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HomeMy WebLinkAbout4th Quarter (October-December) CITY OF THE OOLONY DENl'ON CXXJNTY, TEXAS OCTOBER 5, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on October lOth, 1990, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of September 12th and September 26th, 1990. 3. Review and consideration of approval of request fran CYSA to extend sprinkler systern on the northeast and northwest side of Turner St. Park. 4. Discussion and consideration of approval to establish beach/swirrndng area at Stewart Creek Park. 5. Discussion of Stewart Creek Park development. 6. Receive update from Director on Parks & Recreation activities. 7. Receive board carmittee reports. 8. General items of concern to the board. 9. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. o:2tober 5,//990; .' ~. Crir":'-c/t::J1 Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 10, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m by Vice Chairman Rodriguez with the following board members present: Rod Rodriguez Kathy Phillips CUrtis Schmitt Rosco Taylor Susan King Vern Roberts Vice Chairman Member Member Member Member Member *and with new member Donna Baggett absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and William Hall, City Manager. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF SEPI'EMBER 12TH AND SEPI'EMBER 26TH, 1990. A motion was made by Member Roberts to approve the rrdnutes of September 12th, 1990. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: Members Schmi t t, Roberts, King, and Vice Chairman Rodriguez Abstention: Members Phillips and Taylor Noes: None A motion was made by Member Schmitt to approve the rrdnutes of September 26th, 1990. Seconded by Member Roberts, the motion was approved by the following vote: Ayes: Members Schmi tt, Roberts I King, Phi 11 ips, and Vice Chairman Rodriguez Abstention: Member Taylor Noes: None 3. REVIEW AND OONSIDERATION OF APPROVAL OF REQUEST FRCM CYSA TO EXTEND SPRINKLER SYSTEM ON THE NORTHEAST AND NORTHWEST SIDE OF TURNER ST. PARK. Don Davis, President of CYSA, and Ben Wilson, Field Manager of CYSA, were present. A letter was included in member's packets fram Mr. Davis and Mr. Wilson. They stated there are 2 fields without complete coverage by the current sprinkler configuration and the sprinkler system needs to be expanded to include these 2 fields as soon as possible. At present, the city's maintenance crew is *correction - Member Baggett as a new member was not informed of meeting and should not be listed as absent. -2- filling in cracks with dirt on these 2 fields which are used by the 2 youngest age groups of soccer. Member King asked if they would be doing the work themselves to expand the sprinkler system, or using a contractor, and Mr. Davis stated they would be using a contractor. Member Schmitt asked who put in the original sprinkler system at Turner street and Ms. Brantley stated the last portion of sprinkler system was put in by Olden Construction Co., so it was not done in-house. Member Roberts stated it looks like a complete set of plans needs to be drawn up and suhni tted to the Inspection Departrrent for review and he doesn't see any problems with the request. C'fSA is to pay for the contracted work. Ms. Brantley stated this request will also need to go to city council after the board has made their reccmnendation. After all discussion, a motion was made by Member Roberts to reccmnend to city council approval of the request fram C'fSA to extend the sprinkler system on the northeast and northwest side of Turner st. Park, with C'fSA paying for the contractor. Seconded by Member Schrrdtt, the motion was approved by the following vote: Ayes: Members phi II ips, King, Schmitt, Roberts, and Vice Chairman Rodriguez Abstention: Member Taylor Noes: None The board then thanked Mr. Davis and Mr. Wilson for caning before the board. 4. DISCUSSION AND CONSIDERATION OF APPROVAL TO ESTABLISH BEACH/SWIMMING AREA AT STEWART CREEK PARK. Vice Chairman Rodriguez and Member Roberts stated they had met out at Stewart Creek Park and walked along the area proposed for the beach and the inlet the radio control model club has been looking at. He then asked Ms. Brantley if she had any information for the board on this item. Ms. Brant! ey stated she had spoke with Kathy Gately of the Corps of Engineers, and the Corps will give the city sand for the beach (45 to 60 loads) so we may be able to have a beach area at Stewart Creek Park by next sumner. Ms. Brantley then talked about the proposed area for the beach and had a map of Stewart Creek Park for the board to discuss this beach area. The area discussed for the proposed beach which would be about 30' to 40', is in the cove area on the west side of the park. Member King stated she had a concern about closing off this area to boaters. ~~. Brantley stated wherever you put the beach, an area will have to be closed off to boaters. Members discussed the need to cl ean the area up around the shorel ine there and that