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HomeMy WebLinkAbout2nd Quarter (April-June) MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 5, 1995 A SPECIAL SESSION of the Parks << Recreation Board of The City of The Colony, TX., was called to order at 7:34 p.m. with the following Board members present: David Deslatte Kathy Phillips Donna Baggett Rich Lewis Chairman Member Member Member and with Members Christian and Kirkpatrick absent; however a quorum was established. Also in attendance was Pam Nelson, Parks << Recreation Director, Sam Fitzgerald, Park Manager, and David Swain, Recreation Coordinator. 1. REVIEW AND CONSIDERATIOB OF PROPOSAL RECEIVED FOR OPERATION OF CORCESSIORS AND BOAT RERTAL FACILITIES AT HIDDER COVE. Member Lewis stated he had gone out on a boat tour with Mr. Stone and had gotten all his questions answered. He has no problems with the proposal, further adding he is very impressed. Member Baggett stated she still has concerns with putting anything in the park until the city actually takes it over and sees if there is a need for this type of operation at the park. Ms. Nelson commented on the letter from Larry Becker and Norm Becker that was included in member's packets and who were not present at this meeting. She stated the main concerns expressed to her was having a good quality operation in the park and moving slower on the proposal. Ms. Nelson stated she was also contacted by a couple of councilmen who had a couple of concerns on the proposal also. Discussion continued during which Mr. Fitzgerald stated if the proposal is approved and once operations has started in the park, he would like to go on record as saying if Mr. Stone should have any problems arise, he would want him to come to him first before going to Ms. Nelson to have the problem resolved. After all discussion, a motion was then made by Kember Lewis to recommend approval of the proposal for operation of concessions and boat rental facilities at Hidden Cove. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Lewis, and Chairman Deslatte Noes: Member Baggett There being no further discussion, it was unanimously decided to adjourn the meeting at 7:58 P.M. ~L..{,-l1' Y1~ Beverly Nop , Recdrd1ng Secretary O~~:J~/ David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 7, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks &: Recreation Board of The City of The Colony, Texas, to be held on April 12, 1995, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZERS IRPUT. 2. REVIEW AND COBSIDERATIOR OF REQUEST RECEIVED FROM PETE &: PEGGY PETRI REPRESl5l'ITlltG COVERABT CHURCH OF CARROLLTOII, TO HOLD A CHRISTIAN MUSICAL PRESERTATIOR OR SURDAY, JURE 4, 1995, AT LIORS CLUB PARK. 3. RECEIVE DEPARTKBR'l'AL UPDATE FROM DIRECTOR. 4. GERERAL ITEMS OF CORCERR TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 31st day of Karch, 1995. ~~ Patti Hicks, City Secretary San~ C!ha',CL, ~CfJtdf KINUTES OF THE PARKS &: RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 12, 1995 A REGULAR SESSION of the Parks &: Recreation Board of The City of The Colony, TX., was called to order at 7:31 p.m. with the fOllowing Board members present: David Deslatte Kathy Phillips Donna Baggett Jaicie Kirkpatrick Rich Lewis Chairman Member Kember Member Member and with Member Christian absent; however a quorum was established. Also in attendance was Pam Nelson, Parks &: Recreation Director, and Council Member Kay Hardin. 1. CITIZERS INPUT. Lyle Hilyard, 5400 Sutton Place -stated the City taking over Hidden Cove Park was a great opportunity and asked the Board to consider setting up a Development of Architectural Control Committee. This committee would work together to make sure everything fits together uniformly at the park with a common theme throughout. Ms. Nelson stated that would be a good idea and maybe could be incorporated into a Master Plan for the park once a committee has been set up. Member Lewis stated he would volunteer to chair such a committee or represent the Parks &: Recreation Board on a committee. 2. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM PETE lit: PEGGY PETRI REPRESENTING COVERART CHURCH OF CARROLLTON, TO HOLD A CHRISTIAN MUSICAL PRESENTATION ON SUNDAY, JURE 4, 1995, AT LIONS CLUB PARR. Pete Petri was present and stated he represents a core group of families from The Colony who are members of Covenant Church of Carroll ton. This group of families would like to hold a christian musical presentation as an outreach program, on Sunday, June 4, 1995, at Lions Club Park. Steve Lawrence will be the guest singer. There will be no charge to the pUblic and no solicitation of money. Mr. Lawrence may have some of his tapes to sell to the public. He further added he had been informed of the need to provide insurance. The only other thing he is requesting is to use the electricity at the park. After general discussion, a motion was made by Member Kirkpatrick to recommend approval of the request received from Pete &: Peggy Petri representing Covenant Church of Carroll ton, to hold a christian musical presentation on Sunday, June 4, 1995, at Lions Club Park. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 3. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the follOWing departmental update: 1) city Council approved the fees for Hidden Cove Park as proposed at the council meeting on April 10th. 2) All staff has been hired for Hidden Cove Park and most will start on April 18th. 3) The office coordinator for state is transferring her employment to the city and will be the office coordinator for Hidden Cove Park. 4) still in the process of purchasing equipment for Hidden Cove Park. 5) The erosion control material promised by state has been delivered, water is up too high right now to set it up. 6) Have gotten an update from a traffic counter at Hidden Cove Park and usage is up 48% in the first 4 months over this time last year. 7) The proposal for boat rental facilities and concession will go on the next city council agenda. Mr. smith requested some additional information. 8) Went out to bid for soccer lights and poles and no bids were received. In the process of deciding if need to rebid or open up for negotiations. 9) There was a little bit of a problem after the fiberglassing of the pool of styrene gas being emitted. Have checked and find out it is not toxic, only a eye and skin irritant. 4. