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HomeMy WebLinkAbout2nd Quarte (April-June) CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 19, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on April 24th, 1991, at 7:30 p.m., at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following wi 11 be discussed. 1. Citizens input. 2. Approval of minutes of March 13th and March 27th, 1991. 3. Discussion of train engine and cars for Stewart Creek Park as a user servi ce. 4. Receive departmental update fram Director. 5. General i terns of concern to the board. 6. Adjourn. CERTIFICATION I hereby certify that the.above notice of meeting was placed on the front door of city hall by 5:00 p.m. on ~gril 19th, 1991. l(liZ~ - /~/ -E/J Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 24, 1991 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez Curtis Schmitt Rosco Taylor Susan King Vern Roberts Donna Baggett Chai rman Member Member Member Member Member - 7:35 p.m. and with Member Phillips absent; however a quorum was established. attendance was Sylvia Brantley, Parks & Recreation Director. Also in 1. CITIZENS INPUT. Jim Mann, President of The Colony Little League Association, was present. He stated the main reason he was attending the meeting this evening is because Little League is in the need of more fields. They have grown to 62 teams overall this year and he stated he wanted to go on record to let the city know of the need to start working on same plans for another complex in the next 3 to 4 years. By next season, they wi 11 need at 1 eas t 2 more fi e 1 ds . Chai rman Rodri guez appointed Member King to head a corrrni ttee to look for open spaces that might be feasible for additional fields. Member King asked Member Roberts to assist her. Ramo Gabriel of The Colony Bass Club was also present. He stated the club would like to see a boat dock proposed for Stewart Creek Park at the location of the present boat ramps mainly for safety reasons of boaters getting in and out of their boats. Mr. Gabriel further added he did not know what the cost would be to get one buil t and installed, but added The Colony Bass Club is interested in getting same type of fund raising going on in the community to promote this project. Ms. Brantley stated she will check on this for further information on cost factors and materials. 2 . APPROVAL OF MINUTES OF MARCH 13TH AND MARCH 27TH, 1991. Member Roberts made a motion to approve the minutes of March 13th. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Member Roberts made a motion to approve the minutes of March 27th. Member Baggett, the motion was approved by the following vote: Seconded by Ayes: Members Taylor, King, Baggett, Roberts, and Chairman Rodriguez -2- Abstention: Member Schmitt Noes: None 3. DISCUSSION OF TRAIN ENGINE AND CARS FOR STmART CREEK PARK AS A USER SERVICE. Tcmny Turner, Director of Public Works, was present. He apologized for the representative who has the train engine and cars in storage not being present, however there were same unforeseen personal probl erns . Mr. Turner stated he woul d try to have him attend the next scheduled board meeting on May 8th. He went on to state it is an old miniature train that was used at Six Flags Amusement Park years ago and the person who has the train is asking $1500 for the engine and $50 per car. The engine is gasoline and the train will need to be restored. The tracks will be an extra cost. General discussion followed with the board being in favor of Mr. Turner further investigating the train for more information and to bring back a complete package of costs and everything involved to the next scheduled board meeting. 4. RECEIVE DEPAR'IMENTAL UPDATE FRCM DIRECTOR. Ms. Brantley gave the following update: 1. The irrigation system on field #5 at The Complex should hopefully be fixed by tomorrow. 2. Going to be on vacation April 26 - May 6. 3. Getting ready to start working on the budget - capital iterns first. 4. City cleanup very successful on April 13th & the rain date of April 20th. 5. Lakeshore cleanup scheduled for May 11th. Co-sponsored by the Corps of Engineers. Need volunteers - any youth volunteering will need an adult chaperone. Registration will start at 7:30 a.m. There will be hot dogs and soda for those who work, and gifts have been donated to use as door prizes. The Corps of Engineers has the trash bags, paper products, and soda. 6. Chili Cook-off is June 15th. Also need volunteers to assist with this event. 