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HomeMy WebLinkAbout3rd Quarter (July-September) MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 10, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Susan King Donna Baggett Jim Cottle Rich Lewis Chairman Member Member Member and with Members Deslatte, Kirkpatrick, and Castelberry absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MAY 22ND, 1996. A motion was made by Member Baggett to approve the minutes of May 22nd, 1996. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. DISCUSSION OF DEVELOPMENT OF CORPS OF ENGINEERS PROPERTY LOCATED BEHIND McDONALD'S AS A PARK AREA. Councilman Mary Watts, who had asked for this item to be placed on the agenda, was present to answer any questions the Board had. Councilman Watts stated her goal is to get access to the lake for citizens that you don't have to pay an entrance fee to get down along the water. She also stated she had been approached by a Scout Master asking if the city had any volunteer projects that their kids working on their eagles could get, and that she had visited McFadden Ranch that have older teenagers who need to do some community service and she was asked if there were any projects in the city these young people could come work on such as working in parks. This is Corps property she is talking about and the land is designated as a wilderness/wildlife area and is suitable for passive use only. She further added she is only talking about getting a path down to the water and around the shoreline. Right now this is being brought before the Board to see if they are interested in doing this project. Ms. Nelson, Parks & Recreation Director stated it is a matter of the Board determining if they see this as something beneficial to the Park Program and if so where do we put it on the priority list and to come up with a dollar amount on cost to implement and maintain it. General discussion followed during which the Board decided to let Ms. Nelson work on this project as time permits and start putting together costs and more information to bring back before the Board. Ms. Nelson suggested the Board plan for late summer or early fall to have a work session on site for this project. 4. DISCUSSION OF UTILIZING THE EFFULENT LINE FOR IRRIGATION AT TURNER STREET PARK. Councilman Watts had also asked for this item to be placed on the agendan. She stated a citizen had brought this before her who had -2- previously lived in Phoenix, Arizona where all external watering to homes and whatever, is done through effulent water. The water lines to the outside faucets of homes are different from the water lines to the inside faucets and the entire city is plumbed in that way. and this citizen was wondering why we are using good water on our parks when we could be using effulent water which is cheaper and better. She further added there is an effulent line that goes over to Stonebriar from The Colony that Stonebriar uses to water their golf course. The Board in general decided this sounds like an excellent idea and directed Ms. Nelson to get with the Wastewater Department for more specific figures on cost for this project and put this back on a future agenda when she has more information. 5. REVIEW AND UPDATE GENERAL DEVELOPMENT PLAN FOR STEWART CREEK PARK. Ms. Nelson stated developer Rusty Nichols asked the city to separate the Stewart Creek Park and Wynnewood Park lease agreements due to the golf course being built at Stewart Creek Park. Part of separating the lease agreements is updating the development for Stewart Creek Park. Ms. Nelson gave the following update on the park: The city ran new 2" water lines to increase water pressure, with the next step being to add the sewer line and lift station. On the new bathrooms, construction will probably be able to be started this winter. Revenue is way down on this year. The following is the revised General Development Plan the Board discussed: 1. During years 1-5 * construct 15-20 picnic units * construct group pavilion * prepare baseball/softball field * construct one fishing pier * begin excavation of new roadway to northern half of park * add playground equipment 2. During years 6-10 * complete roadway to northern half of peninsula _ (peninsula roadway will not be constructed-all of park's existing roads were paved instead) * construct second fishing pier * construct second restroom facility * construct swimming beach, parking area * add playground equipment 3. During years 11-15 * construct 10-15 picnic units and nature trail to northern half of park * construct second restroom facility * construct optional parking * construct cleaning station and fishing pier * construct second group pavilion 4. During years 16-25 * prepare updated master plan to make necessary changes * make improvements as called for in the updated master plan * continue operation and maintenance of all facilities, including replacement of deteriorated or damaged facilities complete complete complete future delete complete delete delete future complete future -3- 6. RECEIVE COMMITTEE REPORTS. Member Baggett reported she did not attend the last Lake Safety Meeting due to sickness, however she emphazied that at all the different lakes she has been on this summer they have been doing their job and the lakes are well patrolled. 7. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1) Some changes were made at the tennis courts. New sign was put up with new padlock on gate and it was destroyed in one day. working on different solution. 2) Sr. Center - pretty much all moved in. A new Temporary Sr. Activity Coordinator was just hired through Green Thumb agency. She will work through the end of this budget year. Grand Opening for the Sr. Center will be held on September 8th. 3) Turned update over to Sam Fitzgerald, Lake Park Manager, for Hidden Cove Park update. Mr. Fitzgerald reported attendance and revenue has been down at the park the same as at Stewart Creek Park. He has been trying to do various things to change that by offering some summer specials through the end of August, and pro- rating the annual fee for the remainder of the year. He also reminded everyone of Octoberfest scheduled for October 5th. 4) Ms. Nelson stated the Gate Attendant's at Stewart Creek Park, Roy and Louise McCormack, have resigned due to Roy's health. Jeanie Regnold has been handling the position temporarily while interviewing is going on for a permanent gate attendant. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Cottle stated he would have liked more participation from the Board in the July 4th Parade and reminded the Board not to forget about the Christmas Parade. He also asked about the pump at B. B. Owens pond. Ms. Nelson stated the aerators that we were talking about getting have to be in a certain depth of water and the ponds in the city are drying up. Until we get some water back in the ponds, the aerators will not be effective, plus the bottom of the ponds are so badly choked with weeds, we couldn't get the aerator at the bottom of the pond the way they are right now. Member Baggett stated she did enjoy the July 4th Parade and she was there. Also she took a tour of a lot of parks and they all looked good. Ms. Nelson stated for the Board's info., there was someone out treating the algae at all the ponds recently and after some of the surface algae has been taken care of, will be attacking some of the under water weeds. Chairman King asked about the old Civic Center if it will be torn down. Ms. Nelson stated she didn't know if it will be torn down or just have someone come in to haul it off for salvage but it will disappear after everything is completely out for the new Sr. Center. Chairman King also asked about the swim/beach area at Stewart Creek Park and maybe having a clean up of the area. Ms. Nelson stated the Parks & Rec. Maintenance Crew have been pulling debris out as it becomes visible and are probably going to move the buoy line out a little further since the water level is down so low. Chairman King brought up one more item of Member David Deslatte who has only attended one meeting this year. The rule is if you miss 3 or more consecutive meetings without calling to report why you are not attending, proceedings can be started to have Board -4- member removed. The Board was in agreement for Chairman King to start the proceedings to have Member Deslatte removed from the Board. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:18 p.m. ~"-~ ~ Beverly Nopp, Recording Secretary ~~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 24TH, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Susan King Jaicie Kirkpatrick Jim Cottle Rich Lewis Chairman Member Member Member and with Members Deslatte, Baggett, and Castleberry absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None 2. APPROVAL OF MINUTES OF JULY 10TH, 1996. A motion was made by Member Lewis to approve the minutes of July 10th, 1996. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. DISCUSSION OF GOALS AND OBJECTIVES FOR COMPREHENSIVE MASTER PLAN WITH J.T. DUNCAN & ASSOCIATES. This item was turned over to Pam Nelson who introduced J.T. Duncan with J.T. Duncan & Associates. Mr. Duncan has contracted with the city to prepare a Comprehensive Master Plan for the city and a portion of that plan will be a Parks Master Plan. The city is in the beginning stages of pulling all these things together, and are working on goals and objectives for all the departments in the city to be implemented into the plan. Mr. Duncan then addressed the Board giving them an update on the process for developing the Comprehensive Master Plan. He added there is already a steering committee appointed by council to serve as a committee to assist the Planning Commission, to come up with recommendations that will be submitted to the council pertaining to what the plan will be about. It is the duty of the Planning Commission by law to formulate a Comprehensive Master Plan. He recommended someone from the Board should be on that committee. Chairman King agreed to represent the Board and be on the steering committee along with Pam Nelson. Along with the steering committe, a citizen's survey was created to provide input. The survey has already been formed which consists of about 6 pages of questions that was formulated to ask citizens about the attitude of the community. This survey will be sent to citizens