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HomeMy WebLinkAbout2nd Quarter (April-June) CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 9, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on April 14th, 1993, at 7:30 p.m., at the Recreation Center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of January 27th, February 10th, and March 24th, 1993. 3. Receive update from "Adopt a Parks." A. Friendship Park B. Lions Club Park C. Scout Park 4. Proposal and consideration of Spring Concert at Stewart Creek Park. 5. Receive departmental update fom Director. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the front door of City Hall b notice of meeting was posted outside onvthe 9th day of April, 1993. /. /' "''c/0 City Secretary the Patti Hicks, CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 7, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on May 12th, 1993, at 7:30 p.m., at the Recreation Center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of January 27th, February 10th, and March 24th, 1993. 3. Proposal and consideration of Spring Concert at Stewart Creek Park. 4. Receive update from "Adopt a Parks." A. Friendship Park B. Lions Club Park C. Scout Park 5. Receive departmental update from Director. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall/~ 5:00 p.~.~.ry ~he 7th day of May, 1993. +cUt:r.. 7~ . Patti Hicks, City Secretary MINUTES OF THE PARKS &: RECREATION BOARD OF THE CITY OF THE COLONY, TX HELD ON MAY 12, 1993 A REGULAR SESSION of the Parks &: Recreation Board of The City of The Colony, TX., was called to order at 7:35 p.m. with the follOWing board members present: Susan King Vern Roberts Kathy Phillips Donna Baggett Charles Christian Chairman Member Member Member Member and with Member Preston absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks &: Recreation Director. 1. CITIZENS INPUT. Cathy Wood, Special Projects Coordinator, was present to invite the board to attend the Chili Cook-off on June 19th and volunteer to help or to be a judge. 2. APPROVAL OF MINUTES OF JANUARY 27TH, FEBRUARY 10TH, AND MARCH 24TH, 1993. A motion was made by Member Roberts to approve the minutes of January 27th, 1993. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Roberts to approve the minutes of February 10th, 1993. Seconded by Member Christian, the motion was approved by the follOWing vote: Ayes: All members present voted aye Noes: None A motion was made by Member Roberts to table the minutes of March 24th, 1993. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. PROPOSAL AND CONSIDERATION OF SPRING CONCERT AT STEWART CREEK PARK. David Deslatte was present with a proposal to hold a free concert at Stewart Creek Park. He stated he has taken a survey at Stewart Creek Park and most people said they would like to see some sort of entertainment at the park. Mr. Deslatte stated he has a plan to get some bands together to perform at the park and give a free concert, adding this would be good exposure for the park as well as The Colony. What he is asking help with is getting sponsors, -2- building a platform stage for the bands to perform on, volunteers, and advertising. During general discussion, it was noted that Mr. Deslatte would also have to get with staff in the Parks &: Recreation Department to find a time when the pavilion would be available to use on a weekend since he would need use of the pavilion also. After all general discussion, a motion was made by Member Roberts to form a committee to work with David Deslatte on this proposal, and to also recommend approval of this request to city council. Seconded by Member Christian, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Member Roberts volunteered to be on the committee to work with Mr. Deslatte. Chairman King then thanked Mr. Deslatte for coming before the board. 4. RECEIVE UPDATE FROM "ADOPT A PARKS." A. Friendship Park - Rose Ashman was present from Beta Sigma Phi Sorority. She stated they are at a stand still on doing any more to the park due to some concerns about the park they have. Their concerns are, the sprinkler system is not working, and alot of vandalism has been occurring at the park. She stated they don I t want to plant anything else at the park until they are assured there will be water, and also because of the vandalism, it seems plants, shrubs or trees that are planted are pulled right back out. Ms. Brantley stated she has been in contact with Tom Cravens, Public Works Director, and he has stated that the irrigation system will be repaired. Ms. Ashman also stated they had asked in the past about having some "Watch For Children" signs placed at Newton &: Keyes &: Malone due to the high traffic congestion. Ms. Brantley stated she had already spoke with Mr. Cravens about these signs and he has indicated he will take care of getting the signs. Ms. Brantley also stated she was looking into getting a sidewalk at the park allowing for wheelchair accessibility to get to the swingset/ playground area. B. Lions Club Park - Jerry Burton and Bob Poynter were present representing Lions Club park. Mr. poynter stated they have been working with Ken Leverich of the Public Works Department on getting new line to get fountain to the pond, which they hope will be in this year. He also stated the sprinkler system needs repair, but that the Lions Club would look into repairing it. He further added the new