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HomeMy WebLinkAbout3rd Quarter (July-September) CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 6, 1990 TO ALL INTERESTED PERSONS: Notice is hereby given of a SPECIAL SESSION of the Parks and Recreation Board of the City of The Colony, Texas to be held at 8:30 p.m. on the 9th day of July, 1990 at City Hall, at which time the following items will be discussed: 1. Work Session with the City Council CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p n the 6th day of July, 1990. CITY OF THE COLONY DENTON COUNTY, TEXAS JULY 20, 1990 TO ALL INTERESTED PERSONS: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on July 25, 1990, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Blvd. at which the following will be discussed: 1. Citizens Input 2. Approval of minutes for June 27, 1990 3. Discussion of MCMA holding their Family Picnic/Awards banquet at Stewart Creek Park with P & R's cosponsorship 4. Consideration of MCMA holding their Family Picnic/Awards banquet at Stewart Creek Park with P & R's cosponsorship 5. Consideration of request to build pavilion/picnic shelter at Slay Baker Park 6. Directors update on Departmental Activities 7. Parks and Recreation Board Committee reports 8. General items of concern to the Board 9. Adjourn CERTIFICATION I hereby certify that the above notice door of city hall by 5:00 of meeting was placed on the front , 1990. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON JULY 25, 1990 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Curtis Schmitt Mike Stanfield Kathy Phillips Rod Rodriguez Vern Roberts Chai rman Member Member Member Member Member and with Member King absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 5. CONSIDERATION OF REQUEST TO BUILD PAVILION/PICNIC SHELTER AT SLAY BAKER PARK. Chairman Warren turned this item over to Member Schmitt who has been in charge of this park thru the Beautification Carmittee. Member Schmitt stated about a IOOnth ago there was a park party/fund raiser held at Slay/Baker Park where a total of $649 was raised for park inprovements. He added this is a popular park. the park right now has sane playground equipnent and in back of the park is a 35' X 35' slab that was originally poured for a one-half basketball court and which location was changed due to the location of the slab to one of the houses in this area. It is being proposed to take bond funds al ready all ocated toward i terns for this park, a sign for $300 and park benches for $450, and use these funds along with $450 of the funds raised fran the park party and put them towards building a pavilion on the 35' x 35' slab in the back of the park. The park is not that usable at present due to no shade and a sign is not a priority item and neither are the park benches since it's too hot to sit in the park wi th no shade. Wi th a pavilion, the park would be IOOre usable. There are 3 churches in this area that could use it, plus it could be used to hold crime watch programs and block captains with the Beautification Carmittee could also use it to hold meetings. He added they would like to see a steel pavilion buil t which would require low maintenance. Mr. Schmitt then stated after further investigation he found there is another park in The Colony, N. Colony Blvd. Park, located behind the Aquatic Park. Money was allocated for playground equipnen.t and pea gravel for this park for a total of $4,300. He added he was told the board had talked about not putting that playground equipnent in at that park now due to the park being mainly used for practice areas by the sports organizations, and there is playground equipnent at B. B. Owens Elementary School and Turner st. Park which are c1 ose by. He is proposing the $4,300 be transferred to Sl ay /Baker Park to canbine with the other lOOnies to build a pavilion. Mr. Schmitt further stated by building the pavilion, it would make it IOOre usable and offer a better chance of an organization adopting the park. General discussion followed during whichMember Stanfield asked for total cost breakdown of building the pavilion. Mr. Schmitt stated they are working on a supply list right now. A wooden pavilion would cost an estimated $2,545 for materials only. A metal pavilion would cost approximately $5,000 for materials only, which is what they would prefer. Member -2- stanfield stated he thinks the pavilion is a great idea for the park, but with a suggested major change such as transferring the $4,300 fran N. Colony Blvd. Park, with no input fran people in that area, he has a problem with this. He would feel IOOre ccmfortable knowing this was agreeable to those people in that area. General discussion continued during which Ms. Brantley suggested waiting until everything is finished with band funds and if those funds that were allocated for N. Colony Blvd. Park have not been used, then consider transferring those funds to Slay/Baker Park then. She stated there may be other ways to cane up with the funds needed for the pavilion. Ms. Brantley further stated we need to have an accurate cost for the steel pavilion. Member Stanfield made a IOOtion at this time to postpone this request until the next board meeting at which time a detailed budget of what the pavilion would cost could be presented to the board and also Member Schmitt could work with Ms. Brantley on all possible ways to cane up with the funds needed to build the pavilion. Seconded by Member Rodridguez, the IOOtion was approved by the following vote: Ayes: Members Rodriguez, Phillips, Stanfield, Roberts Noes: Chairman Warren Abstention: Member Schmitt 3. DISCUSSION OF MCMA HOLDING THEIR FAMILY PICNIC/AWARDS BAN(,}UET AT STEl+lART CREEK PARK WITH P & R' S OO-SPONSORSHIP. Member Rodriguez stated he, Ms. Brantley, Pam Nelson, Diane DeWitt, and 3 members of MCMA had met out at Stewart Creek Park to discuss holding their Family Picnic/Awards Banquet at the park on Sunday, September 30th. He then turned this over to Ms. DeWitt who stated she had gotten in touch with Rick Charles fran MCMA and discussed holding sane events at Stewart Creek Park and stated she thinks this will only benefit The Colony. Ms. Brantley added at the above mentioned meeting, they met at Stewart Creek Park and during discussion at this meeting, there were several options brought up on how to handle this event and prc:m:>te it. Ms. Brantley stated she and Ms. Nelson had met with Mr. Hall, City Manager, a few days later to discuss this. At the family picnic, a "battle of the bands" contest will be held and the main band that will be providing all the equipnent for use by all the bands, will have to be paid. Ms. Brantley stated that's where the idea of co-sponsorship of the event by the city came into it with the city proposing to waive the fees for entrance into the park for the event and providing $200.00 towards paying for the band. She further stated the city would be building a good working relationship with MCMA for future activities to be held in the city and also exposing and prc:m:>ting The Colony to people who may never have been in the city before. The proposed arts & crafts to also be held at the event, MCMA wi II give 50% of the boothe space fees back to the city. Rick Charles of MCMA, then spoke stating their long range goal is to have a country music hall of fame sanewhere in the metroplex. They have been very busy over the past 18 roonths they have been in existence doing various events and fund raisers and held their family/picnic awards banquet last year in Grandbury. They held a fishing tournament in April and have one scheduled again for September and are working with The Colony Bass Club to hold one on October 14th at Stewart Creek Park. They have turned over the running of the opry in Grandbury to them freeing up their working on other events on Saturday nights. He added at the meeting that was held at Stewart Creek Park to discuss this year's family picnic/banquet -3- awards, they discussed a "battle of the bands" contest at the picnic. Each band in the contest will have a radio disc jockey backing them. The winning band will receive a trophy they get to keep for 1 yr. until the next "battle of the bands" contest. They already have flyers printed up for this event waiting to get an okay fran the city and they will mail these flyers to all their MCMA members plus the flyers will be handed out in The Colony. The event is scheduled for Sunday, September 15th, fran noon to about 5:00 or 6:00 p.m. and will be open to the public. Organized games will be provided fo the kids with Ms. Nelson fran Parks & Recreation planning those activities. In return for co-sponsorship fran the city, MCMA will give sanething back to Stewart Creek Park by either donating a tree, commercial type picnic tables, or commercial playground equipnent. Discussion continued during which the board also talked about ways to raise lOOney at this event to offset the $200.00 the city would be giving to MCMA for the band. They also talked about MCMA doing a "Concert Under The Stars" next spring. After all discussion, Chairman Warren IOOVed on to Item 4. 