selected by addresses and will be conducted by phone until 400 responses have been received. The goals and objectives of the department is a beginning point of the process. Ms. Nelson had given the Board a copy of four goals and objectives to start with and work from. Ms. Nelson also had a copy of the survey that will be used for the citizens response and read all the questions to the Board so they would know what was on the survey. Mr. Duncan stated the Board may want to come up with additional goals and objectives along with the ones Ms. Nelson presented to them. With that in mind, a work session was set for the next scheduled meeting on August 14th to work on goals and objectives. Ms. Nelson will provide a copy of the City of McKinney's goals and objectives to the Board for some guidelines. -2- 4. RECEIVE COMMITTEE REPORTS. Member Lewis stated David Swain, Recreation Coordinator, is going to start contacting the sports organizations to set a date to start having meetings. He further added that he along with Member Cottle and David would meet first to have a work session on ground work for the committee sports organizations meetings. There is a Lake Safety Committee meeting scheduled for August 1st at 6:30 p.m. at City Hall. 5. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1) There was a lot of wind damage at Stewart Creek Park during the storm on 7/23/96. Three or four of the big trees were down and also a lot of tree limbs. Park Maintenance crew is busy cleaning up. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis asked where the parks were located that Chairman King was speaking of that had a sign that they were for residents only. Chairman King stated they were in the new Stewart Creek peninsula which is maintained by a Homeowner's Association. Member Cottle asked about the status of installing the pump in the pond at B.B. Owen softball fields. Ms. Nelson stated the water level is too low to put a pump in at this time. Member Cottle also stated the quality of cleaning of the bathrooms at this facility has dwindled over the past year and Ms. Nelson stated she would get with the Park Maintenance crew concerning this. Member Cottle further added that he feels the Board should be giving the P.A.R.D. staff more support when citizens make requests of them citing the incident with the teacher from Griffin Middle School P.T.A. who came before the Board on their request to use the Aquatic Park facilities and to have the fee waived. Member Kirkpatrick apologized for missing the past two meetings stating she had been sick for the first missed meeting and had a death in the family for the second missed meeting. Chairman King asked Ms. Nelson if the Board's recommendation on requiring all coaches from all the sports organizations to be certified by January, 1997 had been sent to City Council yet. Ms. Nelson stated that before she takes the Board's recommendation before City Council, she wants to go to the organizations first to give them the information about the sports clinics and what we're planning on doing and to get some feedback from them. They have already been informed of the Board's recommendation. Member Cottle stated this would also fall in line with the new sports organization committee being set up and be something they would address. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:45 p.m. ~~Li~.~ Beverly No p, Recordlng Secretary , ~~~ MINUTES OF THE PARKS & RECREATION DEPARTMENT OF THE CITY OF THE COLONY HELD ON AUGUST 14, 1996 A REGULAR session of The Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: Susan King Bill Castleberry Jim Cottle Jaicie Kirkpatrick Rich Lewis Chairman Member Member Member Member and with Member Baggett absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JULY 24TH, 1996. A motion was made by Member Kirkpatrick to approve the minutes of July 24th, 1996. Seconded by member Cottle, the motion was approved by the following vote: Ayes: Members Kirkpatrick, Cottle, Lewis, and Chairman King Abstention: Member Castleberry Noes: None 3. REVIEW AND DISCUSSION OF GATE ATTENDANT'S CONTRACT FOR STEWART CREEK PARK. Ms. Nelson stated this was on the agenda because the gate attendant contract that is currently in existence was very old and had been sent back to the City Attorney for review at the request of Councilman Watts. Some sections were rewritten by the City Attorney, and Ms. Nelson stated she is bringing it before the Board to review for any comments or concerns or changes. Some general questions were asked afterwhich the Board stated they were in agreement with the contract as written and reviewed by the City Attorney. 4. REVIEW AND CONSIDERATION OF ORDINANCE FOR ADDITIONAL FINE FOR PARK SECURITY FUND. Ms. Nelson stated this item came as a result of the Lake Safety Committee meetings. Two meetings ago, Chief Clark made mention there was a possibility that the city could charge an additional fee on top of fines implemented for violations in city parks, specifically Stewart Creek Park. General discussion followed on number of permits written at Stewart Creek Park this year and if the $5.00 recommended additional fee is a high enough amount. Members stated they would like to see the additional fee be raised to at least $25.00, and asked Ms. Nelson for her opinion. Ms. Nelson stated she did not know if there was a cap on how much of an additional fee the City could charge, but she would like to see the fee be higher also. After all general discussion, a motion was made by Member Lewis to recommend approval of an ordinance for additional fine for park security fund in the amount of $25.00 with Ms. Nelson to check to see if there is a cap on the amount of an additional fine. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 5. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson stated she had no new departmental update at this time. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Cottle stated at the previous Board meeting he had talked about the restrooms at B.B. Owens not being cleaned adequately. He stated he was at B.B. Owens softball fields again the Friday evening after the last Board meeting and the bathrooms were still in horrible condition. He also added the lights at the bathroom had not been turned on when he was there and he had to talk to one of the scorekeepers to remind them to turn the lights on. Ms. Nelson stated she had talked to her Park Maintenance Crew Supervisor about the cleaning of the bathrooms situation and she would get with him again and would stay on top of it, and would also have David Swain get with the Head Scorekeeper to remind her to make sure the bathroom lights are turned on and off every night during league play. Member Castleberry gave an update on the following upcoming events at Hidden Cove Park: September 14th - Olde Memories - dance to the oldies but goodies entrance fee $5.00. October 5th - Octoberfest - Barbeque and Arts and Crafts Fair October 25th -27th - Haunted Shelter Contest October 25th-27th - Halloween Haunted Hayride Member Kirkpatrick stated she had spoke to someone who had attended the Coaches Certification Clinic presented by the Parks & Rec. Department and thought it was very boring and had not gotten anything out of it. Ms. Nelson directed Member Kirkpatrick to have those kind of people contact her so she can discuss the situation further with them and find out exactly what they do or do not like about the course. Member Cottle also stated he was not notified of the last coaches clinic. 7. WORK SESSION A. GOALS AND OBJECTIVES FOR COMPREHENSIVE MASTER PLAN. Ms. Nelson had provided copies of the goals and objectives from the Cities of McKinney, Grapevine and Rowlett for the Board to review along with the four goals and objectives she had proposed as a starting point for the Board. In addition to the four goals from Ms. Nelson, the Board came up with the following additional goals and objectives: -To promote a comprehensive system of pedestrian, bikeways and trails. -To require mandatory dedication of park lands or fees in lieu of dedication or a combination of land and fees for all new residential developments. -To protect environmentally sensitive areas. -To recognize the special needs of youth, teens, adults, the elderly, and handicapped when designating and providing recreational facilities. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:00 p.m. ~>-e~ I Beverly No~:~ng Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER 25, 1996 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Susan King Chairman Bill Castleberry Member Jaicie Kirkpatrick Member Jim Cottle Member Rich Lewis Member Donna Baggett - 7:32 p.m. Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF AUGUST 14TH, 1996. A motion was made by Member Kirkpatrick to approve the minutes of August 14th, 1996. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF ADDING A SIDEWALK FROM INDEPENDENCE DR. TO THE FISHING PIER AT BILL ALLEN MEMORIAL PARK. This item was turned over to Pam Nelson, Parks & Recreation Director, who stated this item was placed on the agenda at the request of two council members. One or two citizens in the area of Independence Dr. have requested to have this sidewalk put in. The cost would be approximately $4,000. Ms. Nelson further added she is not sure about the drainage area that runs thru this area, an engineer would have to look at the area to make sure it would not restrict the flow. If it is found that there is a need to span the area, it would mean a big increase in expense. If the sidewalk is approved, it would be an in- house project, and the funding would come from monies left in the Bill Allen Memorial Park fund which is approximately $8,000. Ms. Nelson stated the other requests received for improvements to Bill Allen Memorial Park include putting in playground equipment, and adding electricity to the amphitheater including security lights. The cost for adding electricity would be approximately $17,000. During general discussion, members agreed that putting in a sidewalk would only benefit those citizens living on Independence Dr. and not the City as a whole. It was felt the monies would be better utilized in trying to get electricity and security lights for Bill Allen Memorial Park. After all discussion, a motion was made by Member Baggett to recommend disapproving the addition of a sidewalk from Independence Dr. to the fishing pier