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HomeMy WebLinkAbout1st Quarter (January-March) MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 8TH, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Susan King Bill Castleberry Jim Cottle John Sanders Scott Calabro Rich Lewis Donna Baggett Chairman Member Member Member Member Member Member - 7:40 p.m. and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, David Swain, Recreation Coordinator, and Sam Fitzgerald, Hidden Cove Park Manager. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF DECEMBER 11TH, 1997. Member Sanders noted a correction to the minutes of December 11th, 1997 on page 2, sentence 2. The correction reads as follows: What was agreed upon was that all Head Coaches should be certified prior to beginning of their season unless they have later recruitment of coaches or if a coach quits during a season and they have to be replaced. Member Lewis noted a typing error in sentence 3 with a repeat of the words "they would be allowed" to be removed. Member Calabro made a motion to approve the minutes of December 11th, 1997 with the above noted corrections. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. PUBLIC HEARING FOR THE PURPOSE OF RECEIVING PUBLIC INPUT REGARDING THE PARKS MASTER PLAN. Chairman King opened the Public Hearing. Following are the comments from the public present. Art Keeton - 4615 Larner - representative of The Colony Youth Soccer Association - stated he really didn't have anything further to add then when he had stated at the first Public Hearing. Carl Sigrist - 5445 Baker Drive - representative of The Colony Little League. He asked for an explanation of what the Parks Master Plan is. Ms. Nelson stated it is a portion of the Comprehensive Master Plan for the City, and entails planning for the future for the next 5 to 10 years. Mr. Sigrist again stated the need for more sports facilities as a high priority. Chairman King then closed the Public Hearing. 4. RECEIVE NOMINATIONS FOR CHAIRMAN AND VICE CHAIRMAN OF THE BOARD. 5. CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE CHAIRMAN OF THE BOARD. A motion was made by Member Cottle to nominate Member Lewis for Chairman of the Board for 1997. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Cottle to nominate Member Baggett for Vice Chairman of the Board for 1997. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Has a meeting set up with Carter & Burgess next week concerning the Tri West Development to get some ideas for development. Stated the Board would probably want to look at some development of athletic facilities in this area. She added she will have them come up with some conceptual plans and will give an update at the next Board meeting. 2) David Swain reported that Saturday Nite Out statistics were up from previous years. 3) David Swain also reported the new Photo I.D. system was started last week and is running smoothly. Approximately 350 cards have been issued so far. 4) Sam Fitzgerald reported that at Hidden Cove Park with the cold weather the day use has decreased, however the lake levels are back up again. He also stated they have added a new special event for this winter. On March 7th they will be holding a get away weekend for parents with shelters at $30.00 and free babysitting provided for children ages 2-10 yrs. old from 7 p.m.-11 p.m. on Friday evening only. Camp sites will also be available for $20.00 for the weekend with the free babysitting on Friday evening only. He also stated they were very busy on New Year's Eve with a lot of teenagers trying to get into the park. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis asked why the gym divider (bond funds) was not on the agenda this evening which was discussed at the previous Board meeting. Ms. Nelson stated it would be on the next regular scheduled Board meeting. Member Castleberry asked about Hidden Cove Park's 5 Yr. Master Plan and how it will fit into the Parks Master Plan. Ms. Nelson stated it will have its own section and its own document. He also asked when the Board will be approving the final document and when will the Board be seeing those items that will be pertaining to the document. Ms. Nelson stated that will happen before the final document is approved which will occur after J. T. Dunkin gets with her. Chairman King stated the Steering Committee working on the Comprehensive Master Plan will be meeting next Wednesday night and they will be discussing the Parks Master Plan at that meeting. Ms. Nelson stated Mr. Dunkin should be at the next scheduled Board meeting. Chairman King asked who was responsible for putting together the 5 Year Master Plan for Hidden Cove Park and Ms. Nelson stated Sam Fitzgerald. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:00 p.m. ~<ili) Yu.W'" Beverly Nopp, Recording Secretary ~ ~ ~~. ~.-'1 Susan King, Chai m n ~ '~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 22, 1997 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:00 p.m. with the following Board Members present: Rich Lewis Chairman Susan King Member Bill Castleberry Member Jim Cottle Member Scott Calabro Member John Sanders Member Donna Baggett * Member *Oorrection - Member Baggett was not present for this meetinq. and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 8TH, 1997. A motion was made by Member King to approve the minutes of January 8th, 1997. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. ~ECEIVE PRESENTATION FROM CARTER & BURGESS ON SCHOOL/PARK SITE IN THE TRI-WEST DEVELOPMENT. Karen Porter, David Hollender and David Rhodes, of Carter & Burgess were present to give the Board a preliminary presentation on the school/park site in the Tri-West Development. They had some conceptual plans to give the Board an idea of the proposed dedicated park land and how it might be used, as well as the proposed school site. 7. JOINT WORK SESSION WITH THE COMPREHENSIVE MASTER PLAN STEERING COMMITTEE. At this time the Board joined the Steering Committee for the Comprehensive Master Plan that was meeting in the Library for a joint work session. J. T. Dunkin was present and passed out a preliminary draft of the park plan to those present. He stated the Board's objective is to prepare a dedication ordinance to take to City Council for approval. He also stated the Parks & Recreation Board's highest priority is a Sports Complex which would require a minimum of 40 acres of land. Mr. Blackwood then gave a presentation on the proposed development of the Billingsley Property. At the end of the presentation from Mr. Blackwood, a motion was made by Member King to table the remaining Items 4, 5, & 6 on the agenda for this evening. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- There being no further discussion, the meeting was unanimously adjourned at 10:00 p.m. 4!QfLVG!"L~t ~I Beverly No' p, Recording Secretary ~ ---- MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 5TH, 1997 A SPECIAL SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:10 p.m. with the following Board members present: Rich Lewis Jim Cottle Susan King Donna Baggett John Sanders - 7:30 p.m. Member Member Member Member Member and with Members Calabro and Castleberry absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David Swain, Recreation Coordinator. 1. CITIZENS INPUT. None. 2. DISCUSSION OF PRIORITY LIST FOR CAPITAL IMPROVEMENTS TO BE INCLUDED IN THE PARKS MASTER PLAN. Board Members discussed and came up with the following list of capital improvements in order of priority to be included in the Parks Master plan. 1. Youth/Adult Sports Complex 2. Recreation Center multipurpose activity room 3. Electronic gate at Hidden Cove Park 4. Dehumidifier system for Aquatic Park 5. Tot Lot Play equipment for Aquatic Park 6. Youth Football irrigation 7. Inline skating rink 8. Security light and electric service at BAMP 9. Boat and camper storage at Hidden Cove Park 10. Courtesy boat dock at Hidden Cove Park 3. REVIEW AND CONSIDERATION OF BOND FUND REALLOCATION. Board Members discussed the remainder bond fund reallocation. After all discussion, a motion was made by Member King to recommend to city council approval of bond fund reallocation to have a gym divider installed in the Rec. Center gym. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. DISCUSSION OF DEVELOPMENT OF BILLINGSLEY PROPERTY. Board Members discussed what kinds of questions they want to ask Mr. Blackwood concerning the dedication of parks in the proposed development of the Billingsley property. They also discussed preparing an ordinance to send to City Council for approval on requirements for dedicating park land to the City in future developments. s. DISCUSSION OF REVISING GOALS & OBJECTIVES FOR THE COMPREHENSIVE MASTER PLAN. -2- Board members discussed the revision of the Goals & Objectives to be presented to the Steering Committee for the Comprehensive Master Plan, and came up with the following: To enhance the quality of life of the citizens of The Colony by providing quality park and recreation programs and facilities