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HomeMy WebLinkAbout3rd Quarter (July-September) CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 5, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held at 7:30 p. m. on the 10th day of July, 1991, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be discussed: 1. Citizens Input 2. Approval of minutes of June 12, 1991 3. Discussion of change in developement of Dave Cowan Park A. Take out proposed half-court basketball, put in sandlot volleyball court 4. Consideration of proposed sandlot volleyball court for Dave Cowan Park 5. Receive departmental update from Director 6. General items of concern to the board. 7. Adjourn CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 .m. on the 5th day of July, 1991. .-/k-ko PATTI A. HICKS, CITY SECRETARY MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON JULY 10, 1991 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:35 p.m. with the following board members present: Rod Rodriguez Kathy Phi 11 ips SUsan King Rasco Taylor Curtis Schmi tt Donna Baggett Chai man Member Member Member Member Member and wi th Member Roberts (who is on a 1 eave of absence) absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JUNE 12, 1991. A motion was made by Member King to approve the minutes of June 12th, 1991. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. DISaJSSION OF CHANGE IN DEVELOPMENT OF DAVE CClolAN PARK. A. TAKE OUT PROPOSED HALF-COURT BASKETBALL, PUT IN SANDLOT VOLLEYBALL COURT. Ms. Brantley stated she had been talking to Beverly Smith, President of the Jaycees, and was discussing the one-hal f court basketball and she brought up putting in a sandlot volleyball court instead. Ms. Smith liked the idea and talked to the other Jaycees about it and they were all for it. Ms. Brantley stated the funds will be switched out frcm the one-half court basketball to the sandlot volleyball and the cost will be approximately the same. Member Schmitt asked if Ms. Brantl ey knew for sure all the Jaycees as a group are for this change and Ms. Brantley assured him they were. There being no further discussion, Chaiman Rodriguez moved on to Itern No.4. 4. CONSIDERATION OF PROPOSED SANDLOT VOLLEYBALL COURT FOR DAVE CClolAN PARK. Member Phillips made a motion to reccmnend approval of the proposed sandlot volleyball court for Dave Cowan Park. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 5. RECEIVE DEPAR'IMENTAL UPDATE FRCM DIRECTOR. Ms. Brantley gave the following department update: 1.) Mr. Tunks has moved his Island Mini Golf Course. 2.) Had a record breaking 2 days at stewart Creek Park, July 3rd and 4th. 3.) MCMA will be holding a Fishing Tournament August 17th at stewart Creek Park. Mr. Char I es of MCMA has proposed to do a free concert in conjunction with the Fishing Tournament. 4.) Has been in contact with the Corps of Engineers on the road to stewart Creek Park. 5. ) stated there have been sane pre I iminary cuts to the budget. 6.) The programs at the rec. center and the pool are going extremely well this surrmer. At this time Member King gave an update on behal f of PARDners on the upcamng Triathlon. She showed the board members what the t-shirts will look like, stating they are ordering 500 shirts at a cost of $3.85 each. PARDners will be selling excess shirts at the Triathlon. The logo was changed on this year's shirt and was designed by Denise Sadler, Parks & Recreation Athletic Coordinator. She also reported the registration forms are back fran the printers, and that Dannon Yogert is going to be a sponsor and will supply all the yogert. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Schmitt asked about the drainage problern at Slay/Baker Park and if it would help to put in a french drain. Member King asked how the beach/swim area is going at Stewart Creek Park. Ms . Brantley stated she has all the quotes in and hopefully work will start in the next couple of weeks. Ms. Brantley stated on the Pee Wee Football fields, the grass is in and fields should be ready and playable for this fall season. 7 . ADJOURN . There being no further discussion, it was rmanimously decided to adjourn at 8:45 p.m. ~~ Beverly Nopp, Recording Secretary I{~ d. ~ -flu:-~. Rod Rodriguez, , . man CITY OF THE OOLONY DENTON CXJUNTY, TEKAS AUGUST 9, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held at 7:30 p.m. on August 14th, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be discussed: 1. citizens Input. 2. Approval of minutes of July lOth, 1991. 