the area should be drug. Ms. Brantley stated the Corps will let one of their rangers go out in a boat and mark depths in this area when the city is ready. Member King stated again to look into having the area dragged and cleaned out. Ms. Brantley stated she would look into the cost of dragging. Member King stated she would also still like to know the impact of the beach on boaters in this area. On October 14th, the board is to meet at 1:00 p.m. at the park to walk the peninsula and also to look at proposed beach area. After all discussion, a motion was made by Member Phillips to table this item until after the board has had a chance to go out to the park. Seconded by Member Roberts, the motion was approved by the following vote: -3- Ayes: Noes: All members present voted aye None 5. DISaJSSION OF STEWART CREEK PARK DEVELOH1ENT. Ms. Brantley stated Kathy Gately, a Ranger from the Corps of Engineers, was to have attended the board meeting this evening to answer questions frcrn the board and to give further information on Stewart Creek Park, however she apparently was not able to make it. At this time, Vice Chairman Rodriguez and Member Roberts gave the board an update about their outing along the peninsula at Stewart Creek Park. Member Roberts stated sane of the woods in the area could be cleaned out for more c~ing. They both stated the ideal place for new bathrocms is across the street from the gate attendant's trailer inside the gate. Mr. Hall stated it would probably be about 3 years before water and sewer is in this area, but it would be a good idea to design the bathrocms with showers now for future use. Vice Chairman Rodriguez also brought up the proposed model airplane air strip on the peninsula. Member Schrrdtt stated one of the first major projects for development of Stewart Creek Park will be to put the road in. Member Taylor pointed out some of the possible safety hazards involved with the air strip for radio control airpl anes. Mr. Hall stated this is an AHA group and the average flying experience of these people is 15 years and they will be operating under AMA guidelines. They are not looking for a t~orary area to fly and they are not looking to create a complete model airplane recreational area. What they are looking for is a recreational area to pursue their hobby of flying model airplanes. Member Roberts stated there are quite a few areas on the peninsula that are pretty level and could be used for an air strip. Member Roberts asked what would be the first step on getting the road in and Ms. Brantley stated she would need to start getting same costs together. Mr. Hall stated the city has 3 projects that will be contracted out and it would be far less expensive to have the work done on cutting the road in Stewart Creek Park concurrently. He added Ms. Brantley can get with him on this for costs by the next board meeting. Mr. Hall at this time spoke about irrigation in the center arena at Stewart Creek Park. He has talked with Tcmny Turner, Public Works Director, who has in turn talked to the City of Dallas. What they are looking at is on a t~orary basis to put a Pl..llTp in the water and run an above ground irrigation system. The City of Dallas has worked with private organizations in the past on numerous occasions and could give approval to like Flag Football if they requested it, in one day. If the city were to ask for approval, it would take up to six months to get a modification on the contract for approval. 6. RECEIVE UPDATE FRCM DIRECTOR ON PARKS & RECREATION ACTIVITIES. Ms. Brantley gave the following update: 1. The annual fall clean up had a relatively small turn out. Member King suggested on future clean ups that Adopt a Park organizations be made aware in advance so they can work in their parks and take advantage of the dl..llTpsters. 2. Programs are going well. Getting ready to advertise in-house for night time supervisor. -4- 7 . RECEIVE BOARD C<::M1ITTEE REPORTS. Member Phillips stated she is still working on getting an expense report to Vice Chairman Rodriguez on the Triathlon. He and Member Roberts are working on a donation to PARDners from IBM of a possible new PSI! computer and printer. This computer and printer would then be donated to the Parks & Recreation Department. Member King stated the Business Professional Women have started work on Historical Park. The gazebo has been painted and flower bed partially planted. Vice Chairman Rodriguez stated 2 redwood picnic tables were donated to Stewart Creek Park from MCMA. MCMA is also holding a fishing tournament with the co- sponsorship of The Colony Bass Club, on October 14th. