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HomeMy WebLinkAbout1st Quarter (January-March) CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 7, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks << Recreation Board of The City of Colony, Texas, to be held on January 12th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens input. 2. Approval of minutes of December 8th, 1993. 3. Review and consideration of request from Keith Bartlett to do an Eagle Scout Project at Stewart Creek Park. 4. Consideration of nominations and election of Board Chairman and Vice Chairman for 1994. 5. Receive departmental update from Director. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the aboZe noti e of meeting was posted outside the front door of City Hall by 5:00 p. . on the 7th day of January, 1994. . /.1./ ~~ (/t.d~/~ Sandie Chance, Deputy city Secretary MINUTES OF THE PARKS << RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 12, 1994 A REGULAR SESSION of the Parks << Recreation Board of the City of The colony, TX., was called to order at 7:30 p.m. with the following board members present: Susan King Kathy Phillips David Deslatte Charles Christian Jaicie Kirkpatrick Vern Roberts Donna Baggett Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks << Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF DECEMBER 8TH, 1993. A motion was made by Member Roberts to approve the minutes of December 8th, 1993. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Phillips, Deslatte, Kirkpatrick, Roberts, and Baggett Abstention: Members Christian and Chairman King Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST FROM KEITH BARTLETT TO DO AN EAGLE SCOUT PROJECT AT STEWART CREEK PARK. Keith Bartlett of BOy Scout Troop 621, was present to make his proposal to the board. He stated as an Eagle Scout project, he would like to oversee the cleaning up and clearing out of the underbrush on the land south of the entryway into the park, adjacent to the parking lot of the boat ramp and courtesy dock at Stewart Creek Park. He further added he is planning on clearing out all the barbed wire under the tree on the knoll that sets directly across from the gatehouse. The area, once cleared out and mowed, can then be used for picnicking. He is also planning on clearing out the thicket and small brush down closer to the boat ramp in order to provide a place for a few picnic tables for boaters/fishermen who so desire to use the area. Mr. Bartlett stated he would like to have the project finished by the end of February. The project will also be done under the adult supervision of Mr. Bartlett's Troop Leader. Chet Pannell of the Parks << Recreation Department, will get with Mr. Bartlett to assist him on deciding which bushes, shrubs, etc. can be removed safely. After all discussion, a motion was then made by Member Roberts to recommend approval of the request from Keith Bartlett to perform an Eagle Scout Project at Stewart Creek Park. -2- Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF NOMINATIONS AND ELECTION OF BOARD CHAIRMAN AND VICE CHAIRMAN FOR 1994. A nomination was made by Member Roberts to elect Member Christian as Chairman for 1994. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: Noes A nomination was made by Member Roberts to elect Member Kirkpatrick as Vice Chairman for 1994. Seconded by Member Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following department update: 1) Men's and Youth Basketball Leagues still going on and doing very well. 2) Winter flyers at the printers. 3) swingset at Slay/Baker Park was put up and taken down and moved to a new location within the park due to being too close to a residence. 4) Have ordered new top for shelter at Perryman Park. 5) Winter Volleyball League has started. 6) Road at Stewart Creek Park has been regraded. 7) 1994 Annual Permits are on sale for stewart Creek Park. 8) Request is to be forthcoming from the Little League Association to use B. B. OWens Softball fields for fund raiser and have fees waived. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Deslatte asked about Bill Allen Memorial Park and when it might be completed. Ms. Brantley stated they contractors have been given 15 more days. Member Christian asked about the Annual Permits for Stewart Creek Park and which 3 special events the permits would not be valid for. Ms. Brantley stated the events would include Sail Fair, the Chili Cook-off, and one other event which has not been named as yet. Member Roberts asked Ms. Brantley to check into some construction debris that was dumped in the woods in the northeast corner of the Bill Allen Memorial Park. Chairman King asked Ms. Brantley to check into possibly setting up a Roller Blade League within the city. She also stated that since we have a nice new 18 hole golf course at Bill Allen Memorial Park, what are we going to do about the 9 hole course at B. B. OWens. Ms. Brantley stated that 9 hole golf -3- course will probably remain at B. B. OWens. Chairman King also asked the board members to start thinking about after finishing up with our present bond funds, to move forward on the idea of holding another bond fund election within 2 - 5 years for an Athletic Complex. All the athletic associations are very fast running out of space for practice and playing fields. She then stated she has had a good year of being Board Chairman and thanked the board members for all their help and support over the past year. There being no further discussion, it was unanimously decided to adjourn at 8:10p.m. B~ ~ Secretary ~ ~~ -- Susan King, .Ch inI~ CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 21, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks << Recreation Board of The City of COlony, Texas, to be held on January 26th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens input. 