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HomeMy WebLinkAbout1st Quarter (January-March) CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 6, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on January 11th, 1995, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Boulevard, at which time the following items will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF AUGUST 24TIi, SEPTEMBER 7TH, SEPTEMBER 28TH, OCTOBER 16TH, OCTOBER 26TH, AND NOVEMBER 2ND, 1994. 3. REVIEW AND CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-cHAIRMAN OF THE BOARD FOR 1995. 4. REVIEW AND CONSIDERATION OF REQUEST FROM CORNERSTONE A. M . E. CHURCH TO EXTEND USE OF CIVIC CENTER FOR ONE MORE YEAR. 5. REVIEW AND CONSIDERATION OF LAKE LEWISVILLE STATE PARK PROPOSAL. 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:0~fj.m. on the day of January, 1995. ~ 'j- Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 11TIi, 1995 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:33 p.m. with the following Board members present: Charles Christian Kathy Phillips David Deslatte Donna Baggett Susan King Rich Lewis Jaicie Kirkpatrick Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1 . CITIZENS INPUT. Mike Lynch, 4921 Roberts Dr., stated he was present to wish the Board a Happy New Year. 2. APPROVAL OF MINUTES OF AUGUST 24m, SEPTEMBER 7TH, SEPTEMBER 28TH, OCTOBER 16TH, OCTOBER 26TH, AND NOVEMBER 2ND, 1994. A motion was made by Member King to approve the minutes of August 24th. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: Members Phillips, Deslatte, Baggett, King, and Kirkpatrick Abstention: Members Christian and Lewis Noes: None A motion was made by Member Baggett to approve the minutes of September 7th. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: Members Phillips, Deslatte, Baggett, King, Kirkpatrick, and Chairman Christian Abstention: Member Lewis Noes: None A motion was made by Member Deslatte to approve the minutes of september 28th. seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Deslatte, Baggett, King, Kirkpatrick, and Chairman Christian Abstention: Member Phillips and Lewis Noes: None -2- A motion was made by Member King to approve the minutes of October 16th. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, King, Baggett, Kirkpatrick, and Chairman Christian Abstention: Members Deslatte and Lewis Noes: None A motion was made by Member Phillips to approve the minutes of October 26th. Seconded by Member Baggett, the motion was approved by the fOllowing vote: Ayes: Members Phillips, Baggett, Kirkpatrick, and Chairman Christian Abstention: Members King, Deslatte, and Lewis Noes: None A motion was made by Member Baggett to approve the minutes of November 2nd. Seconded by Member Deslatte, the motion was approved by the fOllowing vote: Ayes: Members Phillips, King, Baggett, Kirkpatrick, and Deslatte Abstention: Chairman Christian and Member Lewis Noes: None 3. REVIEW AND CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE- CHAIRMAN OF THE BOARD FOR 1995. A motion was made by Chairman Christian to nominate Member Deslatte for Chairman of the Board for 1995. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Chairman Christian to nominate Member Baggett for Vice-Chairman of the Board for 1995. Seconded by Member Deslatte, the motion was approved by the fOllowing vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF REQUEST FROM CORNERSTONE A.M.E. CHURCH TO EXTEND USE OF CIVIC CENTER FOR ORE MORE YEAR. Rev. Alton E. Paris, Pastor of Cornerstone A.M.E. Church was present to answer any questions from the Board. He also presented the Board with a letter requesting the extension of the use of the Civic Center for one more year and outlined the church's accomplishments on construction of the building. -3- There being no discussion from the Board, a motion was made by Member King to approve the request from Cornerstone A.M.E. Church to extend use of Civic Center for one more year contingent upon no other requests received for the use of the Civic Center on Sundays. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW AND CONSIDERATION OF LAKE LEWISVILLE STATE PARK PROPOSAL. This item was on the their input on. Ms. just came to light - Wastewater License. Friday, January 13th the other problem is Fliers. agenda for the Board to review and to give Nelson stated there were two problems that one the park is operating without a current Mr. Smith, City Manager, is gOing to Austin on to see how this problem can be resolved. And the dislocation of the area for The Colony The Board then went through the proposal page by page and came up with a list of items and concerns. Security at park - strongly recommend money be allocated in the budget for after hours security with a police officer in the park, as we have at Stewart Creek Park during the summer months. Hours of Operation - there was some discussion on the hours of operation remaining as it is currently, or haVing the hours the same as they are at stewart Creek Park. Fee Structure - felt the fees at the State Park should parallel the new fee structure at Stewart Creek Park. The recommendations for fees are as follows: Daily'S - $5.00 Per Person - $1/Adult, $.50/Child Group Picnic Pavilion - $50.00 Camping Shelter Fees - $25.00 Camp. Primitive - $5.00 Camp.