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Phillips asked about elections of new Cp~irman and Vice Chairman with board members in agreement to wait until November for elections. Member Schrrritt asked the board to thi~~ about on the Adopt a Park organizations, of their concern of not getting enough water in their parks to water plants and shrubs. He asked to look into installing water taps so hoses can be hooked up to water plants, shrubs, and trees manually. Ms. Brantley said in the Adopt a Park guidelines it states the city brings in water to the parks and the adoptees put in faucets which are required to be underground in a lock box. Mr. Hall stated he would check on the price of putting in facuets, he doesn't think the cost is very high. Member Schmitt then stated if the cost is not expensive, maybe the city could consider putting in faucets in these parks with same of the left over bond fund monies. Mr. Hall reported to the board that on the Monday night, October 15th Council meeting, a presentation of land grant by Fox & Jacobs will be on the agenda. Fox & Jacobs wants to donate 42 acres of land north of the Northpointe section for a park, and he urged those board members who wished to attend the council meeting. 9. There being no further discussion, it was unanimously approved to adjourn at 9:10 p.m. B;~~~~secretary CITY OF THE OOLONY DENTON COUNTY, TEXAS OCTOBER 19, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on October 24th, 1990, at 7:00 p.m. at the pavilion at Stewart Creek Park located at the west end of Sparks Road on Lake Lewisville, at which meeting the following will be discussed: 1. Proposed future development of Stewart Creek Park. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on October 19, 1990. c:-I_ . C ~ I ..;Jr7 ~? ("}1 G. ~(;~ t t'-.- Sharon Sebera, Deputy City Secretary MINTUES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 24, 1990 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:00 p.m. by Vice Chairman Rodriguez with the following board members present: Rod Rodriguez Kathy Phillips Rosco Taylor Susan King Donna Baggett Curtis Schmitt Vice Chairman Member Member Member Member Member * and with Member Vern absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. PROPOSED FUTURE DE.VELOPMENT OF STEWART CREEK PARK. Board members met at Stewart Creek Park where they could visually see the pro- posed beach area. The area the board is proposing for the beach is in the cove area on the west side of the park and is approximately 180' X 60' or 60 yards by 20 yards, with 5 yards into the water. (From table 16 to table 13). After all discussion, board members agreed to have this item placed back on the next board meeting agenda for November 14, 1990. The board asked Ms. Brantl ey to get with Mr. Hall on the cost for cutting the road to the peninsula at Stewart Creek Park by the next meeting. After all discussion, it was unanimously approved to adjourn at 8:15 p.m. '-03J~~~ Beverly Nop , Recor . g Secretary *correction - Member Vern should be Member Roberts. CITY OF THE OOLONY DEm'ON COUNTY, TEXAS NOVEMBER 9, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on November 14th, 1990, at 7:30 p.m. at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens input. 2. Approval of minutes of October 10th, and October 24th, 1990. 3. Consideration of election of Parks & Rec. Board Chairrran and Vice Chairrran. 4. Review and consideration of designating a beach/swimning area at Stewart Creek Park. 5. Recei ve proposal fran Dermis Jerke of Carter and Burgess, and Bob Van til, City Staff Planner, on Northpointe Park grant application. 6. Consideration of recarmendations on Northpointe Park. 7. Receive departmental update fran Director. 8. General items of concern to the board. 9. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:0~.m. on NOV~Jr~th~ 1~90. Y/~~c1 y~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON NOVEMBER 14, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order by Acting Chairman Rodriguez with the following board members present: Rod Rodriguez Kathy Phillips Curtis Schmitt Vern Roberts Rosco Taylor Susan King Donna Baggett Acting Chairman Member Member Member Member Member Member with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, William Hall, City Manager, and Bob Van Til, City Staff Planner. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF OCTOBER 10TH, AND OCTOBER 24TH, 1990. A correction to the minutes of October lOth was noted by Member Baggett. She was listed as absent at this meeting and she had not been notified of the meeting since she is a new member. The minutes wi 11 be corrected to ref I ect this. Member King then made a motion to approve the minutes of October lOth, with the above noted correction. Seconded by Member Roberts, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Acting Chairman Rodriguez noted a correction to the mintues of October 24th. It was noted that Member Vern was absent and the minutes should have read Member Roberts was absent. Member Phillips then made a motion to approve the minutes of October 24th, with the above noted correction. Seconded by Member Schmitt, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. RECEIVE PROPOSAL FRCM DENNIS JERRE OF CARTER AND BURGESS, AND BOB VAN TIL, CITY STAFF PLANNER, ON NORTHPOINTE PARK GRANT APPLICATION. Dennis Jerke of Carter and Burgess, working for Centex (Fox & Jacobs), made the