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HomeMy WebLinkAbout1st Quarter (January-March) CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 4, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on January 9th, 1991, at 7:30 p.m. at the recreation center, located at 5151 North Colony boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of December 12th, 1990. 3. Presentation and review of Open Space Plan fran Bob Van Til, City Staff Planner. 4. Receive departmental update fran Director. 5. General i terns of concem to the board. 6. Adjoum. CERTIFICATION I hereby certify that the above notice of meeting was city hall by 5:00 p.m. on Jan~y 4th, '1itc '--H; " " Patti Hicks, placed on the front door of 1~ City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 9, 1991 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez CUrtis Schmi tt Rosco Taylor Susan King Kathy Phillips Vem Roberts Donna Baggett Chairman Member Member Member Member Member Member and with no members absent; thus a quorun was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Bob Van til, City Staff Planner. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF DECEMBER 12TH, 1990. A motion was made by Member Roberts to approve the minutes of December 12th, 1990. seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. PRESENTATION AND REVIEW OF OPEN SPACE PLAN FRCM BOB VAN TIL, CITY STAFF PLANNER . Bob Van Til, City staff Planner, made a presentation to the board at this time. He stated at this meeting he wanted to discuss the city's master plan with the board. The master plan will consist of an open space plan and developnent plan, and at this meeting Mr. Van ti I stated he would be talking about the open space plan. An open space plan identifies open spaces that can be set aside for park developnent. Mr. Van til had a map indicating open spaces and future open spaces for parks wi thin the city. He went on to state the open space pI an is the foundation on which the developnent plan is placed and it is a recrnmended strategy for setting aside property which will be used to make physical improve- ments, and more specifically park facilities. The open space plan will tell us how and where these parks should be planned fran open spaces. Mr. Van til further added the reason for working on this now is it is part of the process for the grant for the Northeast Park. Also the last master plan for the city is 7 years old and is outdated. Working on developing an open space plan will also consolidate all those ideas fran the "adopt a park" organizations and other parks in the city and put them into a plan that will relate to each other and can then be placed in certain time frames for developnent and to identify responsibilities and give the city a unified plan. General discussion followed on the open space plan. After discussion, Mr. Van til stated the meeting this evening is not to -2- finalize anything, it is just a presentation for the board and to give the board an opportunity for feedback to staff. Chairman Rodriguez stated he wanted the open space plan put back on the agenda for the first meeting in February for a f ormal recommendation to city council. 4. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1. The new football fields have been staked out for irrigation and Public Works hopes to have it in by end of January. The pad for the concession stand will be poured after irrigation done. Hydro-mulching will be done in March/April weather permitting. The fencing is up down the alleyway. 2. Winter/Spring flyers should be out in the schools next week. 3. Youth and men's basketball leagues are going well and are about midway into the season. 4. Softball - same work should be started on the berms at the fields in the next couple of weeks. All equipment has been ordered to repair lights which will be done as soon as weather permits. Will have to go out for bids for the concession stand. 5. There is a new drop ceiling in the locker roans at Aquatic Park. 6. Parks crew will be working on putting same corrugated metal around the bottom of the civic center. 7. Now have a cellular phone at the gate house at Stewart Creek Park. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Taylor asked if the new permits were in for Stewart Creek Park. Ms. Brantley stated she should have them by next Monday. The "Early Bird" special will run through March 15th with the first annual permit $15.00 and the second one $2.00. After March 15th, the fees will go back to $18.00 for the first annual permit and $2.00 for the second. Member Taylor asked Ms. Brantley to check into the possibility of having a Self Defense program for adults set up. Member Taylor asked what the guidelines were for setting up programs with the Parks & Recreation Department and Ms. Brantley advised him to get with Pam Nelson, Asst. Rec. Center Supervisor. 6. ADJOURN. There being no further discussion, it was unanimously decided to adjourn at 8:32 p.m. / Beverly No, Rec ing Secretary Rod Rodriguez,-, hai CITY OF THE COLONY DENTON COUNTY, TEXAS JANUARY 18, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on January 23rd, 1991, at 7:30 p.m. at the Recreation Center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Master Plan Stewart Creek Park. 2 . Bond Funds. 