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HomeMy WebLinkAbout2nd Quarter (April-June) CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 8, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks << Recreation Board of The City of Colony, Texas, to be held on April 13th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens input. 2. Approval of minutes of March 9th, 1994. 3. Review and consideration of guidelines for rental of amphitheater at B.A. M.P. 4. Review and consideration of guidelines for Disc Golf Tournaments. 5. Discussion of pursuing regional sports center. 6. Discussion of requesting additional police patrols during league play on athletic fields. 7. Receive departmental update from Director. 8. General items of concern to the Board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the abov front door of city Hall by 5: 0 otice of me ting was posted outside the the 8th day of April, 1994. ~ Patti Hicks, City Secretary MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 13, 1994 A REGULAR SESSION of the Parks << Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Charles Christian Susan King David Deslatte Vern Roberts Kathy Phillips - 7:35 p.m. Donna Baggett - 7:35 p.m. Jaicie Kirkpatrick - 7:35 p.m. Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was SylVia Brantley, Parks << Recreation Director, and Bob van Til, City Staff Planner. 1. CITIZENS INPUT. Vicki << Mark Raley, of 590S Longo who live near Bill Allen Memorial Park were present to state their concerns about the park not being maintained i.e., trash, stagnant water, tall grass. Also a concern of the handicapped basketball court being monopolized by older kids not willing to give up to younger ones. Would like to see "No littering" signs erected throughout park, "No swimming" signs around the pond area, and grass mowed. At this time, Chairman Christian asked Bob van Til if he would give an update on the park. Mr. van Til stated this parks has not been turned over to the city yet by the contractor because it is not finished. The maintenance of the park will fall under the city's Parks << Recreation Department once it has been turned over to the city. He went on to say the park does need to be mowed, however are still trying to get a good stand of grass first, and a lot of the park is being left in its natural habitat on purpose to preserve the natural landscape. He added additional trash cans will also be placed in the park to assist with trash problem. Chairman Christian asked Ms. Brantley if the city might be able to at least weedeat for now. Ms. Brantley stated she first wanted to clear up one item, once the park has been turned over to the city, the maintenance of the park will fall under Parks << Recreation, however the mowing with come under the Public Works Department. She further added she would see if anything could be done about some of the tall grass until contractor does mow. She also wanted to stress the contractors had not walked off the job, it was just a rumor. Ms. Raley stated it helped her to understand what was going on and helped clear up alot of misunderstanding about the park by getting this information which she and her husband will pass on to members of the Northpointe Homeowners Association, of which they belong to, so they can also get a clearer understanding. Member Roberts volunteered to attend the next meeting of the Northpointe Homeowners Association to explain the history of the park and also the "adopt a park" program. -2- 2. APPROVAL OF MINUTES OF MARCH 9TH, 1994. A correction to the minutes of March 9th, 1994, was noted by Member Kirkpatrick under Item #7 - Work Session on Bond Funds, under B. B. OWens. The last sentence should read - pump is in, it has been in for one year, and has not been installed yet. A motion was then made by Member King to approve the minutes of March 9th, 1994 with the above noted correction. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: Members Deslatte, King, Roberts, and Kirkpatrick Abstention: Members Phillips, Baggett, and Chairman Christian Noes: None 3. REVIEW AND CONSIDERATION OF GUIDELINES FOR RENTAL OF AMPHITHEATER AT B.A.M.P. Chairman Christian turned this item over to Ms. Brantley. Included in member's packets was a copy of the Guidelines For The Rental Of The Amphitheater along with notations of council's comments of several items for the board to review. After discussion, the Board is recommending the following amendments to the guidelines: 2. Fees for rental of amphitheater will be as follows: 1) $100.00 maintenance deposit 2) Use fee - $35.00 up to four (4) hours daily $50.00 over four (4) hours 3) Fees may be waived for non-profit organizations by written request to P.A.R.D. Director. 