playground equipment is in. Some of the picnic table benches need repairing and the Public Works department has the material (wood) on hold for them. C. Scout Park - Patty smyth was present representing the Girl Scouts for Scout Park. She stated the flag poles have been painted as an Eagle Scout project, and the girl scouts have planted a flower bed on the northeast corner of the park, and they want to put in another flower bed. She also stated they have replanted some shrubs under- neath the park sign. Ms. Smyth also had a safety concern on the chin up -3- bars, stating the wood is spreading because it appears the holes have not been dug deep enough. The scouts have also requested to have some picnic tables at the park. Chairman King then thanked all the representatives for attending the meeting, and also thanked Ms. Brantley for getting the trees for the scouts to plant. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the folloWing departmental update: 1) Attended pre-construction meeting with contractor on Bill Allen Memorial Park, Randall Blake. Will mail out packet to state on May 31st, and tentatively set November as completion date. 2) stated that on the Bill Allen Memorial Park, on the playground structure that was taken out, she would like to suggest that the $10-$12,000 left over in the bond funds go toward playground equipment in this park. This would need to come back before the board for formal action. 3) Suggested the board have a work session on bond funds. 4) In budget process. 5) stewart Creek Park- swim/beach area should be complete soon. Courtesy dock hopefully will be in by end of Mayor mid June. Will order additional port-o-Iets for park. Checking into having Denton County Co-op remove electric cable across road from bathroom removed since it has been knocked down two years in a row by sail boaters. Revenue down approximately $10,000 due to a lot of rainy weekends. Horseshoe pits gOing in by PARDners - looking real good. Will try to put in 2 RV pads with gravel on north side of arena near dump station this fall. 6) Pam Nelson is working on the summer brochures. 7) Bid was let on replastering of pool. 8) Council approved the hiring of one temporary and one new part-time rec. center aide. 9) Day Camp will go on this year. 10) Softball league games are behind due to weather. 11) Athletic Crew is now working out of Fire Station #2 with Public Works. 12) The copy was signed for golf course at Wynnewood Park. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Baggett asked about Eastvale Park and Ms. Brantley stated still waiting to hear back for the Corps of Engineers. Chairman King had the follOWing concerns: 1) The Little League hosted a softball tournament last weekend that ran real smoothly. 2) PARDners is about halfway through on the installation of horseshoe pits at Stewart Creek Park. May 23rd is the planned grand opening. 3) Would like to have a work session on Stewart Creek Park and the Bond Funds at the next regular scheduled meeting. 4) Asked about bon fires at Stewart Creek Park and the enforcement thereof. Ms. Brantley stated that is a concern and she has talked about getting some covered trash cans for the park and USing all the barrels out there -4- now and cutting them down to about the third ring and making fire rings. Chairman King stated to discuss this more at work session on stewart Creek Park. Asked about a night guard for summer months at stewart Creek Park. Asked about an ordinance banning jet skis or set an area for jet skis to launch. There being no further discussion, it was unanimously decided to adjourn at 9:05 p.m. ..... Be~~ ~secretary g~clko CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 21, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks &: Recreation Board of The City of Colony, Texas, to be held on May 26th, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Citizens Input. 2. Approval of minutes of March 24th, 1993. 3. Review and consideration of request from Mike Stuhldreher to open concession stand at stewart Creek Park. 4. Discussion and consideration of security at stewart Creek Park after hours. 5. Discussion and consideration of setting board meeting dates for the months of June, July, and August. 6. Receive departmental update from Director. 7. General items of concern to the board. 8. Work session on Bond Funds and Stewart Creek Park. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by ~n_ th~ Hay, 1993. Patti Hicks, City Secretary MINUTES OF THE PARKS &: RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON MAY 26, 1993 A REGULAR SESSION of the Parks &: Recreation Board of the city of The Colony, TX., was called to order at 7:34 p.m. with the following members present: Susan King Donna Baggett Vern Roberts Kathy Phillips Chairman Member Member Member and with Member Christian absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks &: Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 24TH, 1993. A motion was made by Member Roberts to table this item until the next regular scheduled meeting. Seconded by Member Phillips, the motion was approved by the follOWing vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND CONSIDERATION OF REQUEST FROM MIKE STUHLDREHER TO OPEN CONCESSION STAND AT STEWART CREEK PARK. Mike Stuhldreher was present. He stated he is proposing to put a concession stand at Stewart Creek Park that would be