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HomeMy WebLinkAbout3rd Quarter (July-September) CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 14, 1995 TO ALL INTERESTED PERSONS: Notice is hereby given ofa SPECIAL SESSION of the PARKS & RECREATION BOARD of the City of The Colony, Texas, to be held on July 19th, 1995, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. REVIEW AND CONSIDERATION OF UPDATED PROPOSAL FROM D.C.D. FOR RECREATIONAL DEVELOPMENT AT HIDDEN COVE PARK. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE CER TIFICA TION I hereby certify that above notice of meeting was posted outside the frQnt door of City Hall by 5:00 p.m. on the 14th day of July, 1995. / PIlitA- 0-Il~RJ Patti Hicks, TRMC, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 19, 1995 A SPECIAL SESSION of the Parks << Recreation Board of the City of The Colony, TX., was called to order at 7:32 p.m. with the following Board members present: David Deslatte Susan King Kathy Phillips Donna Baggett Charles Christian Chairman Member Member Member Member and with Members Kirkpatrick and Lewis absent; however a quorum was established. Also in attendance was Pam Nelson, Parks << Recreation Director, and Sam Fitzgerald, Park Hanager for Hidden Cove Park. 1. REVIEW Aim CONSIDERATION OF UPDATED PROPOSAL FROM D. C . D. FOR RECREATIONAL DEVELOPMENT AT HIDDEN COVE PARK. Dick stone, Dwanye Baugus, and Christie Barr were present from D.C.D. The Board discussed each of the changes in the proposal. Their first concern was about the decrease in the dollar amount for the first 10 years. The original proposal was for $4,500 per year plus a percentage of gross for the first 5 years and has been changed to $1,500 per year for first 5 years. There was much discussion from the board on this change. Mr. Stone stated since opening the cafe at Hidden Cove Park in Hay, the income has not been what had originally been anticipated, with weekdays really low. They feel they are losing approximately $2,000jweek and to recoup some of that loss they are proposing to lower the fees to the City for the first 5 years. Much discussion continued on this item with the Board finally agreeing to recommend the $1,500jyear for the first 5 years in order to allow them to recoup some of their investment, however they also recommended to increase the 6- 10 year amount from $2,500 to $4,500jyear + a percentage of the gross. Discussion then moved to the next item of change of Patrons arriving at Hidden Cove Park for the sole purpose of patronizing Hidden Cove Cafe or Hidden Cove Boat Rentals shall have free access to the park which must be validated by appropriate persons and those cars should be identified by special means with designated parking mandatory. There was much discussion on this item with Board members stating patrons could go into the cafe and maybe spend 75 cents and then have use of the park for the rest of the day. The concern of the Board is how do you control that kind of situation, it would be very difficult. Mr. Stone stated there are people who come into the park just to use the Cafe only already. After all discussion on this item, the Board recommended against allowing free access to the park for patrons utilizing the Cafe or Boat Rentals due to the fact it would be extremely hard to track and enforce. -2- The next item of concern was the item stating D.C.D. shall have exclusive rights and be recommended by Park Reservationist as provisioner of catering services, for those requiring same, at eXisting and any future proposed rental dining facilities and Group activities in reserved area. The exception being that those desiring to do so may bring and prepare their own food for consumption by the stated group. The Board had a problem with giving exclusive catering rights to D.C.D., but would have no problem if patrons ask, that D.C.D. be the only catering service recommended by park personnel. The next item - it shall be the responsibility of The City of The Colony to obtain approval by appropriate authorities (Corp of Engineers) for all proposed facilities and activities of years One (1) through Three (3) within Thirty (30) days of acceptance of this proposal. There was some concerns by the Board that the City can dictate to the Corps the length of time it takes to approve a project, however did decide to leave this item as stated. The next item on Advertising - the Board asked D.C.D. to determine a percentage of the currently bUdgeted $7,500 for advertising for Hidden Cove Park for next year that they would be Willing to pay. D.C.D. agreed to pay 10% of the $7,500 ($750) adding they would want any advertising they did at their expense that included Hidden Cove Park