3. Discussion and consideration of development of sandlot volleyball courts in area parks. A. Perryman Park B. Slay/Baker Park C. Lions Club Park 4. Discussion of dedicated land for pocket park in the Lakeridge Estates. 5. Receive departmental update fran Director. 6. General items of concern to the board. 7 . Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the door of city hall by 5:00 p.m. ~' ~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON AUGUST 14, 1991 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Vern Roberts Kathy Phillips Curtis Schmitt Rosco Taylor Susan King Donna Baggett Vice chairman Member Member Member Member Member and with Chairman Rodriguez absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2 . APPROVAL OF MINUTES OF JULY 10TH, 1991. A motion was made by Member Phillips to approve the minutes of July lOth, 1991. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Members Phi II ips, Schmi tt, Taylor, King, and Baggett Abstention: Vice Chairman Roberts Noes: None 3. DISaJSSION AND CONSIDERATION OF DEVELOPMENT OF SANDLar VOLLEYBALL COURTS IN AREA PARKS. A. PERRYMAN PARK B. SLAY/BAKER PARK C. LIONS CLUB PARK Ms. Brantley stated she had put this on the agenda due to a lot of requests she had been receiving for more sandlot volleyball courts in the city. The parks listed above were selected at randcm and the board should feel free to pick different parks or add to these. She further added there will be sane monies left from the bond frmds that the board might want to consider re-allocating for sandlot volleyball courts. The estimated cost to install one sandlot volleyball court would be between $500 and $1,000. Vice Chairman Roberts then asked the board members for their input on this itern. Member Phillips stated she thinks it would be a great idea to put a sandlot volleyball court in all three of these parks. Member Schmitt stated he thinks it is a great idea also, however if not in all three of these parks, then Perryman Park for sure. Member Taylor stated he was for having the sandlot volleyball court in all three -2- parks, but if it can't be done in all three, then the one where it would be used the most. Member King stated all three parks would be great, and all three parks have the density of people that would make thern well utilized, however if only one park could be done pending available funds, then she would like to see one go in at Perryman Park. Member Baggett stated she thinks it would be a great idea also, however to make sure the parks don't need something else first. After all discussion, Member King made a motion to table discussion of sandlot volleyball courts until after having a work session on the bond funds. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Member King then made a motion to hold a work session at the first scheduled meeting of the board in September. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. DISCUSSION OF DEDICATED LAND FOR POCKET PARK IN THE LAKERIDGE ESTATES. Ms. Brantley stated Chairman Rodriguez had asked for trJ.s itern to be placed on the agenda. She further added she had gotten with Bob Van Til, City Staff Planner, and found out that according to the criteria set up for park standards, there would not be enough people generated from building in Lakeridge Estates to set aside a piece of land for a park. Mr. Van Til stated to her he stays on top of this whenever a new development is proposed for the city. 5. RECEIVE DEPAR'IMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1) Summer programs are winding down. 2) The contract has been let for the beach/swim area at Stewart Creek Park, and all equipment had been ordered. 3) Pee Wee Football will be playing at Bridges Park this year due to the concession stand not being ready and to give the grass on the new fields another full year of growth. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Taylor said the traffic in the parking lot of the rec. center was getting dangerous due to speeding. Member SchrrUtt asked about security at the parks (vandalism). Member King asked how rrany entries had been received for the Triathlon. She also gave an update on PARDners. The t-shirts for the triathlon have been ordered. PARDners bought same new board games for the rec. center. And, PARDners will be -3- looking into putting on dances at the rec. center for 12 - 15 year olds after the triathlon is over. Member Baggett asked what board members could do to help with triathlon. Member Roberts stated he was glad to be back on the board after his leave of absence. Ms. Brantley added the Special Projects EconarrUc Development Coordinator position had been filled by Margaret Burkett. She will work part-time for the Chamber of Commerce in the mornings and part-time for Parks & Recreation in the afternoons. Ms. Brantley also added the grant application for Northpointe has been put on hold for right now. Ms. Brantley also reminded the board about the public hearing on the budget on August 19th. 7 . ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 8:18 p.m. Bever~r~tarY LL~ Vern Roberts, Vice Chairman CITY OF THE OOLONY DENTON COONTY, TEXAS AUGUST 30, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of The City of The Colony, TX., to be held on the 4th day of September, 1991, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. Discuss future proposed park developnents rmder bond funds. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 PJ? on Auqus~/. :991- y/~~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON SEPI'EMBER 4TH, 1991 A WORK SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:40 p.m. with the following board members present: Vern Roberts Susan King Curtis Schmitt Rosco Taylor Kathy Phillips Donna Baggett Vice Chairman Member Member Member Member Member and with Chairman Rodriguez absent; however a quorum was established. Also In attendance was Sylvia Brantley, Parks & Recreation Director. 1. DISCUSS FUTURE PROPOSED PARK DEVELOPMENTS UNDER BOND FUNDS. At this time Ms. Brant! ey went over each park and amount I eft in bond funds allocated for the park. W. LAKE HIGHLANDS - Complete. Went in the hole on this park. B. B. OWENS - $5,600 left in this park. Talked about possibly putting in a swing set and jr. whirl. Member King suggested possibly getting some PVC pipe and al~num roofs for the dug outs. WILCOX ST. PARK - Complete. $34.64 left. BRIDGES PARK - Not complete. $2,141.66 left in this park. Will be doing something with playground equipment. DAVE COWAN PARK - Sandlot volleyball court still to be put in. FRIENDSHIP PARK - $258.18 left. SLAY/BAKER PARK - Went in the hole on this park. N. COLONY BOULEVARD PARK - $4,300 I eft. May re-allocate to another park or possibly put in a sandlot volleyball court. HISTORICAL PARK - Will discuss later if anything additional for this park. SCOUT PARK - $849.40 left. Possibly put in a sandlot volleyball court, or maybe just buy a net and leave it up and use as a grass course. COMPLEX PARK - $6,700 left. May be re-allocated. JOOGING PATH - $5,000 left. On hold until see what happens with the Northpoint Park grant. TURNER ST. PARK - Complete. EERRYMAN PARK - $296.89 left. Ms. Brantley to check to see if there IS aTlything left to do for this park. CAMEY - Complete. $32.00 left. YOUTH FOOTBALL FIELDS - $2,416.89 left at present, however all work is not complete. Ms. Brantley then brought a suggestion before the board of possibly adding activity shelters and grills to same of the parks with same of the bond funds left over to be re-allocated. A 15 X 20 activity shelter would cost approximately $2,000. She suggested Members to consider this for Slay/Baker Park, Friendship Park, and Scout Park, or any other park they suggested. -2- Before any formal recommendations are made on the re-allocation of bond funds, the board asked that a representative from the "Adopt a Park" organizations be invited to the next two board meetings to give the board an update on future plans for their "adopted" park. Member King will be trying to get a list of Scout Leaders to try and get together on Scout Park. Ms. Brantley stated that for the board's information, Member King had asked her to check into the cost of rain probes for the irrigation systems at the parks. She called a company this date concerning this and they sell a rain switch or sensor that can be attached beside the controller and when it fills up with water, it automatically shuts the system off. They range in price from $22 to $28 and she is going to put in for this in the maintenance line of the 91-92 budget. ~~ Beverly Nopp, Recording Secretary L~~ Vern Roberts, Vice Chairman CITY OF THE OOLONY DENTON COUNTY, TEXAS SEPTEMBER 20, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on September 25th, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. Citizens Input. 2. Approval of minutes of August 14, 1991 and September 4th, 1991. 3. Receive updates from Adopt A Park organizations. 4. Discussion on locating an additional ballfield for the Little League Association. 5. Receive departmental update from Director. 