-Wtr/Elec - $12.00 Dining Hall - $125.00 Annual Permit - $30.00 Combination Permit - $45.00 Member King left at 8:45 p.m. The Board took a 5 minute break at 9:12 p.m. and then continued as follows: Name the Park - it was suggested to hold a contest to name the park, with the winner being given a free combination permit. Member Baggett left at 9:20 p.m. Repairs - there were some concerns regarding the repairs needed at the park (i.e. erosion problems, water tower repainting, grinder pump repairs, etc.) and where the money would come from if the State doesn't follow through with their obligation to fix or assist with these problems. -4- The Board then requested to hold a joint work session with City Council at the state Park on Sunday, January 22nd at 3:00 p.m to review facilities and operations. 6. RECEIVE DEPARTHENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) The Winter/spring program brochures are out to the public. 2) In process of putting together specs for new computer system. 3) Have been meeting with lighting consultants on lights the Soccer Association wants to add and for the replacement of other light poles in the city. 4) Have a new maintenance employee at the pool - Rick Ferguson. 5) In the process of renovating Fire Station #3. 6) Met with Don Beckel of the Knights of Columbus. He is proposing the City co-sponsor their 5K Run held each year on July 4th and SPlitting proceeds, with City's portion going back into the Parks & Recreation Department. 7) Gate Attendant has received some complaints on the new fees for Stewart Creek Park, mainly on the daily permits. 8) Date for Chili Cook-off has been moved up one weekend this year and will be held on June 10th. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Kirkpatrick asked about the damaged SWing set seats at Lions Club Park, and the sign on Jaycees Park that still needs to be fixed. * There being no further discussion, it was unanimOUSly decided to adjourn at 9:55 p.m. Q J 1.2Ll...',-t:~{k1 ~~~~ Beverly Nopp, Record~ng Secretary Charles Christian, Chairman *Correction should read - Member Kirkpatrick asked about the damaged bench seats at Lions Club Park, and the sign on Jaycees Park that still needs to be fixed. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, HELD ON JANUARY 17, 1995 * A JOINT WORK SESSION of the Parks & Recreation Board and the city Council of the City of The Colony, TX., was called to order at 3:00 p.m. with the following members present: David Deslatte Rich Lewis Jaicie Kirkpatrick Chairman Member Member Bill Manning Mike Lynch Toby pollard Kay Hardin David Heiman Mayor Councilman councilman Councilman councilman and with Members Phillips, Baggett, Christian, and King absent, and Councilmen Burchard and Dillard absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and Johnny Smith, City Manager. 1. REVIEW PARK FACILITIES AND OPERATIONS. A tour of the park proceeded starting at the water tower first, on to the maintenance facility and packaged sewer plant, past nature trail and RV campsites, stopping and viewing Park store (closed) and ending up at the Group Dining Hall. Park Ranger Mike Krahn rode along with members answering questions throughout the tour. Concern was expressed about some of the problems at the park such as the condition of the roads, erosion problems, and maintenance on grinder pump and shelters. The tour ended at 5:00 p.m. Secretary D~~()~ David Deslatte, Chairman *Correction should read - January 22, 1995 CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 17, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a JOINT WORK SESSION of the Parks & Recreation Board and the city Council of The City of The Colony, Texas, to be held on January 22nd, 1995, at 3:00 p.m., at the front gate of Lake Lewisville state Park, located on Hackberry Road, 3 miles west of Highway 423, at which time the following will be discussed: 1. REVIEW PARK FACILITIES AND OPERATIONS. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 17th day of January, 1995. / J~ a~~ Sandie Chance, Deputy City secretary CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 17, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on February 22nd, 1995, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF JANUARY 11TIi AND JANUARY 22ND, 1995. 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM MCMA (METROPLEX COUNTRY MUSIC ASSOCIATION) TO HOLD A PA'mWAYS TO FISHING CLINIC AT STEWART CREEK PARK ON SATURDAY, MAY 20TH FROM 8:00 A.M.-12:00 NOON. 4. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM CALVARY TEMPLE CHURCH TO BEGIN A "SATURDAY KIDS RLUB" USING PUBLIC USE AREAS FOR APPROXIMATELY TWO HOURS EACH SATURDAY. 5 . REVIEW AND CONSIDERATION OF LAKE LEWISVILLE STATE PARK PROPOSAL. 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting w posted outside the front door of City Hall by ~. on tbe y of February, 1995. Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF ,Hi CITY OF THE COLONY HELD ON FFBP[i_\i:Y 22i\JO. 1995 A REGULAR SESSION of the Parks & Recreation Board of The Cicy l)f The Colony, TX was called to order at 7:35 p.m. with the following Board members present: David Deslatte Kathy Phillips Susan King Donna Baggett Jaicie Kirkpatrick Rich Lewis Charles Christiansen Chairman Member Member Member Member Member Member - 8:00 P.M. and with no members absent; thus a quorum as established. Also in attendance was Pam Nelson, Parks & Recreation Director, and Kay Hardin and Mike Lynch, Members of City Council. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 11TH AND JANUARY 22ND, 1995. A correction to the minutes of January 11th was noted by Member Kirkpatrick. Under Item 7 - General Items of Concern to The Board, it should read: Member Kirkpatrick asked about the picnic seats at Lions Club Park, and the sign on Jaycees Park that still needs to be fixed. A motion was then made by Member Kirkpatrick to approve the minutes of January 11th with the above noted correction. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A correction to the minutes of January 22nd was noted. The date at the top of the minutes incorrectly read January 17th instead of January 22nd. A motion was then made by Member Kirkpatrick to approve the minutes of January 22nd with the above noted correction. Seconded by Member Lewis, the motion was approved by the following vote: Ayes: Chairman Deslatte, Kirkpatrick, and Lewis Abstention: Members Phillips, King, and Baggett Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM MCKA (METROPLEX COUNTRY MUSIC ASSOCIATION) TO HOLD A PATHWAYS TO FISHING CLINIC AT STEWART CREEK PARK ON SATURDAY, KAY 20TH FROM 8: 00 A. M. -12: 00 NOON. -2- Rick Charles of MCMA was present. He stated this event would be co-sponsored by Dallas and Fort Worth Sports, and The Colony Parks & Recreation Department. They would need the park from 6 A.M. to Noon, however the clinic would actually be 8 A.M. to Noon. The event would consist of 12 stations of instruction on fishing methods, identification of habitat and species, etc. No actual fishing will take place during the event. MCMA is requesting the fees for the park be waived from 8 A.M. to Noon on that day, with participants bringing a new, unwrapped toy to donate to whatever children's charity the City would choose, or to MHMR through MCMA, as admission to the event. Mr. Charles further requested that anyone not donating a toy, be charged the normal gate admission, with the proceeds going to MCMA to help defray costs, and provide additional contributions to the charity. Mr. Charles further added that MCMA has conducted this event at other locations in the area with anywhere from 200 to 500 children participating each time. After all discussion, a motion was made by Member Baggett to recommend approval of the request from MCMA to hold a Pathways to Fishing Clinic at Stewart Creek Park on Saturday, May 20th from from 8 A.M. to Noon, and to waive the fees for the use of the pavilion. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND OONSIDERATION OF REQUEST RECEIVED FROH CALVARY TEMPLE CHURCH TO BEGIN A "SATURDAY KIDS KLUB" USING PUBLIC USE AREAS FOR APPROXIMATELY TWO HOURS EACH SATURDAY. Those present from Calvary Temple were Bill & Pam Woods, Mr. & Mr. Tom Jackson, Jiles & Connie Hudson, and David Yordy. They are proposing to implement a "Saturday Kids Klub" program at the Carr & Chapman Park and it will be a non-demonational, outreach program open for anyone to participate in. They have chosen Carr & Chapman Park in hopes of reaching out and helping some of the lower income children in the City. The program will start on March 25th and will continue every Saturday for one year, weather permitting, starting at 11 A.M. and lasting 45 minutes to 1 hour. They will be targeting children 5-12 years of age. Advertisement of the program will be done in the newspaper and/or flyers door to door. It will be a non-denominational program, but will be bible based. A Church-State Separation Issues was presented to the Board for their information. Only a small portion of the park will be utilized using a truck that can be converted into a small stage as the focal point of their activities. There was concern stated on perhaps doing the program on a trial period and then re-evaluate it again instead of approving the program for one year. Those present from the Church stated they do not need to get the approval of the City for this program, however they would like to receive their approval and were only present at meeting to give information. They further added a video of the types of activities they will offer each Saturday will be provided to the Board for their review. After all discussion, a motion was made by Member Phillips to approve the request received from Calvary Temple Church to begin a "Saturday Kids Klub" using Carr & Chapman Park for approximately two hours each Saturday. Seconded by Member Christian, the motion was approved by the following vote: Ayes: Members Phillips, King, Christian, Baggett, Kirkpatrick, and Chairman Deslatte Noes: Member Lewis 5. REVIEW AND CONSIDERATION OF LAKE LEWISVILLE STATE PARK PROPOSAL. This was on the agenda for the Board to once again review the proposal. Ms. Nelson provided the Board with a lis t of Pro's and Con's that she had put together concerning this proposal on the takeover of the park. They were also provided copies of the correspondence that took place with Mike Herring, T.P.W.D. and the City, addressing maintenance issues in the park. Lengthy discussion took place on the financial impact of this takeover on the taxpayers of the City, as well as the benefits. At the end of all discussion, a motion was made by Member Phillips to recommend approval of the Lake Lewisvill State Park proposal. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: Members Phillips, Christian, Baggett, Kirkpatrick, Lewis, and Chairman Deslatte Noes: Member King 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) A 3-on-3 Basketball Hoopfest will be held February 25th and 26th and 15 teams signed up. Sponsors of the event will be Nick's Bar and Grille, Wendy's and Sam's Sports Center. 2) Softball registration starts February 27th with the league starting March 27th. Softball tournaments will be held on March 18th & 19th and March 25th. 3) Met with TU Electric to discuss security lights at Kid's Colony. A very favorable response was received. 4) Soccer Association has $40,000 they are wanting to put towards adding more lights at Turner Street Park, using steel poles. She also informed the Board that in the past complaints have been received by residents living on the T-streets around Turner Street Park about parking. Alternate ways for expanding south parking lot and possibly adding parking lot up under power lines in the Truitt/Underwood Street area. Our park athletic crew was in the area looking into an additional parking lot and an immediate phone -4- call came in to Ms. Nelson from a resident in the area who is very much against another parking lot. She stated she was getting up a petition from residents in the area who are also against another parking lot. 7. GENERAL ITEKS OF CONCERN TO THE BOARD. Chairman Deslatte brought to attention that one of the horseshoe stakes is missing at one of the horseshoe pits at Stewart Creek Park. Member Baggett stated with the boating season rapidly approaching this year, her concern is for additional patrolling of Lake Lewisville around the Stewart Creek Park area. She asked if there is a way to annex park of the lake and have auxiliary to patrol it. Ms. Nelson stated it was her understanding that the Coast Guard Auxiliary patrols this area. It is also patrolled by Corps of Engineers, and Texas Parks & Wildlife. Ms. Nelson stated she would find out the authority the Coast Guard Auxiliary has. Member Kirkpatrick stated she had two concerns at Lion's Club Park - a dead duck and trash cans in the pond. She said it took a longtime to respond to these complaints. Ms. Nelson told her to call Animal Control in the future on animal complaints, and that the park athletic crew is in their very busy season and that's why it took so long to remove the trash cans from the pond. She further added two full time seasonal maintenance employees will be hired in March to help the park athletic crew. Member Kirkpatrick also asked about starting an "Adopt a Park" committee to approach organizations on adopting pocket parks that are not currently adopted. Ms. Nelson stated that was a great idea and asked Member Kirkpatrick to be the Chairman. There being no further discussion, it was unanimously decided to adjourn at 9:25 p.m. ~L'->-t'~{vr 'Y\.-e~--' Beverly Nopp, Recording Secretary 0au!ri -M <. )~ David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 3, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 8th, 1995, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: I. CITIZENS INPUT. 2. APPROVAL OF MINUTES OF FEBRUARY 22ND, 1995. 3. PRESENTATION FROM NORMAN SHEPHERD OF THE U.S. COAST GUARD AUXILIARY. 4. DISCUSSION OF THE COLONY LAKE PARK OPERATIONS. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 P~. on the 3r day of March, 1995. '-rJ.. City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 8, 1995 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:34 p.m. with the following Board members present: David Deslatte Donna Baggett Kathy Phillips Jaicie Kirkpatrick Charles Christian Rich Lewis Chairman Member Member Member Member Member - 7:36 P.M. and with Member King absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director. 1. CITIZENS INPUT. John Sanders, 6018 McAfee, representing Colony Youth Football Association was present. He stated the CYFA does not require their participants to purchase their uniforms or equipment, it is rented to them at a very reasonable rate, and the league is responsible for storing, maintaining and accounting for all of the equipment. For the past few years they have been renting storage area at M & M Storage to put the equipment in at a cost of $1,000 to $1,200 per year. He further added they are quickly outgrowing the storage facility and what they'd like to do is obtain permission and work with the Parks & Recreation Department to purchase a storage building to put on the football fields to keep equipment in. They will purchase the building and set it up any way the City wants them