3. At the end of the event, it is the renter's responsibility to see that all trash is picked up around the amphitheater in order to receive the maintenance deposit back. Clean-up to be verified by P.A.R.D. 4. For larger events (over 100 people), it will be the renter's responSibility to provide additional port-o-Iets, and to provide an off duty police officer for security at Director's discretion. 6. Delete - The P.A.R.D. Director reserves the right to deny amphitheater use requests. 6. Add new No. 6 - No glass containers or alcoholic beverages are allowed in park. 7. Add - Park closes at 11:00 p.m. A motion was then made by Member King to recommend approval of the above amended guidelines for the rental of the amphitheater at Bill Allen Memorial Park. Seconded by Member Deslatte, the motion was approved by the fOllowing vote: -3- Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF GUIDELINES FOR DISC GOLF TOURNAMENTS. Chairman Christain turned this item over to Ms. Brantley. Included in member's packets was a copy of the Disc Golf Tournament Guidelines along with notations from council on several items for the Board to review. After discussion, the Board is recommending the following: 1. Request for reservation must be made in writing by a City based team/ organization thirty (30) days prior to tournament, to the Director of P.A.R.D. All major tournaments may be co-sponsored by the City of The Colony P.A.R.D. 8. For larger events (over 100 people), it will be the renter's responsibility to prOVide additional port-o-Iets, and to provide an off duty police officer for security at Director's discretion. A motion was then made by Member Roberts to recommend approval of the above amendments to the Disc Golf Tournament Guidelines. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. DISCUSSION OF PURSUING REGIONAL SPORTS CENTER. Ms. Brantley stated this is on the agenda merely as discussion and should be titled Triplex Sports Center to maybe be shared by Little Elm, Frisco, and The COlony. She further added she just wanted to get the Board's views and thoughts on this item, and doesn't know if it's even feasible. The Board member's consensus is they do support this concept and want Ms. Brantley to pursue it. 6. DISCUSSION OF REQUESTING ADDITIONAL POLICE PATROLS DURING LEAGUE PLAY ON ATHLETIC FIELDS. Ms. Brantley stated this was placed on the agenda at the request of one of the Board members. She added she has spoke with the Police Chief about this and he has stated there is no way the City can provide police protection at all the athletic fields, however a police officer might be able to put in an appearance at fields. Member King stated that was her intent, to have police officers put in more appearances or a quick walk thru on fields. She stated she felt that would make a big difference and would make parents feel better. Member Kirkpatrick suggested maybe the youth organizations could pay individuals's to provide security and have them wear same color t-shirts for identification. After all discussion, it was agreed that everyone would feel better just seeing a police officer put in more appearances at the athletic fields. -4- 7. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) stated it was good to be back to work and thanked her staff for a job well done while she was out. 2) Pam is working on the summer programs. 3) work has stated on the budget. 4) New City Manager, Johnny smith, will start April 25th. 5) Received positive comments on the athletic fields, grass is looking good. A new soil conditioner (humic acid) has been used on the fields with positive results. 6) Night Rec. Center supervisor - David 18 - has resigned. 7) A.M.E. Church will be holding July 4th Fair at Lion's Club Park again this year. 8) Grand Opening date for Bill Allen Memorial Park is May 1st at 2:00 p.m. 8. GENERAL ITEMS OF CONCERN TO THE BOARD Member Phillips wanted to pass on that the softball fields did not get marked for last Friday night's games on April 8th. Ms. Brantley stated this was probably due to the last minute preparations of the Little League fields. Member King stated she needs some civic projects for scout troops and the high school ROTC. Member Roberts stated he wanted to inform the Board he has formally filed to run for place 6 on City council. Member Kirkpatrick asked if an interpreter had been found for the hearing impaired child and Ms. Brantley stated an interpreter had been found and had been working since beginning of March. Member Kirkpatrick also stated the porta pottie at Kid's Colony was filthy and talked about possibly having it cleaned more often. She also asked if it was a possibility of having a chain link