presentation to the board. He showed the board the preliminary work being done on the Northpointe Park grant application with preliminary costs. Two different -2- concepts with ten programs they think fit well with the layout of the land were presented. After meeting with staff and walking the area, they came up with these ten different programs with estimated costs which are attached to the minutes. Fran these two concepts, a master plan will be made which will then be presented to Texas Parks and Wildlife for the grant to develop the park. The val ue of the I and wi II be used as matching ftmds for the grant. The deadl ine for subnittal of the grant application is January 31st, 1991. General discussion followed with questions fran the board and their input on these two concepts. Afterwhich board members stated they like Concept 2 best with the moving of the handicap courts to the northwest side between existing parking and multi use court. There will be a public hearing on the above on November 26th at city hall at 7:30 p.m. 6. CONSIDERATION OF RECCMofENDATIONS ON NORTHPOINTE PARK. Member Roberts made a motion to recommend for city council's approval, Concept 2 wi th the handicap exercise area to be moved to the northwest side between existing parking and mul ti use court. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW AND CONSIDERATION OF DESIGNATING A BEACH/SWIMMING AREA AT STEWART CREEK PARK. This i tern was turned over to Ms. Brantl ey who stated as a resul t of the work session held October 24th on the proposed beach/swim area at Stewart Creek Park, she had met wi th the Corps of Engineers today. A total estimated cost of $4,011.30 for materials will be needed to enclose the proposed swim area of 180' X 60' to be located on the west side of the park. It will cost another $1200 _ $1500 to get the sand fran the Corps if the city can provide personnel to go over and load trucks. Member King asked about putting in another buoy stating "NO WAKE AREA" to slow boats down around the swim area. General discussion followed, afterwhich a motion was made by Member Roberts to recarmend review and approval to city council of the plan for this designated beachjswimning area at Stewart Creek Park. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 7 . RECEIVE DEPAR'lMENTAL UPDATE FRCM DIRECTOR. Ms. Brantley gave the following departmental update: 1. Youth basketball I eague getting underway, it has increased by 4 teams over last year. 2. Registration has started for men's basketball. 3. Christmas Parade is scheduled for December 8th. The theme this year is -3- "Christmas Around the World". The parade line up is 9:15 a.m. and parade will start at 10:00 a.m. on North Colony Boulevard in front of little league fields. The route of the parade will be North Colony Boulevard to Blair Oaks. Blair Oaks south crossing over South Colony Boulevard and ending in the north parking lot of The Colony High School. The board was urged to participate in the parade. 4. New night time supervisor for the rec. center is working out real well. 5. The Carrollton Fire Department has asked to use the Aquatic Park for basic underwater training and rescue. 6. Showed the board a preview of the proposed plan of The Colony Flyers for construction of an air field at Stewart Creek Park. They will be making a presentation at the next regular scheduled board meeting on November 28th. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked if Ms. Brantley had heard anything fran the Fees Coornittee on rate changes at the pool yet, and Ms. Brantley stated she had not. Member Schmitt asked about setting a work session to go over any left over monies fran the bond funds to see if monies can be transferred to other areas. Ms. Brantley stated she would like to wait until all work is complete which should be sanetime soon, and then set a work session. Member Baggett asked about in the Adopt a Park Guidelines who is responsible for the upkeep of the equi:r;:ment in parks. Ms. Brantl ey stated once a piece of equi:r;:ment is placed in a park, it becanes city property and the park crew normal I y takes care of it. Member Baggett then asked how often do they check equi:r;:ment in parks because she had been to Lions Club Park recently and noticed the slide is very dangerous and the swings are gone. Ms. Brantley stated she would get with Ken Leverich, Public Works Superintendent on this. His crew is responsible for going around to the parks and checking on equipment. Acting Chairman Rodriguez stated he had received a call from David Williford of The Colony Flyers. Mr. Williford asked if another board liaison would be appointed to work with thern since Member Stanfield was no longer on the board. Member Taylor agreed to be their liaison. Member King stated the sprinkler systern was fixed at Historical Park. Member Taylor asked Ms. Brantley to look into getting a locking dl..llTpster for the Aquatic Park so trash would not have to be hauled over to the Public Works area. Member King stated she had