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HomeMy WebLinkAbout4th Quarter (October-December) MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 9, 1996 A WORK SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:40 p.m. with the following Board members present: Susan King Donna Baggett Bill Castleberry Rich Lewis Chairman Member Member Member and with Member Cottle absent; however a quorum was established. Also ln attendance was Pam Nelson, Parks & Recreation Director. 1. WORK SESSION ON PARKS MASTER PLAN WITH J. T. DUNCAN. J. T. Duncan was present and went over the Parks Master Plan for The Colony with Board members. He had a map of The Colony with all the parks within the city designated and talked at length about the present parks and the options of possible future locations of parks. He asked the Board to start considering the minimum acreage for the types of parks presently have and what types of future parks wanted and to bring back their ideas at the next scheduled work session. There being no further discussion, the meeting was unanimously adjourned at 9:25 p.m. ~~1 Susan King, Chair an l/ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 6TH, 1996 A WORK SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: Susan King Jim Cottle Bill Castleberry Rich Lewis Chairman Member Member Member and with Member Baggett absent due to sickness; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. WORK SESSION WITH J. T. DUNCAN AND ASSOCIATES ON PARKS MASTER PLAN. J. T. Duncan was present and went over with the Board what they have to accomplish on the Parks Master Plan as far as park needs and locations. It was discussed that the biggest need in The Colony is for a Sports Complex. Mr. Duncan asked the Board to bring back their ideas for the park needs of The Colony at the next scheduled work session. There being no further discussion, the meeting was unanimously adjourned at 9:15 p.m. 'fu,,~J;~,~ Yv~~ Beverly NOpp/ Recordlng Secretary ~ ~ ,-~~', . Su'san King, Ch ir~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 21ST, 1996 A SPECIAL SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: Susan King Donna Baggett Jim Cottle Bill Castleberry Rich Lewis Chairman Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. REVIEW AND CONSIDERATION OF ANY ACTION TAKEN AS A RESULT OF INFORMATION PRESENTED BY J.T. DUNCAN ON PARKS MASTER PLAN. Mr. Duncan was present and presented each member with information on where the Parks Master Plan stands at the moment and went over all the information. He stated the information he would like from the Board this evening was an agreement on what they think is a minimum acreage and ratio per neighborhood (as designated by Mr. Duncan) for a park. Members stated they would like at least 10 acres per neighborhood, or 2 acres per 1,000 people. Mr. Duncan will go with those figures and finsih out his work and bring back before the Board for review and a recommendation. In the meantime, the Board would like for Public Hearings to be held on December 11th and January 8th, and be ready for the final presentation from Mr. Duncan by January 22nd to make their formal recommendation. There being no further discussion, the meeting was unanimously adjourned at 9:40 p.m. ~0{/J,- Beverly N Secretary c" / . ,_}L0.U~ tfTnH Susan King, Chai ma ~/ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON DECEMBER 11TH, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7: 35 p.m. with the following Board members present: Susan King Scott Calabro Donna Baggett John Sanders Bill Castleberry Rich Lewis Chairman Member Member Member Member Member and with Member Cottle absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David Swain, Recreation Coordinator. 4. PUBLIC HEARING FOR THE PURPOSE OF RECEIVING PUBLIC INPUT REGARDING THE PARKS MASTER PLAN. Chair.man King opened the Public Hearing. Following are the comments from the public present. Carl Sigrist - 5445 Baker Drive - representative from The Colony Little League. He stated more youth sports fields is a high priority. Next would be more picnic areas and playgrounds, adding his lowest priority would be a golf course. Barry Andrews - 5637 Terry - representative from The Colony Little League. He stated he sees more youth sports fields as his highest priority. Tammie George - 7137 Fox Dr. - representative from The Colony Little League. She stated more youth sports fields was a high priority to her with a golf course being the lowest priority. Art Keeton - 4615 Larner - representative from The Colony Soccer Association. He stated he has noticed a high priority with the pool which has been neglected for a long time and needs a lot of maintenance. He also added that more youth sports fields and expanding campsites and adding higher amp boxes for RV's at Hidden Cove Park is his next priority. Bree Tovar - 4245 Ireland - stated more youth sports fields and make them more handicap accessible is a high priority. Gary Bartley - 2050 Keller Springs, Carrollton - representative of The Colony Youth Football Association. He stated more youth sports fields was a high priority. Chairman King then closed the public hearing and stated a second public hearing will be held on January 8th, 1997. 