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HomeMy WebLinkAbout4th Quarter (October-December) CITY OF THE mLONY DENTON COUNTY, 'IEXAS OCl'OBER 8, 1993 'TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on October 13, 1993, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens input. 2. Approval of minutes of August 25th, 1993 and September 22nd, 1993. 3. Reveiw and consideration of request from Meg Harrison, Chairman of Sail Fair Committee, for the 1994 annual passes to Stewart Creek Park to reflect the exclusion of two days in September, for Sail Fair. 4. Review and consideration of request for a fee proposal change on replacement of I.D. cards for use of the recreation center. 5. Review and consideration of reallocation of bond funds. 6. Receive departmental uPdate from Director. 7. General items of concem to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. )'n the 8th ~'l1.:tober, 1993. ratb.d.~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 13, 1993 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:32 p.m. with the fOllowing board members present: Susan King Donna Baggett Vern Roberts Jaicie Kirkpatrick Charles Christian David Deslatte Kathy Phillips Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF AUGUST 25TH, 1993 AND SEPTEMBER 22ND, 1993. A motion was made by Member Roberts to approve the minutes of August 25th, 1993. Seconded by Member Kirkpatrick, the motion was approved by the following vote: Ayes: Members Phillips, Deslatte, Kirkpatrick, Roberts, and Chairman King Abst~ntion: Members Christian and Baggett Noes: None A motion was made by Member Roberts to approve the minutes of September 22nd, 1993. Seconded by Member Deslatte, the motion was approved by the fOllowing vote: Ayes: Members Phillips, Deslatte, Christian, Roberts, Baggett and Chairman King Abstention: Member Kirkpatrick Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST FROM MEG HARRISON, CHAIRMAN OF SAIL FAIR COMMITTEE, FOR THE 1994 ANNUAL PASSES TO STEWART CREEK PARK TO REFLECT THE EXCLUSION OF TWO DAYS IN SEPTEMBER, FOR SAIL FAIR. Meg Harrison, Chairman of Sail Fair Committee, was present to answer any questions from the board. She stated the reason for this request is they want to charge an admission next year to attend Sail Fair of $1.00 to $2.00 per person, and if they requested it ahead of time, it could be placed on the 1994 annual permits so there wouldn't be any problem with season pass holders next year. Member Baggett asked if a count was kept of the number of season -2- passes who attended Sail Fair this year and Ms. Harrison stated a count was not taken. Member Roberts asked why they wanted to charge an admission to Sail Fair for next year, and Ms. Harrison stated they are a non-profit group, this is a fund raiser, and their ultimate goal is to secure a building or build one for an Arts Center. Ms. Brantley had included a memo to the Board in their packets whereby she stated she would like the Board to consider inserting the words "To Exclude Special Activities", not just one special event on the 1994 annual permits for Stewart Creek Park. Adding this could possibly give us an opportunity to create some special activities within the park that we could charge admission for and increase the revenue for the park. Member Roberts stated we need to qualify what special events are, and what the impact to the City would be as a revenue producing body. General discussion continued during which citizen Mike Lynch stated he is against this request, partially because the City has been working on getting the lease to Eastvale Park from the Corps of Engineers and if so would like to have one permit for both parks. He went on to say when events are going on at the park and various groups are asked to perform such as the band or dancers, and if parents want to watch them perform, they should not have to pay an entrance fee to the event. One of the reasons the Chili Cook-off is a success is the fees are waived for this day, no extra fees are charged, and it is a money making event. If you start charging admission, you end up losing money. Ms. Harrison stated Sail Fair is a little bit bigger than the Chili Cook-off and more overhead expenses are involved. Chairman King asked Ms. Harrison why after charging $5.00jperson to enter the park this year, were they going to drop it to $1.00jperson next year. Ms. Harrison stated they decided that rather than charge $5.00jperson for name entertainment they had this year, they would continue to try and get name entertainment and instead of charging for just the entertainment, would charge $1.00jperson for all of Sail Fair. Member Baggett stated she heard attendance for Sail Fair was down this year and that it hurt Sail Fair to charge an admission. Ms. Harrison stated attendance was down some this year and probably was due to an admission charge, however didn't feel this would hurt next year. She added she attends festivals and craft shows allover Texas and doesn't believe she's ever attended one that she had not paid something to get in. Member Christian stated craft shows and festivals aren't usually held in a place where a good portion of the people are charged to enter that pavilion or whatever. He added he agreed with what Mr. Lynch said about Eastvale Park. Ms. Brantley at this time stated, she didn't think the City was going to get Eastvale Park, but that the Corps of Engineers was going to retain it as one of their free admission parks. Citizen John Mitchell asked if a car full of people were entering the park to go boating, would they be charged this fee as well. Ms. Harrison stated normally there aren't a lot of boats out that day because along with Sail Fair is the Hobie Fleet, and they