to and it'll just be a one time charge to CYFA. They'll be able to maintain their equipment on the fields then without any problem. Ms. Nelson stated the City is planning on expanding the parking lot this summer down towards the tree line and she will get with Mr. Sanders at the time the grade work is done to possibly have the grade work done for the storage shed at the same time. 2. APPROVAL OF MINUTES OF FEBRUARY 22ND, 1995. A correction to the minutes of February 22nd, 1995, was made by Member Kirkpatrick. Item 4, the first sentence should read: Those present from Calvary Temple were Phil & Pam Woods, Giles & Connie Hudson, & David Yordy. Chairman Deslatte also noted a spelling correction to the second sentence on non-denominational, and under Item 5 add an e to Lewisville. A motion to approve the minutes with the above noted corrections was then made by Member Baggett. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- 3. PRESENTATION FROM NORMAN SHEPHERD OF THE U. S . COAST GUARD AUXILIARY. Norman and Dee Shepherd, members of The Coast Guard Auxiliary, a direct branch of The U.S. Coast Guards, were present to give the board some information on the auxiliary and boating safety. They handed out some pamphlets to the Board on Safe Boating, Texas State Boating, Rules & Regulations of the Federal Government for Boating, and Texas Safe Boating. They are volunteers only and can only advise boaters what they are doing wrong. Help in the form of the law is with Texas Parks & Wildlife, Corps of Engineers, Denton Sheriff, and Lewisville Police. There are two flotillas on Lake Lewisville, 53 and 59, Norman and Dee Shepherd are members of 59. There are approximately 50-52 vessels that patrol the lakes on weekends from 12 P.M. to 8 P.M. There are four boats, two for each flotilla, two on each shift, on from 12 P.M. to 8 P.M. on Saturdays, and 12 to 8 on Sundays. They recruit additional volunteers for the auxiliary through Boating Safety/Skills classes they hold at various locations. A class is currently being held at the Rec. Center on Tuesday nights. There is a Safe Boating Weekend scheduled in May probably the weekend before Memorial Day Weekend. The Parks & Rec. Board requested a Marine Examination Booth be set up at the boat ramp at Stewart Creek Park with representatives of The Coast Guard Auxiliary to hand out the free pamphlets on boating safety and rules and regulations to the public sometime in May. 4. DISCUSSION OF THE COLONY LAKE PARK OPERATIONS. Ms. Nelson gave the Board an update on what has been going on with the park. She stated The Lake Lewisville State Park was approved by City Council to be taken over by the City at its February 27th meeting. She further added the Park Manager position has been filled by an applicant named Sam Fitzgerald. The position had already been advertised for in January. Mr. Fitzgerald will start to work on March 27th. Mr. Smith, City Manager, would like the City to be in the Park on April 17th with staff all in place, equipment purchased and ready to learn the ropes. Ms. Nelson then stated there are a couple of items she needed to go over with the Board right away. First of all the Name the Park Contest. It was decided that Member Kirkpatrick prepare a form to be used that would include rules, entry name, name, address, phone no. and age. The rules will include: 1) one entry per person; 2) deadline of March 27, 1995 (10:00 p.m.); 3) in case of duplication, a drawing will be held to determine the winner; & 4) submit entries to The Colony Parks and Recreation Department. The winner will receive a 1995 combination permit that will allow entry to the Lake Park and Stewart Creek Park. Member Kirkpatrick will get the form to Parks & Rec. Department, and a cover letter will be prepared and mailed along with about 10 copies of the entry form to all the schools and churches in The Colony. A news release will also be prepared for the newspaper, and entry forms will also be available at the Library and the Rec. Center. A special work session will be held -3- on March 29th to judge the entries and come up with the winning name which will be announced at the first city council meeting in April. General discussion continued on the proposed fees for the daily and camping permits at the park, and reservation procedures for the dining hall and camping shelters. Ms. Nelson stated it might not be necessary to raise the fees as high as was originally recommended. After much discussion and not being able to come to an agreement at this time, the Board decided to hold a Work Session at the next regular scheduled meeting on March 22nd. At the work session the Board will see how the Name the Park contest is progressing, recommend hours of operations and fees for the park, and recommend rules and procedures for reservations of the dining hall and camping shelters. Member Kirkpatrick left at 9:25 p.m., and Member Phillips left at 9:35 p.m. 5. RECEIVE DEPARTMENT UPDATE FROM DIRECTOR. Ms. Nelson stated the bid was awarded for refinishing the pool and it will be closed for 2 weeks starting March 13th. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Lewis stated on February 25th and 26th, Hoopfest '95 was put on by the Parks & Rec. Department and did a great job. Member Lewis also stated the video from Calvary Temple Church showing the proposed events on the Saturday Kid's Club had not been received yet. There being no further discussion, it was unanimously decided to adjourn at 9:55 p.m. V&' '.f/~ . -LH.' "-- -i / Beverly Nop Reco 1 g Secretary o~~,z~- David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 17, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 22, 1995, at 7:30 p.m., at the Recreation Center, located at 5151 North COlony Boulevard, at which time the following will be discussed: 1. CITIZENS IRPUT. 2. APPROVAL OF HIHU'l'ES OF HARCH 8, 1995. 3. REVIEW ARD CONSIDERATION OF PROPOSAL RECEIVED FOR OPERATION OF CONCESSIONS AND BOAT RENTAL FACILITIES AT THE LAKE PARK. 4. RECEIVE DEPARTHEBTAL UPDATE FROM DIRECTOR. 5. GENERAL ITEHS OF CONCERN TO THE BOARD. 6. WORK SESSION - LAKE PARK. A. REVIEW OF "NAME THE PARK" CONTEST. B. OPERATIONS ARD FEES FOR PARK. C. RULES AND PROCEDURES FOR RESERVATIONS OF FACILITIES. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:0~.m. on the 17th. day of March, 1995. -~Zt- Patti Hicks, ,,/ . /~~ City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 22, 1995 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the fOllowing Board members present: David Deslatte Kathy Phillips Donna Baggett Rich Lewis Jaicie Kirkpatrick Chairman Member Member Member Member - 7:37 P.M. and with Member Christian absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, and David SWain, Recreation Coordinator. 1. CITIZENS IRPUT. None 2. APPROVAL OF MINUTES OF HARCH 8, 1995. A motion was made by Member Phillips to approve the minutes of March 8th, 1995. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW ARD CONSIDERATION OF PROPOSAL RECEIVED FOR OPERATION OF CONCESSIONS AND BOAT RDTAL FACILITIES AT THE LAKE PARK. Dick Stone, Dwayne Baugus, and Lawrence Head were present to answer any questions from the Board, and also presented a concessionaire proposal to the board at this time. Dick Stone stated their intent is provide recreational facilities that would be an enhancement to the park by providing concessions and boat rental. One of the things they want to do for the rental of boats is to install dockage and provide covered storage for the rental boats only. Also in the uncovered docks between the concession stand and boat ramp area, those portions would be reserved for courtesy slips for visitors to the park. They will have different types of boats ranging from all ages of enjoyment from children all the way up to adults, also groups of adults. The boats will be everything from very small plastic type boats with electric type motor, to fishing boats, to deck boats, and a couple of 47~ boats they would do topside lake tours on. They would also have party boats available for rent by reservation only. Member Baggett stated she has a problem with putting unfamiliar people in boats out on this lake due to safety concerns. Mr. Stone stated that's a justifiable concern, however they are proposing on -2- putting mostly very low performance boats on the lake and the intent is to restrict the boats to one area. Member Baggett stated she is still concerned on adding more congestion to an area that is already packed on the weekends. The wakes get real deep in that area also. Discussion continued, during which Member Lewis asked what is being asked of the Board at this time. Chairman Deslatte stated the Board is being asked to approve or disapprove the concept of their proposal. Member Lewis stated he has a problem coming into the meeting and receiving additional information and not having a chance to read and understand it. Ms. Nelson stated by all means that the Board needs to take the time to read the additional information and take it apart if necessary. Further discussion continued, afterwhich Member Phillips made a motion to approve the concept of the proposal received for operation of concessions and boat rental facilities at the Lake Park. Discussion followed during which Board members asked to set up a work session with Mr. Dick stone to be held at the park so a better idea can be had of exactly where everything is proposed to be located, and giving the Board the opportunity to read and study further the information provided to them this evening. The motion was seconded by Member Kirkpatrick and approved by the following vote: Ayes: Members Phillip, Kirkpatrick, Lewis, and Chairman Deslatte Noes: Member Baggett 4. RECEIVE DEPARTHERTAL UPDATE FROM DIRECTOR. Ms. Nelson gave the following departmental update: 1) Have been receiving preliminary estimates on doing road work at stewart Creek Park. Estimates have been between $50-60,000 for asphalting the areas that are currently asphalted, and also doing the loop. Going to look at pursuing asphalting areas that need asphalted and look at the cost of chip and seal for the loop roads. Also look into repairing post and cable. Should have enough left over to carry into next year to build fund for bathroom facilities. Approximately $5,000 in revenue was taken in at park this past weekend. 