fence erected around Kid's Colony. Member Kirkpatrick also had a complaint about thorny plants along the nature trail at Bill Allen Memorial park, and suggested possibly placing a sign around handicap court - "please Surrender park to Handicap and small Children". There being no further discussion, it was unanimously decided to adjourn the meeting at 9:14 p.m. B~~ secretarY {&~ Charles Christian, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 29, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks << Recreation Board of The City of Colony, Texas, to be held on May 4th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Review and consideration of special event (Thanks For The Memories) an appreciation event honoring former Dallas Cowboys, to be held at Stewart Creek Park. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above otice of meeting was posted outside the front door of City Hall by 5: .m. on the 4h day of April, 1994. Patti Hicks, City Secretary MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 4TH, 1994 A SPECIAL SESSION of the Parks << Recreation Board of The City of The Colony, TX. was called to order at 7:32 p.m. with the following board members present: Charles Christian Kathy Phillips Susan King Donna Baggett Vern Roberts Jaicie Kirkpatrick Chairman Member Member Member Member Member and with Member Deslatte absent; however a quorum was established. Also in attendance was SylVia Brantley, Parks << Recreation Director. 1. REVIEW AND CONSIDERATION OF SPECIAL EVENT (THANKs FOR THE MEMORIES) AN APPRECIATION EVENT HONORING FORMER DALLAS COWBOYS, TO BE HELD AT STEWART CREEK PARK. Chairman Christian turned this item over to Ms. Brantley. Ms. Brantley introduced Bill Ware and Bert Taber of Ware Agency, and stated these gentlemen want to hold an appreciation event thanking the Dallas COWboys for back to back super bowls at Stewart Creek Park. Mr. Ware stated it will be an all day event and feature 6 - 8 past cowboys and there will be an awards presentation to them. They also plan on having a live concert featuring a nationally recognized band, food, drinks, possibly beer, proposed jet ski races, and volleYball tournaments. They have a potential for 27 major sponsors and the pOSSibility of selling approximately 30 exhibit booth areas. One of the major sponsor areas (silent auction) will give proceeds to youth organizations of The Colony. Mr. Ware stated they would like to see approximately 10,000 - 20,000 people show up for the event, adding the park will hold 30,000 people. The charge will be $10.00/person and they may make a concession in the price for children and Sr. Citizens. The city will get 10% of the proceeds and sales tax revenue. The only two dates they can use are Sunday, June 26th, or Sunday, July 3rd. Member King questioned Mr. Ware about July 3rd being on one of the busiest weekends of the year for the city and possibly losing revenue if the event does not turn out as expected. Chairman Christian asked about the attendance at the two Bill Bates events they promoted, and Mr. Taber stated at the first event there were 5-7,000 people in attendance, and at the second event, approximately 30,000 people. Member King also asked about the one entrance into and out of the park for as many people as they were expecting at stewart Creek Park, and Mr. Ware said they prefer only one way into and out of the park and that should not present a problem. He further added they want to be able to use The Colony'S police officers for security. Member Roberts asked Police Chief Stewart, who was in attendance, about the date of JUly 3rd for this event and Chief Stewart stated the 4th of JUly weekend is the busiest time of the year for the police department. *Member Ware stated they may offset security with police officers from other cities. Chairman Christian then asked Mayor Manning, who was also in attendance, about the changes in the ordinance for special events for hOliday weekends. Mayor Manning stated JUly 4th is specifically excluded *Member should be Mr. Ware -2- from the ordinance, however the council makes ordinances, and the council can Change ordinances. Member Kirkpatrick asked what procedures the Board would have to go through if they approved the event for the July 4th weekend. Mayor Manning stated the Board would have to recommend to council and council would have to act on it. city Manager, Johnny Smith, then addressed the board and stated this event is one of his first projects. He further added when Mr. Ware first approached the city about this event, they had a very short timeframe and were first looking at the date of June 11th, then June 18th, and now July 3rd. The ordinance that was put into place at