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HomeMy WebLinkAbout3rd Quarter (July-September) CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 18TH, 1997 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on July 23rd, 1997, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. -U,l\it.. ;tstl. APPROVAL OF MINUTES OF ~~ 14TG, 1997. CITIZENS INPUT. 2. 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM WILLIAM BROKER AND MICHAEL VINES FOR FINAL PROPOSAL ON CONCESSION STAND AT HIDDEN COVE PARK. 4. RECEIVE DEPARTMENTAL UPDATE. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on above notice of meeting was posted outside the front door of the 11th day o} ~uly, 1997. ~- L"~~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 23RD, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:34 p.m. with the following members present: Rich Lewis Susan King Jim Cottle John Sanders Scott Calabro Donna Baggett Chairman Member Member Member Member - 7:38 p.m. Member - 7:50 p.m. and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. 2. O-S-Ll.Ne xsti) APPROVAL OF MINUTES OF MY liTH.. 1997. None. A motion was made by Member Cottle to approve the minutes of May 14th, 1997. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM WILLIAM BROKER AND MICHAEL VINES FOR FINAL PROPOSAL ON CONCESSION STAND AT HIDDEN COVE PARK. Mr. Broker and Mr. Vines were not in attendance at this meeting, therefore a motion was made by Member King to table this item to the next regular scheduled meeting. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1) Received a letter of request from the Assistant Manager of Blockbuster Videos in The Colony. They are requesting the use of the basketball court at B.A.M.P. to hold a fund raiser for "Fast Forward to End Hunger" charity. Ms. Nelson stated she just wanted to get feedback from the Board. The Board stated they would not have any problems with this request. 2) Stated the Board needs to be reviewing the fees for Stewart Creek Park for a possible increase to the annual permit for next year. The rate for the second and third additional annual permits needs to be considered for an increase. She further reported that attendance has been good at the park, however revenue has been way down. 3) Talked about some suggested changes to the parking lot at the boat ramp at Stewart Creek Park. -2- 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked about the progress of the permanent bathrooms at Stewart Creek Park. Ms. Nelson stated the surveyors were out at the park and Rusty Nichol's development has not progressed to the point of where the stub ins are. It could be another 3 to 6 months. Ms. Nelson also added the golf course is 30 days behind schedule. Member Baggett missed the discussion on Stewart Creek Park revenue being down and asked Ms. Nelson to go over that again. She also thanked Member Sanders for driving all the kids in his pickup in the 4th of July Parade after Member Cottle's fire truck broke down. Member Cottle stated he feels the softball fields at B.B. Owens Complex are not in good condition. He suggested using lime and dirt mixed together and packed down on the playing surfaces. Chairman Lewis asked about the specs on the gym divider. Ms. Nelson stated she is still waiting on the city engineer to get back with her and will continue to pursue this item. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:15 p.m. '. ~it~~~g Secretary 4~~ Rich Lewis, Chai CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 22ND, 1997 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on August 27th, 1997, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF JULY 23RD, 1997. 3. DISCUSSION OF RESTROOM IMPROVEMENTS AT STEWART CREEK PARK. 4. DISCUSSION OF AMENDING PARK DEDICATION ORDINANCE. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on was posted outside the front door of 1997. Patti City Secretary MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON AUGUST 27TH, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Rich Lewis Jim Cottle Susan King John Sanders Donna Baggett Chairman Member Member Member Member - 7:45 p.m. and with Member Calabro absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JULY 23RD, 1997. A motion was made by Member Cottle to approve the minutes of July 23rd, 1997. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. DISCUSSION OF RESTROOM IMPROVEMENTS AT STEWART CREEK PARK. This item was turned over to Pam Nelson, Parks & Recreation Director, who stated she had received a report back from the city's engineer, Hal Jones. His estimate for the cost of sewer lines only was $65,659.00. There was only $65,000 allocated for the entire project, and since the revenue for Stewart Creek Park has been way down this year as well as last year, there is no way to add to this allocated amount of money. The letter from Hal Jones was included in members packets which included some options. Option 1 to build the new facility on the existing location is the most costly and Ms. Nelson is recommending to eliminate this option. Option 2 would move the location to the north side of the park road before it splits around the present restrooms. This would substantially reduce the length of force main needed and also reduce the length of gravity line. Ms. Nelson strongly recommends going with this option. She added this was on the agenda tonight to get Board's input. Member Cottle suggested going out to bids and not letting the bids, just to find out what kind of, money is really being talked about since engineers always tend to estimate a little bit higher. After all discussion, it was decided that Ms. Nelson will pursue the Option 2 location. 