4. CONSIDERATION OF MCMA HOLDING THEIR FAMILY PICNIC/AWARDS BANQUET AT STEl+lART CREEK PARK WITH P & R' S OJ-SPONSORSHIP. Member Phillips made a IOOtion to accept the proposal fran MCMA to have their Family Picnic/Awards Banquet and Battle of the Bands, at Stewart Creek Park on September 30th, 1990, with the co-sponsorship of Parks & Recreation, and the stipulation that 50% of the proceeds fran the Arts & Crafts boothe spaces goes to Parks & Recreation. Seconded by Member Roberts, the IOOtion was approved by the following vote: Ayes: All members present voted aye Noes: None Chairman Warren then thanked Rick Charles and Diane DeWitt for caning before the before adding all the board members are exci ted about this upcaning event. 2. APPROVAL OF MINUTES FOR JUNE 27, 1990. A IOOtion was made by Member Stanfield to approve the minutes of June 27th, 1990. Seconded by Member Phillips, the IOOtion was approved by the following vote: Ayes: Members Rodriguez, Phillips, Stanfield, and Chairman Warren Noes: None Abstention: Members Schmitt and Roberts 7 . PARKS AND RECREATION BOARD CCMHTTEE REPORTS. Member Phillips stated flyers have been mailed out for the Triathlon, and the next scheduled PARDners meeting to work on the Triathlon is Monday, July 30th at 7:30 p.m. Chairman Warren stated an idea for a fund raiser at the MCMA family picnic/awards banquet would be to have a 50/50 pot like The Colony Lions Club held at the Chili Cook-off. She asked the board to think of any other ideas for fund raisers. She also stated she had talked to Steve Glazener, with the Beautification Carmittee -4- and he had expressed concern about Scout Park. The trees that were recently planted have all died. He is going to send a meroo to the board on this park. Member Stanfield stated the board should maybe consider being able to contact any organization that isn't doing a good job with their "adopted park" and possible tell them they can no longer adopt it. Discussion followed with Chairman Warren stating she will contact Channin DeMoss to find out when the scouts are having their next general meeting so the board can attend to talk to them. Chairman Warren also stated Public Works has been working on Dave Cowan Park and it looks great and urged board members to go out and take a look at the park if they have not done so. Chairman Warren then read a meroo she had received fran Mike Russell, Operations Manger with the city, regarding recycling of refuse. Mr. Russell asked the board for any input for or against recycling. Chairman Warren then presented Members Schmitt and Roberts with certificates fran the mayor recoginizing them as new board members. 6. DIRECTORS UPDATE ON DEPAR'IMENTAL ACTIVITIES. Ms. Brantl ey gave the foll owing update: 1. Sumner programs are drawing to a close. Pam Nelson, Asst. Rec. Center Supervisor, is working on fall programs. 2. An addendum has been added to the contract for the gate attendant at Stewart Creek Park allowing an additional 21 hours for a part-time gate attendant thru September 15th. Cable and post are being put back up in the park and IOOre trash cans have been placed in the park. 3. All sprinkler systerns in the athletic fields are now operational except B. B. Owens and work was started this date on that one. 4. There is a co-ed softball tournament schedul ed for this Saturday. The fall league for softball and volleyball will start in September. 5. One year free use of the civic center has been extended to the Masonic Lodge for all the free labor they continue to do at the center. The Colony Baptist Church is no longer using the civic center, however an newly formed African- Methodist church has just started using the center. 6. OVer 400 Triathlon flyers have been mailed out. 9. ADJOURN . There being no further discussion, it was unanilOOusly decided to adjourn at 9:02 p.m. :fu~~~ Beverly No p, Re ding Secretary ~;d~ CITY OF THE OOLONY DmTON COONTY, TX AUGUST 3, 1990 TO ALL IN'l'ERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on August 8, 1990, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following wi II be discussed: 1. Ci tizens Input. 2. Approval of minutes of July 25, 1990. 3. Discussion of request fran Tharas Tunks to amend contract with city to add a basketball game to mini gol f course. 4. Consideration of request fran Tharas Tunks to amend contract with city to add a basketball game to mini gol f course. 