to meet the diverse needs of the community. To require mandatory dedication of park lands, or fees in lieu of dedication, or a combination of land and fees for all new residential developments. To protect environmentally sensitive areas, and encourage conservation of native habitat, wildlife, wooded areas and greenways. To identify and establish funding sources, and cooperative efforts between the private sector, citizens, and other agencies or organizations, in providing leisure programs and facilities to respond to projected community growth. Before adjourning the meeting, David Swain, Recreation Coordinator, updated the Board on the new photo I.D. system the Rec. Center implemented on January 1st and the number of patrons who have already purchased new I.D.'s. He asked the Board to think about reconsidering the fees for non-residents by giving a family discount. The current fee is $25.00 per non-resident. He is recommending the Board consider charging $25.00 for the first member of the non-resident family, and $10 for each additional member. This item will be placed on the next Board Agenda for consideration. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:00 p.m. ~'\ . .-<-~ l\-~ Beverly N$pP, ecording Secretary ~~) Rich Lewis, Chalrm MINUTES OF THE PARKS & RECREATION DEPARTMENT OF THE CITY OF THE COLONY HELD ON FEBRUARY 12TH, 1997 A REGULAR SESSION of the Parks & Recreation Department of The City of The Colony, TX., was called to order at 7:00 P.M. with the following Board members in attendance: Rich Lewis Bill Castleberry Scott Calabro Susan King Donna Baggett John Sanders - 7:25 p.m. Chairman Member Member Member Member Member and with Member Cottle absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. *WORK SESSION WITH THE COMPREHENSIVE MASTER PLAN STEERING COMMITTEE TO PRESENT REVISED GOALS & OBJECTIVES. *WORK SESSION HELD AT THE COLONY PUBLIC LIBRARY. This item was held at The Colony Public Library with the Comprehensive Master Plan Steering Committee. J. T. Dunkin was present and handed out the parks & Recreation Board's revised Goals and Objectives to the Steering Committee. There was some discussion on Item No. 2 which reads: To require mandatory dedication of park lands, or fees in lieu of dedication, or a combination of land and fees for all new residential developments. The discussion was on opposition to the word mandatory. Ms. Nelson suggested possibly changing the word to mandate. There was also some discussion on Items No.1 which reads: To enhance the quality of life of the citizens of The Colony by providing quality park and recreation programs and facilities to meet the diverse needs of the community. The discussion was on having the word quality in the sentence twice. The Parks & Rec. Board very firmly stated they wanted all four of the Goals & Objectives as they presented to the Steering Committee to remain as they were worded. The Board, with the exception of Member King, then left the Steering Committee meeting and went back to the Recreation Center to continue with their regular scheduled meeting. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF JANUARY 22ND AND FEBRUARY 5TH, 1997. A correction to the minutes of January 22nd was noted by Member Baggett. She was absent for that meeting and was listed as being present. A motion was then made by Member Calabro to approve the minutes of January 22nd, 1997 with the above noted correction. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Baggett to approve the minutes of February 5th. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW AND CONSIDERATION OF AMENDING NON-RESIDENT FEE FOR FACILITY USE PASSES FOR THE REC. CENTER. -2- Ms. Nelson stated at the last meeting it was discussed changing the non- resident fees for the facility use passes for the Rec. Center to $25.00 for the first member of the family and $10.00 for each additional family member. It was suggested by Member Calabro to track the number of non- resident users and review this again after the summer. A motion was then made by Member Baggett to recommend approval of changing the non- resident fee for facility use passes for the Rec. Center to $25.00 for the first family member, and $10.00 for each additional family member. Seconded by Member Calabro, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Passed out copies of Park Land Dedication Ordinances from Frisco, Carrollton, Lewisville, and McKinney. She asked the Board to read them over and be prepared to work on creating a Park Land Dedication Ordinance for the city at the next regular scheduled meeting. 