2. Approval of minutes of January 12, 1994. 3. Receive update from Jaycees on "adopted park." 4. Receive update from Bob van Til, on Bill Allen Memorial Park. 5. Receive departmental update. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above noti e of meeting was posted outside the front door of City Hall by 5:00 p. . on t~e 21~ ~ay of January, 1994. ~C4a~ sandie Chance, Deputy City Secretary MINUTES OF THE PARKS << RECREATION OF THE CITY OF THE COLONY HELD ON JANUARY 26, 1994 A REGULAR SESSION of the Parks << Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Charles Christian Kathy Phillips Jaicie Kirkpatrick Susan King Donna Baggett Vern Roberts Chairman Member Member Member Member Member and with Member Deslatte absent; however, a quorum was established. Also in attendance was Pam Nelson, Acting Parks << Recreation Director, and Bob van Til, Administrative Staff Planner. 1. CITIZEN INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 12, 1994. A motion was made by Member Roberts to approve the minutes of January 12th, 1994. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. RECEIVED UPDATE FROM JAYCEES ON "ADOPTED PARK." There was no representative present from the Jaycees, therefore they will be contacted again and placed on the next regular scheduled meeting. 4. RECEIVE UPDATE FROM BOB VAN TIL, ON BILL ALLEN MEMORIAL PARK. Bob van Til, Administrative Staff Planner, gave the board an update on the Bill Allen Memorial Park. A memo was passed out to Board members outlining the progress on the park and the work remaining to be done. Barring any more bad weather, the park should be complete by the end of February. 5. RECEIVE DEPARTMENTAL UPDATE. Pam Nelson, Acting Parks << Recreation Director, gave the following update: 1) Gave a progress on Sylvia Brantley, she is home recovering from bypass surgery. 2) Youth and Men's Basketball Leagues are Winding down. 3) Winter/Spring flyer on programs is out to the public. 4) Informed the board there might be a problem with The COlony Flyers on the use of Wynnewood Park which might come back before the board. -2- 5) Little League registration will be the next 4 Saturdays at the Civic Center, and Soccer registration will be at the Rec. Center the next 3 Saturdays. 6) Informed the board she has been talking with the Coach of girls softball with T.C.H.S. about possibly using the city's fields for play. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. None. There being no further discussion, it was unanimously decided to adjourn at 8:02 p.m. Be~R~ secretary ~~ CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 4, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of COlony, Texas, to be held on February 9th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the fOllowing items will be addressed: 1. Citizens input. 2. Approval of minutes of January 26, 1994. 3. Review and consideration of request received from Blue Wave Swim Team. 4. Receive update from Jaycees on Dave Cowan Park. 5. Review and consideration of request received from Anderson & Associates. 6. Receive departmental update. 7. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above not' e of meeting was posted outside the front door of City Hall by 5:00 p. . on the 4th day of February, 1994. ~ ~ ~A-. Sandie Chance, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 9, 1994 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:31 p.m. with the following board members present: Charles Christian Kathy Phillips Donna Baggett Susan King David Deslatte Vern Roberts Jaicie Kirkpatrick Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Acting Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 26, 1994. A motion was made by Member Roberts to approve the minutes of January 26, 1994. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Phillips, Baggett, King, Roberts, Kirkpatrick, and Chairman Christian Abstention: Member Deslatte Noes: None 4. RECEIVE UPDATE FROM JAYCEES ON DAVE COWAN PARK. Dennis McClelland was present from the Jaycees to answer any questions from the board. Member Baggett asked if the Jaycees have any updates they plan to do at the park this spring, and Mr. MCClelland stated not at this time. Member Roberts asked if there was anything the board could do to assist the Jaycees with this park. Mr. MCClelland stated if the city would just maintain what they put in the park, adding they planted about 8 trees in the park last year and 3/4's of them have died due to lack of water. He further added they did install a sprinkler system several years ago which has not been maintained by the city and is not working properly. Mr. McClelland stated he had mentioned this problem to Ms. Brantley in the past several times and had not seen anything done about the sprinkler system. Ms. Nelson stated the irrigation in the parks has been neglected in the past because there has not been anyone aSSigned person to do it. That has been changed this budget year, there is now one person to handle all the irrigation systems in all the parks this year. Chairman Christian then asked Mr. McClelland about the sign at the park that needs repair, and Mr. McClelland stated they plan on fixing the sign, however anything else they put in the park, they were under the impression the city is to maintain. Ms. Nelson -2- stated it would be helpful to have the "adopt a park" groups assist the city in whatever way possible in maintaining their "adopted" park due to staff and budget cuts. Member King asked about the $1,500 that had been set aside from the bond funds to go towards putting in some type of a shade pavilion at the park and asked if the Jaycees were still interested in that. Mr. McClelland stated they are still interested and were just waiting on the city to let them know when they were ready. Mr. McClelland went on to ask what size of a shade pavilion the city is talking about. Member King stated there is one going in at Perryman Park at this time and suggested Mr. McClelland look at it because it is probably similar to what the city is talking about. Mr. McClelland stated he would also need to know how much money the Jaycees are going to be expected to contribute. Member King stated after the pavilion is complete at Perryman Park, we can let him know what the total cost is for that pavilion since it will probably be similar in costs. Member Roberts stated he would be willing to act as a liaison from the Board along with Member Kirkpatrick, to attend the next Jaycees meeting to work with them on the park and Master Plan. Mr. McClelland added they are also looking into putting in another sandlot volleyball court in the park. Member King asked that they poll the neighbors in that area before putting in another one, due to some complaints received about the present one. Mr. McClelland stated this was the first time he had heard the city had received some complaints. Chairman Christian then thanked Mr. MCClelland for coming before the Board. 5. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM ANDERSON & ASSOCIATES. A letter and concept of plan was included in members packets from Mr. Ron E. Anderson of Anderson & Associates who was present at the meeting to answer any questions from the board. Member Roberts asked about the item mentioned in Mr. Anderson's letter about no other boat rental facilities in this area, and Mr. Anderson replied as he understands it, there are no boat rental facilities (recreational) on Lewisville Lake. Member Baggett asked Mr. Anderson where he is proposing to put the boat rental facilities, and Mr. Anderson stated he wasn't sure at this time. He has received a map of Stewart Creek Park which he has studied, but said the map is incomplete. Member Baggett stated she has major concerns, adding Lewisville Lake is one of the most dangerous lakes around. There are concentrated crowds of people at Stewart Creek Park in the summer time, and Mr. Anderson's boat rental facilities would be renting to people who don't even have a license for a boat and no knowledge of water safety. There's also a beach/swim area out there and a problem already with the people on jet skis. She went on to say she feels what Mr. Anderson wants to do will populate the area more with unsafe people in a small concentrated area. Mr. Anderson stated he will be emphasizing safety and control, and is only talking about 6 to 8 boats that would be rented by the hour and not by the day, so the impact on the total population of people already in the park he feels would be insignificant. He went on to state the safety issue would be handled by the renter of the boat signing a basic safety document and requiring a $300.00 deposit to rent the board. Member Baggett asked how Mr. Anderson would maintain the boats, and Mr. Anderson stated he could do one of two things, buy new boats every year at the end of the season, or to negotiate a deal with some boat dealers whereby they would place boats from their trade-ins or used equipment inventory physically on location in return for a "boats for sale" type of -3- situation. Member King asked what type of bUilding is being proposed to be sued for the facilities, and Mr. Anderson stated some simple like probably a portable building, something for a person to be able to get out of weather in. The boats would also need to be secured at night and launched again the mornings. Mr. Anderson also stated a percentage of his proceeds would go back to the city. Member Deslatte asked about the use of alcohol and if someone who obviously had been drinking, would they be allowed to rent a boat, and are alcoholic beverages gOing to be allowed on board boats. Mr. Anderson answered "no" to both questions, however even though renters would be made aware of the "no alcoholic beverages" allowed ahead of time, it would be hard to control that issue since he would not be looking inside everyone's coolers. Member Deslatte also asked about liability insurance and Mr. Anderson stated he would have more than adequate insurance. Chairman Christian stated he is also concerned with the safety aspect. Member Roberts stated once Mr. Anderson has a solid plan put together, he would like to see him come back before the board again. After all general discussion, a motion was made by Member Roberts to recommend approval of the concept of Mr. Anderson's planed as presented. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: Members Phillips, Deslatte, Roberts, and Kirkpatrick Noes: Members King, Baggett, and Chairman Christian 3. REVIEW AND CONSIDERATION OF REQUEST FROM BLUE WAVE SWIM TEAM. Officers of the Blue Wave Swim Team were present along with Elise Knox, Aquatic Pool Manager. Scott Calabro was the spokesman for the Blue Wave Swim Team. He stated in years past Ms. Knox has handled all aspects of the swim team and with the team's growth, they have decided to take on alot more tasks involved relieving a lot of Ms. Knox's time. The way the collection of monies has been handled in previous years, the city has received their portion of the fees over the period of May through August. What the officers of the swim team are proposing is to offer pool passes to participants of the swim team at $35.00 per participant which is $5.00 above the normal amount charged for pool passes. This would be their pool use fee and would go to the city up front. The previous break-down of swim team fees is 40% of all fees collected to the city and 60% to the coach/coaches. After general discussion, Member King made a motion to recommend approval of the request from the Blue Wave Swim Team as presented. More discussion followed with Ms. Nelson stating one of the .concerns from the city's stand point is, is the team planning on collecting the fees from the team and then turning around and paying the city and paying the coach/coaches themselves, because that would make them operate the same as the Aqua Cats Swim Team who have different guidelines to follow. The officers stated.the only difference this year would be the $35.00 pool. pass fee, all fees will still be paid to the city with the city still paying the coach/coaches. Their intent is to try and collect all fees for the season up front or in 2 separate payments instead of spreading payments out over the entire season. The motion was then seconded by Member Roberts and approved. by the fOllowing vote: -4- Ayes: All members present voted aye Noes: None 6. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1) Bill Allen Memorial Park is scheduled for completion February 28th. 2) club Fore Driving Range contract was signed Monday night. They anticipate being open by April 15th. Also planning on putting some batting cages in. 3) Athletic Crew is in the process of doing a lot of repair on all fences on athletic fields. Will be using more sturdier material for fencing. 4) All clay has been delivered for baseball fields. 5) Will be attending council retreat on February 12th. Goals and objectives will be discussed. 6) Gave an update on The Colony Flyers. 7) Would like the board to set up a work session to work on policies and procedures for the amphitheater for the new park and also for the Disc Golf Course. 7 . GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked if the city worked out anything with the girl's softball team from The Colony High school. Ms. Nelson replied "yes", they will start their season on March 4th and use B. B. OWens softball fields. They have 7 home games on the schedule and they play on Tuesdays and Fridays. The athletic crew will be on flex time during the spring/summer months, and one person from that crew will be on hand to condition the fields between the end of the high school games and the start of the city sponsored games. Member Baggett asked about Dennis McClelland of the Jaycees, who was present at tonight's meeting, if there was a lack of communication between the city and the Jaycees since Mr. McClelland didn't act like he wanted to be at the meeting. Ms. Nelson stated she wasn't sure what the problem was. Member Roberts stated he will be contacting the Jaycees and providing a copy of the "Adopt a Park" guidelines to them and offering any assistance to them they might need. Member Baggett also stated she had received some complaints about FNL concerning foul language and a lot of making out on the bleachers. Ms. Nelson stated she is in close contact with Carol Sharp from FNL when problems come up. She stated she is confident the Sharps stay on top of problems and take care of them as soon as it is brought to their attention. Member Roberts asked to get an update on how much revenue the city has received from FNL. Member Roberts asked about reViewing the Bond Funds in an upcoming meeting. Member Kirkpatrick stated she had been out at FriendShip Park and there was a big hole with a bunch of water in it near fence. She asked Ms. Nelson to check it out. She further added the youth basketball program had went well and all the coaches were good. Chairman Christian stated he had been out to the Bill Allen Memorial Park and stated a couple of sections were missing cement and if they weren't going to be finished very soon, maybe some barricades should be put up. Chairman Christian also stated he is concerned about the proposal that came before the -5- board earlier this evening from Mr. Anderson. He doesn't feel that Mr. Anderson has his heart and soul in this project and that the safety concern brought up by Member Baggett was a very valid issue. He added he does not feel comfortable with the whole idea. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:00 p.m. ~~Y\~ Beverly Nopp, Reco ng Secretary CkA/})~liriv{) Charles Christian, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 18 I 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on February 23rd, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens input. 2. Approval of minutes of February 9, 1994. 3. Review and consideration of request received from Ken Stiles of The Little League Association. 4. Receive departmental update. 5. General items of concern to the board. 6. Work Session. A) Policies and procedures for use of amphitheater at BAMF. B) Policies and procedures for use of Disc Golf Course. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m on the 18th day of February, 1994. v Sandie Chance, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 23, 1994 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Charles Christian Kathy Phillips Susan King David Deslatte Jaicie Kirkpatrick Donna Baggett Chairman Member Member Member Member Member and with Member Roberts absent; however a quorum was established. Also in attendance was Pam Nelson, Acting Parks & Rec. Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF FEBRUARY 9, 1994. A motion was made by Member King to approve the minutes of February 9, 1994. Seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM KEN STILES OF THE LITTLE LEAGUE ASSOCIATION. Ken Stiles of The Little League Association is requesting approval to hold a softball tournament at the adult softball fields at B. B. Owen on March 11th, 12th, & 13th, and is requesting to waive the profits. J. T. Spears representing The Little League, was present to answer any questions from the board. After general discussion, a motion was made by Member King to recommend approval of the request received from Ken Stiles of The Little League Association to hold a softball tournament on March 11th, 12th, & 13th at the B. B. Owen adult softball fields, and to waive the profits. Seconded by Member Deslatte, the motion was approved by the fOllowing vote: Ayes: All members present voted aye Noes: None 4. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1) Got approval to get culverts put in at Stewart Creek Park. 2) Eagle Scout Keith Bartlett, has completed his project at Stewart Creek Park. -2- 3) Adult softball registration begins Monday, February 28th and goes thru March 13, 1994. The entry fee is $275.00 which includes a $25.00 forfeit fee. 4) Expecting someone in from Houston to evaluate all the light poles on the athletic fields. 5) Asked the board to set a work session to go over bond funds. Members agreed to hold work session at the next regular scheduled meeting on March 9th, 1994. 6) Asked the Board to move up the target date for re-evaluating the Parks & Recreation Master Plan. Members agreed to hold work session on March 23rd, to work on the Master Plan. 7) Have had a hearing impaired child sign up for one of the Parks & Recreation sponsored dance classes and are working on providing an interpreter. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Deslatte wanted to bring to the attention of the department of a broken buoy line in the swim/beach area that needs repair. Ms. Nelson stated she was already aware of this problem, just waiting for someone to be able to provide a boat so it can be repaired. Member Kirkpatrick had some concerns about Bill Allen Memorial Park. The Northpointe Homeowners have contacted her about a problem already with kids setting a fire on the ground and adults confronting them, and the kids being obnoxious. The Police was called. The Julia Vanderslice of the Homeowners * also asked that they be invited to the ribbon cutting ceremony for the park. Another concern was the handicap basketball court and if there was anyway to enforce the older kids having to give up this area to the younger kids. Member Kirkpatrick also asked if there is a curfew for the parks. Ms. Nelson stated there is a curfew on all the parks. Member Kirkpatrick also asked about a suggestion box being placed at the control desk. Also mentioned possibly holding a city clean up day at the rec. center like the pool did. Ms. Nelson stated we have community service kids from the Teen Court who are doing extra cleaning at the rec. center as part of their community service time, however with the large volume of people using the center, it is a never ending battle to stay up on the cleaning. She further added she would like to see an Enhancement Committee