another concern, she heard the Beautification Coornittee wants to put a reclamation center at Perryman Park and she doesn't think it would look good there. Member Schmitt stated he had complained about this to the Beautification Coornittee also and further added the recycling is now a separate coornitte from the Beautification Coornittee. -4- 3. CONSIDERATION OF ELECTION OF PARKS & RECREATION BOARD CHAIRMAN AND VICE CHAIRMAN . Nominations were opened for Chairman of the Parks & Recreation Board. Member Schmitt naminated Acting Chairman Rodriguez, seconded by Member Taylor. Member Phillips naminated Member Roberts, seconded by Member King. The board then voted with the namination of Acting Chairman Rodriguez being approved for Chairman by receiving 4 of the votes. Naminations were then opened for Vice Chairman of the Parks & Recreation Board. Chairman Rodriguez naminated Member Roberts. Seconded by Member Phillips, the board voted unanimously to approve Member Roberts as Vice Chairman of the board. 9. ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 9:00 p.m. .~~ Beverly Nopp, Recording Secretary CITY OF THE OOLONY DEm'ON COUNTY, TEXAS NOVEMBER 21, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on November 28th, 1990, at 7:30 p.m. at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens input. 2. Approval of minutes of November 14, 1990. 3. Receive request from David Williford, President of The Colony Fliers, for designation and construction of a radio controlled facility/air field at Stewart Creek Park. 4. Consideration of request for designation and construction of a radio controlled facility/air field at Stewart Creek Park. 5. General items of concern to the board. 6. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on~ovember 21, 1990. d&'~d Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 28, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas was call ed to order at 7: 30 p. m. with the foll owing board members present: Rod Rodriguez Vern Roberts Susan King Rosco Taylor Curtis Schmitt Dorma Baggett Chairman Member Member Member Member Member with Member Phillips absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. Erwin Haynes of 4300 Queens Circle was present. He stated approximately 10 months ago, he represented a group of citizens on Queens Circle who were against the original proposed location of a radio controlled model airplane facility near the current animal shelter due to noise factor. He volunteered to be of assistance to The Colony Fliers to find a more suitable location. He further added he is at this meeting to say he has spent sane time with this group in the past couple of weeks and they have showed him their proposed new location and gone over their rules and regulations, and he is now in full support of this group and their new proposed location for a radio controlled model air plane facility. 2. APPROVAL OF MINUTES OF NOVEMBER 14, 1990. A motion was made by Member Roberts to approve the minutes of November 14, 1990. Seconded by Member Baggett, the motion was approved by the follOWing vote: Ayes: Noes: All members present voted aye None 3. RECEIVE REQUEST FRCM DAVID WILLIFORD, PRESIDEm' OF THE OOLONY FLIERS, FOR DESIGNATION AND CONSTRUCTION OF A RADIO CONTROLLED FACILITY/AIR FIELD AT STEWART CREEK PARK. David Williford of The Colony Fliers, was present. He stated The Colony Fliers are looking to bring a radio controlled facility to The Colony at Stewart Creek Park, adding the location is paramount to the issue of bringing model aviation to the Colony. He further stated there are a lot of The Colony residents that love to fly model airplanes and this would be a safe facility to allow this hobby to grow and ensure safety of residents and enjoyment for the modelers. Mr. Williford went on to say the club has been working with the city for another site and the location selected is on the reroote peninsula on the far -2- west side of stewart Creek Park. The Fire Chief has also endorsed this area. Mr. Williford stated he understood the city was already in the process of getting bids to put the road in to the Peninsula. The Colony Fliers are requesting at this time to put the road in to the peninsula as soon as possible, a parking lot to include a minimum of about 20 cars and a nice turn around, and a couple of porta potties. This facility would be owned by the city and open to the public. They are secondly asking for designation of an area for a radio controlled boat race course for hydroplanes and deep vee racing boats. These boats are governed under IMPBA (Intercontrol Model Power Boat Association) for safety. All that would be necessary to inplement this is a tire reef and the area is at the end of the cove by the peninsula where there is very shallow water where regular size boats are unable to get too, and would not be taking any area away from thern. Mr. Williford stated he knows of 2 different clubs of reroote control model boats that are looking for a permanent place to race, and he stated he thinks