Loading...
HomeMy WebLinkAbout2 nd Quarter (April-June) MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON APRIL 1, 1992 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:40 p.m. with the following board members present: Vem Roberts David Glass Curtis Schmi t t Susan King Donna Baggett Chairman Member Member Member Member and with Member Taylor absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. BOND FUNDS. The board continued working on proposals for reallocations of the bond funds for the following parks: 1) B. B. Owens - leave $3,200 for swingset, slide, pea gravel and adding new irrigation. 2) Bridges - add additional funds to make balance $2,500 for swingset, slide, pea gravel. 6' fencing for baseline will be omitted to be handled under maintenance. 3) D. Cowan - allocate additional funds to make balance $1,800 to co-fund picnic shelter with Jaycees. 4) Historical Park - change designation of funds in the amount of $950 to be used for electrical hook-up and lamp post to match one in front of Fire Department. 5) Scout Park - add additional funds to make balance $1,000 for pea gravel and 2 picnic tables. 6) Perryman - leave $100 for a grill. 7) Y. Football Fields - add additional funds to make balance $4,000 to complete electric, water, dirt, driveway approach, and pads. 8) Slay/Baker - add additional funds to make balance $1,100 for 4 seat swingset, pea gravel, and grill. Board members also discussed leaving the $5,000 for the Jogging Path for now and possibly reallocating funds at a later date. It was also discussed to purchase 4 more sets of bleachers, and a pump similar to the one at Scout Park, for Lions Club Park and B. B. Owens. B~.~ng Secretary ~~~ Vern Roberts, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 3, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., to be held on April 8th, 1992, at the Recreation Center, located at 5151 North Colony Boulevard, at 7:30 p.m., at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of March 15th, March 25th, and April 1st, 1992. 3. Review and consideration of request recevied from Cornerstone African Methodist Episcopal Church to hold carnival in a city park. 4. Consideration of setting meeting schedule for June, July, and August. 5. Review and consideration of reallocation of Park Bond Funds. 6. Receive departmental update from Director. 7. General items of concern to the board. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00~~~.. o~AP5tf 3: 1992. ~-Ak/~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON APRIL 8TH, 1992 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Vern Roberts Curtis Schmitt Susan King David Glass Chairman Member Member Member and with Members Taylor, Baggett, and Phillips absent; thus a quorum was established. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 15TH, MARCH 25TH, AND APRIL 1ST, 1992. Member King noted a correction to the minutes of March 15th. The board members did not visit Slay/Baker Park or the Jogging Path on their tour of the parks. Member King then made a motion to approve the minutes of March 15th, 1992, with the above noted correction. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Member Schmitt made a motion to approve the minutes of March 25th, 1992. Seconded by Member Glass, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Member Glass made a motion to approve the minutes of April 1st, 1992. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. REVIEW AND CONSIDERATION OF REQUEST RECEIVED FROM CORNERSTONE AFRICAN METHODIST EPISCOPAL CHURCH TO HOLD CARNIVAL IN A CITY PARK. Wilena Barrs, and Rev. Paris were present to answer any questions from the board. Ms. Barrs stated what they have in mind is to have a family type fair for the whole community. 10% of the proceeds will go towards The Colony Youth and any left over will go in the church's building fund. They plan to have hay rides, pony rides, games, and a dunking booth. Right now they are looking for a location to hold the event which will be held from noon to 6 -2- p.m. on the 4th of July. Ms. Barrs stated they are also checking on liability insurance and security. Ms. Brantley suggested to look at Lions Club Park. It used to be the focal park of the city and already has 2 port- o-lets. General discussion followed with members giving various suggestions on how to proceed with this event. After all discussion, a motion was made by Member King to approve the request from the Cornerstone African Methodist Episcopal Church to have a community fair at Lions Club Park. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. CONSIDERATION OF SETTING MEETING SCHEDULE FOR JUNE, JULY, AND AUGUST. After discussing the meeting schedule for the summer, a motion was made by Member King to only hold one meeting on the first meeting night of that month for the months of June, July, and August, and to hold a second meeting if it is needed. Seconded by Member Glass, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. REVIEW AND CONSIDERATION OF REALLOCATION OF PARK BOND FUNDS. This item was turned over to Ms. Brantley who stated the new bond fund balance is $27,604.43. She went on to say that according to the total estimated cost of completion the board came up with at their last work session, the total estimated cost of completion is $23,975 which includes $5,000 for the