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Phillips asked if the handicapped swing is fixed yet at the pool. Ms. Nelson stated it is still being worked on. Chairman Deslatte stated he would like to volunteer his services for anything needed at the new park. He also stated he met with Mr. stone who stated to him he is willing to work with the city in any way moving as slow or as fast as city wants. He also stated he met with Norman Becker who indicated to him they want to put the marina item back on agenda after the city council elections. Member Baggett stated she is still working on haVing boat safety booths set up at stewart Creek Park and Hidden Cove Park and hopes to have the dates by next Board meeting. She also asked about the repaving of the roads at stewart Creek Park and Ms. Nelson stated the city should be going out to bids in the next couple of weeks. Member Baggett also asked about adding additional sand at swim/beach area at stewart Creek Park and Ms. Nelson stated we would have to wait until the water goes back down. She also asked if the City was going to be putting in a courtesy dock at Hidden Cove Park, and Ms. Nelson stated with the negotiations going on with Mr. stone, they had asked that when they put their dockage in that they designate a certain number of slips that would be open. Member Baggett also asked when the permits will be ready for Hidden Cove Park, and Ms. Nelson stated May 1st. Member Baggett then asked Lyle Hilyard about the interview he heard on KRLD and Mr. Hilyard stated KRLD had interviewed Gary Garrett who came up -3- with the winning name for Hidden Cove Park. Member Kirkpatrick stated she had spoken with Rusty Nichols who stated plans have changed and she asked him to get the Board a copy with changes. She further added she thought The Water's Edge would be a good name for the club house. Member Kirkpatrick further stated she was glad to see the dredging of the pond at Lion's club Park. She asked when the trash would be picked up. Member Lewis stated that when he went out on the boat with Mr. Stone and Mr. Baugus, they pointed out a couple of state parks that have been abandoned and they have picnic tables with concrete slabs underneath, and he asked if the city might want to look into retrieving them. Ks. Nelson stated those tables would be incredibly heavy to pick up and slide them on to something to move. councilman Hardin stated on the proposal to come before city council on the boat rental facilities and concessions, she would love to see the proposal slowed down and to make sure that's what is really wanted at the park before council votes on it. she added she would feel better if the Board would give City Council the direction the Board wants to take with the proposal. Ms. Nelson stated what the Board approved was a proposal, there wasn't any stipulation in the proposal on any length of time it would take for this proposal to take place. Ms. Nelson stated the Board should go before City council to state their concerns or she can type up something stating the Board liked the proposal but recommend it be done in phases. coucilman Hardin stated since this is on Monday night's agenda, she would like to see something in writing from the Board for that meeting. Ms. Nelson stated on her Pre-Council Sheet she had sent over for Council's packets that she had stated the only concern the Board had expressed was the timeframe and that they feel the City might be moving too fast on this proposal. Member Lewis stated he feels the concessions should be the first thing that should be approved and phase the other proposals in later. After all discussion, Board members agreed to have Ms. Nelson relay to the city Council that the Board is in favor of the proposal but wants them to go slower and in phases with the concession stand first. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:50 p.m. ~c '- ,-.1c' ,,-L'/l 'YLD~ Beverly Nopp, ~ecor ing Secretary D~1I1. Ju-- David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 21, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks &: Recreation Board of The City of The colony, Texas, to be held on April 26, 1995, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1 . CITIZERS INPUT. 2. APPROVAL OF MINUTES OF KARCH 22RD, 2 SETS FOR MARCH 29TH, AND APRIL 5TH, 1995. 3. REVIEW AND CONSIDERATION OF CONCESSIONAIRE AGREEMENT FOR HIDDER COVE PARK. 4. REVIEW AND CONSIDERATION OF PROHIBITING PUBLIC CONSUMPTION OF ALCOHOLIC BEVERAGES AT HIDDER COVE PARK. 5. REVIEW AND CONSIDERATION OF REQUEST OF A CONCESSION PROPOSAL FOR STEWART CREEK PARK RECEIVED FROM JERRY F. BIGGS. 5. RECEIVE DEPARTHERTAL UPDATE FROM DIRECTOR. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy city Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 21st day of April, 1995. ~tLib~o.7iz~ Patti Hicks, City secretary MINUTES OF THE PARRS &: RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 26, 1995 A REGULAR SESSION of the Parks &: Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m with the following Board members present: David Deslatte Kathy Phillips Charles Christian Rich Lewis Donna Baggett Chairman Member Member Member Kember and with Member Kirkpatrick absent; however a quorum was established. Also in attendance was Pam Nelson, Parks lit: Recreation Director, David SWain, Recreation coordinator, and Sam Fitzgerald, Lake Park Kanager for Hidden Cove Park. 1. CITIZBRS DPU"I'. Steve Jessink, 4813 N. Colony Boulevard, partner of Kike stuhldreher who ran concession stand at stewart Creek Park was present. He stated Mr. Stuhldreher was planning on attending the meeting, however since he was not present, Mr. Jessink stated he wanted the Board to know they would like to renew their contract to run the concession stand again this year. He stated they were planning on changing the hours of operation and the products being sold since last year was not very profitable for them. Leroy wright, 5009 Pemberton, was also present. He stated he is a member of a walking Club that attends walking Events allover and he urged the Board to look into creating SOBle walking trails in parks in The colony. He further added all the Walking Events are well attended and if The Colony had some walking trails, could also sponsor these type of events. 2. APPROVAL OF HD1UTES OF MARCH 2211D, 2 SETS FOR KARCH 29'l11, AlID APRIL 5TH, 1995. A motion was made by Kember Baggett to approve the minutes of March 22nd. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Lewis, Baggett, and Chairman Deslatte Abstention: None Hoes: None A motion was made by Member Christian to approve the first set of minutes of March 29th. Seconded by Member Lewis, the motion was approved by the following vote: -2- Ayes: Kembers Lewis, Baggett, Christian, and Chairman Deslatte Abstention: Member Phillips Noes: None A motion was made by Member Christian to approve the second set of minutes of March 29th. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Kember Lewis to approve the minutes of April 5th. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Baggett, Lewis, and Chairman Deslatte Abstention: Member Christian Hoes: None 3. REVIEW AND COBSIDIItATIOR OF CORCESSIORAIRE AGRDMDT FOR BIDDER COVE PARK. Dick stone from D.C.D. was present. A copy of his proposed concessionaire agreement was included in member's packets for their review. Ks. Nelson noted some minor changes on Page one. Under A, No.3, it shall read, Compliance with all City Codes and Health Department requirements, and No.6, shall read, Concessionaire shall install and maintain with City and Corps of Engineers approval, Propane tanks for the purpose of kitchen operation I.E., grills, fryers and etc. All of page 2 was rewritten and a copy submitted to the Board. General Discussion continued on the item concerning percentage of gross receipts and the blank left for a facility use fee. Kember Lewis wanted to know what their mechanism of record keeping would be, and Ms. Nelson stated it can be written in their agreement requesting they send us a financial report to be turned in by the 10th of each month. Kembers Baggett and Christian fel t the 6% as stated in the agreement was too low, however Member Lewis stated after Denton County does their audit we'd have a better idea what the Percentage should be. Ks. Nelson stated we are going to have a hard time coming up with any kind of percentage without really knowing what their revenues will be, and there is no way of predicting that at this point. Kember Baggett stated she was in favor of 10%, and to think about 6% for utilities. Mr. stone stated since there is no way to figure a dollar amount on the utilities there is no way to base a percentage, and since they are dealing with a one year term, it can be adjusted at that time. Mike Lynch was present and asked if there were any special events at the park, is there anything in the lease for exclusability. Mr. stone stated he would not have any problem with other food vendors wanting to come in for any special events which may be held at the -3- park. A motion was then made by Member Lewis to recoumend approval of the concessionaire agreement for Hidden Cove park with the amended changes on page 1 and Page 2, and to re-evaluate at the end of the one year lease. Seconded by Kember Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AIID COBSIDDATIOR OF PROHIBITIRG PUBLIC COBSUHP"fIOR OF ALCOHOLIC BBYBRAGIS AT RIDDER COVE PARK. Ms. Nelson stated that the state currently has a rule in effect disallowing public consumption of alcohol at the park. Member Baggett asked for clarification on what that means. Ms. Nelson stated they don't want to see any consumption of alcohol in the park. The state does enforce this rule, if they see SOlRebody drinking they'll ask them to get rid of it, if they're causing a problem they'll write a ticket. They have broken 'up a bunch" of parties of teenagers or where people are getting too rowdy or too loud. If sQlllebody is sitting quietly in their caJIPsite and is drinking . and is not being noticed or drawing attention to themselves, they are left alone. Member !aggett then asked Mr. Fitzgerald, Lake park Manager, how the problem is being handled at the park now and Mr. Fitzgerald stated if alcohol is seen in the back of pickups they are asked to consider the rule that there is no public consumption allowed. If they see people" sitting around drinking beer" they are asked if they are aware of the no drinking law and would appreciate if they would put it up. Most people that are considerate to the rules put their beer in plastic cups, and they do _not go up and SIl8l1 the cups. He further added he was the one who brought the subject to Ms. Nelson4s attention because in the last month driving around with the current state"park Manager he saw incidences where it could have gone" into' a loud problem that was stopped at the first because the state Park Manager had the ability and the law behind him to say this is-" enough. Kember Christian stated if it is teenagers drinking they are breaking the law and should be asked to leave, but doesn't think it should baa blanket rule against everybody of no alcohol in the park. He further added he had spoken to the 'Gate Attendant at stewart creek Park to see if they were having any alcohol problems at that park. and was told there is very little problems and those that do cause problems are asked to leave the park'. Kr. Fitzgerald stated he is a little further out then stewart Creek Park for the police to come out so he is the authority until someone gets there. He added he had heard of incidents at stewart Creek park that were a little more harsh than what Kember Christian is talking about. Hidden Cove Park is a family atmosphere and he would like to keep -4- it that way. Member Baggett asked if there are signs posted that say "no public consumption of alcohol." Mr. Fitzgerald stated there are signs posted. Member Baggett asked if he could not as a Park Director say to people they are being rowdy, and he stated if he does not have the rule he cannot enforce it. Member Christain stated he still has a problem with disallowing public con$umption of alcohol at the park. General discussion continued afterwhich a motion was made by Member Baggett to rec08el1d approval of prohibiting public consumption of alcoholic beverages at Hidden Cove Park. Seconded by Kember Phillips, the motion was approved by the following vote: Ayes: Members Phillips I Baggett, Lewis, and Chairman Deslatte Hoes: K8IIber Christian 5. REVIBW AIID CORSIDERATIOR OF REQUEST OF A COIICESSIOR PROPOSAL FOR STEWART CRDK PARK RECEIVED FROM JERRY F. BIGGS. This i tam was turned over to Mr. Jerry Biggs, owner and operator of The Mashed Potato Cafe. Mr. Biggs stated he has given the Board a simple proposal of the hours of operation and a proposed menu he would be considering to run a concession stand at stewart Creek Park. The proposed building will be an approximate 8' X 14' metal building with a 14' X 10' awning on the front with a patio type area out front with possibly 4 tables with 4 chairs at each table. He further added he has looked at some revenue figures and feels they should be able to do about $1500 in sales per week and also project if they are able to open by May 19 giving them about 16 weeks of operation, giving them approximately $24,000 in gross sales and giVing the current proposed percentage of 15% to the City that would equal about $3,600. Mr. Biggs stated he feels its important to have a nice facility that has a nice curb appeal that will .ake people want to buy concessions. He further added it's very important to try to stick to hours of operation as consistently as possible. He further added he would also like to see a possible 2 year lease because it is so expensive going into opening up the first year. Ms. Nelson stated the percentage the City had received off the concessions last year was between $500 and $600. Kember Lewis asked if the City had a standard lease with insurance required. Ms. Nelson