2) Passed out some proposed fee changes for Hidden Cove Park from Sam Fitzgerald, Park Manager, and went over these proposed changes. 3) Stated she had met with Mr. Blackwood about some areas on the Billingsley Development to use for athletic fields. On the north edge of the property there is an easement that runs east and west, and there is a narrow strip of property adjacent to the easement that was talked about either having it donated to the city or costing a minimal amount of money to purchase. 4) A T.A.A.F. Basketball Tournament will be held at the Rec. Center on March 1st, and lots of volunteers are needed. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. At this time, 8:10 p.m., Member King returned to the meeting. Member King stated while she was still at the Steering Committee meeting, no changes were made on the Parks & Recreation Goals, although it was discussed. She added the Board need to stand firm on their goals. * Member Calabro asked if there was a list of questions the Board asked about at the February 5th Work Session concerning the Billingsley Property. Chairman Lewis asked the Board to do their best to look over the copies of the Park Dedication Ordinances that were provided to them so the Board can starting working on one for the city at the next meeting. 4. REVIEW AND DISCUSSION OF PARKS MASTER PLAN AS PRESENTED BY J.T. DUNKIN. J. T. Dunkin went over the Parks Master Plan that he had prepared and discussed each section. If Board members want to see any changes, it will be discussed again at the next scheduled meeting. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:10 p.m. f&~'~i,fifJ~~ Beverly No , Re rding Chairman ~~, Rich Lewis, Ch ' *Correction to read - She added the Board needs to stand firm on their goals. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 26TH, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: Rich Lewis Bill Castleberry John Sanders Donna Baggett Scott Calabro Jim Cottle - 8:00 p.m. Susan King - 8:50 p.m. Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. Member King was in attendance at the Steering Committee for the Master Plan at the Colony Library and at the end of that meeting, joined the Parks & Recreation Board meeting. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF FEBRUARY 12TH, 1997. A correction was noted by Chairman Lewis on page 2, Item No.7, second paragraph, last sentence. The sentence should read: She added the Board needs to stand firm on their goals. A motion was made by Member Baggett to approve the minutes of February 12th, 1997 with the above noted correction. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF ADJUSTED FEE FOR HIDDEN COVE PARK. Sam Fitzgerald, Park Manager for Hidden Cove Park, was present. He gave the board a copy of his proposal for pricing of the Dining Hall. At the Board meeting on February 12th, Ms. Nelson had given the Board members copies of proposed new rates for campsites, primitive camping, shelters, and annual permit fees, as well as a map showing the relocation of some of the campsites, to become effective on 3/1/97. A copy of both of these proposals is attached to the minutes. The proposed fees for the use of the Dining Hall will follow similar guidelines for the use of the Sr. Center. Board members discussed the proposed fees for the use of the Dining Hall and stated there should be a time limit of 3 hours on the meetings per month and for any additional hours over 3, pay the hourly rate. They also stated the Dining hall needs to be reserved for a minimum of 90 days at a time for the monthly rate with a maximum use of 1 year, with any conflicts of use to be handled at the discretion of the Park Manager. Vehicles of people attending meetings at the Dining Hall will need to be identified. It was also discussed that only non profit organizations would qualify for meeting per month rate. Private parties and special non-regular meetings would qualify for the hourly rate. The clean-up deposit will remain $100.00 for all users of the Dining Hall. After all discussion, a motion was made by Member Castleberry to recommend approval of changing the fees for the use of Hidden Cove Park as discussed above. Seconded by Member Calabro, the motion was approved by the following vote: -2- Ayes: Noes: All members present voted aye None 4. DISCUSSION OF PARK DEDICATION ORDINANCE. Board members had received copies of Park Dedication Ordinances from the Cities of Carrollton, McKinney, Frisco, and Lewisville, and decided they would like to follow the City of McKinney's as a guideline. They directed Ms. Nelson to proceed in preparing a draft of a Park Dedication Ordinance using the City of McKinney's as a guideline, and to bring back before the Board for further editing. 