usually have the shoreline. Ms. Brantley stated the boat ramp in the past was allowed to be used by those who had an annual permit. General discussion continued during which Ms. Harrison stated the only way they make money for Sail Fair is by the fees that are charged to vendors and craft booths. A flat fee of $75 is charged for a commercial vendor, $50 for a non-profit group, $50 for a craft booth and a non-profit group is fee unless doing a fund raiser and then 10% of what is taken in not exceeding $25. The fees all go back into Sail Fair, however with so many expenses they are lucky to have $1,000 left over to start working on next year. The only way they can think of to generate -3- more money is to charge an admission fee. Member Baggett asked if it couldn't be set up where only those who did not have an annual permit be charged to get into Sail Fair. Member Roberts stated he would support that. Mr. Lynch stated if you change permits to cover all special events, you would have to have a uniform fee for all special events. Citizen John Mitchell stated he is against the request. He doesn't think it is fair to sell him a season pass and suspend it from something that's not going back into the interest of what that pass was bought for. If he knew the admission charge to Sail Fair was going back into the park to improve it, he would not have any objections. Citizen Barb Vozel stated she is also against the request for along those same lines. *Citizen Lynn Davis stated she is also again request. Citizen Rick Robinson stated he was one of the ones who entered the park during Sail Fair on his annual permit. He further stated he was real disappointed there was only one person present from the Sail Fair Committee who was not very well armed with facts and who stated they lost money but didn't know how much. He is also against request. Ms. Harrison stated she did not say Sail Fair lost money because of annual passes, but rather would like to exclude that weekend and charge admission to everyone because it was difficult to differentiate those coming to park for various reasons, and some of the people using annual permits were abusing them during Sail Fair. Sail Fair is not a private interest, it is a non-profit organization that promotes the city in positive ways. Citizen Joyce Fulco stated her concern was whether Sail Fair was audited. Ms. Harrison stated they were audited this year on Labor Day and everything was fine. As soon as the books are ready for this year, they will be placed in the Library for the public to view if they so choose. Ms. Fulco further stated she didn't think anything should be decided until audit came in for this year. Member Roberts stated the audit has nothing to do with the request as stated by Sail Fair. After all discussion, a motion was made by Member Roberts to recommend the request as presented by Meg Harrison, Chairman of the Sail Fair Committee, not be approved at this time. Seconded by Member Phillips, the motion was approved by the following voted: Ayes: Noes: All members present voted aye None 4. REVIEW AND CONSIDERATION OF REQUEST FOR A FEE PROPOSAL CHANGE ON REPLACEMENT OF I.D. CARDS FOR USE OF THE RECREATION CENTER. This item was turned over the Sylvia Brantley, Parks & Recreation Director, who referred to Pam Nelson's memo to her that was included in member's packets. After general discussion, a motion was made by Member Roberts to recommend approval of the request for a fee proposal change of replacement on I.D. cards for use of the recreation center. Seconded by Member Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None *Correction to read - Lynn Daves -4- 5. REVIEW AND CONSIDERATION OF REALLOCATION OF BOND FUNDS. Chairman King referred to Ms. Brantley's memo included in member's packets in which she made suggestions as to how to reallocate the approximately $5,300 left in the bond funds at this time that can be reallocated after the $5,264 was reallocated from the jogging path to be used for the Transportation Enhancement Program to do the entryway into The Colony at Hwy. 121 and North Colony Boulevard. These monies are from the folloWing: $2,000.00 - from B. B. Owens $1,000.00 - from Bridges Park $1,315.47 - from N. Colony Boulevard Park $ 800.00 - from Youth Football Fields $ 159.40 - from Lions Club Park $5,274.87 - to be reallocated, with an additional $1,500.00 if we do not purchase another swingset for Bridges Park Ms. Brantley'S suggestions are as follows: Slav/Baker Park - Grill - $125.00 + 10' X 18' all purpose metal shelter to be placed on existing slab - $2,000.00 Perrvrnan Park - $1,000.00 to remodel/improve existing picnic shelter Friendship Park - $2,000.00 to build picnic shelters Ms. Brantley added this is only putting improvements in three (3) of our parks, however feels they are the most used parks within the city by families for picnicking, and have nothing but picnic tables and playground equipment. During General discussion, members decided they do want a swingset and pea gravel at Bridges Park. With no other changes, a motion was made by Member Roberts to recommend approval of the suggested reallocation of the bond funds as presented by Ms. Brantley, Parks & Recreation Director, in addition to $1,500.00 to be applied to playground equipment and pea gravel at Bridges Park. Seconded by Member Baggett, the motion was approved by the folloWing vote: Ayes: All members present voted aye Noes: None Member Roberts stated he would like to have the Jaycees invited to a future meeting to give an update on Dave Cowan Park. 