that would bring a significant increase of people into the park, bringing in more revenue. He stated there would not be any conflicts on radio frequencies between the boats and airplanes because they are on different frequencies. Mr. Williford also stated they are not asking for electricity at this facility because there would be no need for it. They charge their batteries ahead of time. Member Baggett asked about in the club's rules and regulations it states you are allowed to fly on the same frequency for 15 minutes, and asked why 15 minutes, and what the danger is of 2 planes flying on the same frequency at the same time. In answer to this, it was stated that planes even on the same frequency do not fly at the same time, and the reason given for 15 minutes is so that one person can fly his plane for 15 minutes, land, turn radio off, and let someone else who may be on same frequency fly. Member King asked how they were going to enforce any of the rules out there. Mr. Williford stated they plan to enforce frequency control with a frequency board. Each person on a specific frequency has a number. When a person wants to fly, they go over to the board and pull off their number and clip it to the antenna of the plane. That person has that frequency to fly on until he puts the number back on the board. No one else on same frequency can fly until mnnber is back on board. They also will inplement frequency inpound. Member King stated she still wanted to know how they are going to enforce the rules out there. Mr. Williford stated established good safety procedures would be a deterent to saneone not to follow rules because if they don't and caused a crash, it would be to their own disadvantage since the planes do cost quite a lot of money. Fliers would be on their honor to follow rules. At this time, Ms. Brantley stated she wanted to state at this time that Mr. Williford's statement that the city is taking bids on the road to the peninsula right now is incorrect. The city is accepting quotes to see how much the road is going to cost. Member Baggett asked if there was sane concerns flying over the water and Mr. Williford stated it was no different than flying over land. He also stated the runway is located due north/south. As a result, according to AMA regulations all flying is to one side of the runway and pilot box. It is never done over the pit area. General discussion continued during which Chairman Rodriguez asked about general maintenance and upkeep of the area. Mr. Williford stated outside of general clean up, the area would need to be mowed, and the porta potties serviced. Chairman Rodriguez asked about runway surface and maintenace of it. Mr. Williford stated they are asking for a runway 50' X 500' made of asphalt. As maintenance is required, the club will -3- get cold patch and fix it back up. Ms. Brantley asked if the club was asking the city to put in the asphalt runway, and Mr. Williford answered they are just asking for a grass runway from the city right now and the club would hope to have the ftmds in the future to put in an asphalt runway. Any AMA member could use facility. Member Schmitt asked how the club would enforce only AMA card carriers using the facility. Mr. Williford said signs would have to be posted and it would also be an honor systern. Chairman Rodriguez asked about a kid who may receive a ''K-Mart'' special model airplane at Christmas and want to go out and use the facility and fly the plane, would it be allowed. Mr. Williford stated "no", the kid would have to join AHA first. Everyone who flies out there would have to be an AHA member and have a card. Member King asked what the city's liability would be if plane hits saneone. Ms. Brantley stated she would have to check into that. Mr. Williford stated they are also now an AHA chartered club, and as a result, they are allowed as a club, additional site insurance to cover the land owner, city or municipality, or other owners of the air field land against liability. That coverage would be 1 million dollars. Member Schmi t t had sane concerns about the west side of the peninsul a and boaters parking on that side and climbing up the hill to get a better look at the planes. Mr. Williford stated they would like to have the area posted with signs and cable stating this is a controlled area. Member King asked about a gate on the road to the peninsula and Mr. Williford stated that would not be necessary now since the park is locked at night. Member King also asked when the club holds special events in the future, she hoped they would not cane before the board asking for a waiver of fees to the park for the event. Mr. Williford stated the entrance fee to Stewart Creek Park would be included in the fee to attend the event and would be reimbursed back to the city. Mr. Williford stated with a radio controlled facility such as this, the revenues should be outstanding. After all discussion, Chairman Rodriguez moved on to Item no. 4. 