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HomeMy WebLinkAbout1 st Quarter (January-March) CITY OF THE COLONY DEm'ON CXXJNTY, TEXAS JANUARY 5, 1990 TO ALL INTEm'.STED PARTIES: Notice is hereby given of a RmJLAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on January 10, 1990, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of Novenber 8th, Decenber 6th, and December 13th, 1989. 4. Consideration of designating a Sailboat Launching Facility at stewart Creek Park. 5. Discussion of construction for gate house at stewart Creek Park. 6. Consideration of recannendi.ng construction for gate house at stewart Creek Park. 7. Review of proposed Park SUrvey. 8. Consideration of recannendation for Park SUrvey. 9. Discussion of operations for the B. B. Owens concession stand. 10. Receive report fran Director on Parks & Recreation activities. 11. Receive cannittee reports fran board members. 12. General i terns of concem to the board. 13. Adjoum. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 ~~.' on. January 5, 1990. f~-~ Patti Hicks, City Secretary EHERGmCY AGEM>A ITEM CITY OF THE COLONY DEm'ON CXXJNTY, TEXAS JANUARY 8, 1990 TO ALL INTEm'.STED PmsoNS: Notice is hereby given of a RmJLAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 10th day of January, 1990, at City Hall,at 7:30 p.m., located at 5151 North Colony Blvd. and in addition to the iterns posted in accordance with regular meeting requirE!!l1'ellts, the following item(s) will be addressed: 1. Dedicated Soccer Practice Area. It is an urgent and public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the City by taking timely action. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:0~.P .. on Januar~ 8th, 1990. /;t{. 7.tr~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 10, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Tx. was called to order at 7: 30 p.m. with the following board members present: Julia Warren Rod Rodriguez Kathy Phillips SUsan King Mike Stanfield Vincent Bathea Chairman Member Member Member Member Member and with Member Sandy absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. EMERGENCY AGENDA ITEM 1. DEDICATED SOCCER PRACTICE AREA. Members had a copy of a letter fran Ben Wilson, Field Manager for the Colony Youth Soccer Association, in their packets. Tan Kehm of the CYSA was present at this meeting. He stated the CYSA had addressed the board in February of 1989 in regards to irrigating this easE!!l1'ellt area. At that time, it was discussed for preferential treatment to be given to the soccer association for this area since they are putting up the money for the irrigation system. They are back before the board this evening for consideration of their request to give preferential treatment over football and the little league association for use of this easE!!l1'ellt area. The CYSA feels if it is to be a multi use area that football and little league should also contribute sane monies toward this irrigation system. At this time, CYSA has not contacted either association regarding this. Member King asked if the CYSA were not given preferential treatment of this easement area, if that meant they were not going to put the sprinkler system in. Mr. Kehm replied the soccer association could not afford to spend that much money to irrigate an area that would be designated a mul ti- use area. Member King stated she has a problem with saying this area be designated for soccer use only. General discussion followed, during which Member King asked if the soccer association would be willing to work out the use of this area on al temating days. Mr. Kehm stated as an alternative, since they are talking about 3 different sections of easement, (Strickland to Nash, Nash down to drainage ditch, and Strickland north to the power area), what if football and little league each took one area and had fund raisers and put in their own irrigation. Member Stanfield stated he's not sure it's time to scrap the CYSA' s original request and look for altematives. General discussion continued, during which Member Stanfield asked if there were any other groups using this area now and Mr. Kehm stated there are not, however once this area was improved into a better practice area, other groups would want to use it. At this time, Member Stanfield made a recommendation that we designate that easement area as -2- outl ined in this request, to be used by the soccer association for preferential treatment under the condition that they do have the expendi ture for the irrigation system as it has been presented tonight. Seconded by Member Bathea, discussion followed. Member King stated she wishes the board could have had sane input fran the other organizations and has a real probl em saying this easement area is just for soccer without the other organizations saying O.K. A poll of the board was then taken with a tie being created. Ayes: Members Rodriguez, Stanfield, and Bathea Noes: Members Phillips, King, and Chairman Warren 2. CITIZENS INPUT. None. 4. CONSIDERATION OF DESIGNATING A SAILBOAT LAUNCHING FACILITY AT STEWART CREEK PARK. This item was turned over to Member Stanfield who stated he had met with Mr. Dave Williford on this item several times. General discussion then took place aferwhich Member Standfield then made a motion to recanend construction of a Sailboat launching area at Stewart Creek Park as follows: 1) that a grassy area be cabled off at or about the place designated on the attached diagram (attached to minutes), for the purpose of launching small removable keel sail boats and small double-hulled or 'catamiran' type sail boats, 2) that signs be erected to indicate the use of this area as for sail boat launching only, 3) that this area be approx. 