2) Met with Corps of Engineers and State at Lake Park and did a tour of all facilities. Park Manager will be moving in this weekend. Alot of applications have been received for the various positions open at the park. One police officer is ready to move in other vacant home in June/July. 3) Fishing Clinic was cancelled for May 20th. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Baggett stated she has visited all the parks within the city and is reporting the following problems: Friendship Park - basketball goal pulled down and spray painted on court. One bench has been spray painted. Needs another trash can. -3- Lake Highlands - no trash cans. Dave Cowan Park - no trash cans, no volleyball net. Slay/Baker Park - no trash can, and swing set has no swings. Carr/Chapman Park - swings gone, trash cans need painting, street light is out. Member Bagget also reported she has talked with Mr. Shepherd who gave her some names with the U. S. Coast Guard about possibly setting up 2 boating safety booths to hand out information on boat safety. - 1 at Stewart Creek Park and 1 at the new Lake Park. Member Kirkpatrick - asked to receive Adopt-a-Park information. Also asked about a copy of Golf Par 3 plans from Rusty Nichols. Member Lewis - asked about a copy of: a video from Calvary Temple Church they had promised and the video was just received this date and given to him. At this time, members took a five (5) minute break. 6. WORK SESSION - LAKE PARK. A. REVIEW OF "NAME mE PARK" CONTEst. B. OPERATIONS AND FEES FOR PARK. C. RULES ARD PROCEDURES FOR RESERVATIONS OF FACILITIES. A. A big news article came out in T~e Colony Leader, letters have been sent out to churches and schools and the library - to date 10 entries have been received. Member Kirkpatrick asked that a list of names be printed up to be handed out when the Board meets to jUdge the names. A Special Session will be held on March 29th to judge the "Name the Park" contest and chose the winner. The winner will be announced at the City Council meeting on April 10th. B & C. - The Board came up with the following recommended rules and procedures for reservations and fees for the park. Dinino Hall - Inform public to submit first, second, and third choices for use of dining hall by March 31st, 1995. All requests thrown together and a drawing held on April 3rd for requests. Rental fee to us is $125.00/day + vehicle entry fees. A fully refundable cleanup deposit of $100.00 required + $50.00 non-refundable reservation deposit at time of reservation. If none of the reservation choices are available, both deposits are refundable. Balance of $75.00 due t~o weeks prior to reservation date. Once drawing has been held for preliminary reservations, reservations will be taken on a first come, first served basis. If reservation is made for date two weeks prior to reservation date or less, full amount of $100.00 maintenance deposit + $125.00 rental fee is due at that time. If cancellation is made prior to reservation and cannot be refilled, party will receive a refund of $100.00 maintenance deposit and $75.00 of the $125.00 rental fee. If reservation is refilled, the whole amount will be refunded. Must adhere to park hours of operation. Pavilions - Rental fee to either $40 or $45, with a refundable maintenance deposit to be same as rental fee. No reservation deposit. -4- Campino Shelters - $25.00 flat fee per day to use. 14 shelters around dining hall area are reserved for those reserving dining hall. If they have not been reserved by parties renting dining hall, they will be available for overflow camping. Payment is due at the time of reservation which can be made in advance. If out of town and want to mail in fee, will be allowed to do so, however will be told that if someone walks in with money in hand before that fee arrives, that party will get the reservation. Party mailing in reservations will be told to give first, second, and third choice on shelter wanting in case the first choice has been taken by time reservation fee is received. A confirmation notice and receipt will be mailed back to those mailing in reservation fee. No refund without two week notice, if after two week notice, lose $25.00 or leave to the discretion of the Parks & Recreation Director. Campino - Water/Electric - $10 flat fee for campsite per day + $5.00 daily permit if don't have annual permit. Reservations to be handled same as for camping shelter. Campino - Primitive - $5.00 flat fee per campsite + $5.00 daily permit if don't have annual. First come, first served, no reservations. Dailv - $5.00 per vehicle per day. Annual - $30.00 for first vehicle, $5.00 for each additional permit up to three total. Combination permit - to be either $40.00 or $45.00, $10.00 for each additional permit up to three total. If request additional permits over three, must show proof that all vehicles are at same address. Pro-rate - Hav-Dec. 1995 onlv _ $20.00 for first vehicle, - $5.00 for each additional permit up to three total. Combination permit - if fee is $45.00, pro-rate will be $30.00, if fee is $40.00 - pro-rate fee will be $27.00 for first vehicle, $10.00 for each additional permit up to three