the end of last year had two problems that had to be addressed by council. One, would this be considered as a third special event after the Chili Cook-off and Sail Fair, and two, Board was already polled about, considering waiving 90 day requirement for June 11th request, thus the Special Session tonight. council has basically taken action to accept this as a third event if the Board approves it and it comes back to council. The Board will be more involved in this after it has been approved and goes back to council and shouldn't feel pressured to identify problems or go into any depth tonight, just need to know if the Board is willing to approve this request. The question on income, 10% goes to city, and city would have to compare that 10% to whatever income would be generated for that weekend. Mr. Ware is also going to make the city a part of his insurance for the event. Mr. smith further apologized to the Board for their not receiving a copy of Mr. Ware's proposal before the meeting tonight. Mike Lynch, 4921 Roberts, had a question for Mr. Ware, that when he was at the council meeting, the dates discussed were Saturdays and now they are talking about Sundays for the event. Mr. Ware stated that was from confusion, ideally he would like Sunday, July 3rd, and cannot go beyond that date or will lose the cowboys. Chairman Christian asked Fire Chief Van Morrison if he foresaw any problems. Chief Morrison stated as long as there is adequate police/law enforcement at the park to control traffic, and people are transported in and out of the park, he doesn't foresee any problems. He further added an EMS unit with at least 4 people should be set up at event. Member King asked the Fire Chief if the weekend of July 4th is approved, about problem with fireworks and control thereof. Chief Morrison stated Dave wallace, Fire Marshall, will be at the event and if he sees anyone with fireworks, he will write tickets. Member King also asked Mr. Ware if he was gOing to be needing additional time day before event to set up, and Mr. Ware stated they would not be needing additional time, however might have to have further discussions on campers at park for weekend, but exhibit booth people will be told they will have from 8:00 a.m. on morning to set up before event starts at 10:00 a.m. After all questions, Member Roberts then made a motion to recommend approval of request for special event "Thanks For The Memories" an appreciation event honoring former Dallas Cowboys, to be held at Stewart Creek Park. Seconded by Chairman Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -3- There being no further discussion, it was unanimously decided to adjourn the meeting at 8:07 p.m. ~~ Beverly Nopp, ecording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS KAY 6, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on May 11th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens Input. 2. Review and consideration of request to operate small portable refreshment stand at Kid's Colony Playground. 3. Review and consideration of proposal from CYSA for installation of lights at Turner st. Park. 4. Review and consideration of request received from First United Methodist Church to waive fees for a softball tournament to be held on June 25th at B. B. OWens. 5. Receive departmental update from Director. 6. General items of concern to the Board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:0 .m. on the t day of May, 1994. , Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 11, 1994 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:32 p.m. with the following board members present: Charles Christian Jaicie Kirkpatrick Kathy Phillips David Deslatte Vern Roberts Donna Baggett Chairman - 7:40 p.m. Member Member Member Member Member and with Member King absent; however a quorum was established. Also in attendance was SylVia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. REVIEW AND CONSIDERATION OF REQUEST TO OPERATE SMALL PORTABLE REFRESHMENT STAND AT KID'S COLONY PLAYGROUND. Ken Meier, operator of The Colonyville Miniature Golf Course, was present. He first stated the response has been positive on the opening of his miniature golf course. He then went on to say he had heard the Kid's Colony Playground committee was short on money. It's a nice faCility but there are no permanent bathrooms, and there is no place to get cold drinks while at the playground. With his desire to promote the golf course, and as a way to generate more revenue, Mr. Meier is proposing to test market on the weekends opening a temporary refreshment stand at Kid's COlony Playground to see if there is enough interest there to sell drinks and/or snow cones to the public. He added he would operate temporarily off the back of a pick up truck until he determines how big a turn out there would be for concessions. 