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HomeMy WebLinkAbout4th Quarter (October-December) CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 6, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on October 11th, 1995, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF JUNE 14TH, JUNE 28TH, JULY 19TH, AND AUGUST 9TH, 1995. 3. REVIEW AND CONSIDERATION OF FEES FOR HIDDEN COVE PARK. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the door of City Hall by 5:00 above notice of meeting was posted outside p.m~~~h day of October, 1995. .~. Sandie Chance, Deputy City Secretary the front MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 11, 1995 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: David Deslatte Jaicie Kirkpatrick Kathy Phillips Susan King Donna Baggett Chairman Member Member Member Member and with Member Lewis absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and Sam Fitzgerald, Hidden Cove Park Manager. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JUNE 14TH, JUNE 28TH, JULY 19TH, AND AUGUST 9TH, 1995. A motion was made by Member Kirkpatrick to approve the minutes of June 14th, 1995. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Kirkpatrick, Deslatte, Abstention: Members King and Baggett Noes: None A motion was made by Member Baggett to approve the minutes of June 28th, 1995. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Phillips to approve the minutes of July 19th, 1995. Seconded by Member King, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Phillips to approve the minutes of August 9th, 1995. Seconded by Member King, the motion was approved by the following vote: Ayes: Members Phillips, Kirkpatrick, and King Abstention: Member Baggett and Chairman Deslatte -2- 3. REVIEW AND CONSIDERATION OF FEES FOR HIDDEN COVE PARK. This item was turned over to Sam Fitzgerald, Hidden Cove Park Manager. Mr. Fitzgerald discussed the winter rate specials which will be in effect from November thru February and invited Board members to tryout the specials. Mr. Fitzgerald then discussed the Haunted Hayride scheduled for October 27th - October 31st. They are challenging groups, organizations, and city departments to decorate shelters. The event will run for five nights from dusk to approximately 9:00 p.m. They will be using 3 flatbed trailers with hay that will be pulled slowly thru the shelter area. Asking for volunteers to help out. The charges will be $2.00 for adults 13 and above, $1.00 for children 4 - 12 yrs. old, and children 3 and under will be free. Mr. Fitzgerald then informed the Board that the numbers in the park were way down for the months of July, August, and the first part of September attributed to the hot weather. Discussion then followed on the proposed new rates for Hidden Cove Park (attached to minutes). After all discussion, a motion was made by Member King to approve the proposed new rates for Hidden Cove Park. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 1. The "No Wake" buoys have been installed at Stewart Creek Park across from the swim/beach area. 2. The courtesy dock at Stewart Creek Park is now dry docked due to the water being so low. Taking advantage of the water being low by adding about a 16'-18' extension to the fixed dock. 3. Roads are now complete at Stewart Creek Park with some areas that will be touched up by contractor soon. 4. Revenue at Stewart Creek Park went from $75,000 to $100,000 this year. 5. Have received verbal approval from the Corps of Engineers for the boat rental for DCD at Hidden Cove Park, but have not received written approval yet. 6. Spent some of the monies received from Knights of Columbus 5K run on TV/VCR and cart, and a couple of new chairs for staff at control desk. Have approximately $1,000 left to spend. Still deciding on what will use that for. -3- 7. Youth Basketball registration will begin on October 21st at a cost of $25.00 per child. The season will start in November. 8. The computers are all installed in Parks & Rec. Computer trainer from Rec Trac will be spending next week with staff training them on new program. 9. City is looking at getting a new phone system. 10. Will get the Board more information on setting up a Lake Safety Committee in The Colony. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked about a date for fall clean-up. Pam stated the city has come up with a problem with Texas Waste Management. The clean-ups have gotten so big now going from about 10 dumpsters full to about 65 - 70 and they can no longer do the clean-ups for free. They talked of charging the city a fee which the city can't afford. It was talked about doing an information program to the citizens concerning their trash. Member King also asked about how the lights are going for the CYFA fields. Pam stated all capital improvement projects are on hold right now. Department Heads were asked to submit a list they are planning on doing for the next 5 years, and it was discussed about compiling a list and finding out how much money they would need and then going out for bonds. Member King also asked about discussing the remainder of our current bond funds sometime this winter. Member King also brought to the Board's attention a request she had received about not allowing adult softball on Sundays due to church, specifically referring to tournaments. Member Baggett inquired about the pumps that were purchased for the ponds within the city and why one has not been put in at Lion's Club Park. The water there really stinks. Pam stated she had met with members of the Lions Club at the beginning of summer and gave them the option of installing the pump and they assured her they