6. General items of concern to the board. CERTIFICATION I hereby certify that the of city hall by 5:00 p.m. f meeting was posted outside the door .20th, 1991. City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON SEPTEMBER 25, 1991 A REGULAR SESSION of the Parks & Recreation was call ed to order at 7: 35 p. m. with the following board members present: Vern Roberts Kathy Phillips Rosco Taylor Curtis Schmitt Susan King Donna Baggett Vice Chairman Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF AUGUST 14, 1991 AND SEPTEMBER 4TH, 1991. A motion was made by Member Schmitt to approve the minutes of August 14th, 1991. Seconded by Member Taylor, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Schmitt to approve the minutes of September 4th, 1991. Seconded by Member Taylor, the motion was approved by the fOllowing vote: Ayes: All members present voted aye Noes: None 3. RECEIVE UPDATES FRCM ADOPT A PARK ORGANIZATIONS. Representatives frcm three adopt a park organizations were invited to this meeting to update the board on their "adopted park." Jack James was present representing the Senior Citizens on Perryman Park, Richard Smith and Bob Poynter on Lions Club Park, and Jan Good frcm the Business Professional Waren on Historical Park. Mr. James spoke first. He stated the seniors have repaired and painted the pavilion at Perryman Park, and put up a new sign. He further added on August 23, 1990, a list of repairs needed on the playground equipment had been suhnitted to the Parks & Recreation Department and to date no repairs have been made yet. He also said they had asked for an underground faucet and had not seen one put in yet. Member Schmitt stated an underground faucet had been added to the Slay/Baker Park which the people in that area were unaware of until they were told and for Mr. James to check and make sure if one had been put in they did not know about. Ms. Brantley stated the list of repairs on the playground equipment Mr. James spoke of had been suhni t ted to her and she in turn had suhni t ted this -2- list to the Public Works Department who is in charge of the maintenance on the playground equipnent. Ms. Brantley added she would get in touch with Ken Leverich, Public Works Superintendent, on these repairs. Mr. James stated the city furnished the paint, wood preservative, nails and 2 X 4's for the repair work the seniors did on the pavilion. Mr. James surrmed up by saying the seniors would like to have rmderground faucets put in, maintenance done on the playground equipment, and another picnic table, adding the one picnic table that is in the park needs to be sanded and repainted. He also said as soon as a water source becomes available, there are some seniors willing to donate trees for the park. Jan Good representing Historical Park was next. She stated the Business Professional Waren adopted this park in April, 1990, and are almost canpleted with the 3rd year of their 5 year plan. All they have left to do is install the lattice work and plant shrubs around the walkway. Ms. Good asked if the city has any funds allocated for this park. They would like to put in a laITi> post that would match the laITi> post at the Fire Station. Vice Chairman Roberts stated there are some bond funds left over from projects in other parks and the board will be working on reccmnendations for reallocating frmds to those parks that might need some additional up-grading. The board will be holding a work session to work on which parks would be benefited the most with the limited resources the ci ty has. Vice Chairman Roberts went on to ask Ms. Good if they had checked into the cost of installing the laITi> post. Ms. Good stated they have general costs right now and don't know about the installation yet. It will need a timer and electricity to it. They don't know if they have to provide the electricity or not, and are looking into seeing what kind of help might be available to them. Ms. Brantley stated it might be possible for the city to do the electricity in- house. Richard Smith and Bob Poynter frcm The Lions Club were next. Mr. Smith stated the slide and swing was removed frcm the park by the city about six months ago and it still has not been replaced. He also stated there is a problern with a lot of vandalism in the park. The city takes care of the mowing and the maintenance of the playgrormd equipnent, and the Lions Club members take care of cleaning the shoreline around the pond. They are going to hold a work party in two to three