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HomeMy WebLinkAbout3rd Quarter (July-September) CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 17, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on Wednesday, July 22nd, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens input. 2. Approval of minutes of April 8th, May 13th, and June 10th, 1992. 3. Review request from Justin Lewis for Eagle Scout Project at Scout Park. 4. Consideration of request from Justin Lewis for Eagle Scout Project at Scout Park. 5. Discuss alternate repairs to racquetball courts. 6. Receive department update from Director. 7. General items of concern to the board. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on July 17th, 1992. S!tCL-1CiY( c. s;d~ Sharon Sebera, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON JULY 22, 1992 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Vern Roberts Susan King Kathy Phillips Donna Baggett Chairman Member Member Member and with Members Schmitt and Glass absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2 . APPROVAL OF MINUTES OF APRIL 8TH, MAY 13TH, AND JUNE 10TH, 1992. A motion was made by Member King to approve the minutes of April 8th, 1992. Seconded by Chairman Roberts, the motion was approved by the following vote: Ayes: Members King, Baggett, and Chairman Roberts Abstention: Member Phillips Noes: None A motion was made by Member Baggett to approve the minutes of May 13th, 1992. Seconded by Member King, the motion was approved by the following vote: Ayes: Members King, Baggett, and Chairman Roberts Abstention: Member Phillips Noes: None A motion was made by Member Baggett to approve the minutes of June 10th, 1992. Seconded by Member King, the motion was approved by the following vote: Ayes: Members King, Baggett, and Chairman Roberts Abstention: Member Phillips Noes: None 3. REVIEW REQUEST FROM JUSTIN LEWIS FOR EAGLE SCOUT PROJECT AT SCOUT PARK. Justin Lewis made his presentation to the board for his Eagle Scout Project at Scout Park. He passed out a copy of his packet for the Life to Eagle Project, and went on to state he would like to refinish and refurbish the 3 flag poles at Scout Park, refinish sign, and replace dead plants at the Scout Park sign. He further added he has gotten all the materials needed for this project donated. Member Baggett asked if he had talked to the Scout Park Committee and Justin stated he had and they have no problems with this -2- request. Member King asked how long he anticipated it would take to finish the project, and Justin replied, depending on the weather, approximately 1 month. Chairman Roberts stated he thinks this is an excellent project and after all discussion, moved on to Item No.4. 4. CONSIDERATION OF REQUEST FROM JUSTIN LEWIS FOR EAGLE SCOUT PROJECT AT SCOUT PARK. A motion was made by Member Phillips to recommend approval of the request from Justin Lewis for his Eagle Scout project at Scout Park. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Chairman Roberts then thank Justin for coming before the board with this Eagle Scout project request. 5. DISCUSS ALTERNATE REPAIRS TO RACQUETBALL COURTS. Ms. Brantley stated this item was tabled at the last City Council meeting on the use of the $5,000 from the bond funds for the Jogging Trail being reallocated to be used towards redoing 1 racquetball court. It was suggested looking into possibly repairing both racquetball courts instead taking the funds out of Building Maintenance. Chairman Roberts then asked board members for their feelings about going ahead with maintenance on the racquetball courts. Member King stated she did not think repairing the courts was a good idea and that totally redoing 1 court was the smart way to go. She feels we're going to be repairing the courts continually. Chairman Roberts stated he would also like to see the courts improved instead of repaired, adding the board had already discussed this before and he felt had come up with good sound reasons why they should be improved and not just repaired at this time. Member Phillips stated we should go ahead with repairs now and hope to be able to redo the courts within the next two years. 6. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) The department has been very busy - programs are going very well. 2) Introduced our Summer Intern, Donna Armstrong who has been running the Day Camp. 3) Athletic fields are looking good - aerating fields. 4) Laying foundation or stub outs for Pee Wee Football fields to put concession stand up. 5) Fencing complete at Bridges Park. 6) Stewart Creek Park - having a terrific summer. Pam Nelson and Chet Pannell did get the buoys out at the beach/swim area. 7) Started fall registration for fall softball. -3- 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King stated she had been out at Stewart Creek Park recently and was appalled at the amount of trash left by the public using the park, also by the number of open fire pits on the ground. She suggested talking to P.D. about a possible foot patrol thru the park, and maybe more community awareness about the park by writing a letter to the newspaper and including the problems of trash and open fire pits. She also stated there was glass in the sand at the beach/swim area. Member King also asked about parking for the upcoming Pee Wee Football season. She stated there is an empty lot next to the animal shelter with a pile of dirt on it and asked if the dirt could be removed and lot used for additional parking. Ms. Brantley stated she would check on that, however Dan Foesher, President of the league, feels there will be adequate parking available. Member Baggett stated her concern is also with glass in the sand of the beach/swim area at Stewart Creek Park. She further asked if the Youth Director of the Solid Rock Church had gotten the youth program he had brought before the board, underway yet. Ms. Brantley stated she had not heard anything yet. Chairman Roberts stated he would like to have a work session to review the parks and bond funds at the end of the fiscal year. Also the election of Chairman and Vice-Chairman at the first meeting in September. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:20 p.m. ~~ Beverly Nopp, Recording Secretary .&:~erts~ - CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 21, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Tx., to be held on Wednesday, August 26th, 1992, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of July 22nd, 1992. 3. Review and consideration of request from The Cnluny Volunteer Firefighters Association to use the softball complex fnr a benefit softball tournament on September 26th, 1992. 4. Receive departmental update from Director. 5. General items of concern to the board. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by ~;;~O~s~: Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON AUGUST 26, 1992 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Vern Roberts Susan King Kathy Phillips Bruce Preston Chairman Member Member Member and with Members Baggett and Glass absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. David Williford was present. He had two items of concern, the first being the area that was designated for Sailboat Launching off the end of Stewart Creek Park peninsula in the grassy area just past the restrooms by the old boat ramp. A great number of jet skiers have been using this area, adding they have almost taken it over. It has created a major problem at the water edge by leaving a dip and tire ruts which is getting progressively worse from pickups and trailers unloading jet skis, making it difficult to launch sailboats. Mr. Williford stated he is asking for the board's help in getting this problem taken care of. He suggested filling the area back in with fill dirt and re-grassing the area, and asked if there was any way possible to designate an area for jet skiers. He also complimented the Parks & Recreation Department for getting buoys and "No Wake" signs posted in the beach/swim area. Ms. Brantley stated there is a "Hobie Sailboat Launching" sign posted in the area. She further stated the Corps of Engineers is also concerned with the growing number of jet skiers on the lake, and that there may be some help coming with someone designating an area for jet skis. She further added she doesn't feel our park is big enough to house jet skiers. The board then discussed this problem in general with no formal action taken. Mr. Williford's second item concerned The Colony Flyers, of which he is a member of, and the use of Wynnewood Peninsula as a temporary place to fly their radio controlled planes. Mr. Williford has already been in touch with the Corps of Engineers. He has a problem with the area they had designated for The Colony Flyers to use because it is near power lines and with the way the planes would be taking off, they would be flying into the power lines. He wanted to know how he could find out if the lines were still live or not. Ms. Brantley stated she didn't think there was anything she or the board could do about the designated area from the Corps, however did state she would make a phone call in reference to the power lines, and suggested Mr. Williford also get back in touch with the Corps of Engineers. 3. REVIEW AND CONSIDERATION OF REQUEST FROM THE COLONY VOLUNTEER FIRE- FIGHTERS ASSOCIATION TO USE THE SOFTBALL COMPLEX FOR A BENEFIT SOFTBALL TOURNAMENT ON SEPTEMBER 26TH, 1992. -2- Daryn Briggs was present from The Colony Volunteer Firefighters Association. He stated they would like to request the use of the B. B. Owens softball fields for the weekend of September 26-27, 1992, to hold a benefit softball tournament. The tournament is to help raise money for Bradley Sikes, a 6 year old local resident with a serious medical condition. Bradley's parents health insurance will cap out at the end of this year and The Colony Volunteer Firefighters Association is going to hold fund raisers to assist them. He is requesting that all proceeds raised go directly into "The Bradley Sikes Medical Fund" at The First Colony Bank. He further stated he has already sent for the ASA sanction kit and will comply with all rules pertaining to softball tournaments. Ms. Brantley stated she feels the fees for the use of the lights could be waived and asked Mr. Briggs to contact Andy Postema, Athletic Coordinator, for a list of ASA umpires. Member King stated she felt PARDners could provide enough scorekeepers to donate their time. It was also suggested they contact Channel 8 for publicity. Ms. Brantley further stated she felt the tournament was an excellent idea and that the Parks & Recreation Department would assist in any way possible. At this time, Member Schmitt made a motion to approve the request from The Colony Volunteer Firefighters Association to use the softball complex for a benefit softball tournament on September 26th, 1992, waiving all fees, and with the Parks & Recreation Department helping out in any way possible. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Before going on to Item No.4, Chairman Roberts welcomed new board member, Bruce Preston. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) School is back in session. 2) Lions Club Park - border in and form poured around playground area. 3) Pee Wee Football fields looking great! Concession stand pad is in and plumbed. Need to have porta potties, put goals up, and move bleachers. 4) Extending irrigation at Little League complex. Little League to furnish some parts and labor. 5) CYSA league starts August 29th. 6) Athletic fields looking better. 7) Budget work sessions are being held. 8) New Fall Flyer will be back from printers on Monday. 9) Pam Nelson is on vacation. 2. APPROVAL OF MINUTES OF JULY 22ND, 1992. A motion was made by Member King to approve the minutes of July 22nd, 1992. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Phillips, King, and Chairman Roberts Abstention: Members Schmitt and Preston -3- S. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Preston stated David Williford had brought up some valid concerns under Citizens Input on Stewart Creek Park. Need to look at expanding Stewart Creek Park. Ms. Brantley stated the board needs to hold a work session on the Master Plan for Stewart Creek Park. Member King stated in regards to the sign at the sailboat launch area of Stewart Creek Park, it says "Hobie Cats and Sailboats only". She asked if the Police Department could step up patrol and maybe write tickets for offenders. She also again suggested foot patrols by the Police Department through the park. Member King also stated the Triathlon is running smoothly. Chairman Roberts stated Boy Scout Justin Lewis is making progress with the project at Scout Park but is not finished yet. There being no further discussion, it was unanimously decided to adjourn at 8:45 p.m. ~~ Beverly Nopp, Recording Secretary ~~ Vern Roberts, Chairman - CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 4, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on Wednesday, September 9th, at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of August 26th, 1992. 3. Review and consideration of request from Debbie Satterlee to install Play Structure at Friendship Park. 4. Review and consideration of putting courtesy dock at boat ramp of Stewart Creek Park. S. Nominations for Chairman and Vice-Chairman of the board. 6. Consideration of nominations for Chairman and Vice-Chairman of the board. 7. Receive update from Director. 8. General items of concern to the board. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5~ p.m. on Se~tem~r.4, 1992. ~cd/;r,O. 7W~) Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD SEPTEMBER 9, 1992 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Vern Roberts Kathy Phillips Curtis Schmitt David Glass Bruce Preston Susan King Donna Baggett Chairman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF AUGUST 26TH, 1992. This item was tabled until the next regular scheduled Parks & Recreation Board meeting. 4. REVIEW AND CONSIDERATION OF PUTTING COURTESY DOCK AT BOAT RAMP OF STEWART CREEK PARK. Ms. Brantley stated she has received some quotes on a courtesy dock for Stewart Creek Park of approximately $5,400, and since it is over $5,000, will have to go out for bids. She further added she had wanted to be able to get this project done in this budget year, however with having to go out for bids, will have to go in the 92-93 budget year. Ms. Brantley stated the information she has is for a 25 foot courtesy dock with 10 feet of walkway. Since it will have to go out 30 feet into the water for depth, it will be 5 feet short. Boaters have expressed an interest in making donations toward the purchase of a courtesy dock and it may be a possibility to get enough donations to make up the shortage, or Ms. Brantley stated bids may come in low enough for the city to be able to fund the whole project. After general discussion, a motion was made by Member Preston to recommend to city council to proceed with request of putting in a courtesy dock at the boat ramp of Stewart Creek Park. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. REVIEW AND CONSIDERATION OF REQUEST FROM DEBBIE SATTERLEE TO INSTALL PLAY STRUCTURE AT FRIENDSHIP PARK. Debbie Satterlee made a presentation to the board on this proposed play -2- structure. She had some brochures from Leathers & Associates Architect Co. who help communities build playscapes. These play structures are community planned, designed and built. She stated she has spoken to a lot of citizens about the play structure and there is a lot of excitement about this and stated she has heard no negative comments. What is needed now is a suitable site so Leathers & Associates can be contacted. The company will then come to the two closest elementary schools to the site chosen and spend about an hour and a half at each school to get children together to design what their ideal playground would be. Then all ideas are incorporated into a schematic drawing and presented at the end of that site day. Leathers & Associates wiLL give an idea of what kind and size of playground talking about and about when it could be expected to be completed. The community then gets together