3. REVIEW AND CONSIDERATION OF PROCEDURES FOR MANDATING YOUTH SPORTS COACHES CERTIFICATION. This item was turned over to Pam Nelson, Parks & Recreation Director. Ms. Nelson stated a lot time has been spent working with the Board members of the different youth associations discussing the Youth Sports Coaches Certification program and they have been extremely supportive of it. The Colony Youth Football Association already mandates N.Y.S.C.A. certification with their coaches. The Colony Little League has voted that they are going to start mandating N.Y.S.C.A. certification, and that was the intent to get the organizations to mandate the certification on their own. The Colony Youth Soccer Association already has a certification program that they utilize and are going to be mandating their own certification program that will not be N.Y.S.C.A. at this time, however it is felt this is acceptable and -2- is very similar. The biggest question that came up was what kind of time frame was going to be allowed for these coaches to be certified. What was agreed upon was that all *coaches should be certified prior to beginning of their season unless they have late recruitment of coaches or if a coach quits during a season and they have to be replaced. With those exceptions, they would be allowed two weeks from the time they are recruited to become certified. General discussion followed during which Member Lewis stated he wanted the Board to be aware that all these organizations had been meeting and working together on this for the past several weeks, and a lot of thought and effort went into this. He added he thinks this is a very good start and wanted to commend the youth sports organizations for their time, effort, input, and understanding. After all discussion, a motion was made by Member Lewis to recommend approval of procedures for mandating youth sports coaches certification as stated. Seconded by Member Sanders, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 2. APPROVAL OF MINUTES OF SEPTEMBER 25TH, OCTOBER 9TH, NOVEMBER 6TH, AND NOVEMBER 21ST, 1996. A motion was made by Member Baggett to approve the minutes of September 25th. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Baggett to approve the minutes of October 9th. Seconded by member Castleberry, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Lewis to approve the minutes of November 6th. Seconded by Member Calabro, the motion was approved by the following vote: Ayes: Members Calabro, Castleberry, Sanders, Lewis and Chairman King Abstention: Member Baggett Noes: None A motion was made by Member Baggett to approved the minutes of November 21st. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) The New Fun Times Brochure came out today. David Swain prepared and did an outstanding job. 2) New facility use passes will be implemented after the first of January. *correction to read all head coaches -3- 3) Park school site in new Tri West Development - met with Clayton Downing a few weeks ago and have a very preliminary drawing to start working with. 4) Christmas Parade and Tree Lighting was held on December 8th with a good turn out. 5) Youth and Adult Basketball Leagues started December 7th. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis expressed his thanks to Member Cottle for providing his fire engine for the Christmas Parade. He also asked about a gym divider for the gym as well as pumps for ponds. Ms. Nelson stated the gym divider was put on hold until a request goes before City Council to re-allocate all the remaining bond monies at same time. She added she didn't want this issue to interfere with other projects from city council such as sidewalks and volleyball courts. The ponds need to be re-dredged before next season before getting pumps for ponds. Member Lewis also encouraged all to be present at or monitor city council meetings. Member Castelberry stated he had already talked to Ms. Neslon about this, but that the Board had totally omitted Hidden Cove Park when working on Parks Master Plan. Ms. Nelson stated she had gotten some input from Sam Fitzgerald, Park Manger, on 5 Yr. Plan for Hidden Cove Park. Member Baggett thanked all those attending the meeting tonight and for their input during the public hearing. Member Sanders stated he would like to see the flag at the Aquatic Park fixed. Chairman King thanked everybody again for coming to the meeting tonight and explained again what the public hearing was about. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:15 p.m. () 'J l1~-O~'~ ~ Beverly Nopp.. Recor n' Secretary