5. Discussion of request fran David Williford to designate and install a radio controlled airfield inside Stewart Creek Park. 6. Consideration of request fran David Williford to designate and install a radio controlled airfield inside Stewart Creek Park. 7. Consideration of request to build pavilion/picnic shelter at Slay/ Baker Park. 8. Receive update fran Director on Parks & Recreation activities. 9. Receive board carmittee reports. 10. General i terns of concern to the board. 11. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m.~t. ~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY, TEXAS HELD ON AUGUST 8, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Rod Rodriguez Kathy Phillips Mike Stanfield CUrtis Schmi tt Susan King Chai rman Member Member Member Member Member and with Member Roberts absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 3. DISCUSSION OF REQUEST FRCM THCHAS TUNKS TO AHEM> CONTRACT WITH CITY TO ADD A BASKETBALL GAME TO MINI GOLF CXXJRSE. Thanas Tunks was present and stated he is proposing to install 19 different baskets for a basketball game to be in addition to his Island Mini Golf Course. He brought 2 of the baskets to show the board what they would look like. The baskets will be made out of plywood, will be portable, and he will be making them himself. After all general discussion, Chairman Warren IOOVed on to Item 4. 4. CONSIDERATION OF REQUEST FRCM THCHAS TUNKS TO AMEND CONTRACT WITH CITY TO ADD A BASKETBALL GAME TO MINI GOLF COURSE. Member Stanfield made a IOOtion to approve the request for the addition of the basketball court to the Island Mini Golf Course as presented this evening. Seconded by Member Rodriguez, the IOOtion was approved by the following vote: Ayes: Members Rodriguez, Phillips, Stanfield, King and Schmitt Noes: Chairman Warren 5. DISCUSSION OF REQUEST FRCM DAVID WILLIFORD TO DESIGNATE AND INSTALL A RADIO CONTROLLED AIRFIELD INSIDE STEl+lART CREEK PARK. Member Stanfield stated he has been working as the Task Force, with David Williford on this presentation. He added they were not looking for approval of their proposal at this time until all issues have been addressed. David Williford was then introduced and made his presentation to the board. He stated The Colony Flyers Radio Control Model Club has grown to 32 members (all of The Colony), in the last 6 IOOnths. The area they have been looking at for an ai r strip is located on a remote peninsula on the west side of Stewart Creek Park. The proposed air strip would be 50 ' wide X 500 ' in length. The area would need -2- to be inproved as part of the proposal. He stated several times that this club is very safety conscious and they have rules and regulations that are standardized under the Academy of Model Aeronautics (AMA). AMA provides each flyer with a million dollars worth of insurance, covering all radio control model airplane flyers fran all liability. He also passed out the official The Colony Flyer field rules the club had voted on and approved. Member Stanfield also stated he had spoke with the Fire Chief on this location and the Fire Chief stated he would certify this area is safe and would fulfill all requirements. At this time the board was asked if they had any questions. Member Rodriguez asked who would be responsible for doing the inprovements to this area, and Ms. Brantley stated it would be up to the city or members of the club. Mr. Williford stated they would also be asking for help fran the Corps of Engineers. Member Rodriguez also asked how would the area be secured at night. Ms. Brantley stated it would be hard to secure at night. Member Rodriguez stated he is concerned with vandalism at night. Member King asked would the public being able to drive back to the area to sit and watch and Mr. Williford stated there would be no problerns with this, they are not asking to close it off to the public. Chairman Warren expressed a concern of noise to the canpers at the park. Mr. Williford stated all the airplanes are required to have mufflers and it should help to cut down tremendously on the noise. Chairman Warren also asked about a cost estimate for inprovements and Mr. Williford stated they do not have a cost estimate at this time. Ms. Brantley asked about safety to the boaters and asked about the range of flying the planes have. Mr. Williford stated the planes have an operable range of up to a mile but really you are only going to be able to control the plane