stated it would be real similar as the one for the Hidden Cove Park concessionaire and is a pretty standard lease used for all our concessionaires and insurance would be required. General discussion continued on whether to wait and hold a special session to consider Mr. Stuhldreher's proposal, the operator of last year's concession stand along with Mr. Bigg' s proposal. Ms. Nelson stated the first thing to be done is to decide which proposal the Board wants to go with. -5- Kember Baggett asked Mr. Jessink, partner to Mr. stuhldreher, if he had an idea of what their proposal would be and if it was going to change from last year, since Mr. stuhldreher was not present to answer any QUestions. Mr. Jessink stated it was going to change some in the products being sold and the hours of operation. He added they offered too big of a variety of products to sell last year and were gOing to cut down on i tams that didn't sell well as well as the hours of operation. Chairman Deslatte stated they could wait and hold a special session to allow Mr. Stuhldreher to be present and give more information on what he is proposing, or do consideration of the proposal received from Mr. Biggs tonight. Kember Lewis stated the only thing he would like to. see changed in Mr. Bigg's proposal is to go to a one year lease and review it again after one year. After all discussion, the Board decided to go ahead with a consideration of the proposal received from Mr. Biggs tonight. A motion was then made by Member Christian to recommend approval of a concession proposal for stewart Creek Park received from Jerry F. Biggs. Seconded by Member Phillips, the motion was approved by the fOllOWing vote: Ayes: All members present voted aye Noes: Hone 6. RECEIVE DEPAR'I'MBRTAL UPDATE FROM DIRECTOR. Ms. Nelson asked Mr. Fitzgerald to give an update on Hidden Cove Park. 1) Four maintenance employees and two office employees have been hired. 2) Have mowed almost half of the park and weedeated since last Tuesday with one mower, three weedeaters, and a push mower. 3) A lot of equipment that was ordered is in. 4) Waiting for park permits to arrive to get started up on Konday. 5) Reservation sheets are ready thanks to David SWain. Ms. Nelson then asked Mr. SWain to give an update on summer programs: SUmmer brochures went to printer today and should be mailed out to every household in The Colony. It is a big difference on how the brochures have been done in the past. It is a pretty extensive book (16 page magazine) and has a lot of additional information that hasn't been put in programs in previous years. Ks. Nelson stated the front page will be a picture taken out at Hidden Cove Park, and there is a section that lists all the parks and all the amenities in each park, as well as a map ShOWing all the parks and facilities. Ks. Nelson went on to say he did a tremendous job with the magazine. -6- Ms. · Nelson then gave the following update: 1) Kr. SWain and the part-time center staff did the painting of the Rec. Center and noted the great job they did. 2) Reminded the Board of the Chili Cook-off scheduled for June 10th. 7. GBlIBRAL ITEMS OF COBCERR TO THE BOARD. Kember Phillips stated her concern was on the general disrepair of the miniature golf course. There being no further discussion, it was unanimously decided to adjourn at 9:23 p.m. c-{O~ ~ Beverly NO~, Re 0 ding Secretary rz)~IJ ~.'0SJ- David Deslatte, Chaiman CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 5, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks &: Recreation Board of The city of The Colony, Texas, to be held on May 10th, 1995, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZERS INPUT. 2. APPROVAL OF MINUTES OF APRIL 12TH, 1995. 3. RECEIVE PRESENTATION FROM REPRESENTATIVES OF CARTER lit: BURGESS ON DEVELOPMENT OF COMPREHENSIVE MASTER PLAN FOR THE PARKS &: RECREATION DEPARTHEHT. 4. CONSIDERATION OF FORMING A COMMITTEE FOR HIDDER COVE PARK DEVELOPMENT . 5. REVIEW AND CONSIDERATION OF REQUEST OF EXPERDITURE FOR BILLBOARD ADVERTISING OH I-35 FOR HIDDER COVE PARK. 6. DISCUSSION OF PROMOTIONAL IDEAS FOR HIDDER COVE PARR. 7. RECEIVE DEPAR'l'MERTAL UPDATE FROM DIRECTOR. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of city Hall by 5',9P)p.m. on t~.5th day of May, 1995. 'f/a:ii[ #d2; Patti Hicks, City Secretary MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 10, 1995 A REGULAR SESSION of the Parks << Recreation Board of The City of The Colony, TX., was called to order at 7: 35 p. m. with the following Board members present: David Deslatte Kathy Phillips Susan King Jaicie Kirkpatrick Charles Christian Donna Baggett Chairman Member Member Member Member Member and with Member Lewis absent; however a quorum was established. Also in attendance was Pam Nelson, Parks << Recreation Director, David SWain, Recreation Coordinator, and Sam Fitzgerald, Lake Park Manager. 1. CITIZERS DIPUT. Mike Lynch, 4921 Roberts, stated he wanted to personally thank all the Board members in working with them for the past 4 years and 8 months. Diane Whitlatch, 4828 Wagner, stated she has been subbing at The Colony High School and would like to see more programs and activities for the teenagers. Ms. Nelson asked Ms. Whitlatch if she had any recommendations since we have offered several activities in the past and not had any response from teenagers. Ms. Whitlatch stated,things that The Colony has already been striving for like a bowling alley, pool hall or that sort of type thing, adding most of the teenagers she has talked to thinks the Rec. Center' is geared more towards the younger child or middle school age childJ Ms. Nelson stated one of the problems is the limited amount of space we do bave, there1,s just not enough space to go around for everybody who needs it. General discussion continued on suggestions and ideas during which Ms. Nelson asked Ms. Whitlatch if she would be willing to become more involved and maybe form a committee. to"work on this. 2 . APPROVAL OF HIlftJTIS OF APRIL 12"1'8 I 1995. A motion was made by Member Kirkpatrick to approve the minutes of April 12th, 1995. seconded by Member Baggett, the motion was approved by the' following vote: t Ayes: Members Phillips, Kirkpatrick, Baggett, and Chairman Deslatte Abstention: Members King and Christian Noes: None -2- 3 . RECEIVE PRlCSElITATIOR FR<>>I REPRISER'l'ATIVIS OF CARTER &: BURGESS OIl DEYILOPHBBT OF COHPRBHBRSIVB IIAS'fER PLAR FOR THE PARRS &: RBCRIATIOB DEPAJmIBR'1" . Larry 0' Flinn and William Muenchinger, representing Carter << Burgess, were present to give the Board some information on the development of a Comprehensive Master Plan for the Parks << Recreation Department, and what the process would be in going through and developing this plan and making ita formal docuIIent. The Board was presented a brief outline