5 . GENERAL ITEMS OF CONCERN TO THE BOARD. Member Taylor asked about the outcame of replastering the pool at the Aquatic Park. Ms. Brantley stated this went out to bid and all the bids carne back in over bid. A reccmnendation was made to reject all bids due to not enough monies in the budget. Member King asked to have the outside fence on Field #4 at The CO"ll'lex checked, and also asked about the possibility of more dirt being spread on the fields. 6. ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 8:45 p.m. ~~ Beverly Nopp, Recording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS MAY 3, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, to be held on May 8th, 1991, at 7:30 p.m., at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of April 24, 1991. 3. Review of request to purchase train engine and cars for Stewart Creek Park as a user service. 4. Consideration of request to purchase train engine and cars for Stewart Creek Park as a user service. 5. Receive departmental update fram Director. 6. General items of concern to the board. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on ~y~~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON ~AY 8, 1991 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:30 p.m. with t~e following board members present: Rod Rodriguez Kathy Phillips Rosco Taylor Susan King Donna Baggett Chairman Member Member Member Member with Members Roberts and schrrUtt absent; however a quorum was established. Also in attend~~ce was Sylvia Brantley, Parks & Recreation Director. 2. APPROVAL OF MINUTES OF APRIL 24, 1991. A motion was made by Member King to approve the minutes of April 24, 1991- Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Taylor, King, Baggett, and C:;.airrnan Rodriguez Abstention: Member Phillips Noes: None 3. REVIEW OF REQUEST TO PURCHASE TRAIN ENGINE AND CA.l{S FOR STEWART CREEK PA.'<K AS A USER SERVICE. Tammy Turner, Public Works Director, and Gordon Couvillion were present with pictures of the train to show the board and with a memo listing costs involved. The cost of the engine is $1500 and $25 per car if all 24 cars are purchased at one time. The cost of the railroad track would be available at today's price of junk iron which is $1.50 per hundred weight. Mr. Turner further stated if the cars were converted to tires for street use, it would be ~~ additional cost of approximately $137 per car. He stated he had spoke with Mr. Karl of the First Colony B~~, and Mr. Karl had said if the ~~ would be able to put their name on the a~gine, they would be interested in buying the engine for the city. The cars are about 12' long, 6' high and about 5' wide, and will hold around 4 people at a time. Ms. Br~~t1ey stated her main concerns are storage of the train, hiring sameone to operate it, ~~d the liability factor. Mr. Turner stated he had not spoken to Mr. Hall on the liability. Member King stated if the train belonged to the Parks & Recreation Department, it could be used for special eva~ts, parades, or weeka~ds at Stewart Creek Park, and she would feel more comfortable with the train being converted to wheels and being more versatile. Mr. Couvillion stated the train would have to have a shed or same type of building for storage and to do maintenance for service. Mr. Turner stated he would like to see the city became a~thused abo~t this idea and maybe get same volunteers to help restore it. ~.s. Brantley stated she was concerned about ftmds for the purchase and upkeep of the train due to the fact if the train was not -2- used solely at stewart Creek Park, the funds could not came out of the stewart Creek Park fund. Member King stated the bank could be contacted again on purchasing the engine, and maybe a ccmnittee could be set up for fund raising to work with the Parks & Recreation Department and letting the whole city know more about the idea. It was further discussed about other businesses in the city being contacted to possibly purchase a car and having their advertising placed on the car. After all discussion, Chairman Rodriguez moved on to Item No.4. 4. CONSIDERATION OF REQUEST TO PURCHASE TRAIN ENGINE AND CARS FOR STEWART CREEK PARK AS A USER SERVICE. Member King made a motion to reccmnend moving ahead with talks with the bank. on their purchasing the engine and/or train for the Parks & Recreation Department providing approval is received by the city, and that a ccmnittee be formed to investigate studying involving the whole city in this purchase and seeing about getting businesses to buy a car and moving ahead with getting the train ready for summer use. The ccmnittee to be comprised of a Parks & Recreation board member, Mr. Turner, a bank member, and 2 citizens of the city. Seconded by Member Taylor, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None At tris time, Mr. Turner also noted to the board that the drainage area behind the old city hall that is currently being filled in with good field dirt, should be complete in approximately 2 years possibly providing 8 acres of land which could be used for additional athletic fields. 