as long as you can see it, therefore the flyers are going to be keeping the planes in close to shore. They are also going to require that all flyers use good and safe equipnent. Member Rodriguez asked how long a plane would keep flying if you lost contact with it. Mr. Williford stated it would last 5 or 6 minutes and depending on what pattern it was flying in at the time you lost contact would depend on where it would cane down. He also stated on the newer models, they can be progranmed to go into a fail safe pattern until they run out of fuel and ccrne down. Member King asked if only members of The Colony Flyers could ccrne out and use this area to fly their planes and Mr. Williford stated provided they are a AMA card carrying member and they must be accompanied by a member of the Radio Control Club. Member Schmitt asked about the long range plans for the parks. Ms. Brantley stated it had been talked about putting in primitive canping in this area or even a disc golf course. Member Stanfield stated it would facilitate sane of the primitive canping now if this request is approved. Chairman Warren asked about the environmental irrpact on this area. Member Stanfield then stated he had ccrne up with a list of 6 iterns he had heard at this meeting that needs to be addressed: 1. Clarification on who will have use of the air strip 2. Safety factor documentation 3. Designation on who has rights to the property 4. Detailed cost reccmnendation for Phase I 5. Police & Fire reccmnendations in writing 6. Environmental inpact Member Stanfield asked the board if all these issues were satisfied would the board be in favor of pursuing this request further. Chairman Warren then asked each board member if they would be in favor of pursuing this request further with all stating aye but hersel f . Chairman Warren then thanked the members of The Colony Flyers for comdng before the board. -3- 6. CONSIDERATION OF REQUEST FRCM DAVID WILLIFORD TO DESIGNATE AND INSTALL A RADIO CONTROLLED AIRFIELD INSIDE STEl+lART CREEK PARK. Member Phillips made a motion to table this request. Seconded by Member Stanfield, the IOOtion was approved by the following vote: Ayes: All members present voted aye Noes: None 7. CONSIDERATION OF REQUEST TO BUILD PAVILION/PICNIC SHELTER AT SLAY/BAKER PARK. Member Schmitt made a IOOtion to table this request. Seconded by Member Phillips, the IOOtion was approved by the following vote: Ayes: All members present voted aye Noes: None 9. RECEIVE BOARD CCMMITTEE REPORTS. Member Phillips stated PARDners has elected new officers. They are: Cindy Banks-President, Susan King-1st Vice President, Lisa Farrell-2nd Vice President, and Kathy Phillips-Secretary/Treasurer. PARDners will be meeting once a week until the Triathlon on September 15th. Member stanfield stated he got the program ready on the office caT\Puter for the Traithlon. He will be in charge of the people who will be doing the judging for the Triathlon. Member King stated all 3 youth sports associations have fall registration underway. She also asked about the IOOwing of Little League Field #5. Chairman Warren stated she had set up a meeting with Channin DeMoss and the scouts for the first Thursday in September to discuss Scout Park. Members Stanfield and King are still working on proposal for establishing "park of the IOOnth." Chainnan Warren stated the board should start recognizing people who work on city parks outside of adopting groups, such as Ken Leverich of Public Works who has worked in the parks after hours. 2. APPROVAL OF MINUTES OF JULY 25, 1990. Member Phillips made a IOOtion to approve the minutes of July 25, 1990. Seconded by Member Rodriguez, the IOOtion was approved by the following vote: Ayes: Members Rodriguez, Phillips, Stanfield, Schmitt, and Chairman Warren Abstention: Member King Noes: None -4- 8. RECEIVE UPDATE FRCM DIRECTOR ON PARKS & RECREATION ACTIVITIES. Ms. Brant! ey gave the foIl owing report: 1. Drawing to a close on sumner programs. 2. Passed out updated bond funds report. 3. Stated losing 2 part-time rec. center aids. 4. Had preliminary work session with council on capital iterns. 5. Put in work order request on Sailboat Launch at Stewart Creek Park. 6. Getting same proposals to get electric in center arena at Stewart Creek Park. 7. Little League and Turner St. Park fields looking good. No. 5 field on Little League has not been mowed at this time to get a good stand of grass. 10. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Stanfield asked about the board holding meetings in the Council Chambers, and Ms. Brantley stated the board had tried this once before but had decided to keep meetings in the rec. center. Member Schmitt asked if there was any IOOre information on MCMA. Ms. Brantley stated she had a copy of their flyer for the upcaning picnic and they are supposed to be getting IOOre flyers out here to her. Member Rodriguez to check on getting publicity for this event. 11. ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 9:04 p.m. ~~ng Secretary Q~i:!~ CITY OF THE OOLONY DmTON COUNTY, TEXAS AUGUST 17, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on August 22nd, 1990, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Review proposed budget. 2. Review band funds. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on August 17, 1990 ShClnLr'>1 6 . SUJ#ttt j , . Sharon ~~bera, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY, TEXAS HELD ON AUGUST 22, 1990 A WORK SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Rod Rodriguez Kathy Phillips *Mike Stanfield Curtis Schmitt Susan King Vern Roberts Chai rman Member Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Pam Nelson, Asst. Rec. Center Supervisor. 2. REVIEW BOND FUNDS. Chairman Warren went over the park bond funds as follows: W. LAKE HIGHLANDS - the footing has been done for the merry-go-round, and the account balance is in the hole. B.B. CliENS - Discussed the need for IOOre picnic tables or IOOving the 2 out by the softball fields up by the concession stand and possibly building score stands for the scorekeepers for the softball seasons. Al so discussed looking into extending the fences and getting gates for the dugouts, and also discussed PARDners possibly holding a softball tournament to raise funds for this park. WILCOX PARK - Complete BRIDGES PARK - Need to look into replacing wood playground equipnent and/or purchasing new equipnent. Also the concession stand roof needs replacing. DAVE COWAN - Finished except for the basketball court and a possible pavilion. FRIENDSHIP PARK - Ms. Nelson to check with Ms. Brantley to see if everything is complete, and possibly looking into purchasing bar-b-que grills. SLAY/BARER PARK - What has been allocated is complete. The residents in this area would like to see the park benches painted a different color and possibly still build a pavilion on the original slab that was poured. N. OOLONY BLVD. PARK - Talked about IOOving left over roonies fran this park to another park. Will need to go an a future agenda for further action. HISTORICAL PARK - Recently adopted park - work to begin sanetime this fall. *Correction to the minutes - Member Mike Stanfield was not present at this meeting. -2- SCOUT PARK - Bridge is cooplete, sign is up. Ms. Nelson to ask Ms. Brantley to check into getting the hardware and plans to install the obstacle course. MUNICIPAL a:::MPLEX - Ms. Nelson to check with Ms. Brantley on expected coopletion of extending of the fences. Discussed buying IOOre bl eachers for this park. JOGGING PATH - Discussed Public Works grading the area where the jogging path should be and getting it ready to the asphalt stage and possibly checking with the City of Dallas for a donation of tires that could possibly be used as the track and/or getting a donation fram Sonn-Tag of pea gravel. TURNER STREET - Cooplete PERRYMAN PARK - Needs IOOre pea gravel. The Bahai 's are no longer the adopting group for this park. CAMEY - Cooplete. 1. REVIEW PROPOSED BUDGET. Board members decided not to discuss ~~ Beverly Nopp, Recording Secretary the budget any further at this time. Cb:i ~~ CITY OF THE OOLONY DENTON COUNTY, TEXAS SEPTEMBER 7, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on September 12th, 1990, at 7:30 p.m. at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of August 8th and August 22th, 1990. 3. Discussion of request fran the Senior Citizens of The Colony to adopt Perryman Park. 4. Consideration of request fran the Senior Citizens of The Colony to adopt Perryman Park. 5. Discussion of Stewart Creek Park inprovements. 6. Receive update fran Director on Parks & Recreation activities. 7. Receive board comrrdttee reports. 8. General i terns of concern to the board. 9. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on September 7, 1990. Sh0JuYl c.SdJ.