Jogging Trail. With these re-allocations of the bond funds, that would leave approximately $3,600 as a plus fund balance, however the bleachers and fountain were not included. An additional $1,350 would need to be re-allocated for bleachers (4 sets - 2 for N. Colony Blvd. Park, and 2 for the Youth Football fields). Ms. Brantley then went over each park. Member King asked about a fountain for Lions Club Park. After general discussion, it was decided to add an additional re-allocation of $800 to B. B. Owens and Lions Club Park for pump to aerate ponds, and change Dave Cowan Park re- allocation to $1,500 for co-funding of picnic shelter. The board then took a 5 minute break afterwhich Ms. Brantley had re-figured the estimated balance to be $26,563 with a plus balance of $1,041.43. After all discussion, Member King made a motion to recommend approval of changes for Bridges Park, Slay/Baker, Scout Park, Perryman Park, Historical Park, and Jogging Path as put forth in the memo from Ms. Brantley. Seconded by Member Glass, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Member King then made a recommendation to approve the changes for B. B. Owens as stated with additional $800 in funds for fountain for pond; Dave Cowan reduce estimated amount to $1,500; Youth Football Fields as stated with -3- addition of 2 sets of bleachers for additional $644; North Colony Boulevard Park as stated with addition of 2 sets of bleachers for additional $644; and Lions Club Park to be added with $800 for fountain for pond. Seconded by Member Glass, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Ms. Brantley then stated this will be placed on the April 20th City Council meeting. 6. RECEIVE DEPARTMENT UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) FNL - There was a total of 396 Saturday night, April 4th. The Fire Marshall was called twice with complaints. One on capacity, and one on an exit light being out. Both complaints were taken care of. The panic bar on the front door of the rec. center was also fixed. 2) Contract was approved for new gate attendants at Stewart Creek Park. 3) Aqua Cats Swim Team contract was approved for this year. 4) Have gone out for proposals for bids for concession stand at Aquatic Park and B. B. Owens. 5) Did get two appraisals back on Northpointe Park. 6) Ms. Nelson is working on summer programs. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Glass stated he would like to see the issue of an older teens program being placed on the agenda for discussion. Member King stated she had seen several areas at Stewart Creek Park where there had been ground fires. She asked Ms. Brantley about possibly putting some signs out - "No Open Fires". There being no further discussion, it was unanimously decided to adjourn at 9:21 p.m. ~~ Beverly Nopp, Recordlng Secretary L~ Vern Roberts, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 8, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on, May 13th, at the Recreation Center, at 7:30 p.m., located at 5151 North Colony Boulevard, at which meeting the following will discussed: 1. Citizens Input. 2. Approval of minutes of April 8th, 1992 3. Review and consideration of request from Youth Director of the Solid Rock Church. 4. Review and consideration of request from PARDners to hold a softball tournament on June 13th at B. B. Owens Softball fields. 5. Receive update from Director. 6. General items of concern to the board. CERTIFICATION I hereby certify that the above notice of meeting was glaced on the front door of City Hall by 5:00 p.m. on~~ .1~. ~~~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON MAY 13, 1992 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Susan King David Glass Kathy Phillips Donna Baggett Vice Chairman Member Member Member and with Members Roberts, and Schmitt absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF APRIL 8TH, 1992. This item was tabled until the next regularly scheduled meeting. 4. REVIEW AND CONSIDERATION OF REQUEST FROM PARDNERS TO HOLD A SOFTBALL TOURNAMENT ON JUNE 13TH AT B. B. OWENS SOFTBALL FIELDS. Cindy Banks, President of PARDners was present. She stated PARDners would like to co-sponsor a softball tournament with the city on Saturday, June 13th. Ms. Banks stated there were several items she would like to see addressed by the city before the tournament. These items are as follows: 1.) would like to use the concession stand, but it needs to be cleaned out; 2.) there is a water heater there but not turned on, would like to see it turned on ahead of time to see if it works; 3.) drinking fountain outside not working, would like to have it checked; 4.) need a few more picnic tables and trash cans for the parking lot; 5.) number of sprinkler heads that are buried and not working, and water leak on field #2 and between fields; 6.) check on lights working; 7.) would like to use blue tarps and water jugs from PARD for tournament. Ms. Banks further stated they have applied for an ASA sanction certificate which is on its way. Each team will be required to sign a release of liability form, and there will be a 20 team maximum. PARDners is requesting to waive the fee of $5.00/hour for use of lights and will have lights off by 11:00 p.m. PARDners will be responsible for lining the fields however is requesting PARD drag the fields and have ready to start by 