4. DISCUSSION OF AMENDING PARK DEDICATION ORDINANCE. Ms. Nelson stated part of this was discussed with the Board previously concerning the 682 square feet per dwelling unit and how that number does not equate with multi family which is based on number of people per dwelling unit. Multi family is lower than single family, so it was suggested to look at changing the verbiage in the Park Dedication Ordinance. The main goal is to get 5 acres per thousand people. Pam has a copy of a survey of Park Dedication Ordinances from other cities and a lot of them specifically state 5 acres per thousand people, so is suggesting -2- we go that same direction. This is on the agenda just for discussion purposes right now. She further added the new City Planner with start with the City on September 8th and she will invite him to come before the Board to further discuss this item. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) A letter of formal request was given to Tri West to dedicate 2 acres of the park land they are to dedicate to the City for a Boys and Girls Club. The Board expressed their displeasure at not being informed of this prior to City Council taking action. 2) She and David Swain attended a 3 day school on Youth Sports Administrators in Alabama. Stated it was a very excellent school, they both learned quite a lot and will be making some changes. 3) One of the council has pushing to get ADA sidewalks in at the Little League fields, and approached council to see if they would be willing to allocate some funds in this budget year and did not get their support to do this at this time. Further mentioned that during a special events programming seminar attended recently, one of the items talked about by the presenter of the seminar was how he got sidewalks put in by selling names to people. The money made was used to install sidewalks in parks and athletic fields. Ms. Nelson stated this might be a good idea to look at. 4) Hidden Cove Park Upcoming Special Events: a) Olde Memories - September 13th b) Octoberfest/Bar-b-que Cook-off - October 4th c) Halloween Haunted Hayride - October 24th & 25th 5) Noted for Board members to encourage anyone they know to apply for the vacant Board position. 6) New Economic Development Director has been hired - Betty McKean. 7) The budget has not been finalized yet. There will be no enhancements for this coming year. 8) New Rec. Center Assistant Supervisor has been hired _ Tim Michel. 9) Adult Fall Softball league started on August 25th. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked what happened to the Hidden Cove Park concessionaire's request. Ms. Nelson stated she had called and asked why they did not attend the last meeting. And no one got back to her with an answer. Member King also asked about volleyball court across from the Fire Department was the Fire Department going to put it in. Ms. Nelson stated it was not to be put in by the Fire Department, but the request was made by a councilman to have the city put it in. Member King also stated she is starting to teach CCD on Wednesday nights and might be late arriving at meetings from time to time. Member Baggett asked about Board members receiving a park pass. Ms. Nelson asked Board members to bring in their license plate numbers to receive a permit. Member Baggett also stated she had been approached by a citizen complaining about his 16 year old son getting a citation for not having a Stewart Creek Park permit. She felt the fee he was going to be charged was too excessive. Ms. Nelson stated she had spoken to the Court Clerk and $50 of the fee goes to the state and $45 stays with the city. Member Sanders thanked David Winters for providing the coaching certification tape on Saturday. Chairman Lewis asked about the gym divider again. Ms. Nelson -3- stated she got a report back from the engineer and was told to get a structural engineer's report first. She has received a contract from the structural engineer stating she can now move on this. There being no further discussion it was unanimously decided to adjourn the meeting at 9:00 p.m. ~~~ Beverly N p, R cording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 5, 1997 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on September 10th, 1997, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM SCOUT TROOP 226 TO HOLD A TURKEY SHOOT AND CAMPOUT AT STEWART CREEK PARK NOVEMBER 21ST-23RD, 1997. 3. RECEIVE PRESENTATION FROM LANNY LAMBERT, CITY MANAGER, REGARDING AUSTIN RANCH DEVELOPMENT. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on above notice of meeting was posted the J7h d.ay ~temb. er, 1997. '--,L/aLiL. ~ Patti Hicks, City Secretary outside the front door of MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER 10TH, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Rich Lewis John Sanders Donna Baggett Scott Calabro Susan King Chairman Member Member Member Member - 8:12 p.m. and with Member Cottle absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 3. RECEIVE PRESENTATION FROM LANNY LAMBERT, CITY MANAGER, REGARDING AUSTIN RANCH DEVELOPMENT. This item was turned over to Lanny Lambert, City Manager. Mr. Lambert first apologized for not bringing the Boys & Girls Club request before the Board before the Council voted on it. It was a snap decision made during the Open House that was held recently in The Colony wherein a representative from the Boys & Girls Club approached Councilman Longo and asked about land for a Boys & Girls Club. Councilman Longo asked the developer for Tri-West if they would donate 2 acres of land for a Boys & Girls Club and they said they would if they could take it out of their park land requirements. The negotiations happened very quickly and he again apologized for not involving the Parks & Rec. Board. Mr. Lambert went on to discuss the Crow-Billingsley property known as the Austin Ranch Development. Negotiations have been going on for the past several months on a developers agreement. According to the Park Dedication Ordinance, in lieu of setting aside park land in this development, they can give cash for it. The approximate amount of money they will have to give for the park land is in the neighborhood of 2.7 to 2.9 million dollars, which they want to payout over a six year period after paying 1 million dollars up front. Mr. Lambert would like to borrow the 1 million dollars on behalf of the City to install a water tower for the Austin Ranch Development and pay it back over a negotiated time period. General discussion followed during which it was asked of Pam Nelson to get with the city's attorney to ask him some questions the Board has and to make sure we are protected by the Park Dedication Ordinance. 2. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM SCOUT TROOP 226 TO HOLD A TURKEY SHOOT AND CAMPOUT AT STEWART CREEK PARK NOVEMBER 21ST-23RD, 1997. Bob Cattley, Scout Master of Scout Troop 226, was present. A copy of his letter of request was in members packets. Member Sanders asked how many Range Officers are going to be provided for this event. Mr. Cattley stated there will be two Range Instructors for B.B. Rifles, and one Range Instructor for archery. The back drop is pretty big and the boys will be laying down to shoot. The cub scouts will be doing the archery and will be using little wooden arrows wherein they are not expected to shoot very far. The bows -2- and arrows and rifles will have all been checked out by the boy scouts prior to the event. Times will be spaced out throughout the day so everyone will not be at the park all at one time. They are requesting a waiver of the entry fee into the park in return for a service project which the scouts will do as a shoreline clean up prior to the event. After all discussion, a motion was made by Member Sanders to recommend approval of the request from Scout Troop 226 to hold a Turkey Shoot and Campout at Stewart Creek Park November 21st-23rd, 1997. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Hidden Cove Park will hold the following events: Olde Memories - September 13th Octoberfest - October 4th Halloween Haunted Hayride - October 24th and 25th 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King apologized for being late to the meeting but stated she shouldn't be that late again. Member Baggett stated she wanted to be sure the Board would have a work session on the request from the City Manager. Member Calabro stated he also wanted to make sure there is a work session held on the request from the City Manager. Member Sanders would like to get a better idea of Billingsley's motivation on money to the city in lieu of land. Chairman Lewis stated the Board has already put in a lot of time and will continue to have to put more time into what lies ahead. He also read a letter to the Board he wants to present to City Council on behalf of the Board regarding the action taken by the City Council on the Boys & Girls Club without coming before the Parks & Recreation Board. There was some discussion and changes made to the letter which will be rewritten and all Board members called to sign it before Chairman Lewis presents to City Council. There being no further discussion, it was unanimously decided to adjourn the Board at 9:45 p,m. '~t~ Beverly N pp, Recording Secretary J /' ", . '-.....-./' ) , '".-! <...."\.( -. 0...0'/'''':' Rich Lewis, Cha~rman CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 15,1997 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on September lSth, 1997, at 7:00 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. WORK SESSION ON PARK DEDICATION ORDINANCE. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 972-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on above notice of meeting was posted outside the front door of th~ 15th day~~ ~eptember, 1997. #ub. ~~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER lSTH, 1997 A WORK SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:05 p.m. with the following Board members present: Susan King Jim Cottle John Sanders Laura Bickerstaff Member Member Member Member and with Members Baggett, Calabro, and Chairman Lewis absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. WORK SESSION ON PARK DEDICATION ORDINANCE. This item was turned over to Pam Nelson, Parks & Recreation Director. Ms. Nelson had sent a list of questions to John Hill, the City's attorney, and he is present at this meeting to address these questions as well as any other questions the Board may have. Question 1 - Lanny is negotiating the deal with Austin Ranch for them to pay money in lieu of land required by our park dedication ordinance for a total of $2.7 million. He stated they will pay $1 million up front, and the other $1.7 million over 6 years. Hen then wants to borrow the $1 million from us to build them a water tower, and pay us back over a period of time with interest. In the ordinance, Sec. 7, paragraph 5 states funds must be spent within 4 1/2 years of 95% occupancy. Can we make sure that we are protected to allow enough time for the money to be spent within time limitations, if the money is being paid back over a longer period of time? We want to ensure ample time to receive and spend the money, and not be in danger of having to refund it. Mr. Hill stated there has been no discussion yet on how they are going to plat this property, and they are not required to dedicate or donate any property until they plat it. They are not obligated to plat the entire property in a single plat so the whole deal needs to be balanced. It was discussed extending development time by 6 years. Question 2 - Sec. 7, paragraph 4, states the money will be used solely in that planning area (as identified in the Park Plan), or "general area" where the proposed development is located. If the neighborhood needs are being met by other recreational amenities (private pools, hike/bike trails, tennis courts, etc.) cannot be found in that planning area, can the ordinance be amended to allow expenditure of that money on community recreation outside that planning area? Mr. Hill stated it can be written into developer's agreement to tie it into an area by contract. Question 3 - If the developer builds private recreational amenities in that area, and later on changes the use of that space to something non- recreational, will the City then be obligated to go back and build new recreational amenities to replace the private ones? The city will not be obligated to go back and build new recreational amenities to replace the private ones. Question 4 - If the developer is paying the money up front (or in a 6 yr. period), but never reaches the 95% occupancy at build-out, would we be required to issue a refund of a portion of the money? The city would not be required to issue a refund of a portion of the money if the developer never reaches 95% occupancy at build-out. Question 5 - Does Sec. 7, paragraph a, sufficiently protect us from inflated property values if we choose to purchase land in that development 3 or 4 years after the original appraisal and payment of fees? The last sentence that Ms. Nelson is talking about in this item states "The acquisition price for the land shall be equal to the appraised value of the -2- land based at the time of the appraisal". Mr. Hill stated if you were going back into the same subdivision to buy land that it can be written into the developer's agreement. He also stated that the Park Dedication Ordinance needs to be amended at some point in time to reflect if you do pay money in lieu of park land dedication that you also pay an amount set by the City for infrastructure. Question 6 - will the developer pay interest on the amount that he is paying out over 6 years? Yes, at a interest rate to be negotiated. Question 7 - Sec. 6, paragraph 1 and la, requires 682 sq. ft. per dwelling unit conveyance of land. This equates to approximately 5 acres per thousand people which is what is required in our Park Plan Standards. We need to change the wording in this section to accommodate multi-family development as well. Ms. Nelson suggested changing the wording from 682 sq. ft. per dwelling unit to 220 ft. per capita, or 5 acres per thousand people. Ms. Nelson will discuss this further with John Hill to determine how to best change the wording. Members were in favor of 5 acres per thousand people. No action is to be taken on this item at this time due to being a work session only. However informally, the Board is feeling more comfortable about going ahead with the request of City Manager Lanny Lambert to let the City negotiate to borrow the $1 million to build a water tower for the Austin Ranch Development. The developer's agreement will be brought back to the Board prior to final approval. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:05 p.m. ~Jj..~~.,()~ Beverly No , Re rding Secretary Susan King, Acting Chairman