3. Adjoum. CERTIFICATION I hereby certify that the ab.,.DJYe notice of meeting was city hall by 5:00 p.m. on J"'l""ry 18, X" HmL- /. A~ Patti Hicks, City Secretary placed on the front door of MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 23, 1991 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez Vem Roberts Curtis Schmi t t Rosco Taylor Kathy Phillips Susan King Donna Baggett Chairman - 7:35 p.m. Vice Chairman Member Member Member Member Member and with no members absent; thus a quorun was established. Also J.n attendance was Sylvia Brantley, Parks & Recreation Director. 1. MASTER PLAN STEWART CREEK PARK. In preparation of the joint work session with city council to be held on January 28th, 1991, the board worked on the existing Master Plan for Stewart Creek Park. The following is a list of iterns the board wants removed or reloacted on the Master Plan: 1.) Boat storage - removed 2.) Relocate concession stand closer to pavilion 3.) Remove playground equipment above the existing softball fields (proposed area for restroams). The following is a list of priorities the board has planned for the park: 1 . ) Beach/ swim area 2 . ) Restroams 3.) Access road to peninsula 4.) More primitive camping areas - (relocate playground equipment to this area) 5.) Horse Shoe pit(s) Ms. Brantley stated she had spoke with Sonntagg Trucking who gave her the following road cost quote for the access road to peninsula. For a 1 mile road, materials only would run approximately $25,000 and labor approximately $7,000 for a total estimated cost of $32,000. Ms. Brantley further added she was trying to get one other quote and was trying to get the quotes in writing. 2 . BOND FUNDS. Ms. Brantley provided the board with an updated copy of what development needs to be completed in projected parks on the bond fund schedule as of this date, and an estimated cost. There is $33,462.64 bond fund balance as of 11/90. Ken Leverich, Superintendent of Public Works, stated the bond fund development should be completed by October, 1991. Member King noted that Historical Park was left off the update. Ms. Brantley stated she would be sure to get it added back on. -2- Ms. Brantley further told the board, Mr. Hall, City Manager, had same inquiries from residents about the possibility of putting sidewalks in at Turner street Community Park and Scout Park. Mr. Hall is not recommending the board approve these sidewalks, he justed wanted the board to be aware of the inquiries. Ms. Brantley stated it would cost approximately $9,000 for these sidewalks to be put in if that is what the board wants to do. After discussion, the board was in agreement they were not in favor of putting these sidewalks in at this time and could better use the money elsewhere in other parks. Ms. Brantley further advised the board to wait until all bond fund develop-nent was complete before reallocating any monies to other parks. The board was in agreement with this and also decided to get together as a board and tour all the parks to see what each have and may yet need. A tentative date of February 16th or 17th was set for this tour. 3. There being no further discussion, the board unanimously decided to adjoum at 9:40 p.m. g Secretary ~)I ',( y/', 1.1) ,I /' '-CJ(Y l~~/ Rod Rodriguez, Chai , , CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 8, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on February 13th, 1991, at 7:30 p.m. at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. citizens input. 2. Approval of minutes of January 9th and January 23rd, 1991. 3. Review and discussion of renewal of contract for Island Mini Golf. 4. Consideration of renewal of contract for Island Mini Golf. 5. Discussion of alternative locations for The Colony R.C. Flyers Air field. 6. Receive departmental update fram Director. 7. General i terns of concern to the board. 8. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m., February 8th, 1991 5/1~ C. &tL~~ Sharon Sebera, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 13, 1991 A REGULAR SESSION of the Parks & Recreation Board of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez Kathy Phillips Curtis Schmi tt Rosco Taylor Susan King Donna Baggett Vern Roberts Chairman Member Member Member Member Member Member - 7:35 p.m. and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Councilman Joel Marks. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF JANUARY 9TH AND JANUARY 23RD, 1991. A motion was made by Member Schmitt to approve the minutes of the January 9th, 1991 meeting. Seconded by Member Taylor, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None A motion was made by Member Schmitt to approve the minutes of January 23rd, 1991. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW AND DISCUSSION OF RENEWAL OF CONTRACT FOR ISLAND MINI GOLF. Member Baggett asked if any of the members had a chance to go down and look at the golf course. Member King stated the golf course is adequate however there 1S a general run down appearance. Mr. Tom Tunks, owner of Island Mini Golf, was present. Member Taylor asked Mr. Tunks if there were any plans to fix the golf course up. Mr. Tunks stated the greens have all been replaced and he is in the process now of doing repainting and repairing the obstacles. Member King asked if the new basketball game the board had approved was bringing in more revenue. Mr. Tunks stated it was real slow for people to catch on how to play and the response has not been what he had thought it would be. He stated he is in the process of educating kids on how to play. Member Phillips stated on the contract it states a financial yearly report must be filed with city and had it been done. Ms. Brantley replied it had. Member Phillips also asked if the $1.00 renewal fee had been paid and Ms. Brantley again stated it had. Member King asked Mr. Tur..ks if he had his certificates fram the city and state health codes and he stated he -2- had. Member Schmitt asked what hours the golf course is open during the day. Mr. Tunks stated at present he opens up approximately around 3:00 p.m. and closes around dark Monday through Friday, and on Saturdays 10:00 a.m until dark, and Sundays 1:00 p.m. until dark. He stated he is the operator during the hours the golf course is open. Member Roberts stated he understood the golf course has been operating at a loss since opening the golf course up. Mr. Tunks stated everything he makes goes back into the business and technically he has been operating at a loss. Member Schmitt stated he has been out at the golf course on several occasions and hasn't seen a whole lot of difference in the appearance and it seems to be run down. He went on to say he felt if it was fixed up nicer or a little more elegantly including the shrubbery, it might bring more attendance in. Mr. Tu.Tlks stated he has a big problem fighting vandalism. Member Schmitt also asked if anything has been done to combat the erosion problems. Mr. Tunks stated the city is in the process of working on that now. Member Roberts asked when the renewal date was for the contract and Mr. Tunks stated it was February 18th. After all discussion, Chairman Rodriguez went on to Item No.4. 4. CONSIDERATION OF RENEWAL OF CONTRACT FOR ISLAND MINI GOF. MeT'her Roberts made a motion to recorrmend approval of renewing the contract for Island Mini Golf for the sum of $1.00 with all improvements for safety ~~d aesthetics made within 90 days. Improvements include replacing any rotted wood. There was no second to this motion and discussion followed. Member Roberts stated the time frame of 90 days is reasonable and easily controllable. Other members had a problem with the 90 days time frame, however Mr. Tup..ks stated weather perrrJtting, he had no problems with the 90 days li~it. Member Roberts then amended his original motion to recorrmend approval of renewing the contract for Island Mini Golf ~~d that a 90 day period be giva~ fram date contract is signed to bring the mini golf course up to standards fram a safety sta~d point and aesthetics perspective, for the renewal fee of $1.00 payable to The City of The Colony at the time of renewal, and that staff follow up on this at the end of the 90 day period. Seconded by Member King, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. DISCUSSION OF ALTERNATIVE LOCATIONS FOR THE COLONY R.C. FLYERS AIR FIELD. Chairman Rodriguez asked if any board members had a chance to tour any of the alternate locations. Member Taylor stated he had toured the Frisbee Golf Course and Wynnewood Peninsula and that Wynnewood Peninsula seeT'S to be the best location. Ms. Brantley stated speaking for staff, she would not like to see the city lose the Frisbee Golf Course area, it is very popular and she also stated it it is located too close to the houses in this area for an air field. She stated she would like to see another location found. David Williford, of The Colony Flyers, was present. He stated several flyers have toured Wynnewood Penir~ula and there is an area right where the locked gate is where a culvert spreads out to a nice area and all they would need is to have this area mowed and perrrQssion to have access to the land to use it. Member King asked Mr. Williford if he felt -3- this area would adequately fill the needs of the flyers and he stated it was really a better area then stewart Creek Park. CouncilITa~ Marks stated t~~s location would be contingent upon getting with the Golf CornrrUttee to see what their plans are. Ms. Brantley stated tp~s item was placed on the agenda for discussion of alternative locatior~ only, a~d it would have to come back before the board for a recorrmendation to council. Chairman Rodriguez stated t~~s could go back on the board's next agenda, February 27th, for consideration of this request. Member Taylor is the liaison fram the board to The Colony Flyers ~~d will be working with them on this request. Councilman Marks reminded them they need to bring back a plan for recommendation. After all discussion, Chai~an Rodriguez moved on to Item No.6. 