weeks. If already have purchased Stewart Creek Park or State permit _ combination permit will be $15.00 Per person - $1.00/adult, $.50/child. Special fee will be considered for non-profit groups. Hours of OPeration - Hours of operation to remain as they currently are. Office hours 8:00 a.m. - 5:00 p.m. - gates lock at 10:00 p.m. Honor system if enter park after 5:00 p.m. to pay at the office by 9:00 a.m. fOllowing day for camping. There being no further discussion, it was unanimously decided to adjourn the meeting at 10:32 p.m. ~~~L~ ~~/ Beverly Nop , Recording Secretary DQ~e, ~iiJP--- CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 24, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 29, 1995, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Boulevard, at which time the follO\v'l119 will be discussed: 1. REVIEW AND CONSIDERATION OF FEES, OPERATIONS I & RULES AND PROCEDURES FOR RESERVATIONS. 2. REVIEW AND CONSIDERATION OF "NAME THE PARK" CONTEST. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00~,m. on the 2~ d.a..Y of Harch, 1995, ~' tfcAJ Patti Hicks, City Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 24, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 29, 1995, at 6:00 p.m. at the front gate of Lake Lewisville State Park, located on Hackberry Road, 3 miles west of Highway 423, at which time the following will be discussed: 1. REVIEW LOCATION AND PROPOSAL FOR OPERATION OF CONCESSION ARD BOAT RENTAL FACILITIES. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 .m. on the 24th day of March, 1995. " ..~) Patti Hicks, Clty Secretary taz-<. - MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 29, 1995 A WORK SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 6:30 p.m. with the following Board members present: David Deslatte Charles Christian Rich Lewis Jaicie Kirkpatrick Chairman Member Member Member and with Members Baggett and Phillips absent; however a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, Sam Fitzgerald, Park Manager, and David Swain, Recreation Coordinator. 1. REVIEW LOCATION AND PROPOSAL FOR OPERATION OF CONCESSION AND BOAT FACILITIES. Mr. Dick Stone was present to show the Board the exact location of the boat rental facilities and courtesy dock he is proposing. The proposed hours of operation would coincide with the hours of operation for the park. The concession stand is proposed to be open approximately 8 A.M. - 8 P.M. A tour of the shoreline was also given to Board members to point out the various areas for the proposed slips for a courtesy dock, and covered storage for boats. A "No Wake Zone" was also discussed which would prevent shoreline from erosion and protect swimmers. There being no further discussion, it was unanimously decided to adjourn the meeting at 7:18 p.m. 1?1L~LQ~ {Lc,f-6L. Beverly Nopp, Recording Secretary J~#4: 0~ David Deslatte, Chairman MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 29, 1995 A SPECIAL SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:45 p.m. with the following Board members present: David Deslatte Kathy Phillips Charles Christian Donna Baggett Jaicie Kirkpatrick Rich Lewis Chairman Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Parks & Recreation Director, Sam Fitzgerald, Park Manager, and David Swain, Recreation Coordinator. 1. REVIEW AND CONSIDERATION OF FEES, OPERATIONS, & RULES AND PROCEDURES FOR RESERVATIONS. Members discussed the fees, operations, and rules and procedures for reservations they had proposed at the Board meeting held on March 22, 1995. The following are changes to the reservations: Pavilions - Rental fee to be $40 with the refundable $40 maintenance deposit. No reservation deposit. Annuals - Combination permit - $40.00 (pro-rate fee of $27.00) for first vehicle, $10.00 for each additional permit up to three total. Per Person - Special fees will be considered for non-profit groups at the discretion of the Parks & Recreation Director. A motion was then made by Member Kirkpatrick to recommend approval of the fees, operations, & rules and procedures for reservations with the above noted changes. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 2. REVIEW ARD CONSIDERATION OF "NAME THE PARK" CORTEST. There was a total of 91 entries received for the "Name the Park" contest. After much discussion by Board members, a motion was made by Member Kirkpatrick to approve the winning name of Hidden Cove Park, submitted by Gary Garrett. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Christian, Baggett, Kirkpatrick, and Chairman Deslatte Noes: Member Lewis -2- There being no further discussion, it was unanimously decided to adjourn at 8;25 p.m. A A ,d' , ~l Beverly Noppi Reco ng secretary David Deslatte, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 31, 1995 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on April 5, 1995, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. REVIEW ARD COBSIDERATION OF PROPOSAL RECIIVED FOR OPERATION OF CORCBSSIORS AIm BOAT RBII"1'AL FACILITIES AT HIDDBR COVE. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5);2.00 .m. on.t..h~..!1st.. day of March, 1995. '-ditA I! . . . --:Jt A"" /~./ Patti Hicks, City Secretary