Loading...
HomeMy WebLinkAbout1st Quarter (January-March) CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 5, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on January 10, 1996, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. DISCUSSION OF SOFTBALL TOURNAMENT GUIDELINES. 2. DISCUSSION OF REMAINING BOND FUND MONIES. 3. DISCUSSION ON ESTABLISHING POLICY FOR USE OF REC. CENTER DURING OFF HOURS. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruth Ann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the door of City Hall by 5:00 ing was posted outside the front of January, 1996. Patti Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 10, 1996 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Susan King Donna Baggett Jaicie Kirkpatrick Rich Lewis Chairman Member Member Member and with Member Deslatte absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David Swain, Recreation Coordinator. 1. DISCUSSION OF SOFTBALL TOURNAMENT GUIDELINES. Board members discussed changes to the Softball Tournament Guidelines. A revised version of the guidelines are attached to the minutes. This item will be placed on the next regular scheduled Board meeting agenda for approval. 2. DISCUSSION OF REMAINING BOND FUND MONIES. This item was tabled until the next scheduled work session in February to give members the opportunity to tour the parks within the City. 3. DISCUSSION OF ESTABLISHING POLICY FOR USE OF REC. CENTER DURING OFF HOURS. Ms. Nelson stated this item had been placed on the agenda to establish a policy for the use of the Rec. Center meeting rooms during off hours due to the closing of the Civic Center. Some of the groups that were using the Civic Center are now using the Rec. Center when space is available, and the A.M.E. church has been using the meeting rooms on Sunday mornings from 9:30 a.m-12:30 p.m. The Rec. Center does not open to the public until 1:00 p.m. on Sundays, therefore a staff member has been required to come in and open up for the church and stay until they are finished. During discussion, Board members proposed to charge a fee of $10/hour for special non-regular meetings, and for a church a fee of $80/month for up to 3 hours per week. This item will be placed on the next regular scheduled meeting Board meeting agenda for approval. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:20 p.m. Be~~~"kdp~rding Secretary Susan King, Chairman 9/88 1/96 - Revised SOFTBALL TOURNAMENT GUIDELINES 1. Reservation request must be made in writing by a City based organization and submitted at least 60 days and no more than 90 days prior to tournament. Request should be sent to the Director of P.A.R.D. A non-refundable deposit of $50.00 must be submitted with request in order to lock in tournament date. Refunds of deposit will be at the discretion of the P.A.R.D Director. (i.e. rainouts, maintenance/safety problems) 2. The Colony Parks & Recreation Softball League will have priority over fields. All tournaments will be ASA sanctioned, using ASA registered umpires. ASA sanctioned certificates cost $10.00 and are the responsibility of sponsoring organization to obtain. Proof of sanctioning must be provided 48 hours prior to tournament to the P.A.R.D. 3. Liability release forms must be signed by all participants before play begins, and turned in to Tournament Director. The Tournament Director will be responsible for turning the signed release forms in to the P.A.R.D. P.A.R.D. will provide a copy of liability release form. 4. If lights are used, an additional $5.00 charge per hour per field will be charged and payable to the City of The Colony. 5. The P.A.R.D. Director or his/her staff members will have final say on playability of the fields. 6. Lights must be off by 11:00 p.m. 7. All organizations (sponsors) are responsible for lining the fields. (Optional - P.A.R.D. will prep fields for a fee of $20 per field per day) 9. No metal cleats, glass containers or alcoholic beverages are allowed on City athletic fields. 8. Tournament Director must provide own umpires, scorekeepers, etc. 10. All profits (tournament generated income less expenses) must be dedicated to a specified item or items that will directly improve the Parks & Recreation facilities in The Colony and/or benefit the City of The Colony. The specified use of any and all profits should be designated at the time of tournament request. 11. The City does have the right to waive profits for charitable organizations, but organization (sponsors) must present a written request before the Parks & Recreation Board stating specifically what the profits will be used for by the organization. CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 19, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on January 24, 1996, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF DECEMBER 13TH, 1995 AND JANUARY 10TH, 1996. 3. REVIEW AND CONSIDERATION OF SOFTBALL TOURNAMENT GUIDELINES. 4. REVIEW AND CONSIDERATION OF ESTABLISHING A POLICY FOR USE OF MEETING ROOMS IN REC. CENTER DURING OFF HOURS. 