of the Master Plan Objective, what the Master Plan would consist of, and the Key Benefits of establishing an Open Space Master Plan. Member Baggett asked where the money would come from to pay for the development of this plan, and Ms. Nelson stated it is an item that would have to be budgeted for, probably for next year. She further added Mr. O'Flinn and Mr. Muenchinger were here at the Board meeting tonight to educate the Board on the process and how important a Comprehensive Master Plan is and that she is asking for the Board's support on this item. She further added even though she is going to .insert this in next year's budget, she may try to go before city council if she can come up with some money somewhere within the budget this year and at least start the needs assessment and spend the monies for that Part of the project now, and then into the next budget year get into finalizing the document and pulling all the information together and expend the rest of the money at that point and time. She further added it is not set in stone that the City would hire Carter << Burgess to do this project, however they have done alot of work in The Colony including Bill Allen Memorial Park and they have worked well with the City and have always gone out of their way to do whatever has been needed of them on any project so they would get her support as the company to be chosen if the project is Pursued. Chairman Deslatte stated he felt Ms. Nelson had the Board 1 s support and he thanked Mr. 0' Flinn and Mr. Muenchinger for coming before the Board and making this presentation. 4. CORSIDERATIOR OF FORIfDG A COHMrJ."l'BE FOR HIDDER COVE PARK DEYILOPHBBT . MS. Nelson stated this was put on the agenda was to get the Board's recommendation on who they would like to see on this committee. Mr. Fitzgerald stated he would like to see one of the llembers be a senior citizen camper who has the knowledge of what other parks have. Discussion continued during which members also suggested having a couple of Parks << Rec. Board members, City Council members, Planning and Zoning members, and an employee of Hidden Cove park, as well as Mr. Fitzgerald, as well as an equal number of citizens. A group of 12 to 15 committee members was suggested. Chairman Deslatte stated he would be a volunteer from the Board to serve on the committee, Member Baggett stated she would also be interested. Ms. Nelson stated the same two Board members would not have to attend each meeting, Board members could rotate their -3- attendance. After all discussion, a motion was then made by Member Baggett to recommend forming a committee for Hidden Cove Park Development, consisting of 12-15 members and as discussed by the Board, inviting members of city Council and planning << zoning to serve as well as the Lake Park Manager plus one other employee, and doing an article to the newspaper to invite interested citizens to join. Seconded by Member Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW DD COBSIDERATIOR OF RBQUIS'T OF IXPlRDrruRB FOR BILLBOARD ADYER'l'ISIBG OR 1-35 FOIl RIDDER COVE PARI(. Ms. Nelson stated this was brought before the Board at the request of Johnny smith, City Manager as something that had been discussed as different ways of promoting the park. Lori Harlan, Economic Development coordinator, had been asked to look into some billboard space and what the cost would be, and along with that the Board received a memo from Lori which explained what she found and the expenses that::would be involved in a billboard. '!'he cost will be approximately $5,000 for space on' a_billboard~for six months. -Ms. Nelson noted there is no monies budgeted for this item-.:, After all discussion, a motion was made-by Member King recODlllending that we do not approve an expenditure for a billboard advertisement on 1-35 for Hidden Cove Park at this' time. seconded by Member Kirkpatrick, the motion was approved~by the following vote: ' . - Ayes: All members present voted - aye Noes: None:: - . - 6. DISCUSSIOll OF' PlOIO'l'IOBAL IDEAS FOR HIDDBII COVE PARK. This item was tabled until a Development committee has been set up for Hidden Cove Park. 7. RECEIVE DEPAlmIBITAL UPDA'l'B FROM DIRBC'l"OR. Ms. Nelson gave the following departmental update. 1) Handed out new summer brochure. 2) Hr. Fitzgerald gave an update on Hidden Cove Park. He stated Chairman Deslatte had been out at the park helping out at the front desk and asked Chairman Deslatte to give his opinion of what he has observed at the park. Chairman Deslatte stated he had been out at the park three times during operational hours and has watched Mr. Fitzgerald and his staff work. He stated he thinks Mr. Fitzgerald is doing a great job, he gets along great with his staff and they are all working hard. He added he was at the park Monday morning and saw his crew in action fixing some oil leaks in the water pipes that go up to the trailer pads. He has heard nothing but praise about the park and good comments on the employees running the park. -i.j- Mr. Fitzgerald stated that according to Fre~ Coordinator, they are running $300 to $400 more per week than the park was doing at this tiJIe last year. Ms. Nelson added she is very proud of Mr. Pi tzgerald and all his employees. 3) The advertising for bids for stewart creek Park for the road renovation went out in the paper this week and is scheduled to go before city council the first week of June. 4) Turner st. Park lighting finally together and to council and work should start within 3-4 weeks. 5) David SWain to start researching on getting specs together for renovating racquetball court. 6) Got RFP' s for purchasing cQJIPuters. Should be able to start purchasing computers for the department in 2-3 weeks. 8. GBBBRAL I'I'BMS OF CORCBRB TO 'lHB BOARD. Chairman Deslatte stated he was glad to have Hember King back from maternity leave. Member King asked that Chairman Deslatte sit at the head of the table at Board meetings so that when members raise their hand they can get his attention, and as Chairman of the Board he needs to be sitting at the head of the table. Member Deslatte on behalf of the Board presented a gift to Ms. Nelson for being selected as Employee of the Year. Member Deslatte stated he would like to see the budget for stewart creek Park and do some comparisons for next year. He also stated there is extra land at Hidden Cove Park and would like to look at a possible Sports Complex in that area. Ms. Nelson stated something like that would have to be implemented in the budget and might be more beneficial for an adults sports complex. Chairman Deslatte stated he would like to see more signs leading to Hidden Cove Park and/or stewart Creek Park on PM 423. Ms. Nelson stated signs can only be placed within five miles of the park. Chairman Baggett stated about three months ago, John sanders of the CYFA, attended a Board meeting and stated he would like to see a Sports Board set up and it has not happened yet. There being no further discussion, it was unanimously decided to adjourn at 9:30 p.m. ~~ Beverly NOp : Recor ing Secretary J~, S)~~ David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 26, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks << Recreation Board of The City of The Colony, Texas, to be held on May 31st, 1995, at 7:30 p.m. at the front gate of Hidden Cove Park, located on Hackberry Road, 3 miles west of Highway 423, at which time the following will be discussed: 1. REVIEW AND COHSIDERATIOH OF PROPOSAL FROM DeD FOR BOAT REHTALS AND DOCKAGE FOR HIDDEN COVE PARK. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 26th day of May, 1995. I } /&J'~~ {k,,-u.?--0 Patti H;~k~. City Secretary c5c,.tdA.~ (AclUl': ~, 6 7'LvCJ MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 31, 1995 A SPECIAL SESSION of the Parks << Recreation Board of The City of The Colony, TX., was called to order at 7:40 p.m. at Hidden Cove Park, with the following Board members present: David Deslatte Kathy Phillips Susan King Rich Lewis Jaicie Kirkpatrick Charles Christian Donna Baggett Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks << Recreation Director. 1 . RIVIBW AlID cOBSIDERATIOB OF PROPOSAL FROM DCD FOR BOAT RERTALS DD DOClCAGE FOR HIDDBB COVE PARK. Dick Stone representing DCD, presented the Board a proposal showing Phases I - IV. This proposal has changed somewhat from the original plan. Mr. Stone has been in contact with the company that supplied the City with the courtesy dock at Stewart Creek Park. The Board is recommending to seParate the courtesy dock from the boat rental slips to avoid congestion and confusion in one area. ~he dick construction would be very similar to that of the Stewart creek Park courtesy dock, with the exception of the decking. Mr. Stone also mentioned the possibility of having a rental boat brought in to take tours on the lake by loading up at Hidden Cove Park. A percentage of revenue back to the City will be addressed at a later time. After all discussion, a motion was then made by Member King to recommend approval of all phases of the proposal from oeD for boat rentals and dockage for Hidden Cove Park, and after Phase III come back before the Board and given an update and review with more specific plans. Seconded by Member Kirkpatrick, the motion was approved by the follOWing vote: Ayes: All members present voted aye Noes: None There being no further discussion, it was unanimously decided to adjourn the meeting at 8:20 p.m. *Correction should read - The deck construction would be very similar to that of the Stewart Creek Park courtesy ~UJ-f,\ t,^dp ~ Beverly N p, Recording Secretary dOC~~~C~ of the decking. David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 9, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks << Recreation Board of The City of The Colony, Texas, to be held on June 14th, 1995, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the fOllowing will be discussed: 1. cmzas IBPU'.l'. 2. REVIEW UD CORSmERA'l"OR OF ALLOCATIBG $5,000 TOWARDS PROMOTIOII AIm ADVERTISIRG FOR HIDDEN COVE PARK. 3. RECEIVE DEPARTMBITAL UPDA'l'B FROM DIRECTOR. 4-. GDBRAL ITBIfS OF cOBCBRB '1'0 THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing iIlpaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:0 p.m. on the,9th day of June, 1995. "--I i/ , _0 / / 1 MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 14, 1995 A REGULAR SESSION of the Parks << Recreation Board of the city of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: David Deslatte Kathy Phillips Jaicie Kirkpatrick Rich Lewis Charles Christian Chairman Member Member Hember Hember - 7:40 p.m. and with Members Baggett and King absent; however a quorum was established. Also in attendance was Pam Nelson, Parks << Recreation Director, Sam Fitzgerald, Park Hanger for Hidden Cove Park, and David Swain, Recreation Coordinator. 1 . CITIZENS INPUT. Pam Allen, 5721 Squires Drive, was present. She stated she lives across from B. B. OWens Softball fields, and has been before the Board several times trying to get some improvements done at the park. She stated one of the main concerns of the residents is an area that is not being mowed due to a gate being installed about a year ago that is kept locked. She added the reason she believes it is not being mowed is due to a pile of chap or gray rock and telephone poles laying there making it difficult to get mowers in. She further added the tall grass is an eyesore to all the neighbors in that area. They have all had a big problem with mice and snakes. Ms. Allen further asked what the Haster Plan is for this part of the park and what is the area supposed to be developed into. Pam Nelson, Parks << Rec. Director, stated at this time it is not planned to be developed or cleaned up because it is not an area that can be maintained. We can't get back behind where the old Frisbee Disc Golf Course used to be without going all the way around and hauling equipment around, however the front area where Ms. Allen is talking about should be mow~d and maintained. That area has been contracted for mowing and it has been communicated through the Public Works Department to start having that area mowed. Ms. Nelson further stated the telephone poles have been placed there to keep people from driVing back into that area. Ms. Allen stated it still doesn't discourage people from driving back there. She also stated the area behind the old Disc Golf Course that is not city property, there are motorcycles and 4 wheelers that drive down there and also people who are using the area for target practice with their guns making it a very dangerous situation that needs to be addressed. Hs. Nelson stated unfortunately the city can only control the area where they do have jurisdiction over and only to a certain degree. Again without access to that area, it is difficult to get patrol cars back there, and also when you get on private property it also becomes a kind of "no man's land". We have had the city respond to that area, along with Denton County and the City of Frisco. Ms. Nelson asked when residents see violations going on to continue to call the Police Department and report it immediately. She further added she -2- would have her crew look at the area in question for mowing and see what can be done about removing the chap or rock. Ms. Allen asked if there were still plans for putting in playground equipment at the park and Ms. Nelson stated a swingset will be installed, and also a fountain in the pond. Ms. Allen also noted a problem with beavers destroying the trees around the pond. She stated someone had come out and put fencing materials around some of the trees, but the trees without protection, the beavers were continuing to destroy. Hs. Nelson stated the trees that are unprotected are trees the beavers had already started destroying and the damage that had been done to the trees left them so far gone they couldn't be saved. Ms. Nelson further added the beavers could not be trapped because the type of trap you need to use for beavers is a type of trap a small child could get caught in very easily. There has also been an area quarantine put into effect in the state of Texas where animals are not allowed to be moved from one area to another due to a rabies outbreak. Hs. Nelson stated after contacting several different agencies, the only solution was to wrap the trees that have not been damaged. 