-ULtL Sharon E. Sebera, Deputy City ,Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON SEPTEMBER 12, 1990 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:30 p.m. by Vice Chairman Rodriguez with the following board members present: Rod Rodriguez Mike Stanfield Curtis Schmitt Susan King Vern Roberts Vice Chairman Member Member Member Member and with Chairman Warren and Member Phillips absent; however a quorum was established. Also in attendance was Sylvia Brantley, Director of Parks & Recreation. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF AUGUST 8TH AND AUGUST 22ND, 1990. A IOOtion was made by Member King to approve the minutes of August 8th, 1990. Seconded by Member Schmitt, the IOOtion was approved by the following vote: Ayes: All members present voted aye Noes: None Member Stanfield noted a correction to the minutes of August 22nd, I 990 . The minutes had stated he was present when he was in fact absent. A IOOtion was then made by Member King to approve the minutes of August 22nd, 1990, with the above noted correction. Seconded by Member Schmitt, the IOOtion was approved by the following vote: Ayes: Members Schmi t t I King, Roberts, and Vice Chairman Rodriguez Abstention: Member Stanfield Noes: None 3. DISCUSSION OF REQUEST FRCM THE SENIOR CITIZENS OF THE OOLONY TO ADOPT PERRYMAN PARK. George Lindquist representing the senior citizens, was spokesperson. He noted the senior's gratitude to Member Stanfield for working with them and get ting them invol ved with wanting to work on this park. Mr. Lindquist then went over the proposed 5 year plan which included sane addition to their original proposals. The plan is as follows: 1st year - sign 2nd year - repair pavilion clean and maintain area repair picnic table -2- 3rd year - repaint playground equip-nent 4th year - plant shade trees 5th year - add additional plants Mr. Lindquist further added members of the Fire Department have requested to also install a volleyball court in Perryman Park and would furnish all material and labor for same. They would raoove the poles and net and store them at the fire station when not in use. Mr. Lindquist stated the seniors would have no problem with this request and in fact recommended the poles stay up permanently for anyone fran the public to make use of. Ms. Brantley stated there shouldn't be any problem leaving the poles up permanently. Member Roberts added to the seniors that when they are ready to start on the pavilion and the repair of picnic tables, to get with the city and the city would work together with them since there is still sane lOOnies allocated out of the bond funds for this park. After all discussion, Vice Chairman Rodriguez IOOved on to Item No.4. 4. CONSIDERATION OF REQUEST FRCM THE SENIOR CITIZENS OF THE OOLONY TO ADOPT PERRYMAN PARK. Member Schmitt made a IOOtion to approve the request fran the senior citizens of The Colony to adopt Perryman Park along with approval of the request by the Fire Department to install a volleyball court. Seconded by Member Roberts, the IOOtion was approved by the following vote: Ayes: Noes: All members present voted aye None Member Stanfield asked about the sign and clarification on whether the whole sign would cane out that has the previous adopting organization's name on it, or would just the portion of the sign with the organization's name cane off and be replaced with the senior citizens as the new adopting organization. Ms. Brantley stated only the portion of the sign with the previous organization's name on it would be changed. Vice Chairman Rodriguez then thanked the senior citizens for caning before the board with their request. Vice Chairman Rodriguez then IOOVed on to Item No.8. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. A request was received by The Dawnbreakers, youth group of the Bahai's, to use B. B. Owens softball fields on October 20th to hold an internal fund raising tournament which would not be open to the publ ic. Peggy Linden was present fran the Bahai's to answer any questions. It was first thought this request would have to fall under the guidelines for softball tournaments, however Member Stanfield questioned this since it is a request by a church group to hold an internal fund raising event that will not be open to the commmity. They just want to reserve a park facility for their group. After all discussion, it was agreed that if the lights are to be used, there would be a charge for the use of the lights only, otherwise there would be no charges, or need for any action fran the board. Member Stanfield thanked Ms. -3- Linden for bringing this before the board and letting them be aware of what they were planning to do. 5. DISCUSSION