6. RECEIVE DEPAR'IMENTAL UPDATE FROM DIRECTOR. Ms. Brantley gave the following departmental update: 1.) Had a copy of a memo she wrote to Mayor Manning read to the board by Member Roberts concerning 10 year projections for Stewart Creek Park. 2.) Athletic Crew is in process of getting fields read for soccer and little league play. 3.) Spri~~ler systems are being worked on at all athletic fields. 4.) Football fields - sprinkler system being installed at present. 5.) started work on upcoming summer programs. 6.) Adult softball starts on April 8th. 7.) Will talk to Da~ton Co. Co-op to see when security light is going in at Stewart Creek Park. 8.) The beach/swim area for Stewart Creek Park will be on the February 25th City Council aga~da. 7 . GENERAL ITEMS OF CONCERN TO THE BOAF.D. Member King asked how Public Works is doing on the bond funds projects. Ms. Brantley stated she would have to get with Ken Leverich on the bond fu.~ds. Ms. Brantley added the obstacle course for Scout Park is going to be put together and installed by a Boy Scout who is working on his eagle scout project. MeT'ber King also asked if the concession stand is going to be open for spring softball play. ~~. Brantley stated she would have to advertise for bids, and Member King asked if the city could advertise in the Dallas paper besides the Denton Chronicle. Ms. Brantley stated the Denton Chronicle is the city's official newspaper and the city has to advertise in that paper. MeT'ber Baggett asked if the Parks & Recreation Department has a~y control over the Football, Soccer, or Little League Associations. Ms. Brantley stated the all the city does is maintain the fields. Discussion followed on if the Parks & Recreation Board should become involved with these associations as far as setting up any guidelines or sta~dards for use of the city athletic fields. Member Sch~tt stated the Slay/Baker group is going to be planting same trees ~n the Slay/Baker Park. -4- 8. ADJOUR.1\l. There being no further discussion, the board unanimously decided to adjourn at 8:45 p.m. ~~ Beverly Nopp, Recording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 22, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on February 27th, 1991, at 7:30 P.M. at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens input. 2. Approval of minutes of February 13th, 1991. 3. Discussion of Open Space Plan. 4. Consideration of recommendation of approval of Open Space Plan. 5. Discussion of allowing team sponsors to display signs along fences of Little League fields. 6. Consideration of allowing team sponsors to display signs along fences of Little League fields. 7. Review and consideration of request from Michael Cook, CYSA Coach to use Turner Street Park for play. 8. Receive departmental update from Director. a. Shoreline cleanup b. City Spring cleanup c. Field Maintenance d. Park Bond Fund Developement 9. General items of concern to the Board. 10. Adjourn. CERTIFICATION I hereby certify that the above door of City Hall by 5:00 notice of meeting was FebrUaryl.22, 1991. placed on the front Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 27, 1991 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Vern Roberts Kathy Phillips Curtis Schmitt Rasco Taylor Susan King Donna Baggett Acting Chairman Member Member Member Member Member and with Chairman Rodriguez absent; however a quorum was established. Also ln attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. James Al thaus, representing PA.lIDners was present. He stated PARDners is a support group for the Parks & Recreation Department and any funds they raise 1S used to purchase needed items for the Parks & Recreation Department that are not able to be purchased out of the department's operating budget. Right now PARDners only fund raiser is the Triathlon which is going into its 4th year. The tentative date for this year's Triathlon is September 14th. Mr. Althaus further added that PARDners needs a lot of support and additional members which could enable them to possibly be involved with other fu.~d raising eva~ts for the department. 2. APPROVAL OF MINUTES OF FEBRUARY 13TH, 1991. This item is tabled until the next regular scheduled Parks & Recreation Board meeting. 3. DISCUSSION OF OPEN SPACE PLAN. Mr. Bob Van til, City Staff Planner, was present to answer any questions fram the board. Member Schmi t tasked if this is going to change anything on the new park the city is working for a grant on. Mr. Van til stated no, the open space plan is to identify those areas where the city prefers to have parks. The Northpointe Park the city is working on is open space and it is a place the city would prefer to have a park. General discussion followed afterwhich, Acting Chairman Roberts went on to Item No.4. 4. CONSIDERATION OF RECOMMENDATION OF APPROVAL OF OPEN SPACE PLAN. A motion was made by Member Schrratt to recamma~d approval of the Open Space Plan. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- 7. REVIEW AND CONSIDERATION OF REQUEST FRCM MICHAEL COOK, CYSA COACH TO USE TURNER STREET PARK FOR PLAY. Michael Cook was present, representing parents & coaches of CYSA. He stated sane of the parents and coaches of CYSA would like to learn how to play soccer in a non-competitive, recreational, and co-educational environment so they can expereience what their children experience on the field. Member King asked Mr. Cook if he had spoken with the CYSA board about this and Mr. Cook stated he had and they will let them use CYSA supplies if the city will let them use the fields. Member Schrrdtt then asked how many games they are talking about and Mr. Cook stated they are only talking about a couple of games on Saturday evenings. CYSA will have preference over the fields and will schedule them for when the fields are not in use. Mr. Cook further added they will not be practicing on the fields. Member Taylor asked if this would be open to anyone from the public, and Mr. Cook stated since they will be using CYSA supplies, CYSA has said only those para~ts, coaches, or referees with children registered with CYSA will be allowed to play. General discussion followed, afterwhich Member King made a motion to allow parents, coaches, and referees of CYSA to use Turner Street Park for play. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: Noes: All ~bers present voted aye None 5. DISCUSSION OF ALLCWING TEAM SPONSORS TO DISPLAY SIGNS ALONG FENCES OF LITTLE LEAGUE FIELDS. ~~. Brantley stated she had received a request fram Jeff Easley of Little League to put signs up on the fences for sponsors of teams during games only a~d to be taken down after games are over. She further added this same type of request had came before the board a couple of years ago and was turned down. There is a city ordinance against sponsor signs being placed on fences of athletic fields. Member Kind stated the Little League had jumped $75 per team for team sponsorship this year and part of that fee is for a bar~er with team sponsor on it that could be placed on fences during game play and taken down afterwards. Member King further added she had met with Dave Rolbeicki of the Inspection Department and went over the sign ordinance with him. Mr. Rolbeicki suggested it be taken before the Board of Adjustma~ts and Appeals for a variance to be allowed to put signs up during games only. Member King stated Little League would be buying the ba~ers therefore they would be uniform. General discussion followed, afterw~~ch Acting Chairman Roberts went on to Item No.6. 6. CONSIDERATION OF ALLCWING TEAM SPONSORS TO DISPLAY SIGNS ALONG FENCES OF LITTLE LEAGUE FIELDS. At this time Member SchrrUtt made a motion to recommend approval to allow Little League to put up temporary signs on fences during game time only and to be taken down i!lTTlediately following each game of that team playing. Seconded by Member King, the motion was approved by the follOWing vote: Ayes: All ffieT'bers present voted aye Noes: None -3- 8. RECEIVE DEPA.~'IMENTAL UPDATE FROM DIRECTOR. a. Shoreline cleanup - This event is tentatively scheduled for May 11th a.~d will be co-sponsored by the Corps of Engineers. Right now looking for donations of prizes to give away, and donations of hot dogs and cokes for those helping with the cleanup. b. City Spring clea~up - Scheduled for April 13th. c. Field maintenance - Athletic crew has started working on all fields to prepare them for the start of the spring sports season. d. Park Bond ~Jnd Development - Ms. Brantley stated she would like to make sure there is enough monies to complete the work on the football fields before the board schedules a work session. She further added toward the end of March the city \viE be nearer campletion on all work and recommends setting a work session then. Ms. Brantley stated city council approved the beach/swim area for Stewart Creek Park on Monday, February 25th. She stated she has sent a letter to the Corps of Engineers for their approval. Ms. Brantley also aD~ounced that Pam Nelson is now Assistant Parks & Recreation Director instead of Assista~t Rec. Center Supervisor. Board members discussed going as a group to tour the parks before holding a work session and ta~tatively set March 3rd and/or March lOth at 10:00 a.m., to meet in the parking lot of the recreation. ~~. Brantley said she needed to check with Patti Hicks, City Secretary to see if this meeting to tour the parks would have to be posted as a work session. Anytime the board meets and there is a quorum presa~t, it must be posted as a meeting. 9. GENERAL ITEMS OF CONCERN TO THE BOA.lID. Member Baggett stated there is a need for a park in the city that does not require a fee to use for groups that want to get together for fawily reu.~ions or large gatherings for parties that would also have areas to play football or softball. Ms. Bra~tley stated the new Northpointe Park the city is working for the gra~t on should take care of these needs. MeT'her Baggett also asked about the ponds located In several of the city parks and if the city maintains them a~d cleaD~ them out. Ms. Brantley stated they do clean them out about once a year. Member Baggett asked if ~~. Brantley could check into seeing if they could be cleaned out more often. Member Sch~itt asked if the water at Scout Park had ever been tested because all the chemicals from neig~~oring yards drain into the pond. He is concerned because he Y.llOWS children play arou.