5. REVIEW AND CONSIDERATION OF REQUEST FROM CHAMBER OF COMMERCE TO HOLD SOFTBALL TOURNAMENT ON MARCH 8TH & 9TH AT B. B. OWENS SOFTBALL FIELDS. 6. DISCUSSION OF GUIDELINES FOR USE OF GOVERNMENT CENTER/SR. CENTER. 7. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruth Ann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on meeting was posted outside the front door of J uary, 1996. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 24, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: Susan King Donna Baggett Jaicie Kirkpatrick Rich Lewis Chairman Member Member Member and with Member Deslatte absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David Swain, Recreation Coordinator. 1. CITIZEN'S INPUT. None. 2. APPROVAL OF MINUTES OF DECEMBER 13TH, 1995 AND JANUARY 10TH, 1996. A motion was made by Member Baggett to approve the minutes of December 13th, 1995. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Kirkpatrick to approve the minutes of January lOth, 1996. Seconded by Member Bagget, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF SOFTBALL TOURNAMENT GUIDELINES. Members discussed the proposed changes to the Softball Tournament Guidelines they worked on at the January 10th, Board meeting. General discussion followed on the $50.00 reservation fee being too high for some of the non-profit organizations. Attached to these minutes are the revisions under Item #1 to the proposed Softball Tournament Guidelines that addresses the reservation fee and a return of a portion of the $50.00. A motion was made by Member Kirkpatrick to recommend approval of the proposed changes to the Softball Tournament Guidelines with the noted corrections under Item #1. Seconded by Member Lewis, the motion was approved with the following vote: Ayes: Noes: All members present voted aye None 4. REVIEW AND CONSIDERATION OF ESTABLISHING A POLICY FOR USE OF MEETING ROOMS IN REC. CENTER DURING OFF HOURS. At the January lOth Board meeting, fees were discussed as follows: $10/hour for special non-regular meetings, and $80/month for up to 3 hours per week for a church to use the meeting rooms in the rec. center during off hours. A motion was made by Member Baggett to recommend approval of the above discussed fees. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW AND CONSIDERATION OF REQUEST FROM CHAMBER OF COMMERCE TO HOLD SOFTBALL TOURNAMENT ON MARCH 8TH & 9TH AT B.B. OWENS SOFTBALL FIELDS. -2- Donna Stueber, President of the Chamber of Commerce, was in attendance at the meeting. She stated she had no problems with the above recommended proposed changes to the Softball Tournament Guidelines. It was stated that the requirement of submitting request at least 60 days and no more than 90 days prior to the tournament would be waived for this request since there was not enough time before the requested dates of March 8th and 9th. A motion was then made by Member Kirkpatrick to recommend approval of the request from the Chamber of Commerce to hold Softball Tournament on March 8th and 9th at B.B. Owens Softball fields. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. DISCUSSION OF GUIDELINES FOR USE OF GOVERNMENT CENTER/SR. CENTER. Ms. Nelson, Parks & Recreation Director, handed out copies of Propoaws Policies For The Colony Senior Center. During general discussion, it was noted that on Item No. 7 members would like to see the words "and deposits" added to the end of the sentence, and on Item No. 15 add the word current after The in the first sentence. A copy of these proposed guidelines are attached to the minutes. After all discussion, Members stated with the above noted changes, they were in favor of the Proposed Policies for The Colony Senior Center. Member Baggett stated the only problem she has is allowing the seniors to have primary scheduling opportunities of the center at all times. 7. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) City Manager, Johnny Smith is home and recuperating. 2) The remodeling on Racquetball Court #2 is complete. 3) Gave an update on Capital Projects from the Council Retreat. 4) Stated the circus location had been changed to Hidden Cove Park pending approval from the Corps of Engineers. The date is April 20th and with two performances schedules, one at 3:00 p.m and one at 7:00 P.m. 5) There will be an Easter Egg Hunt on April 7th at Hidden Cove Park. 6) Met with J. T. Duncan on the Comprehensive Master Plan for the City. 7) Softball registration starts in approximately three weeks. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Kirkpatrick passed on to the Board that Deborah Hollified stated the new Government Center has a room for use that we could direct citizens to inquire about. Member Baggett asked when the Board was going to discuss the Bond reallocation issue, and also asked about the negative letter to the editor directed at Parks & Recreation in The Colony Leader. Chairman King stated she wanted the Board to be thinking about the approximate $9,000 left in the bond funds. As another alternative for spending the monies, Ms. Nelson has suggested this amount of money could also be used to purchase a gym divider for the rec. center. This is something that has been consistently cut out of the budget that is very much needed. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:50 p.m. ti li Beverly Nopp; Recording Secretary san King, Cha' man '--- 9/88 1/96 - Revised SOFTBALL TOURNAMENT GUIDELINES 1. Reservation request must be made in writing by a City based organization and submitted at least 60 days and no more than 90 days prior to tournament to the Director of P.A.R.D. Requests for same date will be on a first come first served basis unless requests received at same time. Requests received at same time will be decided by a drawing. A reservation fee of $50.00 must be submitted with request in order to lock in tournament date. $25.00 will be refunded if there are no damages, misues or neglect of the complex during that organization's usage. Should the tournament not make, the whole $50.00 will be forfeited. Refunds of deposit for rainouts, maintenance/safety problems will be at the discretion of the P.A.R.D Director. 2. The Colony Parks & Recreation Softball League will have priority over fields. All tournaments will be ASA sanctioned, using ASA registered umpires. ASA sanctioned certificates cost $10.00 and are the responsibility of sponsoring organization to obtain. Proof of sanctioning must be provided 48 hours prior to tournament to the P.A.R.D. 3. Liability release forms must be signed by all participants before play begins, and turned in to Tournament Director. The Tournament Director will be responsible for turning the signed release forms in to the P.A.R.D. P.A.R.D. will provide a copy of liability release form. 4. If lights are used, an additional $5.00 charge per hour per field will be charged and payable to the City of The Colony. 5. The P.A.R.D. Director or his/her staff members will have final say on playability of the fields. 6. Lights must be off by 11:00 p.m. 7. All organizations (sponsors) are responsible for lining the fields. (Optional - P.A.R.D. will prep fields for a fee of $20 per field per day) 8. Tournament Director must provide own umpires, scorekeepers, etc. 9. No metal cleats, glass containers or alcoholic beverages are allowed on City athletic fields. 10. All profits (tournament generated income less expenses) must be dedicated to a specified item or items that will directly improve the Parks & Recreation facilities in The Colony and/or benefit the City of The Colony. The specified use of any and all profits should be designated at the time of tournament request. 11. The City does have the right to waive profits for charitable organizations, but organization (sponsors) must present a written request before the Parks & Recreation Board stating specifically what the profits will be used for by the organization. , ~ . ; PROPOSED POLICIES FOR THE COLONY SENIOR CENTER 1. The membership of a group, club, or organization must live in The Colony, and operate on a non-profit basis. 2. Requests for use of the facility must be made in writing to the Director of Parks & Recreation a minimum of 2 weeks prior to the first tentative meeting. Applications will require purpose, times, dates, equipment needed, and number of people attending. 3. The Senior Citizen's Advisory Committee shall be notified of all requests, prior to final approval. 4. A building supervisor will be scheduled to be on duty whenever possible during all activities, therefore activities must adhere to allotted time schedules. 5. The fees for the use of T.C.S.C. shall be as follows: a. 1 meeting/ month - $15 b. 2 meetings/ month - $25 c. 3 meetings/ month - $35 d. 4 meetings/ month - $40 e. Special, non-regular meetings - $10 per hour 6. There will be a $100 maintenance deposit required for all groups/organizations utilizing the meeting or activity rooms, plus a $50 deposit if use of the kitchen facility is requested. The deposit must be paid prior to the group's first meeting, and will not be refunded until the group is no longer utilizing the facility. The money will be deposited by the City, and any damages, misuse or neglect of the facility during that organization's usage, will be deducted from the deposit, and usage privileges may be revoked. 7. The Colony Senior Citizens, SPAN, and AARP, are exempt from above fees and deposits. 8. All fees and deposits must be paid in advance. Failure to do so may result in revocation of privilege to use the facility. 9. Damages must be reported to the P.A.R.D. or building supervisor immediately, whether they are caused by accident, mischief, vandalism, or an act of nature. 10. The City will not be responsible for items left in the building by groups using it. 11. No alcoholic beverages or smoking allowed on the premises. 12. The facility will be available for use from 8:00 a.m.-11:00 p.m.. The Colony Senior Citizen's, AARP, and SPAN activities will have primary scheduling opportunities at all times. 13. All chairs, tables and equipment, etc., must be set up according to diagrams on the wall in each room upon completion of each group's meeting/activity. Failure to do so will result in retainage of $25 of the maintenance deposit, and possible loss of facility usage privileges. 