set up for the rec. center like the pool has. Member Kirkpatrick further asked if there had been a follow up to the hole at Friendship Park, and Ms. Nelson stated it has been checked out. Member Kirkpatrick also stated at Friendship Park out in the middle of the park, there is a plastic lined hole in the ground with wires in it and asked to have that checked out also. She then asked about the swing/set at Slay/Baker Park that doesn't have the swings up yet. Ms. Nelson stated that's because there is no fall zone there yet. Chairman Christian asked about his concern at the previous meeting of sections missing in the walkway at Bill Allen Memorial Park. Ms. Nelson stated she had sent the crew out there to walk the whole way and had not *correction should read - Julie Vanderslice -3- found any missing sections of concrete. Chairman Christain also asked about the finalization of the park, because he had noticed a lot of dirt on the basketball courts when he was out uSing the park and it is extremely dangerous. He further added that it looked like the construction workers were not cleaning up after themselves. 6. WORK SESSION. A) POLICIES AND PROCEDURES FOR USE OF AMPHITHEATER AT BAMF. B) POLICIES AND PROCEDURES FOR USE OF DISC GOLF COURSE. B) - Policies and procedures for use of Disc Golf Course - This item was discussed first. Member Deslatte invited Timothy Wiederkehr of Fly Right Disc Golf Enterprises, to attend the meeting to be of assistance to the Board on setting of policies and procedures for the disc golf course. The board came up with the following Disc Golf Tournament Guidelines: 1) Request for reservation must be submitted in writing by a City based team/organization three (3) weeks prior to tournament, to the Director of P.A.R.D. All tournaments will be co-sponsored by the city of The Colony. 2) Liability release forms must be signed by all participants before play begins. 3) The P.A.R.D. Director or his/her designated staff member will have final say on playability of the fields. 4) No glass containers or alcoholic beverages are allowed in park. 5) 20% of profits, or enhancement of equal or greater value, (tournament generated income - expenses) must be dedicated to a specified item or items that will directly improve the Parks & Recreation facilities in The Colony and/or benefit the City of The COlony. 6) The City does have the right to waive profits for charitable organizations, but organization (sponsor) must present a written request before the Parks & Recreation Board. 7) Responsible for policing area after tournament. Mr. Wiederkehr stated he would be happy to assist the City in any way if they decide to relocate the disc golf course from B.B. Owen to Bill Allen Memorial Park making it an 18 hole golf course. At this time members took a five minute break before proceeding with the next item. A) Policies and procedures for use of amphitheater at BAMP - The board came up with the following guidelines for the rental of the amphitheater at BAMF. -4- l) Request for use of amphitheater must be made in writing thirty (3) days in advance to the P.A.R.D. Director. The reservation is for the amphitheater only, all other areas of the park will remain open to the public. 2) Fees for the rental of amphitheater will be as follows: 1) $100.00 maintenance deposit 2) 20% of generated profit if there is a charge for the event 3) Fees may be waived for non-profit organizations by written request to P.A.R.D. Director. 3) At the end of the event, it is the renter's responsibility to see that all trash is picked up around the amphitheater in order to received the maintenance deposit back. 4) For larger events, it will be the renter's responsibility to provide additional port-o-Iets. 5) There are no electrical hook ups available. There being no further discussion, it was unanimously decided to adjourn at 9:15 p.m. ~p~ding Secretary ~4~~ CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 4, 1994 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on March 9th, 1994, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens input. 2. Approval of minutes of February 23rd, 1994. 3. Review and consideration of guidelines established for Disc Golf Tournaments. 4. Review and consideration of guidelines established for rental of amphitheater at B.A.M.P. 5. Receive departmental update. 5. General items of concern to the board. 6. Work Session on bond funds. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:~p.m; o~ t~~~h da: of March, 1994. ~~O.&dA Pat~i Hi~ks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 9, 1994 A REGULAR SESSION of the Parks & Recreation Board of The city of The Colony, TX., was called to order at 7:36 p.m. with the following board members present: Jaicie Kirkpatrick Susan King Donna Baggett David Deslatte Vice Chairman Member Member Member and with Members Phillips, Roberts, and Chairman Christian absent, however a quorum was established. Also in attendance was Pam Nelson, Acting Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF FEBRUARY 23RD, 1994. Vice Chairman Kirkpatrick noted a correction to the minutes of February 23rd, 1993., page 2, Item No.5, second paragraph, 4th sentence. The correction should read Julie Vanderslice instead of Julia Vanderslice. A motion was then made by Member Baggett to approve the minutes of February 23rd, 1994, with the above noted correction. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF GUIDELINES ESTABLISHED FOR DISC GOLF TOURNAMENTS. Members reviewed the guidelines established for Disc Golf Tournaments included in their packets they had put together at the work session held on February 23rd, 1994. Member Deslatte noted on Item No.1, last sentence, he would like to have the sentence to read: All major tournaments will be co- sponsored by the City of The Colony. A motion was then made by Member Deslatte to recommend approval of the proposed Guidelines Established for Disc Golf Tournaments with the above noted correction. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF GUIDELINES ESTABLISHED FOR RENTAL OF AMPHITHEATER AT B.A.M.P. Board members discussed changes to the guidelines for the rental of the amphitheater at B.A.M.P. they had tentatively put together at the work session held on February 23rd. These guidelines for proposal are: -2- 1. Request for use of amphitheater must be made in writing thirty (30) days in advance to the P.A.R.D. Director. The reservation is for the amphitheater only, all other areas of the park will remain open to the public. 2. Fees for the rental of amphitheater will be as follows: 1) $100.00 maintenance deposit 2) 20% of generated profit if there is a charge for the event 3) Fees may be waived for non-profit organizations by written request to P.A.R.D. Director. 3. At the end of the event, it is the renter's responsibility to see that all trash is picked up around the amphitheater in order to receive the maintenance deposit back. 4. For larger events, it will be the renter's responsibility to provide additional port-o-Iets, and to provide an off duty police officer for security at Director's discretion. 5. There are no electrical hook ups available. 6. The P.A.R.D. Director reserves the right to deny amphitheater use requests. A motion was then made by Member King to recommend approval of the guidelines for the rental of the amphitheater at B.A.M.P. with the above amendments. seconded by Member Deslatte, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. RECEIVE DEPARTMENTAL UPDATE. Ms. Nelson gave the following departmental update: 1. Chemical Applicator, Jerry Young, passed test to also do inside spraying. 2. Colony high school girls started using B.B. OWens for their home games last week. Received a lot of nice compliments on fields. 3. Senior citizens planted trees at Perryman Park on Saturday, March 5th. 4. Four youth basketball teams going to state. 5. Softball registration going on until March 13th - registration fee is $275.00. 6. Volleyball spring registration will start 3/10/94. 7. Little League sponsoring tournament March 11th, 12th, & 13th. 8. Culverts installed at stewart Creek Park. 9. On Friday, going on a walk thru at B.A.M.P. with consultant and contractor. 10. At Friendship Park the hole that was mentioned by Member Kirkpatrick, is for irrigation, the top was pulled off. Public Works is ordering covers. 11. spring Clean-up - april 9th. 12. Professional pole inspector inspected all light poles throughout the -3- city. Six (6) light poles need to be replaced very soon. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King stated she had spoke with Col. White of The Colony High School ROTC. Would like the ROTC kids to go out and spread sand at Stewart Creek Park sometime in March, and is asking to waive the fees that day for 5-10 kids. Member Baggett asked if a request had come through yet on opening the pool on Mondays during the summer season. Member Deslatte noted that the large handicap port-o-let at Stewart Creek Park is very filthy inside. He also state he has talked to someone who might be able to get some fire rings donated. Member Kirkpatrick asked about the $56,000 left over from the grant for B.A.M.P. Ms. Nelson stated that amount is incorrect, however council had stated they would come back to the board for some suggestions on items to spend the monies on. Member King urged all board members to let council know the position Athletic Director needs to be reinstated in the P.A.R.D. At this time members took a (5) five minute break. 7 . WORK SESSION ON BOND FUNDS. At this time, Ms. Nelson went over each park to update the board on how much money is left. B. B. OWen $870 left - SWing set purchased - not installed. Will need to also install a fall zone. Pump is in - has not be installed yet. * Cor r e c t ion _ Bridqes Park $1,000 left - playground equipment needs to be taken down. Dave Cowan Park $1,500 left Historical Park $950 left for a light pole Friendship Park $2,000 left for picnic shelters and to add a handicap sidewalk. Youth Football Fields $668 - left Slav/Baker Park $2,446 left - needs grill and fall zone for swing set. Also a 10'X 18' shelter. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:35 p.m. ~~ Bever y Nopp, Recor lng Secretary ~~tlti~, J icie Kirkpa ric , Vice Chairman *Pump has been in for one year and has not be installed yet.