~d the pond and he has seen some children using a canoe in the pond, and he was concerned for their safety. Ms. Brantley stated she would check into this. Me~er King asked about possibly getting a water spigot at Historical Park. She also stated West Lake Highlands Park looks good. -4- Member King also asked if more sand is going to be put down on the t-ball fields, and asked to get specs available to those working on the t-ball fields so the field is layed out correctly. Ms. Brantley stated David Surduken is to get with the crew on this. Member King also stated she would like to consider talking to PARDners about going before the Board of Adjustments and Appeals for a variance on temporary signs and earning back before the Parks & Recreation Board. After discussion, it was then decided to wait until the end of March in order for PARDners to get a formal request to the Parks & Recreation Board. 10 . ADJOURN . There being no further discussion, it was unanimously decided to adjourn the meeting at 9:00 p.m. ~~ Beverly Nopp, Recording Secretary UJJ Vern Roberts, CITY OF THE COLONY \ j DENTON COUNTY, TEXAS FEBRUARY 28, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on March 3rd, 1991, at 10:00 a.m. at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Meet to tour and discuss neighborhood parks. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of City Hall by 10: a.m. on February 28, 1991. Patti Hicks, City CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 8, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on March 13th, 1991, at 7:30 p.m., at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens input. 2. Approval of minutes of February 13th and February 27th, 1991. 3. Discussion of request by The Colony Flyers to designate a remote air field at WYnnewood Peninsula. 4. Consideration of approval of request by The Colony Flyers to designate a remote air field at WYnnewood Peninsula. 5. Receive departmental fram Director. 6. General items of concern to the board. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 P;!I!); Mar~~, :~991. -aJ~ L~-~L Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 13, 1991 A REGULAR SESSION of the Parks & Recreation Board of The Ci ty of The Colony, TX., was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez Kathy Phillips Curtis Sdmri. tt Rosco Taylor Susan King Donna Baggett Chairman Member Member Member Member Member with Member Roberts absent; however a quonun was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. Citizens Input. Jim Mann, President of The Colony Little League was present, to update the board on the upcaning Little League season and to ask for the city's continued support in getting the fields ready for play. He stated there has been sane vandalism at the senior field at Bridges Park, and the t-ball fields need sane work done to them. He complimented the Parks Crew for a job well done last year and also noted the fields would not need as much work done on them this year. Member King had a question to ask of Mr. Mann, she stated she was under the inpression that 6 foot fences were on fields #1 and 2, but she was told they were also pranised for fields #3 & 4 adding she had never heard that before. Mr. Mann stated that is incorrect and not necessary to have the 6 foot fences on fields #3 & 4. Mr. Mann went on to state pi tching machines had been purchased to use this year and they will be installing extension cords underground for their use. He stated Little League's Field Ccmnissioner, Dave Surdukan, had gotten with the city's elec- trician to make sure they were in camplaince with city codes. There was sane discussion by board members on this matter and Ms. Brantley stated she would get with the city's electrician again to make sure everything was in compliance. 2. APPROVAL OF MINUTES OF FEBRUARY 13TH AND FEBRUARY 27, 1991. A rootion was made by Member King to approve the minutes of February 13th, 1991. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Schnitt to approve the minutes of February 27th, 1991. Seconded by Member Phillips, the rootion was approved by the following vote: Ayes: Members Phillips, Schnitt, Taylor, King, and Baggett Abstention: Chairman Rodriguez Noes: None -2- 3. DISaJSSION OF REQUEST BY THE COLONY FLYERS TO DESIGNATE A REMOTE AIR FIELD AT WYNN'EWOOD PENINSULA. David Williford representating The Colony Flyers was present to answer any questions by the board. General discussion followed on the location of the proposed air field. Mr. Williford also stated Wynnewood Peninsula is a really hugh area and if the golf course does go in, he doesn't think it would affect the proposed site for the air field they are looking at. He also added he had been in contact with Mr. Hall of the Golf committee. After all discussion, Chairman Rodriguez moved on to Item #4. 