and holds fund raisers to procure monies to purchase the materials for the play structure, and after the materials are purchased and delivered, the play structure is actually built by the community. Ms. Satterlee stated they are interested in Friendship Park at Keys and Newton as a possible location, and have already received permission from the sorority that has adopted that park. She further added she has also been in touch with Bill Allen of Fox & Jacobs for a possible alternative site. Right now they are looking for a site on the west side of 423 since there isn't as much for the kids to do on that side. The site needs to have high visibility. General discussion followed during which Member Schmitt asked if Northpointe Park had been considered as a possible location, and Ms. Brantley reminded him they would like to keep the site on the west side of 423. Ms. Satterlee said they did not want to rule out any possibility, however their first preference is the west side of Hwy. 423, but will consider any site in the city. Member Schmitt noted there may be a problem with parking at Friendship Park. General discussion continued afterwhich it was determined that this item would need to be tabled until a site is located. Ms. Brantley stated she \vould get with Bob Van til on a site location. A motion was then made by Member King to table the request of Debbie Satterlee to install a play structure at Friendship Park, until an alternative site can be reviewed. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD. Chairman Roberts stated the board could either issue nominations for these two positions now or table until a later discussion. Ms. Brantley stated since all the board appointments were trying to be brought into compliance with all terms expiring in December that the board might want to wait until January to hold nominations for Chairman and Vice-Chairman, but stated it was up to the board to decide. After general discussion, Ms. Brantley again stated the board may want to table this item until January, however the board decided to proceed with nominations now. A nomination was then made by Member Schmitt to appoint Member King as Chairman of the board. There were no other nominations. A nomination was made by Member Phillips to appoint Chairman Roberts as Vice- -3- Chairman of the board. Member Schmitt nominated Member Baggett as Vice- Chairman of the board. There being no other nominations, Chairman Roberts moved on to Item No.6. 6. CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD. The board unanimously voted to approve Member King as Chairman of the board. Chairman Roberts was approved as Vice-Chairman of the board by the following vote: Chairman Roberts, Members Phillips, King, and Preston voted for Chairman Roberts; Members Schmitt, Baggett, and Glass voted for Member Baggett as Vice-Chairman. The board agreed to have these positions become effective at the first meeting in October. 7. RECEIVE UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) Fall flyers are out. 2) Have being attending budget work sessions. 3) Triathlon - September 12th. 4) Sail Fair - September 19th & 20th. 5) Trying to take care of problem with skunks at Stewart Creek Park. 6) Will be getting more sand on the beach/swim area at Stewart Creek Park. 7) Asked the board to set a work session on Stewart Creek Park. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Chairman Roberts stated he will be out of town the entire month of October and unable to attend board members. He asked to have work session on Stewart Creek Park set for the first meeting in November. Chairman Roberts also stated he has been in touch with Justin Lewis, the scout who came before the board on an Eagle Scout Project. He has finished the flag poles, restained the sign, and is waiting until October to replace some of the landscaping. Chairman Roberts recommends that when he has his ceremony, that a member of the board go and give recognition and show positive support of that project. Member Baggett asked Ms. Brantley to check to see what happened to the sign "No cars without trailers" again at the parking lot of the boat ramp. Member King stated she would like to talk to city council in the near future on the possibility of establishing an ordinance on jet skis to stop the launching of them at the Hobie Cat launch site at Stewart Creek Park. She stated the jet skiers are tearing it up. Member King also asked about the recycling bin at S. Colony and Blair Oaks. There is a lot of other debris being dumped there outside of recyclables. It looks bad and the trash has been blowing into the parks located nearby. Member King also asked if any more complaints had been received on the softball lights at B. B. Owens. Ms. -4- Brantley stated she has done a memo to Mr. Hall concerning this. Member Glass asked how FNL had been going and asked Ms. Brantley to check into the conduct of kids on the dance floor, and if chaperons are making sure no one has been able to leave and come back in without being noticed. Member Phillips asked Ms. Brantley to check the light fixture in the men's room at the concession stand at B. B. Owens. She also asked to have the first set of bleachers checked on the baseline of the field closest to the woods, there is a bolt missing. There being no further discussion, it was unanimously decided to adjourn at 9:00 p.m. ~~ding Secretary ~~ Vern Roberts, Chairman