100 yards in length, 4) that current park fees serve as launching fees, and 5) that, if possible, this construction be cOO'(pleted by the end of May 1990. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 7 . REVIm OF PROPOSED PARK SURVEY. Member Bathea prepared the survey the board had put together at their work session on December 13th, 1989. There were 2 rrdnor corrections to be made and Member Bathea will get the original back to Ms. Brantley after they have been made. Chairman Warren thanked Member Bathea for doing a good job on this survey. 8. CONSIDERATION OF RE:CC:MMENDATION FOR PARK SURVEY. Member Phillips made a motion to recommend approval of the proposed Park Survey. Seconded by Member Rodriguez, the motion was approved by the following vote: -3- Ayes: All members present voted aye Noes: None Ms. Brant I ey wi 11 send the survey to Mr. Hall for his approval, afterwhich the board would like to have the survey placed in the newspaper and various areas of the city. Ms. Brantley will check into getting them printed. 3. APPROVAL OF MINUTES OF NOVEMBER 8TH, DECEMBER 6TH, AND DECEMBER 13TH, 1989. A motion was made by Member Rodriguez to approve the minutes of November 8th, 1989. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member Phillips to approve the minutes of December 6th, 1989. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None A motion was made by Member King to approve the minutes of December 13th, 1989. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. DIsaJSSION OF CONSTRUCTION FOR GATE HOOSE AT STEWART CREEK PARK. Ms. Brantley asked if any members had seen the gate house at East Hill Park which is what she would like to see built at Stewart Creek Park. She is proposing the city build a 10 X 12 gate house which would be 120 sq. feet. There would be a bathroan, counter top with sink, 2 doors, windows, and air conditioning and heating. Ken Leverich, Superintendent of Public Works, has gotten quotes on what it would cost for the city to furnish the materials and sub out the labor. Total projected cost for the labor would be between $2-3,000.00 with consturction costs of about $2,500, for a total of around $7,000 for a new gate house. Ms. Brantl ey then showed the board a copy of a drawing of a gate house fran the Corps. General discussion followed. 6. CONSIDERATION OF RE:CC:MMENDING CONSTRUCTION FOR GATE HOOSE AT STEWART CREEK PARK. Member Stanfield made a motion to recommend approval of the proposal for the gate house at Stewart Creek Park as presented by Ms. Brantley. -4- Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 9. DIsaJSSION OF OPERATIONS FOR THE B. B. <:MENS CONCESSION STAND. This item was opened up for discussion. Member Rodriguez suggested contacting the churches wi thin the ci ty to see if they were interested in operating the concession stand. Chairman Warren stated she would like to keep it to groups or organizations within The Colony. Member Stanfield stated a Task Force should be set up with members of the board to do sane research. Member Bathea stated the board needs a docunented proposal. General discussion continued afterwhich a Task Force was set up cOO'(prised of Members King, Bathea, and Rodriguez to cane up wi th a proposal. 10. RECEIVE REPORT FRCM DIRECTOR ON PARKS & RECREATION ACTIVITIES. Ms. Brantl ey gave the foIl owing report to the board: 1. As soon as the Athletic Crew gets going on the new field for Little League, they should get working on the parking lot at B. B. OWens which should occur sanetime around the end of February or beginning of March. 2. The poles are up for the lights at the new 5th field for Little League. 3. With the implementation of the 1. D. cards, stated it is not necessary to have a weight roan fee. 4. A new heater has been ordered for the Aquatic Park. 5. Elise Knox is attending a pool conference at College Station this week. At this time, Pam Nelson, Asst. Rec. Center Supervisor, gave an update on programs and activities going over the list of new and ongoing programs at the center. An updated Winter/Spring flyer is being worked on and should be cOO'(pleted in the near future and be out in the schools soon. 11. RECEIVE cc:MM.ITI'EE REPORTS FRCM BOARD MEMBERS. Member Phillips stated PARDners had purchased a new desk for Pam Nelson. Member Rodriguez stated the board members had a good time participating in the Christmas Parade. Member Stanfield stated he has an appointment set up for February lOth with Research Library in Dallas to find out about possible grants that might pertain to The Colony. He further added he had received copies of Parks & Recreation budgets fran the cities of Piano, Carroll ton, and Lewisville and had attended a Lewisville Parks & Recreation Board meeting to see how they run thei r meetings. Member Bathea will be meeting with Ms. Brantley on Friday, January 19th to get sane additional information on the bond funds. -5- 12. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Stanfield asked about the Park Indexing Facility and Chairman Warren stated board members had decided at the work session in December to use this as an internal tool. Board members can start going out to parks and start making use of the Park Index Facility. There is a 1 day seminar on January 26th at Arlington Parks & Recreation that will be on advisory boards. If any member can or wishes to go, they are to contact Ms. Brantley. January 27th is the scheduled retreat in Grapevine with city council. Members were urged to came up with their own lists of things they would like to see discussed at the retreat. Member Phillips asked if the new boat rarrps at stewart Creek Park were going to be policed more, and Ms. Brantley stated no more than at present because the city couldn't afford to hire additional personnel to work the boa t rarrps. Member Stanfield asked if there was going to be a Grand Opening Ceremony when the new boat rarrps are open. Ms. Brantley stated she wasn't sure at this time, but would look into it. 13. ADJOORN . There being no further discussion, it was unanimously decided to adjourn the meeting at 9:17 p.m. .~ . Beverly NOPP,~ng Secretary CITY OF THE COLONY DENl'ON COUNTY, TEXAS JANUARY 19, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a RmJLAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on January 24, 1990, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of January 10, 1990. 4. Review and consideration of location for remote control air strip. 5. Discussion of request received by the Jaycees to hold "Evening in the Park with Country Caravan" on May 19th at stewart Creek Park. 6. Consideration of request received by the Jaycees to hold "Evening in the Park with Country Caravan" on May 19th at stewart Creek Park. 7. Discussion of Scout Park. 8. Discussion of presentation for council retreat. 9. Receive report fram Director on Parks & Recreation activities. 10. Receive c~ttee reports fram board members. 11. General iterns of concern to the board. 12. Adjoum. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:?9-f.rn. en January 19, 1990. ~.~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 24, 1990 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas was called to order at 7:30 p.m. with the following board members present: Julia Warren Rod Rodriguez Kathy Phi I lips Susan King Vince Bathea Chairman Member Member Member Member and with Member Stanfield absent; however a quorum was established. Also in attendance was Councilman Steve Glazener and Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 5. DISClJSSION OF REX;;!UEST RECEIVED BY THE JAYCEES TO HOLD "E.VENING IN THE PARK WITH COUNTRY CARAVAN" ON MAY 19TH AT STEWART CREEK PARK. Vic Wright, representing Jaycees, was present. He stated the Jaycees had received a request fran Country Caravan to hold another concert this year on May 19th and they are looking for a location to hold it. Last year it was held at Stewart Creek Park and they had a real good turn out. They would like to hold the concert at Stewart Creek Park again this year. Ms. Brantl ey stated The Colony Cruisers had requested the 19th and 20th of May to hold their road rally at Stewart Creek Park. They have al ready contracted saneone to cane out on May 19th to provide entertainment. She further stated she would like to see The Cruisers and Jaycees get together and possibly work out both being able to use the center arena at Stewart Creek Park on May 19th. If it cannot be worked out, the Parks & Recreation Department will do everything they can to help the Jaycees find another location. After all discussion, Chairman Warren moved on it Item No.6. 6. CONSIDERATION OF RE)JJEST RECEIVED BY THE JAYCEES TO HOLD "E.VENING IN THE PARK WITH COUNTRY CARAVAN" ON MAY 19TH AT STEWART CREEK PARK. Member Phillips made a motion to recoomend support of the idea of "Evening in the Park with Country Caravan" on May 19th, with the possibility of working it out with The Colony Cruisers to share the center arena at Stewart Creek Park and if not, recoomend giving their support to the Parks & Recreation Department to help find an alternative location. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 7. DIsaJSSION OF SCOUT PARK. Charmin DeMoss, representing the scouts, was present. She had an updated Master Plan of the park showing what is currently existing and made a presentation on what is proposed for the park. CUrrently in place are: 3 picnic tables and 2 barbeque grills, firepit, fence corners, 15 shrubs, sprinkler system, volleyball posts, signs posts and landscape bed, and 3 flag poles. The sign at Scout Park has been taken down and they have a vol unteer who had proposed to redo the sign for the scouts. However he has had the sign for several months and if it has not been redone by the first of March, the scouts will look into purchasing a new sign. Sane of the wood on the old sign was rotten and had to be replaced. The propsal for 1990 include: firepit benches, foot bridge, cleanup flagpoles, add lighting, flags, water bib, potable water, landscape consolidation, natural plants (trees, wildflowers), obstacle course (3 pieces, timbers, gravel), notice to neighbors 1 week before each event, Earth Day 1990 - tree planting, test drainage water, weed control, and bike racks/trash barrels. Future plans include: additional obstacle course equipnent, additional benches, game table, erosion control rock on embankment, trash barrels, parking on Newton, maintain open play areas, additional natural plantings, and covered pavilion. After all discussion, Chairman Warren thanked Ms. DeMoss for caning before the board with this update on Scout Park. Ms. DeMoss stated she would be able to cane before the board again in 6 months with another update. 4. REVIm AND CONSIDERATION OF LOCATION FOR REMOTE CONTROL AIR STRIP. Michael Robinson, representing tentative club members for a remote control club in The Colony, was present. He stated they had been looking for a flying site within the city limits and found a possible area on the peninsula of Stewart Creek Park. The area would need sane ground work done to it, and one of their members, Mr. Stephen Mi tchell has access to a bull dozer and is wi 11 ing to do the ground work. They also did a survey and there are an estimated 50 people in The Colony who would be interested in joining club and having an area to use. General discussion followed afterwhich a motion was made by Member King to put this item in a Task Force headed by Member Stanfield. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3 . APPROVAL OF MINUTES OF JANUARY 10, 1990. A motion was made by Member Phillips to approve the minutes of January 10, 1990. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -3- At this time, members took a 5 minute break. 8. DIS<lJSSION OF PRESENTATION FOR COUNCIL RETREAT. At this time, Chairman Warren asked members what items they would like to have discussed at the council retreat scheduled for January 27th, 1990. She will cOO'(pile all members ideas to make a presentation at the retreat, and then asked if Councilman Glazener had anything to add. Councilman Glazener stated he had been working on a committe on Beautification and they will be caning up with a master plan with every aspect of beautification within the city. He stated they are talking about haVing a nursery stock sale in May. Another idea is "coomerative tree". If sanebody wanted to buy a tree, they would give the money to the committee who would pick out a tree and then have the city plant it. A kick off program will be held in conjunction with the city wide clean up to be held on April 21st. At that time they hope to get everybody involVed in cleaning up the city including the organizations who have adopted parks by cl eaning up the parks they have adopted. During the month of February there will be a contest to decide on a theme and a mascot. Discussion was also held on the "Adopt a Park" organizations. Ms. Brantley stated these organizations will be invited to attend the first board meeting in March to give an update on their adopted park. Councilman Glazener stressed these parks need to be kept up or the organizations will lose their park. 9. RECEIVE REPORT FRCM DIRECToR ON PARKs & RECREATION ACTIVITIES. Ms. Brantley gave the follOWing update: 1. Hired the new Special Projects Coordinator - Gretchen Bergmann. She will be starting to work on January 30th. 2. Elise Knox attended a seminar at College Station recently and gained a lot of valuable knowledge. 3. The new heater for the pool should be installed this Thursday, January 25th. 4. Sane of the tile at pool in outdoor lagoon is being replaced as well as sane table tops in the concession area. 5. During last heavy rain, there were several small leaks in the gym and racquetball courts. 6. Ms. Brantley and Chairman Warren will be attending a seminar in Arlington on January 26th on advisory boards. 10. RECEIVE CCHHTTEE REPORTS FRCM BOARD MEMBERS. Member Rodriguez will be getting with new Special Projects Coordinator, Gretchen Bergmann as soon as she starts work. Member King attended a Little League meeting. She also reported the two old t-ball fields are down. The old equi.Pnent, fences and benches, have been removed, and the back stop poles are up. She further added the light by the -4- equipment shed needs to be replaced. Also Roger Riles mentioned to her again that he has a scoreboard that is working, it just needs to be installed. Ms. Brantley stated she would get with Jeff Overfelt of the Athletic Crew to have him contact Mr. Riles. Member King further stated she had talked to the Little League concerning the proposed sprinkl er system on the easement by the Soccer Association, and she said at this time they were a little divided about the issue. They didn't feel soccer should have excl usi ve use of the easement during their playing