logo or information, be deducted from the 10%. On the next item concerning the Year Two Development Plan, on the issue of allOWing beer and wine sales at Hidden Cove Park, the Board had a lengthy discussion on this item. Since the public consumption of alcoholic beverages is already disallowed at the park, the Board is now divided on the subject since this would violate a rule already in place which staff works hard to enforce. Their concerns were over safety, liability, and moral issues of alcohol sales within the park. The Board has no problem with Year Five on Development Plan of considering development of a Marina in the Hidden Cove Park area after year five. After all discussion on the above issues, a motion was then made by Member King to recommend approval on the updated proposal from D.C.D. for recreational development at Hidden Cove Park with their recommended Changes. Seconded by Hember Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None There being no further discussion, it was 9:00 p.m. B~~ ~~tR!o~ecretary unanimously deci~ adjourn at lj~ 4l! . ~ David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 4, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks << Recreation Board of The City of The Colony, Texas, to be held on August 9th, 1995, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF JUNE 14TH, JUNE 28TH, AND JULY 19TH, 1995. 3. RECEIVE PRESENTATION BY DY MATTHEWS ON STUDENT INTERN PROJECT. 4. RECEIVE RECOMMENDATIORS OR EXPENDITURES OF MONIES RECEIVED FROM KNIGHTS OF COLUMBUS FROM 5K RUN CO-SPONSORED BY CITY. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p~on the~;:-:ay of August, 1995. ~d~~a?U?~ Patti lIiGks, City Secretary ~ ) ~J,,4-fl/iJiC L.lrlltli.!-C;', ])E('l'-'Iy MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON AUGUST 9, 1995 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:32 p.m. with the following Board members present: Susan King Kathy Phillips Jaicie Kirkpatrick Rich Lewis Acting Chairman Member Member Member and with Members Christian, Deslatte, and Baggett absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JUNE 14TH, JUNE 26TH, AND JULY 19TH, 1995. This item was tabled until the next regular scheduled meeting by unanimous approval of all members present. 3. RECEIVE PRESENTATION BY DY MATTHEWS ON STUDENT INTERN PROJECT. Dy Matthews, a student intern from North Texas University, was present to give a presentation of her intern project for the summer. She put together a slide presentation of all the parks in the City including Hidden Cove Park and Stewart Creek Park, as well as a pictorial guide in notebook form that was given to Pam Nelson, Parks & Recreation Director, that can be used for the Master Plan for the department. 4. RECEIVE RECOMMENDATIONS ON EXPENDITURES OF MONIES RECEIVED FROM KNIGHTS OF COLUMBUS FROM 5K RUN CO-SPONSORED BY CITY. Ms. Nelson reported that in return for the City co-sponsoring the 5K Run on July 4th with the Knights of Columbus, the profits were split between the City and the Knights of Columbus. The City's share will be approximately $2,000. She is recommending that a portion of the monies be used to purchase a TV/VCR for the department. The Library's TV/VCR was used extensively this summer by the Parks & Rec. Department and it would be appreciated to have their own. The Board decided they would like more time to consider what to put the rest of the monies towards and to bring back their ideas to the next regular scheduled Board meeting. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) The sign at Dave Cowan Park was repaired and vandalized again within a week. 2) The water fountain at B.A.M.P. was repaired and vandalized again within a week. 3) Handed out copies of information on the department's budget. 4) The Grand Opening for Hidden Cove Park will be on August 19th, all Board members are invited to attend. They are looking for volunteers to assist during the day. The event will be from 9:00 a.m. - 3:00 p.m with the ribbon cutting at 9:00 a.m. 5) The computers for the department have been delivered as well as the new recreation software. 6) Football and Cheerleading coaches were certified by Rich Lewis, Pam Nelson, and David Swain. -2- 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis asked who was in charge of cleaning the restrooms at the Rec. Center, adding the men's bathrooms had a terrible smell. Member Lewis further stated he had taught the 1st level Football Clinic for coaches of The Colony Youth Football Association and really enjoyed it, adding he feels it is a necessary tool for all organizations. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:20 p.m. ~J~/~ Beverly Noppj R~;~~f~g Secretary Susan King, Acting Chairman