5. DISCUSSION OF ANY CHANGES FOR THE PARKS MASTER PLAN. Board members received a copy of the final draft of the Parks Master Plan. Ms. Nelson stated to the Board that she was not comfortable with the Five-Year Capital Projects list as prepared by Mr. J. t. Dunkin and asked the Board for forward direction on this list. Board members discussed itemizing park maintenance items and park improvement items, taking the proposed year off, and to put the list in order of priority. Ms. Nelson stated she will call Texas Parks & wildlife and see how they feel about what's on the list so far for grant considerations. 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Gave the Board an update on the Saturday Nite Out Program. Informed them of a complaint received from a parent who was in attendance at the City Council meeting. The contract for S.N.O. was before City Council for approval of a 50 cents increase in admittance fee changing the rate from $5.50 to $6.00 per person. City Council tabled the item until the following Monday night City Council meeting to give any other parents an opportunity to come forth with any complaints on the program. 2) Received a proposal from Alice and Sam the concession stand at Hidden Cove Park. proposal and unanimously agreed they would them operating the concession stand. 3) The T.A.A.F. Basketball Tournament will be held in The Colony on March 1st. If anybody wants to volunteer some time to help out, contact David Swain. 4) Adult Softball registration is going on now through February 28th. Fitzgerald to operate The Board reviewed the have no problems with 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King stated the Steering Committee will be gong well past April on finalizing the Master Plan. They will be meeting every Wednesday in March and on those Wednesdays that a Board meeting is scheduled, she will join the Board meeting after the Steering Committee is over. Member Baggett asked a question about Saturday Nite Out. Member Sanders stated the Board should look at working on a second tier of the "Adopt A Park" program. Member Castleberry stated the Chili Cook-off will be held on June 14th at Hidden Cove Park. Member Cottle stated they have the lights for the Youth Football fields. Chairman Lewis asked when the bond funds reallocation on the gym divider would be going before City Council. Ms. Nelson stated she }', EFFECTIVE 3 . I - 91 HCP COMBO Ian. - Sept. Oct. Nov. Dec. 30.00 20,00 15.00 10.00 40.00 ~.; ~ -' /' d'fhW ?--'7 .~ ?'11' ,'/1 V V CAMPSITE (RVrrrailer) EFFECTIVE 3 - 1 - 97 I. Site w/o sewage a. w/o annual SI6/night (SI7) b. wi annual S12/Dight , I 2. Site wlsewage (#35-39) a. w/o annual SI8/night b. wI amuaI S l.unipt SI051week ($1 ]2) S 77 Iweek SI19/week S 91/week CAMPSITE (TENT) . Same rules -wI)' to Iuest aad IIeepins C'I'III8ements as RV/traiJer area 1. w/o IDllU8l Sl2/uiabl S 8/Dight S 5/nigbt 2. wI annual PRIMITIVE CAMPING SHELTERS I. wlo armual S28/J1isbt S24/nigbt SI12/week 2. wI annual (S25) SI54/week (SI68) GAP. Half of the total price (Campsite - S8.00, Sheher - SI4.00) Swnmer Special (July 11- Aug. 24) Campsites wlo annual $12/night wi annual S 7/night Sheher w/o annual SI8/night wi annual $IS/night Winter Special (Nov. I - Feb. '98) Sc-P ~ it JD ID -O\Jm ;;?"<1>Q.3 0::1 -<1> 3.... -+ 0 .... 0<1>(Q 0::10<1> =0<1>::1 00-00 ::I. ...-< en :T <1> :!. ::l: ~~o- g-c~-c ,";JCf- --' ~ --' --' -'.....8l g:g;..... I a ^ CD I CD ~ 00- <- CD ~ (7:) ~ ~~ () ~~ ~t in' x a I ~ :::J co -I ..... Q 1I0f)@Orill ~..IiO eli.BiB -" l~ (q~h ",H3' :ml '~~an i\ . 1 ~ ~ ~ ~ l; (~j ~ '~ ,~~ ... ".~;~~' ,:,i..I' n ~l '.' J :'.i~ \';11 'Ji ;.~Hu, lntJ>: !t; ,,~ 1':~ J HS~.,. :;; '1~ i~ ,.;" a a a a (\oj c 0- a =c >0 00. ., 0. a . a a a a O)Ql c'lii Gl - 00. i 0 :0 C -l E Eo 0 ~ .Q 0) 0 05-E 0 c 2 ()~Gl'ij,!c ~ ~ - _od:<.!)~ .... II) c . . . , 0 8 o>o.oou 0. 0. ~ .