2. REVIEW AND CONSIDERATION OF ALLOCATING $5,000 TOWARDS PROMOTION ARD ADVERTISING FOR HIDDEN COVE PARK. Ms. Nelson stated this item was on the agenda at the request of Mr. Smith, City Manager, who wants to get the Board's support in allocating a sum of money for the advertising and promotion of Hidden Cove Park. Ms. Lorie Harlan, Economic Development Specialist, has done a lot of research already on different promotional ideas for the park, and was asked to come before the Board tonight to give an overview on some of those ideas. With those ideas in mind, Ms. Nelson stated she is further asking the Board to approve a set amount of money to be allocated for this advertising so that with the Board's approval, she can say to Ms. Harlan, this is the amount of money we have, find the best possible way to spend it to promote the park. Ms. Harlan stated briefly the types of advertiSing available are magazines and publications, special events that might be held, print up some brochures to be passed around, and certain maps that can be advertised on. The Grand Opening of the Park is planned for some time in August, and the money needs to be spent to publicize the park and get a solid marketing plan to come back before the Board with. After all discussion from the Board, a motion was then made by Member Kirkpatrick to recommend approval of allocating $5,000 towards the promotion and advertiSing for Hidden Cove Park. Seconded by Member Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Member Christain left at 8:15 p.m. -3- 3. RECEIVE DBPARTHERTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update. 1) The Chili Cook-off was a success despite the bad weather that came through that day. A total of 36 cooks were registered with 28 cooks turning their chili in for judging. 2) The 4th of July Parade is approaching - the Board was asked to let the department know if they are going to participate. 3) The Department will be assisting the Knights of Columbus with the 5K Run on July 4th. 4) The Pool will be holding special events on July 4th. 5) The computers for the department will be ordered next week and should be received by the end of June. 6) David will be holding Hoop Fest 2 in late July at B.A.M.P. Working on sponsors for the event. 7) Summer softball and basketball leagues are getting ready to start. This is the first time for a summer softball league. 8) Hr. Fitzgerald gave the following update on Hidden Cove Park: stated the Park was completely full by the Tuesday before Hemorial Day Weekend, with revenue at $10,000 for the holiday. He was sick for a week around that time and his wife, Elizabeth, took over his duties for him. For the month of Hay they took in around $38,000 and have been averaging approximately $1,000/day. The main lift station went down before Hemorial Day Weekend and there were no bathrooms in over one-half of the park. Thirteen port-o-lets were ordered for the weekend. He further stated there have been no problems with alcohol. The main problems have been with people parking their vehicles on the grass. 9) Approval was granted for the renovation of the road into Stewart Creek Park. Talked with contractor and hopefully work will start right after the 4th of July weekend. 4. GENERAL ITEMS OF CONCERN TO THE BOARD. Hember Phillips asked about the softball tournament that got rained out the previous weekend. Hr. Swain stated the tournament will resume where left off on July 8th and July 9th. Chairman Deslatte stated he has eaten at the cafe at Hidden Cove Park and the food is good. He also stated he had talked to a small group of citizens from The Colony who would like to volunteer their service to paint the bathrooms at Stewart Creek Park. There is someone who will donate the paint, and he also asked Hember Lewis about being able to get a paint sprayer. Ms. Nelson stated she would need to get a list of names and addresses of the volunteers to give to the city's insurance carrier and needs to know what kind of paint and where it will be gotten from. Member Kirkpatrick stated the sign at Dave Cowan Park looks nice. She also stated she had an idea for the poles at B. B. OWens to be placed in the ground at a slant so motorcycles could not get through. Ms. Nelson pointed out it would be very difficult to place the poles in the ground at a slant. Member Kirkpatrick also asked about the painting of the signs at Hidden Cove Park that are -4- brown and gold to a navy blue and white. Mr. Fitzgerald stated that could be a winter project. She further added she has a name from J.e. Penney to contact for advertising for Hidden Cove Park. Member Lewis stated there is an association called the National Youth Sports Coaches Association where some of the coaches of different organizations are required to attend. He stated he is now certified to teach this course and he would like to consider haVing all the sports organizations be required to have their coaches go through this course. He asked that this be placed on the next agenda for consideration. There being no further discussion, it was unanimously decided to adjourn at 9:00 p.m. ~~J~~ Beverly Nopp,Recordi g Secretary ~~,n David Deslatte, Chairman """""" CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 23, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks << Recreation Board of The City of The Colony, Texas, to be held on June 28th, 1995, at 7:30 P.M. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZERS IRPUT. 2. APPROVAL OF MIBUTES OF APRIL 26m, MAY 10'ft1, AJU) MAY 31ST, 1995. 3. RECEIVE PRESBllTATIOR OR BYSCA (RATIOBAL YOU'l'H SPORTS COACHES ASSOCIATIOB) . 4. RECEIVE PRESEBTATIOR OR PRELIMIBARY HARKITIBG REPORT FOR BIDDER COVE PARK. 5. RECEIVE DEPAR'1'IIEBTAL UPDATE FROM DIRECTOR. 