OF STEl+lART CREEK IMPROVEMENTS. Ms. Brantley stated this item was placed on the agenda at the request of Chairman Warren. Ms. Brantley further stated one of the things the board had talked about previously was another bathroamVshowers and she stated she would like to see the board push forward on this project. The 2 bathroars out at the park are not adequate. The cost would be approximately $20- 35,000. Member Stanfield asked what timetable Ms. Brantley was proposing for these bathroans and Ms. Brantley stated it was hard to say since revenue was down this year for the park; however there is lOOney in the contingency fund. She added she would like the board to proceed working on this and maybe shoot for the fall of 1991. Ms. Brantley also suggested the board set up a work session and bring out the Master Plan for Stewart Creek Park and work on it. Member Stanfield made a IOOtion to enter into a work session on Stewart Creek Park inrnediately following the next regular scheduled meeting. Seconded by Member King, the IOOtion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. RECEIVE UPDATE FRCM DIRECTOR ON PARKS & RECREATION ACTIVITIES. Ms. Brantley gave the following departmental update: 1. All fall program flyers are out to the public. 2. Triathlon is going great. 3. Reminded board members not to forget MCMA picnic on September 30th. 4. For the Capital iterns fran 89-90 the department has now received a new bUl1'per pool table. Have not received new pick up truck yet. 5. Revenue this year is caning in real good and is up fran last year. 6. Stated the board also needs to set a work session on the bond funds. 7. Reported fencing is done on pee wee football fields. Also stated the sports association's seem to have one of the best working relation- ships this fall. 7 . RECEIVE BOARD CCMHTTEE REPORTS Member Roberts asked about the location of the jogging trail. Ms. Brantley stated the monies in the bond funds allocated for a jogging trail have nothing to do with the existing jogging trail put in with grant lOOnies, it was allocated for a new jogging trail. If the board chooses to not put in another jogging trai I, this lOOney can be transferred to be used in another park. Vice Chairman Rodriguez stated the MCMA picnic is going to be a great event. Members of MCMA are excited about holding the event at Stewart Creek Park. Also the Fishing Tournament is scheduled for October 13 & 14. -4- Member King stated all the sports associations are into their fall season. Member Stanfield stated he had met again with the Radio Control group and they are going to be caning back to the next board meeting. Member Schmitt stated he has contacted Channin DeMoss on Scout Park and he is to get back with her to discuss the park further. 9. ADJOURN . There being no further discussion, it was unanilOOusl 8:50P.M. ~~ng Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 21, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board, to be held on September 26th, 1990, at 7:30 p.m., at the Recreation Center, located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Master plan for Stewart Creek Park. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. 7affi:r!.;,c L Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE OOLONY HELD ON SEPTEMBER 26, 1990 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order by Vice Chairman Rodriguez at 7: 30 p.m. with the following members present: Rod Rodriguez Kathy Phillips Vern Roberts CUrtis Schmitt Susan King Vice Chairman Member Member Member Member and with Chairman Warren and Member Stanfield absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. MASTER PLAN FOR STEWART CREEK PARK. Ms. Brantley gave the board copies of the Master Plan for Stewart Creek Park fran 1985, and the board went over and discussed which had been ccmpleted and which still needed to be done. The board discussed priorities on putting in a beach area, new bathroans, or develop the road to the peninsula first, proposing to recommend putting in the beach area by early next surrrrer, and then the bathroCITIS and development of the road. The board then decided before making any recommendations for Stewart Creek Park, to meet as a group on Sunday, October 14th at 1:00 p.m. and walk the area of the development for the road out to the peninsula, and then put this item back on the agenda at their next regular scheduled board meeting on October 24th, 1990. After all discussion, it was unanimously ~~ Beverly Nopp, Recording Secretary