Loading...
HomeMy WebLinkAbout2nd Quarter (April-June) CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 19, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on April 24th, 1996, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF MARCH 27TH, 1996. 3. REVIEW AND CONSIDERATION OF REQUIRING YOUTH SPORTS ASSOCIATIONS TO ATTEND APPROVED COACHES CERTIFICATION CLINIC. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5 . GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on ab~.vv~e otice of meeting was posted th~d;; 7:~6. Patti Hicks, City Secretary outside the front door of MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 24TH, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:40 p.m. with the following Board members present: Susan King Bill Castleberry Jim Cottle Donna Baggett Rich Lewis Jaicie Kirkpatrick Chairman Member Member Member Member Member and with Member Deslatte absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director and David Swain, Recreation 1. CITIZENS INPUT. None 2. APPROVAL OF MINUTES OF MARCH 27TH, 1996. A motion was made by Member Baggett to approve the minutes of March 27th, 1996. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. REVIEW AND CONSIDERATION OF REQUIRING YOUTH SPORTS ASSOCIATIONS TO ATTEND APPROVED COACHES CERTIFICATION CLINIC. A brief presentation was given to the Board on coaches certification clinics through the National Youth Sports Organization. Ms. Nelson stated she would like it be made mandatory for all youth sports associations to have their coaches certified either through National Youth Sports Organization or another approved coaches certification clinic. General discussion followed, afterwhich a motion was made by Member Cottle to recommend approval that as of January 1, 1997, to require youth sports associations to attend an approved coaches certification clinic. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. None. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Cottle gave an update on the Development Committee for Hidden Cove Park stating attendance at the meetings has been good. Member Kirkpatrick gave an update on Capital Projects Committee. Member Lewis stated new scoreboards have been purchased and installed at the B.B. Owens Softball fields. He also complimented Hidden Cove Park staff on a job well done on the Easter Egg Hunt. -2- Chairman King asked about the lights at B.B. Owens and Field #2 at the Little League Complex. She also stated she had been notifying the police Department whenever she has seen roller bladders on the tennis courts. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:30 a.m. -~~~, AA~ Beverly NO~' Recording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 17, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on MAY 22ND, 1996, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF APRIL 24TH, 1996. 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM COVENANT CHURCH OF CARROLLTON, TX, TO HOLD A CONCERT IN AN AREA PARK. 4. RECEIVE PRESENTATION FROM CYFA REGARDING THEIR RULES, POLICIES, AND PROCEDURES. 5. RECEIVE UPDATE ON FIRST YEAR'S REVENUE AND EXPENDITURES FOR HIDDEN COVE PARK. 6. RECEIVE COMMITTEE REPORTS. 7. RECEIVE DEPARTMENTAL UPDATE. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruthann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on posted outside the front door of MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 2~, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:34 p.m. with the following Board members present: Susan King Bill Castleberry Jim Cottle Donna Baggett Rich Lewis Chairman Member Member Member Member and with Members Deslatte and Kirkpatrick absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. Michelle Seay, 5560 Ragan, had a concern about the bridge across the drainage area at North Colony Boulevard Park and Taylor Street that kids cross over to get to B.B. Owens Elementary School. Ms. Nelson directed Ms. Seay to the proper department to call about this concern. 2. APPROVAL OF MINUTES OF APRIL 24TH, 1996. Member Castleberry noted a correction to the minutes under Item No.5, paragraph number 1. The correction should read Member Castleberry gave an upadate on the Development Committee for Hidden Cove Park stating attendance at the meetings has been good. A motion was then made by Member Castleberry to approve the minutes of April 24th, 1996 with the above noted correction. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM COVENANT CHURCH OF CARROLLTON, TX., TO HOLD A CONCERT IN AN AREA PARK. Barry Sims, Jeff Pasley, and Dennis Dickerson were present representing the Covenant Church. It was stated that they had originally been looking to hold a concert in the viciinity of Kid's Colony Playground, however were told the only park the city had with electricity was Lion's Club Park. If they are allowed to hold the concert, they would still like to use the area of Kid's Colony Playground and bring in generators. It was suggested they take a look at Bill Allen Memorial Park amphitheater also as a possible location. The church representatives also stated at the concert they would be handing out free hot dogs and soda, and Ms. Nelson stated they would need to contact the Inspection Department for a Health permit as well as provide the city with a copy of liability insurance listing the city as additional insured. It was also noted that if any signs were to be posted, they would also have to get with the Inspection Department for a sign permit, however if they just wanted to post flyers at businesses, there shouldn't be any problems. General discussion continued about location for the event afterwhich a motion was made by Member Baggett to recommend approval of the request received from Covenant Church to hold a concert in an area park on June 22nd, with the church to provide their own generators and to get back -2- with Ms. Nelson once a location has been determined. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE PRESENTATION FROM CYFA REGARDING THEIR RULES, POLICIES, AND PROCEDURES. Bill Murdock was present from CYFA to go over the rules, policies and procedures for the association. A copy of these procedures was included in member's packets. Mr. Murdock asked if Board members had any questions regarding the procedures. Chairman King stated she didn't feel the Board had anything to say about CYFA's rules and policies, however she did have a question about how CYFA felt about their playing fields and the assistance received from the city. He stated they would at least like to see lights installed on the infields so they would have a place to practice during daylight savings time. He also stated they have a concern about the dryness of the fields and suggested maybe the Fire Department could dump the water from their practicing with equipment on the fields. Member Cottle stated he has a whole trailer full of quartz lights which he would donate if CYFA can get the poles donated. Mr. Murdock stated they have been in touch with TU Electric and they do not have any poles available at this time. Member Cottle encouraged him to keep trying. Member Lewis stated the committee he and Member Cottle are on does not have the intent of telling the league how to run as far as rules and regulations go. The Committee's intent as they start off is to have better communications with Parks & Recreation and the the other sports organizations in The Colony by having at least one representative from these organizations to come to the meetings when the committe has them and to also find out what the organizations needs are. Carney Sanders from the audience had a statement to make. She stated she had spoke to David Swain a couple of weeks ago and asked if there was a reason why Parks & Rec. did not control some of the other sports in The Colony. She further added is the Parks & Rec. Board going to be looking at the way these organizations control their funds or ask them about the funds. Member Lewis stated this is a committee that will be reporting back to the Board with information from organizations and one of the things they will be doing is asking to look over the accounting paperwork from these organizations on how they spend their funds, but it cannot be made mandatory for them to reveal these records. Ms. Nelson stated since it was the Little League that was in questions here, they are accountable to the governing body for that league which is the National Little League Association. If there is a problem with the way the local organization is being run, because they are operating under the Little League guidelines and insurance and everything that has to do with Little League, that accountability goes to the Regional District level or National level with Little League not with the City of The Colony. Chairman King stated we're getting off the subject of the item being discussed this evening which is CYFA but asked Ms. Sanders to feel free to stay after the meeting and she'd and Ms. Nelson would talk with her further. 5. RECEIVE UPDATE ON FIRST YEAR'S REVENUE AND EXPENDITURES FOR HIDDEN COVE PARK. Ms. Nelson had included an update on Hidden Cove Park's revenue and expenditures which she went over at this time. 6. RECEIVE COMMITTEE REPORTS. Member Castleberry stated the Development Committee for Hidden -3- Cove Park has approved the reminder of the original 5 year plan, and have been working on putting together a Barbeque Cook-off/ Arts & Crafts Fair to be held at the park on October 5th. Member Baggett stated she attended her first meeting with the Lake Safety Committee. She stated she really learned alot at this meeting. They discussed what they want to do and where they want to go with this committee. It was also discussed about purchasing a 4 wheeler for use at Stewart Creek Park for more mobility. Member Cottle stated on the Capital Project - one-half cent sales tax committee had decided to take the Library off this Parks & Rec. committee. Member Lewis stated he had nothing further to add from his earlier report on the Sports Organizations committee. 7. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1.) Stated at the Lake Safety Committee meeting which Member Baggett had discussed about possibly purchasing a 4 wheeler for Stewart Creek Park, after talking with the Chief of Police, he's more in favor of wanting to purchase bikes for bike patrol in Stewart Creek Park and also utilize in all the parks within The Colony. It was discussed about using funds from Stewart Creek Park to purchase 2 bikes which would cost about $1,000 for each bike. She asked the Board if they would have any problems with using the funds from Stewart Creek Park for this purchase. Members stated they do not have any problems with the spending of the funds from Stewart Creek Park for these bikes. Member Bagettt stated for the Board to keep in mind the Lake Safety Committee will be looking at coming to the Board about pulling additional funds from Stewart Creek Park for additional purchases. 2.) City looking at adding parking along Miller for Little League fields. 3.) First day of registration for summer programs took place on May 18th with the department taking in over $24,000 in revenue for the Aquatic Park and Parks & Rec. Added that David Swain did an outstanding job on the summer/fall brochure. 4.) Will be co-sponsoring a Karate Tournament on July 22nd in conjunction with Juan's Karate. 5.) Chili Cook-off will be held on June 15th. 6.) Will start locking gate at tennis courts with the public having to check out a key with a $5.00 deposit and their Parks & Rec. I.D. card. to use. 7.) Will be purchasing the dunking boothe from the old Jaycee's group and now Old Timer's Club with funds left over from co- sponsoring the 5K Liberty Run last year. It will be left at Hidden Cove Park. 8.) The Sr. Center is close to remodeling completion. 9.) City Manager Johnny Smith asked the Dept. to think about putting a pavilion at Kid's Colony Playground to give parents some shade. 10.) Asked the Board to participate in the 4th of July Parade. 11.) The gate attendants at Stewart Creek Park - Roy McCormack is in the hospital recovering from by-pass surgery and is not doing very well. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Bagget stated she went to Stewart Creek Park the last Sunday and asked where the boat dock was extended. Ms. Nelson stated it is not something you can see, the addition was added to the fixed walkway. -4- Member Castleberry asked about setting up a joint work session with city council. Chairman King stated she can request it. Member Castleberry further added that during the Hidden Cove Park Development Committeee meeting they talked about allowing some of the open areas to be used by sports organizations for practice areas and charging to enter the park. Ms. Nelson stated they should consider allowing free access to the park for practice time only. Chairman King stated she would like the Board to consider holding a Salsa Cook-off some time. She further cautioned Members Lewis and Cottle to be very careful about wanting to get involved with organizations monies. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:25 p.m. '- B~:Y R~ Secretary