[lBa .... <D - . ~ Q. (/)0 _0 CI)...J ~ z .. . PROPOSAL FOR D ININ G HALL PRICING , I Hidden Cove' Park ......... Speaker. Sam Fitzgerald Park Manager Park & Recreation Department ......... February 26, 1997 . . . February 26, ] 997 PROPOSAL: Prepaid in Advance One (I) meeting per month: Two (2) meetings per month: Three (3) meetings per month Four (4) meetings per month: $]500 $25.00 $35,00 $40,00 Alternative Hourly Rale: $14.00 Rates would apply only during the days of the week Monday through Thursday, Corresponding with rates at the City of The Colony Senior Citizen Conference Room, PURPOSE: To increase the Dining Hall revenue and to expand the facilities use during the weekdays, -3- is working on getting final estimates to get the dollar amount and as soon as she gets the estimates, she will be going before City Council with this request. There being no further discussion, it was unanimously decided to adjourn the meeting at 10:05 p.m. ~~vm~~ Beverly No , Reco 5lng Secretary ~~) Rich Lewis, Ch ' MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 12TH, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Rich Lewis Donna Bagged*Oorrection-Baggett John Sanders Bill Castleberry Jim Cottle Chairman Member Member Member Member and with Members Calabro and King absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. Member King was in attendance at the Steering Committee meeting at the Library, and therefore was unable to attend the Board meeting. Member Calabro was out of town on vacation. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF FEBRUARY 26TH, 1997. A motion was made by Member Bagged*to approve the minutes of February 26th, 1997. Seconded by Member Castleberry, the motion was approved by the following vote: *Oorrection-Baggett Ayes: All members present voted aye Noes: None 3. DISCUSSION OF PARK DEDICATION ORDINANCE. Members spent this time discussing a Park Dedication Ordinance for The Colony by using the City of McKinney's ordinance as a guideline. The following are changes the Board members want made: Page 3, Item 4 _ Factors Considered - Change the first paragraph to read as follows: In making a determination of whether a proposed conveyance of land, or combination of both, shall be made to meet the requirements of this ordinance, the commission shall recommend what would be in the best interests of the city based upon the Park Board's review and consideration of relevant factors which will include the following: On Page NO.5 - Strike Item NO.4. Also on Page 5, Item No.3 _ let the city's attorney make a recommendation on this item on how this will effect current and upcoming developments. 4. REVIEW CAPITAL PROJECTS LIST FOR MASTER PLAN. This item was turned over to Ms. Nelson who gave a copy of the City of Grapevine's Master Park Plan for the Board to review on their park priority summary. She recommended the Board have a work session and tour each park and prepare a park improvement project list for the city. A work session was set up for Sunday, March 23rd, meeting at the Rec. Center at 1:00 p.m. to tour the parks. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Youth Basketball Tournament held on March 1st went very well. Thanked the Blue Swim Team members for helping out. -2- 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Baggett stated she had attended a Lake Safety Meeting last week with quite a few people in attendance. The meeting was at the request of Councilman Watts who wanted to get geared up for the summer season on the lake. Another meeting is scheduled for April 24th. Member Baggett also had a concern about the Plano Swim Team coming in and combining with the Blue Wave Swim Team at the end of this coming season. She stated several parents have concerns about this. Member Sanders stated he had found out the cost of an above ground irrigation system at the football fields is about one third the cost of an underground irrigation system. It is also portable and can be moved around. He stated he would like to get more information about the above ground irrigation system. Member Castleberry stated he attended a Development Committee meeting at Hidden Cove Park last night at which they were planning the Chili Cook-off special event. He is concerned that the Development Committee is turning into a special events committee versus anything else. The intention of this committee was to find ways of generating more revenue for Hidden Cove Park and he is concerned that events such as the Bar-b-que Cook-off and the proposed Chili Cook-off waive the entrance fees into the park and offer discounts on the camping, and does not generate any revenue for the park. He is concerned that there is not enough direction being given to the implementation of the 5 year master plan for Hidden Cove Park. Member Cottle asked about the maintenance of the fields at Turner Street Park and who is responsible for it as far as lights go since there are quite a few lights out at the fields. Ms. Nelson stated that is a city responsibility. Chairman Lewis stated his only concern is the Steering Committee seems to be still in session and Member King was to come over afterwards and update the Board. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:22 p.m. ~~.~/ Beverly Nodp, Re ording Secretary ~~-> Rich Lewis, C an MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 23, 1997 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 1:00 p.m. with the following Board members present: Donna Baggett Jim Cottle John Sanders Scott Calabro Vice Chairman Member Member Member and with Members King, Castleberry, and Chairman Lewis absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. TOUR PARKS AND DEVELOP A PARK IMPROVEMENT PROJECT LIST. Members were provided with a list of all the parks in The Colony with some suggestions on additions to the parks from Pam Nelson, Parks & Recreation Director. After touring each park, members made some additional suggestions for additions to the parks a copy of which is attached to the minutes. After the tour was completed and there being no further discussion, it was unanimously decided to adjourn the meeting at 2:45 p.m. \ ~id~ Beverly N p, R ording Secretary t 1 nUl Donna Baggett, Vi e J~ ~~ . l ~ ~ THE COLONY PARKS & RECREATION BOARD PARK TOUR & WORK SESSION MARCH 23, 1997 RECREATION CENTER - add gym divider add multi-purpose activity room expand weight room renovate racquetball court replace gym floor KID'S COLONY - shade area with more trees picnic table shelters LITTLE LEAGUE COMPLEX - add sidewalks for ADA compliance shade area with more trees replace wooden light poles as needed BRIDGES PARK - add sidewalks for ADA compliance shade area with more trees replace wooden light poles as needed SLAY/BAKER PARK - shade area with more trees BILL ALLEN MEM. PARK - add electrical service to amphitheatre add security lighting along trails expand disc golf course to 18 holes add playground area construct sidewalk from Independence Dr. TURNER ST. PARK - add sidewalks for ADA compliance expand playground equipment BB OWENS PARK - replace wooden light poles as needed add playground equipment pond improvements including dredging & aeration add sidewalks for ADA compliance add a practice field east of field #2 and at old frisbee golf course N. COLONY BLVD. PARK - (Taylor St. Park) correct drainage area problem (public wks) expand parking area replace sideline fencing construct bridge crossing drainage area AQUATIC PARK - add dehumidifier system add Tot Lot play area DAVE COWAN PARK - add trees for shade WILCOX PARK - YOUTH FOOTBALL FIELDS - improve irrigation add field lights W. LAKE HIGHLANDS PARK - CARR\CHAPMAN PARK - add trees for shade AUGUSTA PARK - (currently undeveloped) baseball/softball practice fields? FRIENDSHIP PARK - add trees for shade add sidewalks for ADA compliance replace playground fall zone for ADA compliance small baseball/softball practice field SCOUT PARK - add trees for shade improve drainage area (public works) add sidewalk along N. Colony Blvd. pond improvements including dredging & aeration STEWART CREEK PARK - complete restroom replacement add trees for shade create ADA accessible picnic/camp sites add another group pavilion add another volleyball court add a basketball court add a fishing pier improve playground area add backstop for practice field gazebo??? LION'S CLUB PARK - expand playground area pond improvements including dredging, aeration add picnic tables for pavilion baseball/softball practice field CAMEY PARK - add trees for shade PERRYMAN PARK - add trees for shade add sand volleyball court add picnic tables for pavilion HISTORICAL PARK - marker for time capsule GREENWAY PARK - construct hike\bike trail connecting S. Colony with north city limits along utility easement Establish uniform signage for all parks for identification MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 26TH, 1997 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: Rich Lewis Jim Cottle John Sanders Scott Calabro Susan King - 8:00 p.m. Chairman Member Member Member Member and with Members Castleberry and Baggett absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. Member King attended the Steering Committee meeting before joining the Parks & Recreation Board meeting. 