5. RECEIVE DEPAR'IMENTAL UPDATE FRCM DIRECTOR. Ms. Brantley stated she was going to bring up user fees under departmental update. Larry Johnson, President of Pee Wee Football had called her this date, and she knew there were same concerns among the organizations concerning this matter. She further added she told Mr. Johnson nothing has been formally acted upon on the user fees, it was samething the board had talked about and made a recommendation on which was sent on to Mr. Hall for the Fees Ccmnittee which was set up by city cotl.T'lcil, and they are studying the issue. Since Mr. Johnson was present at the meeting, Ms. Brantley told rim to go ahead and talk to the board about his concerns. Mr. Johnson stated the organizations would not have a problem with user fees if the city could show them fields like the City of Pl~~o or Carroll ton. He further added the new football fields the city is building for Pee Wee Football will not have lights or water, and that Pee Wee Football is building their Ot>ffi concession stand with monies out of their own funds. He further added t:;.e Parks & Recreation Department only has 4 people on the Athletic Crew taking care of fields, and if additional monies are obtained through user fees, who's going to spend it and do the work needed on the fields. If Pee Wee Football is going to have fields to play on it's becuase they did it themselves. They'd rather take care of fertilizing, mowing and the concession stand if they just have the fields to play on because if they do the work themselves they ~~ow it will get done according to the needs of their association and the fields will be upkept in the off season. All they are asking for is electricity and water. ... .i':J .,.-.1 -3- He further stated since living in the city for 10 years, historically the city doesn't get the work done and do the job that is needed on the athletic fields. Ga~eral discussion followed afterw~~ch it was again stressed to Mr. Jo~~on the~e has been no formal action take.'l on the issue of establis~~ng user fees, and if a membe~ of each org~~ization wanted too, they could get together and contact t:;.e Fees c~ittee to express their concerr~. ~~. Br~~tley the.1'l went on to give the following departmental update: 1. There has been a change on t:;.e Athl etic Crew - Chester P~~..n.ell is now Crew Leader. 2. Athletic Crew put sod down outside ~ec. ce.'"lter and on Field #5 at The Ccrnplex. 3. Island Mini Golf will be on the next Parks & Recreation Board age.~da for the boa~d to review the contract of M~. Tur~~s. He is in violation of his contract by ope~ating as a retaile~. 4. The La~eshore Cleanup is still on fo~ May 11t~ - rain or s~~ne. 5. C~~li Cook-off is June 15th. 6. GENERAL I~.s OF CONCERN TO THE BOARD. M~ber Baggett asked about the concession stand that w~s da~ged during t:;.e sto~ at B. B. Owens. Ms. Brantley stated the da.~ge is covered u.~der insurance and the i!'~urance adjustor has just been out to look at the building and she is now in the process of obtaining quotes on getting the building repaired. 7. ADJOURNED. There being no fu~ther discussion, it was una1'limously decided to adjourn at 8:48 p.m. ~~ Beverly Nopp, Recording Secretary CITY OF THE COLONY DENToN COUNTY, TEXAS MAY 17, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on May 22, 1991, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of rrUnutes of May 8th, 1991. 4. Consideration of Island ~~ni Golf Course agreement. 3. Discussion and review of Island Mini Golf Course agreement. 5. Discussion of waiving fees at Stewart Creek Park. 6. Consideration of recommendation of establishing a criteria for waiver of fees at stewart Creek Park. 7. Receive departmental update from Director. 8. General i terns of concern to the board. 9. Adjourn. I hereby certify that the ab of city hall by 5:00 p.m. 0 \.. CERTIFICATION notice of meetin~as placed on the front door y 17th. ~1.. . z'U. ~~ Hicks, City Secretary Patti MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 22ND, 1991 The REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez Kathy Phi I lips CUrtis Schmi tt Rosco Taylor Susan King Donna Baggett Chairman Member Merrber Member Member Member and with Member Roberts absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Councilman Joel Marks. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF ~..AY 8TH, 1991. A motion was made by Member Phillips to approve the ~inutes of May 8th, 1991. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Members Phillips, Taylor, King, Baggett, and Chairman Rodriguez Abstention: Member Schmitt Noes: None 3. DISCUSSION AND REVIEW OF ISLAND MINI GOLF COURSE. Chairman Rodriguez asked the board for their corrments on tr..1.s item. Merrber Phillips stated there are a lot of things going on at the golf course that wasn't in the original agreement, and there has still been activity going on there in the ear I y mornings even after a 1 et ter was given to Mr. Tunks on the opening hours to be 10:00 a.m. In her opinion the agreement should be voided. Member Schmitt stated the board had discussed these problems with Mr. Tunks a~d asked him to correct them at an earlier date. Member Schmitt stated the board had given a recommendation that Mr. Tunks be given a 90 day period to correct same probl ems back in February before the new 1 ease was sgined a'1d wanted to know if this 90 days was upheld by council. Councilmam Marks stated at this time that staff had looked into the probl ems and everything was in compliance at the time the lease was re.~ewed. Member Schmitt stated it was his opinion the golf course should not be allowed to be run as a concession stand, and only as a minature golf course for recreational purposes and he doesn't agree with the lease anymore. Member Taylor stated he we.'1t down to the golf course the week before last a~d he found it to be rQ'1 down and not in an operative order and he does not agree wi th the 1 ease. Member King stated that by Mr. Tunks continuing to open early in the mornings he has shown a total disregard for what his lease stands -2- for and as far as she tell, no improvements have been made since the board first talked to Mr. Tunks, and she recomnends his lease be revoked. Member Baggett stated she had visited the golf course on Saturday and as far as looking outside the fence, the place was in good shape, no weeds or trash, and that repairs had been made to the outside. However she couldn't see inside the building to see if any repairs have been made there, but she believes some attempts have been made to do repairs at the golf course. She stated her question is, how many childre.'1 in The Colony actually use the golf course for recreational purposes or just use the concession stand, and is an activity being taken away fram a lot of children if the lease is revoked. Chairman Rodriguez stated a lot of kids may use the golf course for entertainment purposes after school, however the case the board is dealing with now is the agreement that was made by Mr. Tunks and the city to operate the facility as a recreational type of center and not a retail business. Member Baggett stated she agrees it shouldn't be a retail business or opening at 7:30 a.m. so school children ca'1 stop there on their way to school. Chairman Rodriguez added if Mr. Tu.'1ks were to db...ange the operating hours to meet the requirements of the original agreement and go back to selling the merchandise he originally agreed to sell, then maybe at that time if it is witr..i.n the 90 days given by COQ~cil, a'1d if he is within the requirements of the lease, let him stay in operations. Councilman Marks stated he'd like the board to give Mr. Tu.'I1ks the opportunity to give his side of the story. Chairman Rodriguez then asked Mr. Tunks if he would like to speak. Mr. Tunks said he did wish to speak and stated the golf course belongs to his wife and he just operates and ma~ages it for her. They opened the golf course in 1987 and according to their contract, it states they will give the city a list of prepackaged foods they will sell, however it does not say they cannot sell anything else. The contract also states they were to give the city a list of hours of operation. He stated Mrs. Tunks had given the city a list of hours of operation back in 1987 and that they have been opening at 7:35 a.m. every day since January 1988 due to vandalism by kids on their way to school. So while they are there, they also open up for business to sell the kids ca~dy on their way to school. Member Taylor asked Mr. Tunks why he didn't use that time in the mornings to do repai r work, a'1d Mr. Tunks stated they have been doing repairs and have done everything the board required of them back in February. Member King asked Mr. TUI'~1{s why it was necessary to open the concession stand that early in the day when the lease states 10:00 a.m., and Mr. Tunks stated his lease doesn't say 10:00 a.m., that his wife had sent in a list of hours to Mr. Hall on opening at 7:30 a.m. and Mr. Hall had crossed out and changed the opening hours to 10:00 a.m. He further added