weeks and will be working on repainting the picnic tables and benches. Mr. Poynter stated they would like to have a faucet put in by the pavilion so they would be able to connect a hose to keep the pavilion cleaned up frcm duck "droppings." Mr. Smith asked Ms. Brantley if she had any information on the aerator (fountain) for the pond. Ms. Brantley stated she had called and gotten an estimate of over $6,000 to purchase and install the fountain. Mr. Poynter stated he had also called and was given a cost of $3,080 to purchase the fountain. This would not include installation which they could do themselves. Mr. Smith and Mr. Poynter asked the board to consider re-allocating same of the bond funds to go towards this project. Member Phillips asked about having some horseshoe pits in the park. Mr. Smi th said there used to be horsehoe pi ts (regulation size) in the park and it would not be a big problem to get them set back up again, adding he would bring it up at the next Lions Club meeting. Ms. Brantley stated she would check with Ken Leverich on the playground equipnent. Ms. Brantley asked how the club would feel about having post and cable back up around the parking lot. Mr. Poynter suggested also adding b1..ll:T"q;>ers for vehicles along with the post and cable. Member Baggett asked if the club would be interested in a sandlot volleyball court in the park. Mr. Poynter stated it -3- would be a good idea if it was located in the northwest corner of the park away frcm the sprinkler systern and picnic tables. To sum it up, the Lions club would prefer help with a fountain for the pond. Vice Chairman Roberts then thanked everyone for caning before the board this evening adding appreciation to the organizations for all the work and efforts done on the parks. At this time a five minute break was taken. 4. DISaJSSION ON LOCATING AN ADDITIONAL BALLFIELD FOR THE LITTLE LEAGUE ASSOCIATION . Member King stated in general conversation with some of the people frcm Little League, it was mentioned possibly using the field at North Colony Boulevard Park, fencing it, and putting in a pitcher's mormd. This would help solve some of their overload problems for another field to use. This will be an itern of discussion when the board holds a work session on the reallocation of bond funds. 5. RECEIVE DEPAR'IMENTAL UPDATE FRCM DIRECl'OR. Ms. Brantley gave the following update: 1) stated she had met with the Fees Committee, and will meet with them again next week. They are working on some proposed fee changes and Ms. Brantley stated she has requested to have these changes reviewed by the board after they meet again for the board to make a recommendation on before any formal action is taken. She stated she would have more information for the board at the next meeting. 2) Youth Basketball registation will start October 5th. 3) The Athletic Coordinator position is open. Denise Sadler resigned. 4) The Fall Clean-up will be Saturday, September 28th. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Baggett asked who sprays the parks for fire ants. Ms. Brantley stated Public Works does. They try and spray the playing fields first and then as carplaints are called in she turns thern over to Public Works. It is something that is not done on a weekly basis. Member Baggett also stated the beach/swim area put in at stewart Creek Park looks very good. Member Taylor had a concern about the Aquatic Park. He asked why one lane of the pool cannot be kept open in the evening for adul ts to do lap swirmri.ng. The way it is set up now, in order to do laps in the evening, you have to join the Aqua Cats Swim Team and pay a monthly fee which is not pro-rated if you join in the middle of the month and he does not think it is fair. Ms. Brantley stated she would have to get with Elise Knox, Aquatic Parks Manager, who is on vacation right now. Member SchrrUtt stated there is still a problem with standing water under the playground equipment at Slay/Baker Park. He also asked about B. B. Owens playground and if the city maintains it because they also have a problem with -4- standing water under the playground equipment. Ms. Brantley stated the city maintains the playround equipment however not the grormd, that is the responsibility of L.I.S.D. Member phillips thanked Member Taylor for bringing the donuts for the volunteers and staff who worked the Triathlon. There being no further discussion, it was unanimously decided to adjourn at 9:15 p.m. ~r~. Beverly Nopp, Recor. Secretary k:~ ~~4- Vern Roberts, Vice Chairman