14. Equipment may not be removed from the facility. 15. The current president, vice-president, secretary, or treasurer of the sponsoring organization must sign a building use agreement, upon approval of their request, indicating they fully understand the conditions set forth in the above items, and shall be responsible to further educate the members of their organization of these policy items. CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 9, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on February 14th, 1996, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF JANUARY 24TH, 1996. 3. REVIEW AND CONSIDERATION OF REALLOCATING REMAINING BOND FUNDS. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruth Ann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on eeting was posted outside the front door of ~bruary, 1996. Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 14, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:31 p.m. with the following members present: Susan King Jaicie Kirkpatrick Donna Baggett Bill Castleberry James Cottle Rich Lewis Chairman Member Member Member Member Member and with Member Deslatte absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 24TH, 1996. A motion was made by Member Baggett to approve the minutes of January 24th, 1996. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: Members Kirkpatrick, Baggett, Lewis, and Chairman King Abstention: Members Cottle and Castleberry Noes: None 3. REVIEW AND CONSIDERATION OF REALLOCATING REMAINING BOND FUNDS. Ms. Nelson handed out a memo to Board members on the remaining park bond funds and her suggestions for the use of the remainder of the funds. Chairman King then asked for comments from Board members. During general discussion, most members stated they had revisited all parks within the city recently. All agreed that there is a need in most every park for more or new items. Instead of spreading out the monies to put some small item in each park, members agreed they were in favor of Ms. Nelson's suggestions of a fold-up curtain gym divider, aeration systems for ponds at B.B. Owens and Lions Club Park, and more picnic tables for the new pavilions that will be built. A motion was then made by Member Kirkpatrick to recommend approval of Ms. Nelson's suggestions for reallocation of remaining park bond funds as follows: $8,000 for fold-up curtain -2- gym divider, $3,000 for aeration systems for B.B. Owen and Lions Club Park, and $1,069 for new picnic tables. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1.) Entering into agreement for use of billboard on FM 423 just south of Stewarts Creek barbeque for advertising for Hidden Cove Park. 2.) Sam Fitzgerald is in the process of starting a Development Review Committee for Hidden Cove Park. Asking for representatived from the Parks & Rec. Board. 3.) The circus that was scheduled to be held at Hidden Cove Park on April 20th has been cancelled due to poor location. 4.) DCD is pulling out of their contract for concession stand and boat rentals at Hidden Cove Park. 5.) In the process of looking at opening a Park Store at Hidden Cove Park where concession stand was. City is also looking at obtaining three paddle boats to rent out. 6.) Will be going out for bids for remodeling of Denton Co. Government building. 7.) Softball registration starts February 26th thru March 8th. Team fee is $300.00. 8.) Youth Basketball ends February 24th. Three teams will be going to regionals. 9.) Men's Basketball regional tournament February 17th. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis stated he is interested in serving on the Development Committee for Hidden Cove Park. He asked about the erosion problems at the park. Ms. Nelson stated the erosion problem has been taken care of in the main area. Member Lewis further asked if Ms. Nelson had checked into recovering some of the picnic tables that had fallen into the water around Wynnewood Park. Ms. Nelson stated it looks like it will be cost prohibitive. Member Cottle stated he would like to look into trying to recover some of the picnic tables at Wynnewood Park, adding he has some equipment and would like to take a look at the location to see if it would be something feasible he could do. He also aasked for a print out of parks and their locations. -3- Member Baggett stated she is also interested in serving on the Development Committee for Hidden Cove Park. She also asked about the start date for soccer, and a need for a Youth Sports Organization Committee. Member Castleberry stated he would also be interested in serving on the Development Committee for Hidden Cove Park. Member Kirkpatrick stated she would be willing to look into starting up a Youth Sports Board. She also stated she has talked to the Girl Scouts about the amphitheater at Bill Allen Memorial Park. They have gathered paint and sealer that is graffiti proof as donations and wanted to know she they pursue as a project at Bill Allen Memorial Park. Chairman King welcomed the new Board members. She also wanted to let staff know she intensely dislikes the new phone system the city has. --<~~c.LV'r\$' Beverly Nobp, Rording Secretary ~l Susan King, CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 8, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 13th, 1996, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF FEBRUARY 14TH, 1996. 