those hours of operation had been sent to the city back in 1987. Chairman Rodriguez asked about the list of items he had given to the city to sell, a'1d where on the list does the stink bombs or smoke bombs fall ll.'1der. Mr. Tunks stated he has not sold any smoke bombs or stink bombs fram his concession stand, that he only sold the stink bombs at the Little League Fair where he had a boothe and sold novelty items. Member Taylor asked about the Class "c" fireworks a'1d Mr. Tunks stated he did not know they were fireworks because the boxes he got were not marked fireworks. He did stated that somewhere in the sr..i.pment he got, one of the boxes was marked Class "c" fireworks but that he did not know they were illegal and he no longer sells them. Member Taylor stated fireworks is not a packaged food item and Mr. Tunks again stated the contract does not say he cannot sell anything else besides food items, that he was just selling it as a novelty item. At tr..1.s time, Mr. Tunks brought out same pictures he had taken fram 1987 to present on the erosion -3- problem to show the board. Member Taylor stated the board was not concerned with the outside at this time, only the inside. Mr. Tunks stated the city should be concerned with the outside because the city was ruining his business, that the ci ty does not take care of its property. Chairman Rodriguez stated he appreciated Mr. Tunks showing his pictures of the exterior to the board, however that is not what the board is discussing this evening. Councilman Marks asked Mr. Tunks if he had lodged a complaint with the Public Works Department and Mr. Tu.'1ks stated it wouldn't do a'1Y good. Councilman Marks went on to say to Mr. Tunks that he was not on trial here toninght, and that Mr. Tunks had never mentioned to the council the reason he was opening so early was due to vandalism. The whole crux of the matter now is the agreement made between Mr. Tunks and the city and it is different fram how he is now operating his business. COQ'1cilma'1 Marks then asked Mr. Tunks if the city were to change the rules and regulations of the agre~'1t, would he comply with them. Mr. Tunks stated he would have to see what the rules and regulations were cha'1ged to before he could say yes or no. Councilman Marks stated the agreement may be a little broad right now and need to be streamlined, and he personally doesn't want to see a facility closed down in the city that is beneficial to children or anybody else. He feels there has always been a working agreement with Mr. Tunks and that the city has be.'1t over backwards to help him out, however he doesn't appreciate Mr. Tunks bringing pictures to this board meeting and saying the city is in default of his agreement. Several citizens were in attendance including a teacher and the principal of Griffin Middle School. The teacher stated she had personally confiscated smoke bombs and ink fram children who had told her they had just bought them that morning on their way to school from Mr. Tunks. Mr. Tunks was adamant that he only sold smoke bombs at the Little League carnival and that he doesn't sell them at his concession stand. Mr. Coulter, Principal of Griffin Middle School, stated on the morning he had come to Mr. Tu.'1ks concession stand and Mr. Tu.'1ks had asked him to 1 eave, he had a young man wi th him who had a package with a sti~~ bomb still in it a'1d Mr. Coulter had asked Mr. Tu.~~s to give the young man his money back. Mr. Tunks stated all sales were final and would not return the money. Member Schmitt stated in the agreement under maintenance it states the Lessor will maintain the landscaped area inside the golf area as well as the outside perimeters of the property, and that Mr. Tunks should be responsible for the outside perimeters not the city. Member Schmitt also stated he u.'1derstood the Island ~..1.ni Golf Course is responsible for the entire island and if so he should be keeping the weeds mowed. General discussion continued during which Ms. Brantley stated in the original lease agre~'1t in 1987 when it was set up, that Mr. Tunks was not supposed to open before 10:00 a.m. Member Schmitt went back to the lease agreement under Section 5 which stated all equipment placed on site by the lessor shall be the responsibility of the lessor to maintain at a quality comparable to minatures golf courses in surrounding communities. Improper maintenance of this area would be grounds for termination of this contract. He stated that one clause right there puts Mr. Tunks right out of the picture because he hasn't seen a minature golf COUrse in any surrounding cities that has the low standards of his golf course. Mr. Tunks