located in between bathrooms and the well, west of the volleyball net (northwest corner of grassy area). The building will be 101 X 141 - wood shingle roof, built on site. He stated he is proposing to operate the stand in the spring, summer, and fall on Saturday and Sundays from 9 a.m. to 9 p.m., and is propOSing to give 15% of the gross sales paid weekly to the city. A copy of his proposed menu with prices was enclosed in member's packets. Member Roberts stated he wanted Mr. Stuhldreher to be aware of possible vandalism to the building, and Mr. Stuhldreher stated he knew he was taking a chance on vandalism occurring but would be taking every precaution to keep the bUilding secure, including a possible alarm system. After all general discussion, a motion was made by Member Roberts to recommend approval to city council of the request of Mike Stuhldreher as presented. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 4. DISCUSSION AND CONSIDERATION OF SECURITY OF STEWART CREEK PARK AFTER HOURS. Ms. Brantley passed out a memo on a security proposal for Stewart Creek Park. In it she stated we have experienced a lot of problems with vandalism in the park, "illegal" entries after hours, and a lot of campers have expressed concern over safety. She is proposing to use off-duty police officers for the following hours and dates: 11:00 p.m - 2:00 a.m. - June 11th thru August 7th, 1993, which would be approximately 57 to 60 hours @ $20.00/hour or $1,200. This would be for three hours per night on Friday and Saturdays, with a third night for July 4th weekend. Many of the biggest problems occur between the hours of 11:00 p.m. and 2:00 a.m. and she feels this would help curtail the vandalism, drinking, and "rough housing" during this period of time. During general discussion, it was brought up that Labor Day weekend should also be added to this schedule. A motion was then made by Member Baggett to recommend approval to city council of adding security to Stewart Creek Park as proposed by Ms. Brantley with the addition of Labor Day weekend. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. DISCUSSION AND CONSIDERATION OF SETTING BOARD MEETING DATES FOR THE MONTHS OF JUNE, JULY, AND AUGUST. Members discussed having one meeting during the months of June, July, and August, with a second meeting added if necessary. A motion was then made by Member Roberts to hold one board meeting per month during the months of June, July, and August, on the first scheduled meeting date of each month. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) PARDners have finished putting in the horseshoe pits at Stewart Creek Park and they look great. Have received a lot of nice compliments. 2) Proposed Triathlon in september - Chief of Police, Bruce Stewart, has some concerns about the bike route. May have to look into finding a different bike route. 3) Summer brochures out to public. 4) Turned in first draft of budget, still working on Stewart Creek Park budget. 5) Hope to have walkway/courtesy dock in at Stewart creek Park by mid June. 6) Will get more sand in the beaCh/SWim area after water goes down. 7) Scout Park Pond had some problems with dead fish - water was analyzed and found to be caused by Blooming Blue Green Algae. 8) FNL will not meet every week during summer since attendance usually falls off during these months. Schedule is at Rec. center. -3- 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Roberts stated he would like to see the road that circles around the arena at stewart Creek Park changed to "one way" only. Also stated we need more trash cans and port-o-Iets at the park. He further complimented the Police Department on more patrolling at the park this past weekend. Member Baggett asked if there was any follow up on any of the comments made by the "adopt a parks" who came before the board recently. Ms. Brantley stated she felt everything they had asked about such as repairs on sprinkler systems and signs was either corrected or being worked on. Chairman King asked about "rats" at Scout Park and Ms. Brantley stated she would have our Chemical Applicator, Jerry Young, check it out. Chairman King also asked if Ms. Brantley would ask Jerry to treat for ants around the horseshoe pits at stewart Creek Park. At this time Members took a five minute break before going on to Item No.8. 8. WORK SESSION ON BOND FUNDS AND STEWART CREEK PARK. It was decided to postpone the Bond Funds at this meeting and work on Stewart Creek Park only. Ms. Brantley had a copy of the Master Plan for Stewart Creek Park. She stated she would like the city to put in two RV pads this fall. Members decided to make the following changes to the Master Plan for Stewart Creek Park: 1) Delete Amphitheater 2) Delete Frisbee Golf 3) Delete Restaurant 4) Delete Northeast Fishing Pier (leave southeast fishing pier) 5) Relocate horseshoe to southeast end. 6) Move courtesy dock and put on other side. 7) Possibly expand the boat/trailer parking area by adding one more row of park. 8) Suggest jet skies launch opposite sail boat launch. 9) Suggest on the right side of the road by boat area by tree line (easement) be designated for jet ski parking (angle). 