would be able to do it, however have not done so as of this date, she stated she would follow up on this with them. Member Baggett also asked about the zoning approval on Billingsley property for apartment complex and wanted to know if Pam is ever asked for input on the impact of additional children for recreational facilities. Ms. Nelson stated she is not asked, however did ad the city is working on starting work on a Comprehensive Master Plan for the whole city that would include land development, open space -4- development, Master Plan for Parks & Recreation, zoning and commercial plans. Member Deslatte stated he was glad to see everybody this evening. Member Kirkpatrick asked if there was going to be a break given to additional kids in same family for Youth Basketball, and Ms. Nelson stated due to some rising costs, are unable to do so this year. There being no further discussion, it was unanimously decided to adjourn. ~~~~ Beverly Nop , Recorolng Secretary O~~,J}~ David Deslatte, Chairman PROPOSED RATES HIDDEN COVE PARK Effective: November 1,1995 to March 1, 1996 Shelter: $ 20.00 Daily $126.00 Weekly ($18.00 per night) f_<~ Campsite $ 10.00 Daily $ 63.00 Weekly ($9.00 per night) :() Dining HaU $125.00 Daily $100.00 Clean-up Pavilion $ 30.00 Daily $ 40.00 Clean-up New rates effective January 1, 1996. 1. HCP Annuals 1 st car $30.00 2 nd car $ 5.00 3 rd car $ 5.00 COMB Annuals 1 st car $40.00 2 nd car $10.00 3 rd car $10.00 Rates effective March 1, 1996. 2. Campsites $17.00 per night/includes one vehicle ~ $12.00 per night/ annuals Weekly rate of $1.00 off per day for a seven day stay 3. Shelter sites $28.00 per night/includes one vehicle ~ $25.00 per nightlwith annual Weekly rate of $2.00 off per day for a seven day stay 4. Dining Hall $140.00 per day oR Group rate: 10-14 vehicles $200.00 15-19 vehicles $225.00 20-24 vehicles $250.00 25-29 vehicles $275.00 30 & over Talk with Mgr. CITY OF THE COLONY DENTON COUNTY, TEXAS DECEMBER 8, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a-REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on December 13th, 1995, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. 2. 3. CITIZENS INPUT. PRESENTATION TO KATHY PHILLIPS. APPROVAL OF MINUTES OF OCTOBER 11TH, 1995. 4. REVIEW AND CONSIDERATION OF POLICY FOR "EXEMPT" PERMITS FOR SENIOR CITIZENS AT THE LAKE PARKS. 5. REVIEW AND CONSIDERATION OF CO-SPONSORING SPECIAL EVENT WITH THE COLONY LION'S CLUB. 6. 7. 8. RECEIVE NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD. CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN FO THE BOARD. RECEIVED DEPARTMENTAL UPDATE. 9. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION ~bOV.~' otice Of/mee.t. ing was posted outside , / p.mj , the~~aY of December, 1995_ ~- ~ Patti Hicks, City Secretary the front I hereby certify that the door of City Hall by 5:00 MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON DECEMBER 13, 1995 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following Board members present: David Deslatte Kathy Phillips Susan King Donna Baggett Jaicie Kirkpatrick Rich Lewis Chairman Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and Sam Fitzgerald, Hidden Cove Park Manager. 1. CITIZENS INPUT. None. 2. PRESENTATION TO KATHY PHILLIPS. At this time, Ms. Nelson presented a plaque of appreciation to Member Phillips for her many years of dedication and commitment to the Parks & Recreation Board and the department, stressing Kathy will be greatly missed on the Board. 3. APPROVAL OF MINUTES OF OCTOBER 11TH, 1995. Three spelling errors were noted by Member Lewis under Items 4 & 5. A motion was then made by Member Baggett to approve the minutes of October 11th, 1995 with the above noted spelling errors corrected. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: Members Phillips, King, Deslatte, Baggett, and Kirkpatrick Abstention: Member Lewis Noes: None 4. REVIEW AND CONSIDERATION OF POLICY FOR "EXEMPT" PERMITS FOR SENIOR CITIZENS AT THE LAKE PARKS. Ms. Nelson made note of her memo to the Board included with members packets for this meeting, along with a copy of a memo from Hidden Cove Park on the number of exempt passes given out at Hidden Cove Park from May 1, 1995 to December 7, 1995. The total number of exempt permits given out was 414, of which only 29 were for residents of The Colony. Ms. Nelson is asking the Board to consider a request from Kathy Gately with the Corps of Engineers to honor their Golden Age Passports. Kathy Gately, Ranger from the Corps of Engineers, was present to speak to the Board about Golden Age Passports they offer. She is proposing to The Colony to accept the use of the Golden Age Passports to have at least one location around Lake Lewisville that could be consistent so that if people are at their Corps of Engineers Park, they can come to ours to get the same discount. The Golden Age Passport is available to individuals who are over 62 years of age or older and are citizens of the united States for a fee of $10.00 for a lifetime. This card can only be purchased from a federal agency such as the Corps of Engineers -2- or National Parks. The card allows for a 50% discount to all card holders for fees charged and services such as camping, swimming, parking, boat launching, dumping and passes. The passes must be renewed each year. The discounts are for the card holder and any accompanying passengers in the private vehicles or camper. Discussion continued afterwhich a motion was made by Member King to recommend the City abandon issuing exempt permits as of 1/1/96, grandfather all those who already have exempt passes and moving ahead with the Golden Passport, offering to those already grandfathered to either keep their exempt permit or purchase a Golden Passport. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. REVIEW AND CONSIDERATION OF CO-SPONSORING SPECIAL EVENT WITH THE COLONY'S LION CLUB. Bob Stone, representing The Colony Lion's Club, was present. He stated he would like the City to CO-sponsor holding a circus on April 20th. The Carson & Barnes Circus is the largest traveling circus in the country. They are looking for a location to hold the event and had tentatively looked at holding it at Hidden Cove Park, however after pacing off the ballfield at the park found it was not large enough. Stewart Creek Park would not have a large enough area either. They have also looked at the site at the new proposed Friendship Building site off of FM 423. What they are proposing to the City is to split everything, profits and costs. They would need assistance at both performances with parking and at least 3 people at each performance to ride on the elephants around the ring when it opens. The question arose about the Friendship Park site not being a city facility and would the city want to co-sponsor event if it was not held at a Parks & Rec. facility. Ms. Nelson stated that might be an issue insurance wise on the liability factor. Ms. Nelson stated that when Mr. Stone had originally approached her about the city co-sponsoring the circus, they were looking at Hidden Cove Park or Stewart Creek Park as possible locations which are Parks & Recreation facilities, and this evening was the first she had heard of looking for an alternate site which would not be a Parks & Rec. facility. She asked of Mr. Stone if he had asked Friendship Park if they would want to Co-sponsor the circus and he stated no. Ms. Nelson reminded Mr. Stone that Parks & Rec. doesn't have many staff members to offer a lot of help with the parking. Member Lewis stated he is a little uncomfortable that there is enough room at any sites Mr. Stone is looking at to make a decision this evening. He also asked Ms. Nelson if she was comfortable with what Mr. Stone is asking and she stated outside of splitting the $435.00 closing fee, she is unclear what other expenses would be involved. Mr. Stone stated he still has to get some answers from the representative of the circus himself. Ms. Nelson stated this event was obviously not budgeted for and she also stated she would not want to committ to co-sponsoring this event and not be able to follow through with it. She also reminded Mr. Stone that there is only 3 staff members in the office of the Parks & Rec. Department who would be able to assist with this event. She further added before making any decisions, she would have to check with the city's Risk Manager on the possible issues of liability and with the possible location of not being a city facility. After all discussion, a motion was made by Member Kirkpatrick to table this item until the next regular scheduled meeting until all questions have been answered. She then withdrew the original motion and made a motion to give Ms. Nelson the authority to make a recommendation after -3- she has all her questions answered since time is of the essence. Seconded by Member King, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. RECEIVE NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD. Chairman Deslatte nominated Member King for Chairman of the Board for 1996. Member Baggett nominated Member Lewis as Vice-Chairman of the Board for 1996. 7. CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD. It was unanimously approved for Member King as Chairman of the Board for 1996, and Member Lewis as Vice-Chairman of the Board for 1996. 8. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update. 1. Reported that City Manager, Johnny Smith was still in the hospital in EI Paso in the ICU unit with pneumonia, however was doing a lot better. He is supposed to be moved to college station soon and back to The Colony sometime after the first of January. 2. The Capital projects workshop work session was cancelled until after the first of the year. 3. The Christmas Parade and tree lighting went smoothly. 4. The issue on the use of the government center will be on city council at the next council meeting. She asked from a recommendation from the Board on the Srs. having exclusive use of the building. The Board stated the Srs. shouldn't have exclusive use of the building, but could have primary use. 5. Mr. Fitzpatrick gave each member of the Board a copy of upcoming activities and special events for 1996, as well as a copy of the propsed new rates. A copy of these events will be on file with the secretary for anyone who may wish another copy. 9. GENERAL ITEMS OF CONCERN TO THE BOARD. Ms. Baggett stated again that she enjoyed working with Ms. Phillips on the Board and appreciated all she has done. Member Kirkpatrick recommended the City look into acquiring Summit Ranch after the zoning annexation before it is bulldozed. Member Lewis asked about Member King's concern at the October 11th Board meeting on softball tournaments being held on sundays. He stated his opinion is it is the choice of an individual to decide whether or not they want to play in a tournament that may be held on Sundays. Stated he was also called by Mike Horton of the Chamber of Commerce. He would like to start holding annual softball tournaments. Member Lewis stated he would like to have a review of the softball tournament guidelines be placed on the next agenda to review for any changes. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:40 p.m. S 1)~ .,. .' \X-" YcUA. Beverly NoPP,J Recor i g Secretary ~ C~ "'~ . ~-<O.. Da ~d Deslatte, Cha~rman -.