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the folloWing departmental update: 1) Into the new fiscal budget year. As of November 1st, the City will have a Central Mowing Crew. The Parks & Recreation Department will lose one (1) employee to Public Works for this mowing crew, leaving a three (3) man crew who will be responsible for all maintenance of parks equipment. -5- 2) Registration starting for Youth and Men's Basketball Leagues. 3) PARDners purchased a new monitor for the Parks & Recreation Department computer. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Phillips stated she will not be able to attend the next regular scheduled meeting. Member Deslatte asked what is gOing on with the golf course. This question was addressed to Councilman Mike Lynch who was in the audience. He stated the individual about has his financing together, however he has increased the idea of a golf course to include a housing development in the middle of the course. On the Driving Range - the corporation has split over some problems and they have heard nothing further on it. Member Roberts asked about more sand in the swim/beach area at stewart Creek Park. Ms. Brantley stated sand was added this past May/June and more sand will not be added again until next spring. Member Baggett stated she was surprised to hear the Corps of Engineers was not going to lease the Eastvale Park to the City. She also asked if an "adopted park" that is in need of repairs, who should she contact about it. Ms. Brantley stated to contact the Parks & Recreation Department and she would contact the president of the organization adopting park. Chairman King had a complaint that the trash can at N. Colony Boulevard Park has not been emptied in three weeks. She also stated an area of Corps of Engineers land that was looked at in the past on the west side of Main street for a possible Athletic Complex, needs to possibly be started looking at again for a future Athletic Complex as the City continues to be in the need of more playing fields for all sports organizations. There being no further discussion, it was unanimously decided to adjourn at 8:45 p.m. B~~ing secre~tary ~~a Susan King, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 22, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on October 27th 1993, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the fOllowing items will be addressed: 1. Citizens input. 2. Approval of minutes of October 13th, 1993. 3. Review and consideration of request from The Colony Cruisers to host 7th Annual Motorcycle Rally on October 1st and 2nd, 1994 at Stewart Creek Park. 4. Receive departmental update from Director. 5. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need aUXiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above not1."Ce o~h::~~ was posted outside the front door of City Hall bY~~ on ~ay of October, 1993. Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 27, 1993 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:32 p.m. with the following board members present: Susan King David Deslatte Donna Baggett Vern Roberts Jaicie Kirkpatrick Charles Christian Chairman Member Member Member Member Member and with Member Phillips absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF OCTOBER 13TH, 1993. A correction was noted by Member Kirpatrick to page 3 of the minutes of October 13th, 1993. The beginning of the eighth sentence should read "Citizen Lynn Daves", not Davis. Member Roberts then made a motion to approve the minutes of October 13th, 1993 with the above noted correction. Seconded by Member Kirkpatrick, the motion was approved by the fOllowing vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST FROM THE COLONY CRUISERS TO HOST 7TH ANNUAL MOTORCYCLE RALLY ON OCTOBER 1ST AND 2ND, 1994 AT STEWART CREEK PARK. Rick Beard, Rally Coordinator for The Colony Cruisers, made the presentation to the Board on this request. Also present from the board of The Colony Cruisers were: Dale Aldinger - Vice President, Karen Aldinger - Secretary, Carol Campbell - Treasurer, and Darleen Beard, wife of Rick Beard. Mr. Beard stated The Colony Cruisers is an 8 year old local motorcycle club. All monies they raise have been put back into the community. As per his letter, they would like to host their 7th Annual Motorcycle Rally on October 1st and 2nd, 1994 at Stewart Creek Park. The past three (3) years, the event was held in Little Elm, however they would like to go back to stewart Creek Park since they are from the Colony. They anticipate an approximate few hundred participants, and about one-third of them will be camping over. They will identify their participants who come to the event. Ms. Brantley at this time that in the past The Colony Cruisers have always done a good job out at Stewart Creek Park and have always left the area clean, and she is pleased -2- they want to come back to stewart Creek Park. Mr. Beard stated they are only asking for a waiver of entrance fees for participants on Saturday, and they will have some way to identify the participants. They will pay for the use of the pavilion all day Saturday, but would also like to use it for a few hours Sunday morning. Those who wish to camp out will pay the camping fee. Member Deslatte stated at this time that he is proud of having The Colony Cruisers at the meeting tonight and of the way they have presented themselves. Chairman King asked if we waive the entrance fee for the participants, would that mean they just have to pay $3.00 for the camping fee. Ms. Brantley stated that is correct. Mr. Beard went on to say they would be more than willing to have one of their members go around and collect the camping fees from those who wish to camp and turn it in to the gate attendant. After all discussion, a motion was made by Member Kirkpatrick to recommend approval of the request from The Colony Cruisers to host their 7th Annual Motorcycle Rally on October 1st and 2nd, 1994 at Stewart Creek Park. Seconded by Member Deslatte, the motion was approved by the fOllowing vote: Ayes: All members present voted aye Noes: None 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) In the process of establishing a central mowing crew which will start Monday, November 1st. One employee transferred to Public Works and interviewing for open position. 