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HomeMy WebLinkAbout1st Quarter (January-March) CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 8, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on January 13th, 1993, at 7:30 p.m. at the Recreation Center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of December 9, 1992. 3. Review and consideration of request from Cornerstone A.H.E. Church to extend use of Civic Center. 4. Review and consideration "FNL" Fundraising Opportunity request. 5. Receive departmental update from Director. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE CERTIFICATION I hereby certify that the above front door of City Hall by 5:0~ Patti MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON JANUARY 13TH, 1993 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members in attendance: Susan King Kathy Phillips Donna Baggett Charles Christian Vern Roberts Bruce Preston David Glass Chairman Member Member Member Member Member Member - 7:35 p.m. and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF DECEMBER 9, 1992. A motion was made by Member Roberts to approve the meetings of December 9, 1992. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Phillips, Baggett, Preston, Roberts, Chairman King Abstention: Member Christian Noes: None 4. REVIEW AND CONSIDERATION "FNL" FUNDRAISING OPPORTUNITY REQUEST. Pam Nelson, Assistant Parks & Recreation Director, and Carol Sharp representing FNL were present to answer any questions of the board. Ms. Nelson's memo written to Sylvia Brantley, Parks & Recreation Director, that explained the proposal of Friday Nite Live, was included in each members packet. Each organization will have the opportunity to book 2 (two) fund raisers per year and provide volunteer assistance on the evening of the fund raiser. An addendum will have to be added to the contract to include this proposal. After a brief discussion, a motion was made by Member Roberts to recommend approval of request by Friday Nite Live ("FNL"), as presented for Fundraising Opportunity. Seconded by Member Glass, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. REVIEW AND CONSIDERATION OF REQUEST FROM CORNERSTONE A.M.E. CHURCH TO EXTEND USE OF CIVIC CENTER. Rev. Alton Paris was present to answer any questions from the board. He -2- stated the church has received a contract with Centex they are reviewing to purchase some land to build their church, and he feels this will be the last year they will be asking to extend their use of the Civic Center. After a brief discussion, a motion was made by Member Baggett to recommend approval of the request from Cornerstone A.M.E. Church to extend the use of the Civic Center for one (1) more year. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, Baggett, Preston, Christian, Roberts, and Chairman King Abstention: Member Glass Noes: None 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following department update: 1) The Eastvale Park lease proposal is on the city council agenda for January 18th. 2) Winter/Spring Program Flyers out to the public. 3) New program Step-Aerobics going well (Public Works built boxes). 4) Into second week of volleyball league. S) Ms. Nelson has started working on the spring softball league. 6) Youth and Adult soccer getting ready to start. 7) Rye grass is in all athletic fields. 8) PARDners is donating a Stairmaster to the weight room. 9) Tile around pool has been finished. 10) Have received last of paperwork on Northpointe Park. Working with TU Electric on security lights for park. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Glass asked if there was a problem with heat at the civic center, and also apologized for his absences from board meetings. He is recovering from surgery for cancer and reported he now has a clean bill of health. Member Baggett asked about the location of the playground as presented by Debbie Satterlee. Ms. Brantley stated this request had gone to city council who set up a committee to search for an alternative location. The location of the playground has now been decided to be in the field behind the rec. center, with an alternative site of Lions Club Park. Member Preston asked for an update on the courtesy dock for Stewart Creek Park. Ms. Brantley stated she is waiting on approval from the Corps of Engineers, but doesn't feel there will be any problems. Chairman King stated PARDners would like to sponser a Sports Good Swap Meet in the gym of the Rec. Center on February 27th. Request will be brought before the board. She also stated they are working on the budget for PARDners. There being no further discussion, it was unanimously decided to adjourn at 8:10 p.m. .~~ Beverly Nopp, Recording Secretary ~' ~)..../) 0--", ( /V\ Susan King, Cha"rma~ CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 22, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on January 27th, 1993, at 7:30 p.m. at the Recreation Center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of January 13, 1993. 3. Consideration and review of request from PARDners to use the Recreation Center on February 27th to hold a Sporting Goods Swap Meet. 4. Receive and discuss update on bond funds. A. Perryman Park B. Dave Cowan Park 5. Receive departmental update from Director. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:.~. p.m. . on~h~ day of January, 1993. /dit; - tI. .~ Patti A. Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON JANUARY 27, 1993 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Susan King Kathy Phillips Charles Christian Donna Baggett David Glass Chairman Member Member Member Member with Members Preston and Roberts absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 13, 1993. A motion was made by Member Baggett to approve the minutes of January 13th, 1993. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE AND DISCUSS UPDATE ON BOND FUNDS. A. PERRYMAN PARK B. DAVE COWAN PARK PerrYman Park - Ms. Brantley stated this park is complete except for the barbecue grill which hope to have in by March. Dave Cowan Park - Ms. Brantley stated this park is complete except for the $1500 that was set aside to assist the Jaycees with a picnic shelter. Ms. Brantley stated she will contact the Jaycees to see what the progress is on the picnic shelter. Ms. Brantley further added she has been asked to attend a Kiwanis Club meeting to speak on adopting a park. They have asked about the Northpointe Park. She is going to give them other options such as Slay/Baker, Wilcox, W. Lake Highlands, or Bridges Park. 3. CONSIDERATION AND REVIEW OF REQUEST FROM PARDNERS TO USE THE RECREATION CENTER ON FEBRUARY 27TH TO HOLD A SPORTING GOODS SWAP MEET. Dale Schmahl representing PARDners was present to answer any questions from the board. A letter was included in members packets to explain this request. Ms. Brantley stated the only concerns she could foresee with -2- the use of the gym is possible damage to the floor, adding she had already spoke to Mr. Hall about this request and he also stated he was concerned with the use of the gym floor. This is a poured floor and only rubber soled shoes are advised. Members discussed other options and came up with the parking lot of the rec. center as a suggestion. The employee parking lot of city hall was thought to be the best area since it was most visible to the roadway, with the public being able to use the rec. center parking lot for parking. PARDners will also schedule a rain date. After all discussion, a motion was made by Member Glass to recommend approval of the request from PARDners to hold a Sporting Goods Swap Meet on February 27th using the employee parking lot of city hall. Seconded by Member Christian, the motion was approved by the following vote: Ayes: Members Phillips, Glass, Christian, and Member Baggett Abstention: Chairman King Noes: None 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) The paperwork on Northpointe Park has been received, signed and sent back to Austin. 2) The Design Date for the playground structure is scheduled for March 12th. Member Baggett expressed her concern that the board had not been asked to be more involved in the selection process of another location for the playground structure. 3) April 3rd - Annual Spring Clean-up with a rain date of April 17th. There will be 3 locations this time at the parking lot of the Aquatic Park, parking lot adjacent to Perryman Park, and W. Lake Highlands. There will be someone on site to drain freon out of appliances and to take batteries. 4) In process of going thru the city audit. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Baggett expressed her appreciation for the dinner held for all the boards. She also asked about the status of Eastvale Park. Ms. Brantley stated council has approved the request for the lease on the park however wants to see it be under the umbrella of Stewart Creek Park. It has now gone to the Corps of Engineers for approval. Chairman King asked about the ordering of sand for the swim/beach area of Stewart Creek Park. Ms. Brantley stated this will be done sometime after the weather breaks and hopefully by May. Chairman King also asked about the possibility of another Shoreline Clean-up. Ms. Brantley stated the city probably would not co-sponsor another one with the Corps of Engineers since they would rather work on the Lewisville side, however would look into the possibility of the city sponsoring one at Stewart Creek Park. There being no further discussion, the meeting at 8:15 p.m. ~~ Beverly Nopp,6Recor ing Secretary -3- it was unanimously decided to adjourn ~~~ Susan King, Chairm CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 5, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on February 10th, 1993, at 7:30 p.m. at the Recreation Center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of January 27th, 1993. 3. Review and consideration of setting 5 year plan for Eastvale Park. 4. Discussion and consideration of increasing fee structure for Stewart Creek Park. 5. Receive and discuss update on bond funds. A. Slay/Baker B. B. B. Owens 6. Receive departmental update from Director. 7. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby ceritfy that the front door of City Hall b ve notice of meeting was posted outside the th da of February, 1993. Patti A. Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON FEBRUARY 10, 1993 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Susan King Vern Roberts Donna Baggett Kathy Phillips Chairman Member Member Member and with Members Christian, Preston, and Glass absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 27TH, 1993. A motion was made by Member Roberts to table this item. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. RECEIVE AND DISCUSS UPDATE ON BOND FUNDS. A. SLAY/BAKER B. B. B. OWENS Ms. Brantley gave the following update on bond funds: A. Slay/Baker Park is finished except for a couple of grills. Ms. Brantley has been speaking with the Kiwanis Club about possibly adopting this park. B. The pump has been ordered for B. B. Owens and is in storage until it can be coordinated with the Public Works Department and city electrician. Playground equipment is also in and in storage. 3. REVIEW AND CONSIDERATION OF SETTING 5 YEAR PLAN FOR EASTVALE PARK. Ms. Brantley stated the lease has gone to the Corps of Engineers for approval. The board came up with the following 5 Year Plan for Eastvale Park. 1st Year - Perform maintenance, clean-up park, and plant a new trees. 2nd Year - Put in a couple of new grills and picnic tables. 3rd Year - Do some additional landscaping; remove and upgrade damaged picnic tables near water's edge. 4th Year - Add a piece of playground equipment. 5th Year - Add covers to the picnic tables. -2- A motion was then made by Member Phillips to recommend for city council's consideration of approval, the above 5 Year Plan for Eastvale Park. Seconded by Member Roberts, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. DISCUSSION AND CONSIDERATION OF INCREASING FEE STRUCTURE FOR STEWART CREEK PARK. Chairman King stated any increase of fees would not go into effect until January of 1994 since the fee schedule had already been set for 1993. Since the city is proposing to bring Eastvale Park under the umbrella of Stewart Creek Park a fee increase is being looked at. The board discussed recommending the following fee changes: Daily permit Camping Daily/Camping Annual permit - increase 1st permit ones at $3.00 - increase from - increase from - increase from to $20.00 and additional $3.00 to $4.00 $3.00 to $4.00 $6.00 to $7.00 A motion was then made by Member Phillips to recommend to City Council an increase in the fee structure for Stewart Creek Park as stated above. Seconded by Member Roberts, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following department update: 1) The Corps of Engineer should be sending back the proposal on the courtesy dock for Stewart Creek Park soon. It looks like a favorable reply. 2) Will try to get the swim/beach area roped off by the first of April and we have in our plans to put in another sandlot volleyball court. 3) Will be attending retreat with council and all department heads on Friday and Saturday, February 12th and 13th. 4) Got new fencing on Field #5 of The Complex. 5) Ordered dirt and started dragging fields. 6) Got all water lines in at The Complex. 7) Will start on the concession stand at Turner Street Park on February 16th. 8) Clean up date has been changed to April 17th with a rain date of April 24th. 9) The Chili Cook-off will be held on June 19th. 10) Youth and Men's Basketball Leagues will be over the end of February. 11) Registration of Adult Softball will start on March 8th. -3- 12) Jeff Nohe, Aquatic Park Maintenance, has resigned and his last day will be February 19th. 13) Approved a request from a cub scout pack to use the pavilion at Lion's Club Park for garage sale as a fund raiser. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Roberts asked if there was any direction from the city of either getting partially or wholly anything on the road at Stewart Creek Park. Ms Brantley stated not at this time. Member Roberts further added, he thinks the addition of Eastvale Park will be an asset for the city. Member Baggett stated she was curious about the Hydro Plane races proposed at Sneaky Pete's on Lake Lewisville and if there will be any affect at Stewart Creek Park. Ms. Brantley stated the city council has passed a resolution to support the race but there will be no benefits received from it. It will be held in one area on the other side of Lake Lewisville. Chairman King stated PARDners would like to put in 3 or possibly 4 horseshoe pits at Stewart Creek Park. Ms. Brantley stated the only problem would be finding an area for them. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:15 p.m. Be~e~ecretarY CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 19, 1993 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on March 24th, 1993, at 7:30 p.m., at the Recreation Center located at 5151 North colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of January 27th, and February 10th, 1993. 3. Receive update from "Adopt a Parks." A. Perryman Park B. Friendship Park 4. Review and discussion of the following request received from the Board of Directors of The Colony Youth Football Association: A. Levelling of the fields and the parking lot. B. Lights for fields. 