at Bill Allen Memorial Park. The motion was approved by the following vote: Ayes: Members Baggett, Castleberry, Kirkpatrick, Cottle, and Lewis Noes: Chairman King -2- 3. RECEIVE UPDATE FROM RUSTY NICOLS ON GOLF COURSE DEVELOPMENT AND OTHER ISSUES PERTAINING TO HIS RESIDENTIAL DEVELOPMENT. Rusty Nicols was present to give the Board an update on the golf course development and the residential development at Stewart's Peninsula for informational purposes. He stated the process was started about 18 months ago for the golf course. The environmental assessment has now been approved to start preliminary work on the golf course. Mowing to clear the designated area will be the first thing they will do so they can begin staking and the final design development drawings for the golf course. The golf layouts and concepts plans that have been submitted were just concepts. They will begin to do soil tests to determine type of soils in the area, and have a detailed 1 foot topographical map of the entire area to do the design drawings and find out how many acres they have above the flowage level of the lake. The entire facility has expanded from the original concept presented to be a double green concept with 1 par five and a few par fours. The other change he discussed was the addition of a boat dock at the proposed restaurant that would include the sale of alcohol. The Board continued with general discussion on this item. 5. DISCUSSION OF SIZE AND LOCATION FOR A BATHROOM/SHOWER FACILITY AT STEWART CREEK PARK. Ms. Nelson stated the last time this item was discussed, the Board had chosen a location for the bathroom/shower facility to be across from the dump station. The current bathrooms need to be bulldozed and she is asking the Board to consider building the new facility at the old location. She added that we should wait until next spring to start work on new facility to see when the developer brings the stub closer south to run water and sewer. After general discussion, the Board stated they would like for the new facility to be built at the location of the existing bathroom, with the size of the facility to be 3 or 4 stalls with 1 or 2 sinks, with one shower on each side of the outside of the facility only. Ms. Nelson also discussed the possibility of making Stewart Creek Park a day use only park. 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Stated Councilman Watts has requested putting a couple of volleyball courts in at Perryman Park and would like to see it be done within the budget if monies become available. She asked for input from the Board on this subject. The Board was divided on this issue in favor of re- approaching the Fire Department about funding the project. 2) Has been requested by City Council to put together a Special Events Committee to put on 1 special event per year within the City. She is recommending to send a letter out to different organizations to see if there is an interest to form a committee, and is working on a list of organizations to send letter to. 3) Firefest is scheduled for October 19th. Also stated a time capsule was found in a closet at the Chamber of Commerce that was never buried, and she would like to have it buried during Firefest at Historical Park. She asked the Board for suggestions on where in Historical Park to bury it. 4) Sam Fitzgerald has advised that they still need judges for the Bar- be-que Cook-off and asked the Board to consider being judges. 5) Reminded the Board about the Haunted Hayride event at Hidden Cove Park on October 25th, 26th, and 27th. -3- 7, GENERAL ITEMS OF CONCERN TO THE BOARD. Vember Lewis stated he would like an update on how the bike patrol from the Police Department was going. He also stated that since we no longer have a liaison from the City Council to the Board, that when a Councilman requests to have an item placed on the agenda, they should be in attendance at the meeting it is requested to be on the agenda for. Member Lewis also gave an update on the first Sports Organization meeting stating he was amazed at the positive response from all the organizations that attended. The next scheduled meeting will be held on October 2nd. Member Cottle asked if anyone from the Church of Christ had contacted the Parks & Rec. Department about doing the concession stand at B. B. Owen softball fields. Ms. Nelson stated she had talked to a Chris Tibbles concerning this. Member Kirkpatrick stated that with regret and due to personal reasons, she is turning in her resignation from the Board this evening. Member Castleberry stated everything was in place for the Bar-be-Que Cook-off at Octoberfest and asked if any Board member had some spare time to help, to please stop by anytime from Thursday evening to Saturday morning. He also stated that Dy Matthews from Hidden Cove Park had done a fantastic job on coordinating Octoberfest and stated she needs some kind of recognition for all her hard work. He would like to have a plaque for her to hand out during the awards for the Bar-be-Que. Member Baggett asked about the survey that was passed out for the Board's review. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:45 p.m. 9 Beverly Nop Re ding Secretary Susan King, Ch rman