8:00 a.m. PARDners will be supplying ASA umpires and volunteer scorekeepers. The profits will be as follows: 50% of net profits to be spent on the B. B. Owens Complex, and 50% by PARDners as needed for other park projects. Ms. Brantley stated she has no problem with this request and PARDners does meet all the criteria to co-sponsor a softball tournament. There being no further discussion, a motion was made by Member Baggett to recommend approval of the request by PARDners to hold a softball tournament at B. B. Owens Softball fields on June 13th, 1992. Seconded by Member Glass, -2- the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. REVIEW AND CONSIDERATION OF REQUEST FROM YOUTH DIRECTOR OF THE SOLID ROCK CHURCH. Andrew Daigle, Youth Director of the Solid Rock Church, was not present. A motion was made by Member Baggett to table this request until the next regular scheduled meeting and ask Mr. Daigle to be present to answer any questions the board has. Seconded by Member Glass, the motion to table was approved by the following vote: Ayes: Noes: All members present voted aye None 5. RECEIVE UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1. Started working on budget. 2. Summer program brochure at printer - will be inserted in The Colony Leader newspaper. 3. Pool opening on weekend for public swim. 4. Have an intern who will be working for department June 1 - Aug. 14th. She will be Day Camp Director. 5. Out for bids on roadway into Stewart Creek Park. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Glass asked about the fee at Stewart Creek Park being waived in the past. Ms. Brantley stated it is waived for the Chili Cook-off, Sail Fair, scout troops, and some non-profit organizations, but that's all. Member Baggett stated she had heard EDS had a party of 500 at Stewart Creek Park and asked how it went. She also asked about the beach/swim area across the lake at the marina. She stated they have what appears to be gas pipe around their beach/swim area and asked if we could get some for the city's beach/swim area at Stewart Creek Park. Ms. Brantley stated she has already been looking into getting some gas pipe for the beach/swim area at Stewart Creek Park. Member Baggett further asked about an item in the paper a couple of weeks ago about complaints at Lion's Club Park, and also asked about the board meeting once a month during the summer months. Member King stated she had received a complaint that the door on the bathroom of the ladies stall at B. B. Owens was very dangerous and ready to falloff, needs to be checked. She also stated she had heard some rumors about possible complaints about the volleyball court at Dave Cowan Park. Ms. Brantley stated the neighbors in the area had complained about the teenagers using the court and using a lot of profanity. Ms. Brantley further added the Police Department is monitoring the situation. Member King also stated she would like to see a yearly camping permit initiated for Stewart Creek Park. -3- There being no further discussion, it was unanimously decided to adjourn at 9:15 p.m. , Beverly Nop , Recording Secretary -~~ CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 22, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on May 27th, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed. 1. Citizens Input. 2. Approval of minutes of April 8th, and May 13th, 1992. 3. Review and consideration of request from Youth Director of the Solid Rock Church. 4. Review and consideration of re-allocating bond fund monies for improvement of racquetball courts in the rec. center. 5. Receive update from Director. 6. General items of concern to the board. CERTIFI CATION I hereby certify that the above notice of meeting was placed on the front door of City Hall by 5:00 p.m. on May 22, 1992. ShMCrv( E.~ Sharon Sebera, Deputy City Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 5, 1992 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on Wednesday, June 10th, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of April 8th and May 13th, 1992 3. Review and consideration of request from Youth Director of the Solid Rock Church. 4. Review and consideration of re-allocating bond fund monies for improvement of racquetball courts in the rec. center. 5. Consideration of nominations for Chairman and Vice-Chairman of the board. 6. Receive update from Director. 7. General items of concern to the board. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of City. HH~ 1 by 5:0~~~. on June 5th, 1992. ?aiU' l~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON JUNE 10, 1992 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Vern Roberts Susan King Curtis Schmitt Donna Baggett Chairman Member Member Member and with Members Phillips and Glass absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 3. REVIEW AND CONSIDERATION OF REQUEST FROM YOUTH DIRECTOR OF THE SOLID ROCK CHURCH. Andrew Daigle, Youth Director of the Solid Rock Church, was present. He stated what they were basically trying to do is outreach to the youth of The Colony. He further stated they have some sports activities they want to set up for youth of The Colony on Sunday afternoons once or twice a month. One idea is to have air hockey set up on the tennis courts, another idea is black light volleyball on the basketball courts, setting up black lights in the