stated that's like comparing apples to oranges, and there's no way he should be compared to other golf courses. Councilman Marks stated the original intent was for Mr. Tunks to follow minimum sta~dards because some of the surrounding minature golf courses were not in existence until recently. The bottam line being being that Mr. Tunks is not in complia~ce with his agreement and the agreement needs to -4- be rewritten so there are no gray areas. Mr. Tunks stated he feels he is within minimum standards and does comply with his agreement. Councilman Marks stated he would like to see Mr. Tunks and the board get together and work on a new agreement. Mr. Tunks stated only if the board got together with his lawyer, Mr. Scroggins, and the city's lawyer, and get their views of the agreement first. Councilman Marks stated meeting with the city's lawyer would be too expensive and that Mr. Tunks does not have the authority to ask the board to meet with him. Mrs. Funkhouser was also present in the audience and spoke about an injury her son had received due to the fireworks Mr. Tunks sold and that her son would have a permanent scar frcm the injury. After all discussion, Chairman Rodriguez moved on to Item No.4. 4. CONSIDERATION OF ISLAND MINI GOLF COURSE AGREEMENT. Member Schmitt made a motion to recommend that due to the fact of the attitude seen at the board meeting this evening, and due to the fact of all the many things seen wrong at the golf course and having asked Mr. Tunks twice in the past to take care of, he doesn't think anything is going to change and be brought up to any level of any golf courses in any surrounding cities, that the agreement be broken and the golf course cease to be allowed to operate on park property. Seconded by Member Taylor, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. DISCUSSION OF WAIVING FEES AT STEWART CREEK PARK. General discussion was held on this item with board members in agreement to have a work session on the next regular scheduled meeting night to discuss this item further and then reconvene into a regular session to take any action at that time. 6. CONSIDERATION OF RECOMMENDATION OF ESTABLISHING A CRITERIA FOR WAIVER OF FEES AT STEWART CREEK PARK. A motion was made by Merrber King to hold a work session on this item at the next regular scheduled meeting night. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 7. RECEIVE DEPARTMENTAL UPDATE FRCM DIRECTOR. Tammy Turner, Director of Public Works, was present with some additional information about the proposed train purchase from Six Flags, so Ms. Brantley asked him to speak to the board at this time. Mr. Turner stated he had met with Mr. Karl, President of First Colony Bank, and Mr. Karl is willing to donate $6,000 toward the purchase of the engine and cars. Ge.'1eral discussion followed on the train issue with the board being in agre~~t to have Mr. Turner pursue contacting other organizations such as the Train Club, to see if they would be -5- interested in working with him and the bank on the purchase of this train. Funds are not available in the Parks & Recreation Department budget and the board was in agreement they would like to see the train converted for street use and not to put tracks at stewart Creek Park, therefore funds could not came out of the stewart Creek Park fund. Ms. Brantley then went on with her update. 1. Summer brochures are at the printers and should be delivered in the next Colony Leader. 2. Chili cook-off is June 15th for anyone who wants to volunteer to help. 8 . GENERAL ITENS OF CONCER..~ TO THE BOARD. Member Baggett stated the tennis courts at Bridges Park - the benches and windscreen look like they are in need of repair. She also asked who cleans up the parks after Little League games on weekends, and Ms. Brantley stated the leagues are supposed too because the park crew doesn't work on weekends, however they do start working on cleaning up first thing Monday mornings. Ms. Brantley stated she also hopes the board has seen a trend on better upkeep of the athletic fields. The Parks Crew now has a new Athletic Crew Leader, Chester Pannell, and he has being doing a very good job on the fields. Member King asked about the cost of a spigot for Historical Park. Member King also asked out at B. B. Owens softball fields on the field closest to the parking lot, there is a ditch full of water that could be quite dangerous. Ms. Brantley stated that is where the crew dug up the irrigation to check it out and it will be taken care of soon. Member King asked if work had started on the repair of the concession stand at B. B. OWens, and Ms. Brantley stated work had started this date. Member