time. They did say soccer had contacted them in regards to getting together and discussing this, but had not done so yet. Member King further added she had done sane calling to area cities concerning the concession stand at B. B. Owens with the follOWing results: City of Piano-Contract with a private concessionaire, bill on flat rate. If making certain aIOOunt of business - take 10% above that. City of Richardson-Professional concessionaire-ask for 22% monthly of gross take. City of Carrollton-They have an Adult Softball Association that takes care of their concession stand. Member Bathea stated he has met wi th Ms. Brant! ey concerning the bond funds and has a clearer understanding of what's left in the funds. He added he will be getting in touch with Mike Russell, Operations Manager, to see what is planned for 1990 so he can compare it with the bond funds schedule. Chairman Warren stated she had received a letter of resignation fran Member Sandy. He will be taking a graduate course and the only night available is on Wednesdays so we now have an opening on the Board for a new member. The surveys are ready and printed and a date of February 3rd was set for members to get together and go out to ask the public to fill out. 11. GENERAL ITEMS OF CONCERN TO THE BOARD. Members discussed starting to use the P.F. Indexing since board members agreed to use this as an internal tool. Chairman Warren stated she had talked with Pee Wee Football concerning the pro- posed sprinkler system being put in on the easement by the Soccer Association and they are not happy about it at all. She suggested they contact saneone fran Soccer Association. and possibly offer to make a donation toward the sprinkler system. 12 . ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 9:06 p.m. ~ ~SecretarY ~& CITY OF THE COLONY DENTON COONTY, TEXAS FEBRUARY 9, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on February 14, 1990, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of January 24, 1990. 4. Discussion and consideration of request fran CYSA on al ternati ve sol uti on to excl usi ve use of TO easement and irrigation of same area. 5. Discussion and consideration of request fran Kris Riek on waiver of fees at Stewart Creek Park for Father/Daughter fishing - Girl Scouts. 6. Discussion and consideration request from Charmin DeMoss of Girl Scouts to hold Earth Day Celebration on April 28-29, 1990 at Scout Park. 7. Discussion of operation of concession stand at B. B. Owens. 8. Discussion of beautification of parks. 9. Discussion of possible locations for 2 adjoining Pee Wee Football fields. 10. Discussion of rest roans at Stewart Creek Park. 11. Discussion of creating a beach area at Stewart Creek Park. 12. Discussion of Bond Fund Developnent at Little League Field. 13. Receive update from Director on Parks & Recreation activities. 14. Receive cammdttee reports from board members. 15. General i terns of concern to the board. 16. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on February 9, 1~~. . ... .,>~ -L-4. ..----.// - /.1 /- ~.( ./~~...t - ," Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 14, 1990 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Rod Rodriguez Kathy Phillips Susan King Mike Stanfield Chai rman Member Member Member Member and with Member Bathea absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF FEBRUARY 14, 1990. ";~ A motion was made by Member Phillips to approve the minutes of February 14, 1990. Seconded by Member King, the motion was approved by the following vote: Ayes: Members Rodriguez, Phi 11 ips, King, and Chai rman Warren Abstention: Member Stanfield Noes: None 4. DISaJSSION AND CONSIDERATION OF REQUEST FRCM CYSA ON ALTERNATIVE SOLUTION TO EXCLUSIVE USE OF TU EASEMENT AND IRRIGATION OF SAME AREA. Chairman Warren stated she and Member King met with the sports organizations this evening before the board meeting. An agreement has been reached with them to change the wording fran exc1 usi ve use of TU easement to preferential use of TU easement with the area being fram Strickland to Nash. Soccer will be moving same of their people off of other practice areas to this area in exchange for this to free up same other practice areas for the other organizations. There being no further discussion, a motion was made by Member King to reccmnend to council to give CYSA preferential use of TU easement fram strickland to Nash. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. DISaJSSION AND CONSIDERATION OF REQUEST FRCM KRIS RIEl< ON WAIVER OF FEES AT STEWART CREEK PARK FOR FATHER/DAUGHTER FISHING - GIRL SCOUTS. -;< Correction shoul dread - APPROVAL Ok' MINUTES OF JANUARY 24. 1990. -2- This item was turned over to Ms. Brantley who stated she had recieved a letter fram Kris Riek who was requesting a waiver of the daily fees at stewart Creek Park for a one day event for a Father/Daughter Fishing event. She stated she gives her approval for a reccmnendation of support. They will have a girl scout ensigma in front of vehicles to help identify them as being with the scouts, and the gate attendant will be aware of the event. There being no further discussion, a motion was made by Member Stanfield to accept this request frcrn Kris Riek of the Girl Scouts on waiving fees at Stewart Creek Park for Father/Daughter Fishing event. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. DISCUSSION AND CONSIDERATION OF REQUEST FRCM CHARMIN DeMOSS OF GIRL SCOUTS TO HOLD EARTH DAY CELEBRATION ON APRIL 28-29, 1990 AT SCOUT PARK. This item was turned over to Ms. DeMoss who handed out a sheet outlining the Earth Day Celebration scheduled for April 28-29, 1990. She stated they propose to have trees sales/auction (trees will be 5' to 6' tall) to the public and to various organizations. They will also be holding an ecology contest, and a recycling center will be set up for alurrdnium, plastic, glass, and paper. Other boothes will consist of promotional sales such as tee-shirts, litter bags, food and drink sales, and a youth boothe for solar hot dog cookers. She also went over what they need in preparation for this event, and outlined a proclarration she will be sending to Ms. Hicks, City Secretary, for council's consideration of passing a resolution to designate the week of April 22nd-29th as Earth Week 1990 in The Colony. It was proposed to Ms. DeMoss to contact the Beautification Committee set up for The Colony to possibly work together with them on this event. After all discussion, a motion was made by Member Phillips to recommend support of the request from Charmin DeMoss of the Girl Scouts to hold Earth Day Celebration on April 28-29, 1990 at Scout Park. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Chairman Warren then thanked Ms. DeMoss for caning before the board with this request. 7. DISCUSSION OF OPERATION OF CONCESSION STAND AT B. B. eMENS. A committee of Members Rodriguez, Bathea, and King was set up to work on this item. Member Rodriguez acting as spokesman for the committee, stated they had cane up with the following recommendation: It would be best for all concerned if The City of The colony accepted bids fram a professional concessionaire to operate the concession stand at B. B. Owens Park during the softball season, with the possibility of operating a portable concession stand at Stewart Creek Park during week-ends and any Special Events. A memo was incl uded in member's packets from Gretchen Bergmann, Special Projects Coordinator with information she and Van Sowards had come up with on this subject. Discussion followed, during which -3- members discussed hours of operation, and percentages of profits to the city. Ms. Brantley stated she did not think the part of possibily operating a portable concession stand at stewart Creek Park for week-ends and special events should be included. After all discussion, Chairman Warren moved on to Item No.8. 8. DISCUSSION OF BEAUTIFICATION OF PARKS. Members discussed starting to make use of the P. F. Indexing and going around to all the parks on their free time to rate them before the next scheduled meeting on February 28th. At the end of the next meeting, it is requested to have a work session with the Beautification Comrrdttee to set up same standards for the parks. Member Stanfield volunteered to compile all the statistics members have came up with if they could get these forms back to him the weekend before the next meeting. Ms. Brantley stated Mike Russell is the liaison fran the city for the Beautification Comrrdtte and advised Chairman Warren to get in touch with him. 9. DISaJSSION OF POSSIBLE LOCATIONS FOR 2 ADJOINING PEE WEE FOOTBALL FIELDS. Chairman Warren stated this was on the agenda because Pee Wee Football does not have designated playing fields. Ms. Brantley stated Taylor st. was a possible location and she was going to get with Ronnie Allen on size dimensions for fields to see if the Taylor st. area is feasible and also get with Public Works. This item wi II go back on the agenda for the next regul ar schedul ed meeting. 10. DISaJSSION OF RESTRClCMS AT STmART CREEK PARK. Chairman Warren stated she would like to see a new permanent rest roan at Stewart Creek Park. Ms. Brantley stated there is $38,000 in contingency funds for Stewart Creek Park and it did not look like there would be enough monies to do a new permanent bathroan this year, but hopefully next year since a new one is definitely needed. The monies in contingency pays for the upkeep of the park as well as the salary for the gate attendant and the construction of the new gate house. With last year's closing of the park due to rain and construction, revenue was way down. Chairman Warren stated she would like the board to be kept updated on the monies for Stewart Creek Park and when it might be possible to expect a new permanent bathroom. 11. DISaJSSION OF CREATING A BEACH AREA AT STmART CREEK PARK. Chairman Warren stated this was on the agenda due to the fact the Sailboat Launch facility was sent back to the board because council felt it rrUght interfere with swimrrdng at the park. Discussion continued on possible beach areas for Stewart Creek Park. Member Stanfield stated he would like to wait and see what happens after getting together on the sailboat launch area again and after getting with the board's liaison from council. 