3. REVIEW AND CONSIDERATION OF REQUEST FROM LITTLE LEAGUE ASSOCIATION TO USE THE COLONY YOUTH FOOTBALL FIELDS FOR PRACTICES. 4. REVIEW AND CONSIDERATION OF FEE STRUCTURE FOR AQUATIC PARK. 5. REVIEW AND CONSIDERATION OF INCREASING NON-RESIDENT FEE FOR USE OF THE REC. CENTER. 6. REVIEW AND CONSIDERATION OF APPOINTMENTS TO THE FOLLOWING COMMITTEES: A.) DEVELOPMENT REVIEW COMMITTEE FOR HIDDEN COVE PARK. B.) YOUTH SPORTS ASSOCIATION COMMITTEE. C.) LAKE SAFETY COMMITTEE. D.) ADVISORY COMMITTEE FOR CAPITAL PROJECTS AND 1/2 CENT SALES TAX. 7. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruth Ann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on posted outside the front door of MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 13, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Susan King David Deslatte Bill Castleberry Jim Cottle Donna Baggett Rich Lewis - 7:35 p.m. Jaicie Kirkpatrick - 7:40 p.m. Chairman Member Member Member Member Member Member and with no Members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None 2. APPROVAL OF MINUTES OF FEBRUARY 14TH, 1996. A motion was made by Member Baggett to approve the minutes of February 14th, 1996. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF FEE STRUCTURE FOR AQUATIC PARK. Elise Knox, Aquatic Park Manager, was present. She handed out to Board Members a 1996 Fee Review structure she prepared that was a comparison with other area cities, along with her recommendations. Ms. Knox then went thru her hand out page by page. On entry fees, she is recommending the resident fees stay the same, but to add a non-resident fee of $2.00 for adults and $1.00 for youth admission. She is also recommending implementing the Facility Use Pass already in use at the Rec. Center to establish residency or non-residency. This pass would be inter- changeable with Parks & Recreation. On the lessons, she stated she would like to see a non-resident fee added. Passes - not asking for any increases. Pool Rental Fees - is asking for a $3.00 increase to non- profit organizations increasing fee from $42.00 to $45.00/hour, and add $20.00 for each additional 50 people. Year Round and Summer Swim Teams - no increase recommended. Member Baggett asked what the intent of Councilman Heiman was on fee reviews of the pool. Ms. Nelson stated Councilman Heiman has indicated that he wants to see if the Aquatic Park could break even and pay for itself. Member Lewis stated he would like to know what the revenues and expenditures are for the whole year at the Aquatic Park. Ms. Nelson stated part of what needs to be determined is if the City wants to take a stand or not that the Pool is a service to the community and should be supplemented by tax payers money and not be expected to pay for itself. Member Lewis stated he agreed with that and feels the pool should be a service particularly to residents of the City, but also feels it's important to know how much in the red it is operating. Ms. Nelson further stated based on the Board's recommendations, it will be taken to the Fees Committee for review before going on to City Council. -2- The Board then went thru the hand out page by page. On page one - Entry Fees - the Board agreed with Ms. Knox's recommendation to not change the residents fees, however to establish a non-resident fee of $2.00 for adults and $1.00 for youth admission, and to establish the Facility Use Pass already in use at the Rec. Center that would be interchangeable with Parks & Recreation to determine residents and non-residents. On Page two - Lessons - the Board recommended no increases to present resident fees, but establish a $5.00 non-resident increase. One Page three - Passes - the Board recommended no increases. On Page four - Pool Rental Fees - the Board recommended to go along with Ms. Knox's suggestions of rounding up base fee and adding $20.00 for each additional 50 people. On Pages five and six - Year-round Swim Team and Summer Swim Team - no increases as recommended by Ms. Knox. Ms. Knox was asked to obtain the number of non-residents who use the facility and bring back before the Board at the end of the summer season. A motion was then made by Member Deslatte to recommend approval of the fee structure for the Aquatic Park as discussed above. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. REVIEW AND CONSIDERATION OF INCREASING NON-RESIDENT FEE FOR USE OF THE REC. CENTER. Ms. Nelson stated this item is on the agenda because there has not been an increase in non-resident fees for a Facility Use Pass since 1989 and is recommending raising the fee to $10.00/person/year. The current fee is $5.00/person/year. General discussion followed on how much the increase should be and if the increase should be all at once or staged over a period of time. Members Castleberry and Cottle stated they feel the increase should be raised to $50-$60/person/year, with all other members stating it should be raised to $20/$25/person/year and review the increase after one year. After all discussion, a motion was made by Member Kirkpatrick to recommend increasing the non-resident fee for use of the Rec. Center to $25/person/year, amended to include the Board review the increase again in 9 months. Seconded by Member Cottle, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST FROM LITTLE LEAGUE ASSOCIATION TO USE THE COLONY YOUTH FOOTBALL FIELDS FOR PRACTICES. Ms. Nelson stated this item was on the agenda at the request of Jeff Easley, President of The Little League Association, however there was no representative present from the association to answer any questions. Ms. Nelson further added she had asked Mr. Easley to furnish her the following information: 1) Facility Use Request Form, 2) Total number of players enrolled, 3) copy of all game schedules, 4) copy of the league's insurance, & 5) current list of Board members, and to date has not received this information. -3- After general discussion, a motion was made by Member Deslatte to table this item until the requested information has been received from the Little League Association. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. REVIEW AND CONSIDERATION OF APPOINTMENTS TO THE FOLLOWING COMMITTEES: A.) DEVELOPMENT REVIEW COMMITTEE FOR HIDDEN COVE PARK. B.) YOUTH SPORTS ASSOCIATION COMMITTEE. C.) LAKE SAFETY COMMITTEE. D.) ADVISORY COMMITTEE FOR CAPITAL PROJECTS AND 1/2 CENT SALES TAX. Members were appointed to the following committees: Development Review Committee for Hidden Cove Park Bill Castleberry Donna Baggett Rich Lewis Youth Sports Association Committee Jim Cottle Rich Lewis Susan King Lake Safety Committee David Deslatte Donna Baggett Advisory Committee for Capital Por;ects and 1/2 Cent Sales Tax David Deslatte Jim Cottle Jaicie Kirkpatrick Chairman King stressed the importance for Members to attend committee meetings for which they have been assigned and to let other members or herself know if you cannot attend a meeting. A motion was then made by Member Deslatte to recommend approval of Board Members to the above committees. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 7. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. None. 8. GENERAL.ITEMS OF CONCERN TO THE BOARD. Member Lewis stated he would like to see City Council appoint a liaison from Council to the Parks & Rec. Board again. Member Baggett stated the new road at Stewart Creek Park is great. Member Cottle stated he had visited Hidden Cove Park for the first time and asked if there are permanent people living at the park outside of the park host, and if so why. Ms. Nelson stated that is an issue that -4- can be addressed by theDevelopment Review Committee for Hidden Cove Park. He further added Stewart Creek Park is a nice facility and feels they need additional pavilions. He also added he would like the Board to start discussing old business, like for instance if a citizen comes before the Board with a complaint, he would like some followup on the outcome at a future meeting. Member Kirkpatrick stated the signs at Hidden Cove Park look great. Member Castleberry stated he has no concerns but stated the irony of the fees discussed at the meeting tonight with the Aquatic Park and how it should be a service to the community, but yet we're not treating the sports organizations the same, we're providing a fee free service to the youth organizations but we're not treating the pool as the same type of commodity. Chairman King asked if the problem at the tennis courts with the nets being dropped and the rollerbladers had been addressed yet. Ms. Nelson stated she has sent a memo to the Police Department concerning this issue. Chairman King stated if she is at the tennis courts and sees someone there skating and they won't leave, she will call the Police. Ms. Nelson stated everyone needs to start doing that until they get the message. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:10 p.m. ~~'f/d)\-~-'Y~ Beverly Nopp, Recording Secretary ~~ CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 22, 1996 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 27th, 1996, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF MARCH 13TH, 1996. 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM GRIFFIN MIDDLE SCHOOL PTA TO WAIVE THE RENTAL FEE FOR USE OF THE AQUATIC PARK FOR 8TH GRADE GRADUATION PARTY SCHEDULED FOR MAY 19TH, 1996. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Ruth Ann Devlin, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the City Hall by 5:00 p.m. on above notice of meeting was posted outside the front door of the3~d day of M~rch, 1996.. "~~~~tL~~V~,( ~;~~{;' ~;~~rsecretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 27, 1996 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: Rich Lewis Jim Cottle Donna Baggett Jaicie Kirkpatrick Bill Castleberry David Deslatte Vice Chairman Member Member Member Member Member - 7:35 p.m. and with Chairman King absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and Elise Knox, Aquatic Park Manager 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 13TH, 1996. A motion was made by Member Baggett to approve the minutes of March 13th, 1996. Seconded by Member Castleberry, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM GRIFFIN MIDDLE SCHOOL PTA TO WAIVE THE RENTAL FEE FOR USE OF THE AQUATIC PARK FOR 8TH GRADE GRADUATION PARTY SCHEDULED FOR MAY 19TH, 1996. Becky Funkhouser, a teacher from Griffin Middle School and a representative of the PTA, was present to answer any questions. Ms. Funkhouser also had a letter from Beverly Kirk, Principal of Griffin Middle School, requesting the continuation of the tradition to have an 8th grade graduation party for the Griffin Middle School students, and continuing to provide the same services as in prior years. They are requesting the waiver of the rental fees for the pool. Ms. Funkhouser stated that if the fees were not waived for the rental of the pool, they would have to go back and charge the students because at this late date, the PTA had not budgeted for this expense, and she didn't feel they would have the extra money available, further adding the PTA would not be meeting in time to vote on this item. Ms. Funkhouser stated the PTA is already donating $200 for food and life guards for the party. She further added this party is for the kids and they did not want to have to charge the students for a party they would be attending for themselves. The rental fee amount would be $105. Ms. Knox stated she had talked to Pat Ollek of the PTA, in January about the party and had asked for the request in writing. She did not receive this letter of request until March 12th, which is why it was coming before the Board for approval at such a late date. General discussion continued during which Ms. Nelson stated that with such short notice she would recommend to approve the request for this year. The request can be brought back before the Board for next year's 8th grade party, however she is recommending the PTA include this item in their future budgets if the request is not approved in the future. -2- A motion was then made by Member Kirkpatrick to recommend a one time waiver of fees for 8th grade graduation with the understanding that in the future they will not have fees waivered. The motion was seconded by Member Lewis. Member Baggett reminded members that at the previous Board meeting they had discussed about the function of the pool being a service to the city and not for profit making. After further discussion, the motion was then amended to waive the rental fee for the use of the Aquatic Park for the 8th grade graduation party scheduled for May 19th, 1996, with the recommendation that the PTA budget for future requests. The motion was then approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Members Cottle and Kirkpatrick attended the Capital Projects and One-Half Cent Sales Tax meeting. They will be meeting again Thursday, March 28th at 7:00 p.m. It is hoped to have the Capital Project Bond Elections scheduled for October, therefore the committe will be meeting pretty regularly. 2) The Hidden Cove Park Development Review Committee will have their first meeting on Tuesday, April 16th at 7:00 p.m at the dining hall at Hidden Cove Park. Members Bagget, Lewis, and Castleberry had volunteered for this committee. 3) Reminder of Easter Egg Hunt at Hidden Cove Park at 9:00 a.m. at Hidden Cove Park. 4) A Project Manager has been hired to oversee the renovations at the Senior Center. Renovations will start next week. The project is moving along nicely and is scheduled for completion the end of May. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Kirkpatrick stated new members can join the Capital Projects Committee at anytime by contacting Patti Hicks. She also stated she felt the attitude of the person representing the Griffin School PTA this evening had a bad attitude. Member Deslatte apologized for not attending the Capital Projects Committee meeting. Member Baggett stated she had a concern about tonight's meeting about the pool being a service to the community or a momey maker. She asked how the Board would go about meeting with city council on this issue. Ms. Nelson stated the Board can request a joint council meeting after the May elections. Member Cottle apologized about some remarks he made at the previous meeting. Member Lewis stated he had a concern also about the pool being a service to the community, however can't continually give things away. He also asked Ms. Nelson if there is an ordinance about dogs being on a leash in parks because he has seen dogs at B. B. -3- Owens softball field not on a leash. Ms. stated there is an ordinance for dogs having to be on a leash at all times in parks. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:20 p.m.