King also passed on that she would like to see a 3-2 Softball Tournament set up. Member Taylor asked when the pool opens up for the summer and Ms. Brantley stated they have been open on weekends this month and will be open up Memorial Day weekend. Member SchrrUtt brought up the water problem at Slay/Baker Park. 9. ADJOURN . There being no further discussion, it was unaminously agreed to aJoum the meeting at 9:00 p.m. ~~ Beverly Nopp, Recording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS JUNE 7, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held at 7:00 p.m. on the 12th day of June, 1991, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Work Session to discuss setting up criteria for waiver of fees at Stewart Creek Park. 2. Citizens Input. 3. Approval of minutes of May 22nd, 1991. 4. Consideration of setting up criteria for waiver of fees at Stewart 5. Receive departmental update from Director. 6. General items of concern to the board. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 7th day of June, 1991. ShW10Yt E.~ Sharon Sebera, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY' OF THE COLONY HELD ON JUNE 12, 1991 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:07 p.m., with the following board members present: Rod Rodriguez Kathy Phillips Rosco Taylor Donna Baggett Susan King Chai rman Member Member Member Member and with Members Roberts and Schmitt absent, however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. WORK SESSION TO DISCUSS SETTING UP CRITERIA FOR WAIVER OF FEES AT S'l'EHART CREEK PARK. This item was turned over to Sylvia Brantley, Parks & Recreation Director who stated this item came about due to receiving a lot of requests to waive the fees by groups who use Stewart Creek Park, and therefore guidelines should be established. Hs. Brant! ey had sane proposed guidelines for the board to consider which included the following: 1. Must be non-profit community service organization and/or city sponsored activities. 2. Events (excluding scouts) have to be open to public and shall have mass appeal. 3. Request must be subnitted in writing 30 days prior to event. 4. All requests are to be subnitted to the Director of Parks & Recreation and he/ she or designated representative wi II forward to City Manager for final approval. 5. No IOOre than one (1) waiver per year wi II be granted per groups or organization. General discussion took place during which members discussed changing item no. 3 fraTI 30 days to 14 days, and to add to item no. 5, "excluding city co-sponsored events." After all discussion, Chairman Rodriguez went on to Item No. 2 of the Regular Session of the Parks & Recreation Board meeting at 7:38 p.m. 2. CITIZENS INPUT. None. -2- 3. APPROVAL OF MINUTES OF MAY 22ND, 1991. A motion was made by Member Phillips to approve the minutes of May 22nd, 1991. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF SETTING UP CRITERIA FOR WAIVER OF FEES AT S'l'BolART CREEK PARK. A motion was made by Member Phillips to recarmend going with the criteria set up by Ms. Brantley for waiver of fees at stewart Creek Park with the addition to item no. 5 of "excluding city co-sponsored events." Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. RECEIVE DEPAR'lMENTAL UPDATE FR~ DIRECTOR. Ms. Brantley gave the following departmental update: 1. Have subnitted the first edition of the budget to Mr. Hall. 2. Reported all athletic fields are looking much better under the direction of new Athletic Crew Leader. 3. Should be getting post fram Corps of Engineer to go around Stewart Creek Park. 4. Programs going real well with enrollment up on all classes. 5. Chili cook-off plans going real well. Asked all board members who can to volunteer their help. 6. GENERAL ITEMS OF OONCERN TO THE BOARD. Member King asked about a carment she had heard about Li t tl e League possibl y putting up fencing between fields 1 & 2 for a warm up area. Member King also asked when the football fields are going to be hydranulched and Ms. Brantl ey stated they have al ready been hydraml ched. Member King further reported that at Historical Park, the park now has it's own faucet and another f lower bed in around the gazebo. Chairman Rodriguez asked about the proposed basketball court at Dave Cowan Park. Ms. Brantley stated she had been in touch with the Jaycees and they are going to be meeting to decide whether or not they would rather have a sandlot volleyball court put in since there are several other basketball courts in other parks within the city. -3- 7 . ADJOORN . There being no further discussion, it was unaniroously decided to adjourn at 8:10 p.m. ~~ Beverly Nopp, Recording Secretary