6. GEBERAL ITEMS OF COBCERB TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of city Hall by 5:.Z t~ of June, 1995. Sandie Chance, Deputy City Secretary MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 28, 1995 A REGULAR SESSION of the Parks << Recreation Board of the City of The Colony, TX., was called to order at 7:35 p.m. with the following Board members present: David Deslatte Kathy Phillips Susan King Donna Baggett Jaicie Kirkpatrick Rich Lewis Chairman Member Member Member Member Member and with Member Christian absent; however a quorum was established. Also in attendance was Pam Nelson, Parks << Recreation Director, Sam Fitzgerald, Park Manager for Hidden Cove Park, and David Swain, Recreation Coordinator 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF APRIL 26TH, MAY 10TH, AND MAY 31ST, 1995. A motion was made by Member Phillips to approve the minutes of April 26th, 1995. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Phillips, Baggett, Kirkpatrick, Lewis and chairman Deslatte Abstention: Member King Noes: None A motion was made by Member King to approve the minutes of May 10th, 1995. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Baggett, Kirkpatrick, King, and Chairman Deslatte Abstention: Member Lewis Noes: None A correction to the minutes of May 31st, 1995 was noted under Item 1, sentence no. 5. The sentence should read: The deck construction would be very similar to that of the Stewart Creek Park courtesy dock, with the exception of the decking. A motion was then made by Member Kirkpatrick to approve the minutes of May 31st with the above noted correction. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 3. RECEIVE PRESEIn'ATION ON NYSCA (NATIONAL YOUTH SPORTS COACHES ASSOCIATION) . Ms. Nelson stated Member Lewis had asked about this at the previous Board meeting. The NYSCA is a non-profit organization that was formed to better youth sports. The intention is to provide services to train coaches how to deal with kids when they are coaching. Ms. Nelson stated she wanted the Board to be thinking about this program because we have already contacted some of the youth organizations in The Colony and a seed already has been planted telling them the City may be looking at some time in the near future making it mandatory that any coach who uses a city facility needs to be certified with one program or another. A video on NYSCA was then presented to the Board that explains the need for the program. After the video Ms. Nelson stated that it was made mandatory for all the coaches in the Youth Basketball program to go through this program. The Youth Football and Cheerleaders also decided on their own that they wanted to make it mandatory for their coaches to be certified through this program also. Little League was approached this past year and made aware of the program and one of their Board members has become certified as a clinician to conduct the clinic for this program. The Little League Board did not make it mandatory for their coaches to go through the program this year but it was offered and they did certify about 30-35 coaches. We have also been in touch with the Soccer Association as well, and they have their own certification program and they don't necessarily want another program involved for their organization. They are mandated by the North Texas Soccer Association and anything they want to do they have to go through NTSA. Discussion continued during which Member King stated maybe the Board needs to look into another program or two. Ms. Nelson stated she would like the Board to make some kind of recommendation on some kind of program. She further added that overall this is the best program she has seen. The Board discussed sending a tape to the Board of each of the Sports Organizations to review and ask them to attend a Parks << Recreation Board meeting. 4. RECEIVE PRESENTATION ON PRELIMINARY MARKETING REPORT FOR HIDDEN COVE PARK. Lorie Harlan, Economic Development Specialist, presented the Board with a Preliminary Advertising Plan which included recommendations for current spending as well as recommendations for the fiscal year 1996 spending. She also presented a copy of the July edition of Outdoor Times which included a copy of an advertisement for Hidden Cove Park. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. ~ Ms. Nelson gave the following departmental update: 1) Did get replacement light poles up. 2) Turner street lights are up also. 3) Have been doing some work at stewart Creek Park. Work will start on the road into the Park after the JUly 4th weekend. 4) Replacing some culverts, putting some gravel in area in front of the pavilion at stewart Creek Park. 5) The 4th of July parade will be held on 4th of July. Paper had made an error and stated it was on Saturday, JUly 1st. 6) 5K Run is also on 4th of July which City is co-sponsoring with Knights of Columbus. David Swain gave the fOllowing update: 1) stated the Adult Basketball and Softball Summer Leagues getting ready to start. 2) Hoop Fest 2, a 3 on 3 Basketball Tournament, will be held on JUly 22nd and 23rd. Hope to get 30 to 40 teams to register. 3) Getting information on all youth sports associations. 4) Summer programs are gOing well. 5) Order for computers for department has been placed. Sam Fitzgerald gave the following update: 1) Hidden Cove Park is booked full from Friday through Tuesday for 4th of JUly holiday weekend. ,:; GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked about a problem with the tennis court lights. Ms. Nelson stated she is aware of the problem and work is going on constantly at the tennis courts to try to correct the problem. There is a lot of problem with vandalism. Member King also stated the tennis classes offered through the Parks << Rec. Department have been wonderful. Member Baggett asked about a report of vandalism at the pool and Ms. Nelson stated she is waiting to receive a report on it. Member Baggett also stated the Coast Guard AUXiliary will have a booth set up at Stewart Creek Park on JUly 1st handing out information on boating safety. She also asked about the event Calvary Temple Church was to be putting on at carr/Chapman Park on Saturdays and if it was still going on. Member Lewis stated he had gone by a couple of Saturdays in a row and they weren't there. Member Kirkpatrick stated Lions Club Park is really looking good. Member Lewis stated concerning the painting of restrooms at Stewart Creek Park that Chairman Deslatte had asked about, stated he can get paint sprayers at approximately $73/day. They have different prices depending on electricity availability. Chairman Deslatte stated there have been alot of complaints on how unsafe Lewisville Lake is and he wanted to see if the lake is going to be more patrolled. He further added he had flown over Stewart Creek Park this past weekend and the boat traffic is really bad. He added he is going again this coming weekend to video tape the lake traffic. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:55 p.m. ~/~~~ Beverly Nop ,Rec ing secretary v~~ -- David Deslatte, Chairman