4. CONSIDERATION OF APPROVAL OF ~T BY THE COLONY FLYERS TO DESIGNATE A REMOTE AIR FIELD AT WYNN'EWOOD PENINSULA. At this time, a rootion was made by Member Schnitt to recarrnend to city council approval of the request by The Colony flyers to designate a remote air field at Wynnewood Peninsula. Seconded by Member Phillips, the rootion was approved by the foIl owing vote: Ayes: All members present voted aye Noes: None 5. RECEIVE DEPAR'lMENTAL UPDATE FRCM DIRECTOR. Ms. Brantley gave the following departmental update: 1. The shoreline clean-up, co-sponored by The Corps of Engineers, will be held on May 11th. Ms. Brantley asked for the board's support and help on this project. 2. Apri I 13th is the annual spring cl ean-up. 3. There has been sane vandal ism at Bridges Park. 4. Work has started on electricity at B. B. OWens - getting ready to set post in the parking lot. 5. All the lights are working on the fields for Little League. 6. There is a Fees Committee that has been put together by city council and there may be a possibility of user fees charged to the different sports organizations to help off-set some of the costs involved with maintaining the fields. 7. Ms. Brantley and Pam Nelson will be attending a TRAPS Convention in Midland, Tx., on April lOth. 8. Have hired a temporary maintenance laborer at Aquatic Park and should be hiring a permanent part-time maintenance laborer soon. 9. Losing 1 part-time rec. center aide at the end of March and advertising to replace. 10. Sent letter to the Corps of Engineers on the beach/swim area for their approval. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King was very inpressed with the recent racquetball class taught by Pam Nelson. She also asked if the bathrocrns will be opened up at the Little League fields during the Baseball Clinic to be held during spring break. -3- Member Baggett stated she was also inpressed with the new diving classes held at the Aquatic Park. She also passed out some notes on the parks in the city she had made while on a tour of the parks recently. Chairman Rodriguez thanked all the board members for their diligence on working with The Colony Flyers on finding a location for an air field, and for all their work on the beach/swim area at Stewart Creek Park. 7. ADJOURN. There being no further discussion, it was unaniroously decided to adjourn at 8:30 p.m. ~~o~ ~r Beverly Nop Reco ing Secretary CITY OF THE COLONY DENTON CXlUNTY, TEXAS MARCH 22, 1991 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on March 27th, 1991, at 7:30 p.m., at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Bond Funds. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on March 22nd, 1991. ShMf/Yl C.~ Sharon E. Sebera, Deppty City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 27, 1991 A WORK SESSION of the Parks & Recreation Board of The City of The Colony, TX., was called to order at 7:37 p.m. with the following board members present: Rod Rodriguez Kathy Phillips Rosco Taylor Susan King Donna Baggett Vem Roberts Chairman Member Member Member Member Member - 8:02 p.m. and with Member Schnitt absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. BOND FUNDS At this time, each park was discussed with Ms. Brantley giving an update on each one. WEST LAKE HIGHLAND Complete. B. B. CWENS Still needs: post around parking lot playground equipnent pea gravel and concrete border around playground equipnent WILCOX PARK Complete. BRIOOES PARK still needs: repair of playground equipnent pea gravel and concrete border around playground equipment DAVE cavAN PARK Sti II needs: basketball court and 15' X 18' all weather picnic shelter Jaycees are to share in the cost to make the basketball court full size. This park will need additional funds allocated out of any left over bond funds to complete. Friendship Park Complete. SlaV/Baker Park This park bal ance is in the red at present. Member Schnitt would still like to see a shelter at this park and Ms. Brantley -2- stated it should also have a sign. It would cost approximately $1,400 for a shel ter . May be abl e to reallocate some funds to this park. North Colonv Blvd. Park Pl ayground equipment not necessary. May be abl e to reall ocate these funds. Historical Park Member King stated she would like to see electricity in the park in order for the sprinkler system to be hooked up to a timer, but realizes this may not be feasible out of funds available. May be able to reallocate some funds to this park. Scout Park Probably be able to purchase a volleyball net for this park, and Ms. Brantley stated she was requesting landscape timber be used instead of a concrete border. Cc.mplex Park Basically complete. Joqqinq Path On hold. Turner st. Park Complete. PerrYman Park Will leave balance in this fund to be used for shrubbery for the park. Camev Complete. Youth Football Fields The balance of funds will be used to complete the irrigation system, pour concrete slab for concession stand, and buy rock for the parking lot. There being no further discussion, the meeting was unanimously adjourned at 8:45 p.m. ~~y~ Beverly Nopp, ecording Secretary