25% of any profit would be dedicated to Kid's COlony. The only concern the Board had was trash, and it was stated Kid's Colony should police the area more for trash and the city could pOSSibly put more trash cans at the park. After all general discussion, a motion was then made by Member Roberts to recommend approval of the request to operate small portable refreshment stand at Kid's Colony Playground. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None The Board then commended Mr. Meier for all his efforts. 3. REVIEW AND CONSIDERATION OF PROPOSAL FROM CYSA FOR INSTALLATION OF LIGHTS AT TURNER ST. PARK. Alice and Eric Friend, President and 2nd Vice President of The Colony Youth Soccer Association, were present. Alice Friend stated they were coming -2- before the board for support in their plans to install additional lights at the Turner st. Park soccer fields. They have planned their 1994-95 budget and have put aside $30,000 to try to finish lights at the Turner st. Park. Ms. Friend went on to state the organization is growing so rapidly, and they cannot play all their games on Saturday and they are getting fuller and fuller on week nights. Three companies have been contacted for quotes on the lights with two of the quotes received back. There is a big variance between the two quotes, and they are unsure if they will be able to still proceed with their plans. McBride Electric quoted $35,000 uSing wooden poles with an additional $7,500 for concrete poles or $6,500 for steel poles. NEMA 3 Electric's quote is $69,028 using galvanized steel poles. Ms. Friend stated she thinks they will have to go out again for quotes with specific specs written up. Ms. Brantley stated she, Tom Cravens, Public Works Director, and the Friends need to sit down and come up with some written specs. Ms. Friend stated with the end of the spring season so near, they were hoping to get these lights installed over the summer so the fields could be back in shape for the fall season. Ms. Brantley stated she would do whatever she could to help expedite this as quickly as possible. After all general discussion, a motion was made by Member Roberts to approve the concept of the proposal from CYSA for installation of lights at Turner st. Park pending further clarification and proper bid procedures through the Parks & Recreation Department staff. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM FIRST UNITED METHODIST CHURCH TO WAIVE FEES FOR A SOFTBALL TOURNAMENT TO BE BE HELD ON JUNE 25TH AT B. B. OWENS. Tim Stanwix representing First United Methodist Church, was present to answer any questions from the board. He stated they are requesting to host a softball tournament at B. B. OWens softball fields on June 25th and possibly June 26th to support their church's summer mission program, "Feed the Children." This is an effort to help provide summer lunches for children who are on subsidized school lunch programs, and they are requesting consideration of waiVing the fee for this tournament. They will be asking churches only to participate in the tournament. After all general discussion, a motion was made by Member Baggett to recommend approval of waiving the fees for First United Methodist Church for a softball tournament to be held on June 25th and possibly June 26th at B. B. Owens. Seconded by Member Phillips, the motion was approved by the fOllowing vote: Ayes: All members present voted aye Noes: None 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the follOWing departmental update: -3- 1.) The Country Caravan will be held on May 22nd behind city offices starting at 8:30 p.m. 2.) The Chili Cook-off is June 18th. 3.) Summer programs are at the printers and should be out to the public the week of May 23rd. 4.) Are re-advertising for Day Camp Director, Counselors, and Night Supervisor. 5.) June 26th is the correct date for "Thanks For The Memories". She asked Member King to be the contact person for the Sports Organizations for Ware Agency and Member Phillips agreed to help her. 6.) We are into the budget sessions. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Phillips apologized for walking out at the last Board meeting on May 4th. Member Baggett asked about the Youth Basketball and Swim Team being included in the Silent Auction for the "Thanks for the Memories", and Ms. Brantley stated they would be included. Member Baggett also asked about the soccer association refusing a soccer team to use the soccer fields for practice unless they are in full dress uniform. Ms. Brantley stated that is correct, teams must be in full dress uniform and plaYing a scrimmage game. The soccer fields are the only plaYing fields the city has and are for team play only. Member Baggett then asked if the Board as a whole was going to disregard what happened at the last Board meeting with Mayor Manning. Member Deslatte stated he was not present at that meeting and apologized, but asked if the Mayor was at meeting as a citizen or as the Mayor. Vice Chairman Kirkpatrick said he stated his home address and it was after meeting had been adjourned. She further stated it was suggested the Board maybe make a request to have a one on one or sit down and talk to the May because she doesn't feel he was informed of what really happened at the meeting last fall. Board members then decided to discuss this item further after meeting adjourned. Ms. Brantley stated she just wanted to add one thing and that the Mayor did state he was speaking as a citizen. Member Roberts stated he just wanted the Board to know that he did lose council race to Lynda Tate but the she has his full support, and he is very happy to still be a part of the Parks & Recreation Board. Vice Chairman Kirkpatrick stated she had an anonymous concern about the bridge at B.A.M.P. not having any railing. Ms. Brantley stated she has already spoken to the City Manager about this and the city is gOing to look into putting some side rails up. Chairman Christian asked when the silent auction for "Thanks For Memories" event is gOing to be discussed. Member Roberts stated that will be discussed when the group that's planning the overall activity gets together. Ms. Brantley stated she feels the Board in general should hand the silent auction. There being no further discussion, 8:50 p.m. ~DA.~I.~) n~ Beverly Nopp Recor i g Secretary at CITY OF THE COLONY DENTON COUNTY, TEXAS KAY 20, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on May 25th, 1994, at 7:30 p.m., at City Hall, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens Input. 2. Approval of minutes of April 13th and May 4th, 1994. 3. Discussion of municipal park operations. 4. Receive departmental update from Director. 5. General items of concern to the Board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meetin was posted outside the front door of City Hall by 5:0 p.m. on the 20 . day of May, 1994. ;' .., Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 25, 1994 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the following board members present: Jaicie Kirkpatrick Vern Roberts David Deslatte Kathy Phillips Susan King Vice Chairman Member Member Member Member and with Chairman Christian and Member Baggett absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZERS IBPUT. None. 2. APPROVAL OF HIBUTES OF APRIL 13TH ABD HAY 4TH, 1994. A motion was made by Member Roberts to approve the minutes of April 13th. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A correction to the minutes of May 4, 1994 was noted by Member Deslatte, Page 1, Item 1, 15th sentence should state Mr. Ware, not Member Ware. A motion was then made by Member Roberts to approve the minutes of May 4th, 1994 with the above noted correction. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, King, Roberts, and Vice Chairman Kirkpatrick Abstention: Member Deslatte Noes: None 3. DISCUSSIOB OF HUBICIPAL PARK OPERATIONS. Ms. Brantley apologized to the Board for City Manager, JOhnny Smith being unable to attend this Board meeting. He was going to give an update on Municipal Park Operations. This item will be discussed at a future meeting. -2- 4. RECEIVE DEPARTHERTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) Summer brochures went out to the public today inserted in The Colony Leader newspaper. 2) Announced that effective June 6th she would be stepping down as Director of Parks & Recreation due to medical reasons, adding she will be going to work for Mr. Smith at City Hall on special projects. Pam Nelson will be taking over as Acting Parks & Recreation Director until October 1st. She thanked the board for all their support over the years. 3) B.A.M.P. - hopefully park will be back open in a couple of weeks if contractor finishes soon and officially turns park over to city. 4) Started interviewing for Day Camp Counselors. 