1. CITIZENS INPUT. Mae Jean Zelle, 5908 Osprey Ct., was present to talk to the Board about a Boys & Girls Club in The Colony. They are currently looking for a place to build a facility in The Colony and are asking if the Board would be receptive to working with their group on building a Boys & Girls Club. Several grants have been applied for and received from Boys & Girls National and Taco Bell Teen Supreme Program. Another grant from the Meadows Foundation for a matching grant is available to be applied for by the end of April, and they would need to have the City's support for this project of the Boys & Girls Club in order to be considered for the grant. If they don't apply for the grant by the end of April, it would be another 2 years before they would be able to apply again, so time is of the essence. The Parks & Rec. Board gave their support for the Boys & Girls program, and this will go before City Council on April 7th. If everything goes through, they will come back before the Board with more information at a later date. 2. APPROVAL OF MINUTES OF MARCH 12TH, 1997. A correction was noted to the spelling of Member Donna Baggett's last name. A motion was then made by Member Calabro to approve the minutes of the meeting on March 12th, 1997 with the above noted correction. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF PARK LAND DEDICATION ORDINANCE. A copy of the Park Land Dedication Ordinance as received from the City Attorney was given to Board Members. Members went over the ordinance, with some minor changes discussed. The Board directed Ms. Nelson to send the changes to the City Attorney and if she gets it back in time, to send it to Planning & Zoning to try and get it on their April 8th meeting. A motion was then made by Member Cottle to approve the Park Land Dedication Ordinance with the noted changes. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 4. REVIEW AND CONSIDERATION OF PARK IMPROVEMENT PROJECT LIST. The Park Improvement Project List that was created as a result of the tour of the parks at the work session held on March 23rd was reviewed with the additions from the Board Members that were made at the work session. A motion was then made by Member Cottle to approve the Park Improvement Project List. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. DISCUSSION OF CAPITAL PROJECT LIST FOR PARKS MASTER PLAN. The Board discussed the Capital Project List for the Parks Master Plan with revisions as listed below: Pro-;ect Recreation Center Expansion Athletic/Recreational Complex Tot lot - Aquatic Park Inline Hockey Rink Tree Program - (Ongoing) Trails - 1st 5 years - (Ongoing) Additional/Improvements to Practice Fields Cost $ 200,000 4,000,000 100,000 70,000 50,000 250,000 100,000 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) The Golf Course project at Stewart Creek Park is ready to be started. Rusty Nichols is waiting for approval for the Corps of Engineers after resolving some issues with 3 property owners in the area who were not aware of the golf course going in. 2) A presentation will be made to the Board at the next regular scheduled Board meeting from the Ridge pointe developers concerning a tract of land that abuts Corps Property that they want to donate to the city as park land. 3) Coaches certification clinics are going on at this time. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked when the new bathrooms were going in at Stewart Creek Park. Ms. Nelson stated she was working on it, but development hasn't been going as fast as anticipated and taps are not in yet. Ms. Nelson stated she also has a drawing of what bathrooms the Board wanted out there and that has to go to the city's engineer so he can determine what type of lift station is going to be needed and then get a budget amount on that and see if that is going to fall within the amount budgeted for the bathrooms. Member King also stated she had received some complaints concerning Little League and that the complaints may be forthcoming to her. Member Calabro asked about the Plano swim team that may ask to come into The Colony and combine with the Blue Wave Swim team and wants more information on that. Ms. Nelson stated when the time comes that they formally request to come into The Colony, they will have to go before the Board. Member Cottle stated the outfields of the B.B. Owens softball fields are treacherous with a lot of humps and holes. Chairman Lewis stated he was approached by a citizen complaining about developers who come into the city and name their own tracts of land. -3- There being no further discussion, it was unanimously decided to adjourn the meeting at 9:40 p.m. ~~~.~ Beverly NOP~ Recor ing Secretary ~~