gym and getting some volleyballs painted a fluorescent color so they can be seen. Member King asked if they would be willing to put nets up and take down at tennis courts if used for air hockey. Mr. Daigle stated they would if someone shows them how. Ms. Brantley stated using a racquetball court instead of gym might be a better idea for the black light volleyball. Chairman Roberts asked how many people Mr. Daigle foresees being interested in this program. Mr. Daigle stated they have about 10 members of their youth group who have expressed an interest and they will reach out to other church youth groups as well as all youth in The Colony, especially those who cause a lot of trouble. Ms. Brantley stated she would like to see the church connotation being taken out and just leaving the program open to all youth of The Colony. Mr. Daigle stated the age group he is thinking of is 12-17 years of age. He will be getting with the newspaper for publicity. The idea right now is not to charge any fees to participate in the program. They are working on getting all the equipment donated. Ms. Brantley stated the use of the tennis courts on Sunday afternoons will have to be monitored to see how much courts are used by the public on Sundays. It was also suggested to use the parking lot outside of the rec. center for air hockey. Member Schmitt stated due to safety reasons, he feels the gym would be the better area to use for the black light volleyball. After all general discussion, a motion was made by Member King to recommend approval of the request from the Solid Rock Church for use of facilities in conjunction with staff for set up time in the facilities. Seconded by Member Schmitt, the motion was approved by the following vote: -2- Ayes: All members present voted aye Noes: None 2. APPROVAL OF MINUTES OF APRIL 8TH AND MAY 13TH, 1992. This item was tabled until the next regularly scheduled meeting. 4. REVIEW AND CONSIDERATION OF RE-ALLOCATING BOND FUND MONIES FOR IMPROVE- MENT OF RACQUETBALL COURTS IN THE REC. CENTER. Ms. Brantley stated as the board is aware, the racquetball courts are in dire need of repair. She stated she had received an estimate on doing the fiberglass walls and floors of the courts, and it will cost between $10,00- $14,000 per court. Ms. Brantley stated after talking with Mr. Hall, that if improvements were being made to the courts, the funds might be able to be used out of the bond funds. $5,000 was left in the bond funds for Jogging Path, and she asked Mr. Hall if this might be brought before the board to discuss re-allocating for use on improving racquetball courts. If the board does recommend re-allocating these funds, there is $2-3,000 in building maintenance of the operational budget that could be used, and at the end of September there should be $5-6,000 from FNL that could be used since the funds would be going back into the department. Member Schmitt stated he had one thing he wanted to comment on, he asked which would be more important, improving the racquetball courts or a room divider for the gym. Ms. Brantley stated that was a good point, however if the racquetball courts continue to deteriorate the way they are, we won't have any racquetball courts. She added that she has again requested a room divider for the gym in the budget for this coming year. The cost is approximately $7,500. General discussion continued, afterwhich a motion was made by Member King to recommend approval of re-allocating the $5,000 from the Jogging Path to be used for improvements on the racquetball courts. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF NOMINATIONS FOR CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD. This item was tabled until the next regular scheduled meeting. 6. RECEIVE UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update. 1.) Summer programs are going well both at the rec. center and pool. 2.) Have a concessionaire at the pool. 3.) Day Camp starts June 15th. 4.) New Intern, Donna Armstrong is doing a terrific job. 5.) Have gone thru first version on budget. 6.) Chemical Applicator will go under Parks & Recreation budget next year. 7.) The contractor will start on the road into Stewart Creek Park -3- in the near future. The road will be closed for one day. 8.) Chili Cook-off is June 20th. 9.) Renovation is underway of bathroom at civic center to make it handicap accessible. 7. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Schmitt stated he wanted to compliment the staff at the Aquatic Park for the very professional way they handled a private party at the Aquatic Park on May 30th. Member King stated PARDners canceled softball tournament on June 13th due to not enough entries. PARDners is thinking about opening the concession stand for softball tournaments sponsored by Parks & Rec., however the concession stand needs to be cleaned out. Member Baggett asked about the sand at the swim/beach area of Stewart Creek Park. Ms. Brantley stated that is on the "to do" list as soon as the weather cooperates. Member Baggett also asked about where boats unload at boat ramp if a sign could be posted for vehicle trailer parking only. Ms. Brantley stated there used to be a sign there and she would check it out. There being no further discussion, it was unanimously decided to adjourn at 9:15 p.m. ~~ng Secretary L/~ Vern Roberts, Chairman