5) Security will start back up at Stewart Creek Park Friday, May 27th. 6) Perryman Park pavilion is still not finished - will probably contract out. 7) William Ware and Bert Taber from the Ware Agency were present and gave a brief update on "Thanks For The Memories" to be held on June 26th. 5. GERERAL ITEMS OF COIICERR 'l'O THE BOARD. Member King asked how often the bathrooms are cleaned at Little League. complex. Ms. Brantley stated they should be cleaned every day. Member Deslatte stated he has noticed some graffiti on some of the picnic tables at Stewart Creek Park. He said if the city would pay for a paint sprayer, paint, and materials, he is volunteering to repaint tables. Vice Chairman Kirkpatrick asked about some rumors of a possible park area in the new development on Stewart Peninsula that would be ruled by a Homeowner's Association. Ms. Brantley stated she didn't feel it was a concern of the Board at this time. There being no further discussion, it was unaminously decided to adjourn at 8:50 p.m. ~p~g secretary CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 17, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on June 22nd 1994, at 7:30 p.m., at City Hall, located at 5151 North Colony Boulevard, at which time the fOllowing items will be addressed: 1. Citizens Input. 2. Approval of minutes of May 11th, 1994. 3. Receive departmental update from Director. a. "Thanks For The Memories" b. Regional Sports Plex 4. General items of concern to the Board. Persons with disabilities who plan to attend this meeting who may need aUXiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 ~. on the 17th day of June, 1994. 4~L../ a~u?-L/ Patti Hie)tfl, City Secretary so,,~ C/'''t'\ c.~ I ~~i.~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 22, 1994 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:32 p.m. with the following Board members present: Charles Christian Jaicie Kirkpatrick Susan King Kathy Phillips David Deslatte Chairman Vice Chairman Member Member Member and with Members Baggett and Roberts absent; however a quorum was established. Also in attendance was Pam Nelson, Acting Parks & Recreation Director. 1. CITIZENS INPUT. Joyce Fulco, 4712 Clover Valley, stated on the summer programs brochure almost all programs stop at age 14 and there is nothing for the older teens to do during the summer. Ms. Nelson stated under the Teen/Adult listing, the programs do start at 14+ but that the Parks & Recreation Department has had a problem getting a response from that age group. Ms. Nelson did state she is aware of the need for more programs for the older teen. 2. APPROVAL OF MINUTES OF MAY 11TH, 1994. A motion was made by Member Deslatte to approve the minutes of May 11th, 1994. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. A. "THANKS FOR THE MEMORIES" B. REGIONAL SPORTS PLEX Ms. Nelson gave the following departmental update: 1) B.A.M.P. has been mowed. City hired contractor to mow. Temporary irrigation is running. 2) Reminder of 4th of July Parade. 3) Knights of Columbus 5K Run - July 4th. 4) Chili Cook-off - good turn out with 49 chili cooks, 10 bean cooks, and 35 arts & crafts booths. Attendance was down on public attendance. 5) JTPA Program - Department has youth from this program working for summer, 4 in Parks & Recreation and 3 at Stewart Creek Park. 6) Summer Basketball League started with 6 teams on Tuesday and 5 teams on Saturday. -2- 7) Summer programs going great. 8) Bill Ware and Bert Taber were present to give an update on "Thanks For The Memories". 9) Regional Sportsplex - This was discussed by the Board in the past. Talked about making a tri city complex with Little Elm, Frisco, and The Colony. The Board is to set up a committee of Board members to pursue this idea. Members Kirkpatrick, Phillips, Deslatte, and King stated they would work on this project. This will be placed back on the agenda for the first meeting in July for an update. 4. GENERAL ITEMS OF CONCERN TO THE BOARD Member Deslatte - stated he was glad Ms. Fulco had spoke to the Board during Citizen's Input on more things for teens to do in The Colony. He will be attending a meeting on street hockey and will bring back more information to the Board. Member Kirkpatrick - asked about the D.A.R.E. Softball Tournament recently held on why it didn't need to come before the Board for approval first. Ms. Nelson stated the D.A.R.E. program is under the Police Department which made this a city sponsored tournament and did not need to come before the Board for approval. Member Kirkpatrick also stated she had talked to Councilman Lynch at Chili Cook-off and he had mentioned to her about possibly changing the date of the cook-off for next year and the need for more publicity. Ms. Nelson stated the cook-off is always held at the same time every year and follows Cowtown's Chili Cook-off. The cook's know that and expect the event at that time. Member also asked for a count of permits sold for Stewart Creek Park for the past two years, and asked about possibly getting a bug zapper for around the restrooms at Stewart Creek Park. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:15 p.m. ~~ Beverly Nopp, Recording Secretary ~~ Charles Christian, Chairman