5. Receive departmental update from Director. 6. General items of concern to the board. Persons with disabilities who plan to attend this meeting who may need auxiliary aids of services such as interpreters for persons who are deaf or hearing impaired, readers, large print or *braille, are requested to contact Sandie Chance, Deputy City Secretary, at 214-625-1756 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. *BRAILLE IS NOT AVAILABLE. CERTIFICATION I hereby certify that the ~e notice of meeting was posted outside the front door of city Hall by :00 p.m. ~)~he 19th day of March, 1993. ~~ Lk,,-<,~ Sandi Chance, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON MARCH 24, 1993 A REGULAR SESSION of the Parks & Recreation Board of The Colony of The Colony, TX., was called to order at 7:34 p.m. with the following board members present: Susan King Vernon Roberts Charles Christian David Glass Chairman Member Member Member and with Members Phillips, Baggett, and Preston, absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 27TH, AND FEBRUARY 10TH, 1993. A motion was made by Member Roberts to table this item until the next regular scheduled meeting. Seconded by Member Glass, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. RECEIVE UPDATE FROM "ADOPT A PARKS." A. PERRYMAN PARK B. FRIENDSHIP PARK A. Perrvrnan Park - Jack James, representing the Sr. Citizens who adopted Perryman Park, was present. He stated they adopted the park in 1990 for five years and gave the following update: 1st Year - Erected a new sign. Clean up park (ongoing project). 2nd Year - Repaired picnic table and added another picnic table. The city installed some faucets and additional sprinkler heads which was appreciated. 3rd Year - (Into 3rd year now) Playground equipment is in good shape at present, however may do some repainting if necessary. 4th Year Landscaping - planting of trees. 5th Year - Plant some additional larger trees (not seedlings) Ms. Brantley stated the city will be adding a bar-b-que grill to this park from the bond fonds, and Mr. James said they did not need to request any additional assistance from the city. Chairman King then thanked Mr. James for attending meeting to update the board. -2- B. Friendship Park - There was no one present representing Friendship Park. They will be contacted again and asked to come to the next regular scheduled board meeting. 4. REVIEW AND DISCUSSION OF THE FOLLOWING REQUEST RECEIVED FROM THE BOARD OF DIRECTORS OF THE COLONY YOUTH FOOTBALL ASSOCIATION: A. LEVELLING OF THE FIELDS AND THE PARKING LOT. B. LIGHTS FOR FIELDS. John Sanders and Finis Hardy, representing The Colony Youth Football Association, were present. Mr. Sanders stated they are mainly asking for the fields to be leveled at this time, and due to the growth of the league and for safety reasons, are checking into the possibility of a lighted area for practice. He further added that in the past they have played at Bridges Park under the lights. Mr. Sanders stated he has seen soccer players on Turner St. Soccer fields practicing when they have been told playing fields are not for practice. Ms. Brantley stated the soccer association knows they cannot practice on playing fields and that what Mr. Sanders was referring too must have been scrimmage games. Chairman King asked about the feasibility of using Field #5 at The Little League Complex and Bridges Park if the Little League does not have a fall season this year. Ms. Brantley stated chances for lights on the CYFA field are slim right now, however the Parks & Recreation Department will help in anyway possible to find more lighted practice areas. General discussion followed during which Mr. Sanders went on to say the only other requests they had of the city was to have a sidewalk put in around the concession stand after it is complete, and getting "No Parking" signs erected on E. Lake Highlands. Ms. Brantley stated she couldn't make any promises on the sidewalk, but would check into the possibility of getting this done out of Park Maintenance, and would also check into the "No Parking" signs. She further added the Animal Shelter is open on Saturdays and they need to discourage people from parking in their parking lot. After all discussion, Ms. Brantley again stated she would do everything she could to assist The Colony Youth Football Association in any way, and Chairman King thanked Mr. Sanders and Hardy for coming before the board. She advised them to keep in touch with Ms. Brantley. 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following department update: 1) Attended a work session of city council on goals - still working on this. 2) Contract has been signed to replace pole at B. B. Owens as soon as it dries out. Will not be replacing pole at Little League fields _ instead will be using common pole. 3) Adult Softball Spring League will start April 2nd. 4) Athletic fields are looking good. 5) Bids will be opened on March 25th on courtesy dock at Stewart Creek Park. 6) Hope to have swim/beach area completed in April. Getting a quote on fusing pipe. 7) The budget process is getting ready to start. 8) Upgrading electrical box on Little League fields.