10) Put in another sandlot volleyball pit over by horseshoe pits. 11) Possible additional back stop on opposite end of present one. 12) Additional picnic tables 13) InstallS or 6 fire rings by cutting trash barrels in half. Members asked Ms. Brantley to get some prices together, prioritize and bring back updated Master Plan to the board. They also asked for costs on running the park and a copy of the Stewart Creek Park budget. There being no further discussion, meeting at 9:15 p.m. B~, ~g Secretary it was unanimously decided to adjourn the ~~~ Susan King, Chai an ~ CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 4, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks &: Recreation Board of The City of Colony, Texas, to be held on June 9th, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Bond funds. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:0a~.m. on ~he '~h d~y of June, 1993. ~~.~~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON JUNE 9, 1993 A WORK SESSION of the Parks & Recreation Board of The City of The Colony Texas was called to order at 7:30 p.m. with the following board members present: Susan King Kathy Phillips Charles Christian Vern Roberts Donna Baggett Chairman Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. BOND FUNDS. This item was turned over to Ms. Brantley who gave the following update on the bond funds. Ms. Brantley stated that after the Youth Football Fields are complete, there should be approximately $11,000 left in the bond funds. a) Youth Football Fields - Currently have a P.O. in for electrical for the concession stands in the amount of $1,800. b) B. B. Owens - Balance of $3,170.81. Playground equipment and electric pump for the pond is in and waiting to be installed. Park still needs pea gravel. Should be approximately $1,100 left in this park fund balance after all work complete. c) Bridges Park - Balance of $2,500.00. Playground equipment should cost around $2,000.00 leaving an approximate balance of $500.00. d) Slay/Baker - Balance of $1,100 - to be used to purchase another swingset. e) Perryman Park - Balance of $125.00 - to be used to purchase a grill. f) Scout Park - Balance of $1,000.00 - to be used to purchase picnic tables and covered trash cans. g) Historical Park - Balance of $903.00 - to be used to purchase electrical light post. Members discussed some ideas to use the left over bond funds on. It was suggested to put in a handicap swing and handicap sidewalk at Friendship Park, and a handicap sidewalk at Perryman Park. It was also suggested to get 2 trash cans for each park. B~ ~ Secretary ~~) Susan King, Chai an CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 10, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks & Recreation Board of The City of Colony, Texas, to be held on June 14th, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Review and consideration of request from Kenneth Meier of constructing and operating a miniature golf course. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print, or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00A.m. on the/ ~:h day of June, 1993. "P~ ~Ao Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY TEXAS HELD ON JUNE 14, 1993 A SPECIAL SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:45 p.m. with the following board members present: Susan King Charles Christian Vern Roberts Kathy Phillips - 7:50 p.m. Chairman Member Member Member and with Member Baggett absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. REVIEW AND CONSIDERATION OF REQUEST FROM KENNETH MEIER OF CONSTRUCTING AND OPERATING A MINIATURE GOLF COURSE. This item was turned over to Mr. Meier who stated, from what he understands, there isn't a lot of things for kids to do in The Colony, and he feels there is a need for something like a miniature golf course. He further stated he would like to put a miniature golf course in and create a profitable enter- prise, adding he has been looking into this for about 5 years. Mr. Meier is a carpenter and had a rough layout of a proposed miniature golf course with a theme of a Western Ghost Town. He also asked board members to consider video games. The golf course would be done in 3 phases. The first phase would consist of installing security fence which would be a 6'-8' chain link fence with wooden posts, stating he has safety concerns as well as security for way constructed. The buildings will be 8'-12' tall, installed by locking in and cross braced to the fence. The buildings are transportable items (portable) and can be moved if project does not work out as planned. Mr. Meier stated he is prepared to spend $12-$15,000.00 on this project. Phase II would be a portable building also, 16'X16', installed in 2 sections of 8'X 8'. This building will become the saloon (or concession stand). The golf course will cover about 17,000 square feet, or 1/3 of an acre with the possibility of expanding. It will be staffed by family members. Tentative plans are to open evenings around 5:00 p.m. and weekends 10:00 a.m. to 9 or 10:00 p.m. Location will be near Bridges Park and the tennis courts, but not in same location as previous miniature golf course. Extra security lighting will be added. After all general discussion, a motion was made by Member Roberts to recommend approval to city council of Mr. Meier's concept of con- structing and operating a miniature golf course as presented, pending going to Bob Van til on zoning. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None There being no further disucssion, it was unanimously decided to adjourn at 8:25 p.m. Be~ ~secretarY ~~~ Susan King, Chairm