Baggett stated she had a concern from a citizen who stated to her that people were being allowed to live permanently at Hidden Cove Park and she wanted to know if that was true. Ms. Nelson stated there are Park Hosts who do have permanent spots at Hidden Cove Park, but they are allowed to do so because they must also work 20 hours for free per week for the Park and that is a tremendous service to the Park. She also stated there have been some people who have been allowed to stay longer than 14 days during the winter months when it is a slower time, however these people have been told that as soon as it gets to be a busier time usually around the first of April, they would have to leave when their 14 days is up. Member Bickerstaff asked if Ms. Nelson had heard anything on the negotiations with the JNC Property. Ms. Nelson stated she does not know what the status is, but will find out. Member Sanders stated that as a follow up to the sign situation he had spoke of at the previous meeting that he had contacted the Inspection Department who told him the signs sounded like they were a problem of the Parks & Recreation Department. He stated he called the Inspection Department back and told them the signs were not a Parks & Recreation problem and even if the signs were on park land, that it was up to the Inspection Department to do something about it, adding he had not heard anything further from them. There being no further discussion, it was unanimously decided to adj urnt meeting at 5 P.M. Beverly Nopp, ecording Secretary t4m Sanders, Chairman