2) Elise Knox is losing her part-time maintenance worker at the pool and will also be interviewing for open position. 3) Registration is down on men's and youth basketball this year. 4) Bill Allen Memorial Park is progressing nicely. They have fallen behind some due to rains and redesign. Still scheduled for completion on NOvember 30th. 5) On October 21st, COG approved a list of nominated projects to go to state on the transportation project and The Colony'S project was on this list. 6) Should start seeing some improvements in the parks within the next month. Rye grass has been ordered for the fields. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Deslatte stated he was concerned about too much littering gOing on at Stewart Creek Park with a lot of broken glass and trash piling up around barrels. specifically he referred to around picnic table no. 4 in the SWim/beach area. He also stated that a couple of meetings ago, it was discussed about a "No Wake" zone and people are still not paying attention to it and are still speeding. Ms. Brantley stated Member Deslatte should contact Denton Commissioner Kirk Wilson. -3- Member Christian stated at the last meeting Eastvale Park was mentioned, and he has talked to Kathy Gately from the Corps of Engineers who stated they city should resubmit a proposal for this park. Ms. Brantley stated she had spoke with Ken Howell, Reservoir Manager for the Corps of Engineers, who stated to her that the Corps is still gOing to continue running the park. Member Kirkpatrick asked if the Jaycees are going to come to the next board meeting for an update on their park. Chairman King asked to set a holiday schedule at the next board meeting. There being no further discussion, it was unanimously decided to adjourn at 8:20 p.m. '-'~lvl'vy YL~~ Beverly NOpp; Recording Secretary Susan King, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS DECEMBER 3, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on December 8th 1993, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the folloWing items will be addressed: 1. Citizens input. 2. Approval of minutes of October 27th, 1993. 3. Receive departmental update from Director. 4. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need aUXiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the abOV~notice f meeting was posted outside the front door of City Hall by 5:00 p.m. n the 3rd jfy/of December, 1993. ~ {Aa~-^- Patti Hicks-, City Secretary 5o"tii.€,_ {'I1Ct~1 u I 0 tf<< Iy MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON DECEMBER 8, 1993 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:32 p.m. with the following board members present: Vern Roberts Kathy Phillips David DeSlatte Donna Baggett Jaicie Kirkpatrick Vice Chairman Member Member Member Member and with Chairman King and Member Christian absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF OCTOBER 27TH, 1993. A motion was made by Member Kirkpatrick to approve the minutes of October 27th, 1993. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members DeSlatte, Baggett, Kirkpatrick, and Vice Chairman Roberts Abstention: Member Phillips Noes: None 3. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update. 1) Two more picnic tables have been put in at Stewart Creek Park. Will try to put pads under picnic tables with enough clearance for wheelchairs. 2) The $1,600 allocated for Perryman Park picnic shelter was approved. EXisting shelter will go down and new up put up. 3) still hoping to meet deadline on putting playground equipment together. 4) Basketball leagues are going well. 5) Inter-city training seminar was held this date for supervisors on evaluations. 6) Patti Hicks will be the interim City Manager. Reception will be held on Sunday, December 19th for Mr. Hall. 7) City Council did approve annual permits for Stewart Creek Park will not be valid for special events. 8) Road is being graded at stewart Creek Park. 9) Dedication of Kid's Colony Playground will be on Saturday, December 11th. 10) December 20th - 4 employees of Parks & Recreation will be recognized at city Council meeting for all their hard work on Kid's Colony Playground. -2- 4. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Kirkpatrick asked how the plans are going on the landscaping to the entrances to The COlony. Ms. Brantley stated they have been sent on to the state. Member Kirkpatrick also asked for the future when scheduling the Christmas Parade if the youth basketball games for the younger kids could be delayed so that they might be able to see Santa in the parade. She also asked about a possible chain link fence around the Kid's Colony Playground. Member Baggett stated there will be a work day at the Aquatic Park on Saturday, December 11th, from 8:00 a.m. - 1:00 p.m. and encouraged everyone to come out and help. Vice Chairman Roberts stated he wanted to remind the board they are an adVisory board to the council. He also stated he appreciated all the hard work of the board members this past year, and asked thanked Ms. Brantley for her dedication and support to the board. He also reminded everyone to think about election of officers in January. There being no further discussion, it was unanimously decided to adjourn at 8:05 p.m. 1?u.A'~~~'~ 1'L~ffV Beverly Nopp, Record1ng Secretary / ~ ,P.J, Vern Roberts, Vice Chairman