4. CONSIDERATION OF REQUEST FOR DESIGNATION AND CONSTRUCTION OF A RADIO CONTROLLED FACILITY/AIR FIELD AT STEWART CREEK PARK. Member King made a motion to table the request for designation and construction of a radio controlled facility/air field at Stewart Creek Park, until all members had a chance to observe the special flying of the planes by the club on Sunday, December 2nd. Seconded by Member Schmi t t , the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Member Schmitt then asked for the question on club fees to be answered, and Mr. Williford stated the current dues are $25 per annum and this goes toward their charter, newsletters, and any special event the club may hold. Mr. Williford also asked Ms. Brantled to check and see if the city has to adopt the club's rules and regulations. At this time, Mr. Williford had sane short videos of radio controlled model airplanes to show the board, and then Chairman Rodriguez when on to Item 5. -4- 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member King asked to put back on a future agenda to review the volleyball pit at Perryman Park. Chairman Rodriguez then asked the board about their float for the Christmas Parade. 6. ADJOURN. There being no further discussion, it was unanimously decided to adjourn at 9:05 p.m. ~~ Beverly Nopp, Recording Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS DECEMBER 7, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on December 12th, 1990, at 7:30 p.m. at the recreation center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of November 28th, 1990. 3. Review and consideration of approval of a Resolution supporting participation in the Land and Water Conservation Act of 1965. 4. Consideration of request for designation and consideration of a radio controlled facility/air field at Stewart Creek Park. 5. Receive departmental update fran Director. 6. General items of concern to the board. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. December 7t~, 1990. '-- ~Yt(. '~0: ~.. /~I Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON DECEMBER 12, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Rod Rodriguez Kathy Phillips Curtis Schmitt Rosco Taylor Susan King Donna Baggett Vern Roberts Chairman Member Member Member Member Member Member and with no members absent; thus a quorun was established. Also in attendance was Pam Nelson, Assistant Rec. Center Supervisor. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF NOVEMBER 28TH, 1990. A motion was made by Member Roberts to approve the minutes of November 28th, 1990. Seconded by Member Schmitt, the motion was approved by the foIl owing vote: Ayes: Members Schmi t t, Tay lor, King, Roberts, Bagget t , and Chairman Rodriguez Abstention: Member Phillips Noes: None 3. REVIEW AND CONSIDERATION OF APPROVAL OF A RESOLUTION SUPPORTING PARTICIPATION IN THE LAND AND WATER CONSERVATION ACT OF 1965. A motion was made by Member Roberts to recommend approval of a resolution supporting participation in the land and water conservation act of 1965. Seconded by Member Baggett, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF REQUEST FOR DESIGNATION AND CONSIDERATION OF A RADIO CONTROLLED FACILITY/AIR FIELD AT STEWART CREEK PARK. Member Schmitt made a motion to recommend the city continue with plans to put in access road to the Peninsula, and inplement the beach/swimning area and bathroans as already planned on the Master Plan as funds are available, and at a future date, reconsider the request for the airport facility if there are funds to do so. Member Roberts amended this motion to add a request to schedule a joint work session with city council to review the Master Plan and sane long range goals for Stewart Creek Park. The motion was seconded by Member Baggett and approved by the following vote: -2- Ayes: Members Phillips, Schmitt, Baggett, King, Roberts, and Chairman Rodriguez Abstention: Member Taylor Noes: None 5. RECEIVE DEPARTMENTAL UPDATE FROM DIRECTOR. Ms_ Nelson gave the following departmental update: a. Volleyball registration is going on for the winter session. b. Men's and youth basketball are in their second week of play. c. Winter/spring programs in the process of being put together and should be out the first of January. They will be distributed in the elementary schools. d. A ping gong tournament is scheduled for over the Christmas break. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Phillips asked if the board would be meeting on December 26th, and Chairman Rodriguez stated the next board meeting would be January 9th. Member King asked to have an update on the football fields at the next meeting. Member King also asked to have a work session scheduled soon after the first of January on the bond funds. Member Baggett stated she would like the board to become more involved with the adopt a park organizations. Chairman Rodriguez thanked the board for their participation in the Christmas Parade. 7. ADJOURN. There being no further disucssion, it was unanimously decided to adjourn at 7:50 p.m. iuez C rman: Beverly Np, Rec rding Secretary Rod Rodrg r