12. DISaJSSION OF BOND FUND DEVELOPMENT AT LITTLE LEAGUE FIELD. -4- This item was tumed over to Ms. Brantley who stated the carplex was originally developed as a grant fund project thru Texas Parks & Wildlife, and there are certain guidelines that must be followed. One of the stipulations was no overhead power lines. During construction of the concession stand, there was an overhead line run fran the main service pole to the concession stand. Periodically the Texas Parks & Wildlife came out and inspect grant fields. A letter was recieved stating the city was in violation, so at this time the overhead I ine is being removed and put underground. The funds are caning out of the department's operational budget under park maintenance at an approximate cost of between $1,600 - $2,000. If at the time the city finishes with the bond fund development of the complex and if there are any funds left in this particular project, we would like to transfer the amount expended back into park mainten- ance. If there is not enough funds left in the cOO'(plex project upcon cOO'(pletion, then no transfer of funds would be made. 13 . RECEIVE UPDATE FRCM DIRECTOR ON PARKS & RECREATION ACTIVITIES. Ms. Brantley gave the following department update: 1. Have hired new Special Projects Coordinator - Gretchen Bergmann 2. Van Sowards - Athletic Coordinator resigned. In the process of accepting applications and interviewing for new Athletic Coordinator. 3. Getting ready for spring softball season. 4. Programs and revenue up. 5. Baseball clinic will be held once again during Spring Break-Week of March 19th. 6. Spring Clean-up scheduled for April 21st. Will have 4 locations this time. 7. New heater has been install ed at pool. 8. Have been working on the power at Turner st. Park. Ditches have been dug. 14. RECEIVE cc:MM.ITI'EE REPORTS FRCM BOARD MEMBERS. Member Stanfield stated he had met with representatives on the site for the remote control air strip. A site has been found and they are verifying it will meet their needs. Has also talked to David Williford again on Sailboat Launch area at Stewart Creek Park. Member Phillips stated PARDners had purchased a new chair for Pam Nelson. Member King stated the lights are up on Field #5 of the Little League cOO'(plex. Soccer registration has ended and Little League registration is continuing. Chairman Warren stated the retreat with council went real well. 15. GENERAL ITEMS OF CONCERN TO THE BOARD. Chairman Warren asked about advertising signs on the outfield fences of the Little League stating Little League indicated it would be a way for them to raise -5- some funds. Ms. Brantley stated someone fran Little League would need to contact the Inspection Department on the Sign Ordinance. Chairman Warren also stated the CYFA needs storage area, and CYSA has invited the board to participate in the soccer parade on March 3rd. 16 . ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 9:10 p.m. ~~ Beverly Nopp, Recording Secretary WaQ!!h, Chairman CITY OF THE COLONY DENTON COONTY, TEXAS FEBRUARY 23, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on February 28th, 1990, at 7:30 p.m., at the Recreation Center, located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of February 14, 1990. 4. Discussion of area for 2 playing fields for CYFA. 5. Discussion of budget for Stewart Creek Park. A. Projected costs. B. Projected incane. 6. Discussion of Park Bond Funds. A. Balance for complex. B. Amounts allocated for others. C. Amounts spent for others. 7. Receive update from Director on Parks & Recreation activities. 8. Receive camrrdttee reports from board members. 9. General items of concern to the board. 10. Work Session - Discuss and review guidelines for Park Standards. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 p.m. on February 23, 1990. ShOJJti'}t C.~ Sharon ~ebera, Deputy City SeGretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON FEBRUARY 28, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas was called to order at 7:30 p.rn with the following board members present: Julia Warren Rod Rodriguez Kathy Phillips Susan King Vincent Bathea Chai rman Member Member Member Member and with Member Stanfield absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Councilman Steve Glazener. 2. CITIZENS INPUT. Bob Gernanez of the Little League was present to find out more information about the fencing at the Little League Complex. Ms. Brantley stated the fencing wi 11 be done inhouse and as soon as 2 more quotes are received, they will get started on the fencing. 3. APPROVAL OF MINUTES OF FEBRUARY 14, 1990. Member Phillips noted a correction to the rrdnutes. The date for approval of the minutes shoul d be January 24th, 1990. With the above noted corrections, a motion was made by Member King to approve the minutes of February 14, 1990. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. DISCUSSION OF AREA FOR 2 PLAYING FIELDS FOR CYFA. Chairman Warren turned this item over to Ms. Brantley who stated she doesn't have a lot of information on this yet. She is going to meet with Ken Leverich, Superintendent of Public Works, and Ronnie Allen of the CYFA and discuss making two new fields behind the rec. center. Discussion followed, during which it was mentioned possibly having CYFA still use Bridges Park and the new no. 5 field at the Little League Complex. Bob Gernanez of the Little League who was in the audience, stated he would be attending the next Little League Board meeting and would ask them what they thought of this idea. Ms. Brantley stated she would also have more information for the board at the next meeting. 5. DISCUSSION OF BUIX;ET FOR STEWART CREEK PARK. A. PROJECTED COSTS. B. PROJECTED INCCME. -2- Ms. Brantley stated she had gotten with Jane Barton of the Finance Department this date. It had originally been projected to bring in for the budget year of 1989-90, $63,000 in revenue. To date from October, 1989 to January, we have only brought in $2,639 in revenue. At present, the city is still honoring the 1989 annual permits until the Corps of Engineers completes the new boat ramps at the park, so the only permits being sold right now are daily and camping. Ms. Brantley further added she would be getting with James England, Director of Finance, to discuss lowering the projected revenue for 1989-90. She stated at this time, there is still $38,109 in the stewart Creek Park fund in contingency, and expenses cane out of this fund. From October, 1989 thru January, 1990, expenses have totalled $14,779.48, and another $5,500 will be coming out of the fund for the building of the gatehouse. Ms. Brantley added she would keep the board updated on this fund. 6. DISCUSSION OF PARK BOND FUNDS. A. BALANCE FOR CCMPLEX. B. AMOUNTS ALLOCATED FOR OTHERS. C. AMOUNTS SPENT FOR OTHERS. Ms. Brantley had an update of the Park Bond Funds for the board which she handed out at the meeting and then went over. The Complex - There is a balance of $39,002 which the cost of the lights and fencing must still came out of as well as doors for the bathrooms at the concession stand. West Lake Highland - There is a deficit of $261.29. All playground equipment has been purchased, waiting now for the problem to be solved on the slab that has already been poured. B. B. Owens - Balance of $6,561.80. Still have to finish the concession stand which includes the lights and doors for bathrooms. Waiting for TO Electric to bring in the switching gear. Wilcox st - Balance of $618.43 for pea gravel and border. Bridges Park - Balance of $2,809.66 for update/repair of playground equipment and pea gravel and border. Dave Cowan Park - Balance of $3,136. Jaycees would like to have a full size basketball court put in park and are going to pay for a one-half court. City wai ting to hear from them on tl">.is. Friendship Park - This account should be zeroed out due to same recent work at park. Slay/Baker - in process of getting same picnic tables. On extra slab at park, the city is going to paint same hop skotch squares. They also still will do pea gravel and border, and Ms. Brantley added they will try to came up with -3- same additional funds for a standard swing set for t~~s park. N. Colony Blvd Park - Funds left are for playground equipment and pea gravel and border. Historical Park - Funds left are for landscapping. Scout Park - Balance of $849. Obstacle course has been purchased and waiting for scouts to tell city where they would like to have it placed. Jogging Park - Board discussed possibly having this moved. Turner street Park - Zeroed out. Perryman Park - Funds for pea gravel and border. Carney Park - Funds for the purchase of bleachers. Ms. Brantley stated it was impossible to give a projected date of completion for all projects in all parks. It all depends on weather and the availability of time for Public Works to get to it all. 7 . RECEIVE UPDATE FRCM DIRECTOR ON PARKS & RECREATION ACTIVITIES. At this time, Ms. Brantley introduced Gretchen Bergmann, new Special Projects Coordinator. Ms. Bergmann has also been filling in as Athletic Coordinator until our new employee starts. She attended the softball meeting for coaches on February 27th and there were 45 teams wanting to sign up to play this year. The softball season starts the week of April 2nd. Ms. Brantley stated the new Athletic Coordinator has been hired - Denise Sadler. 8. RECEIVE COMMITTEE REPORTS FRCM BOARD MEMBERS. Member Phillips stated PARDners had purchased an enhancement for Parks & Recreation secretary's computer to update the memory and a new Q & A manual so secretary can have the Q & A software loaded on her computer. Chairman Warren stated CYSA and CYFA have met and are working out the differences on the wording of preferential treatment on the TU easement. 9. GENERAL ITEMS OF CONCERN TO THE BOARD. Chairman Warren asked Ms. Brantley if the sailboat launching site had gone back to city council. Ms. Brantley apologized for not getting it back on the agenda yet. Member Rodriguez to draw a map to scal e of stewart Creek Park and give to Ms. Brantley so she can get this request back on the city council agenda. At this time, members took a 5 rrnnute break. -4- 10. WORK SESSION - DISCUSS AND REVIEW GUIDELINES FOR PARK STANDARDS. Board members discussed updating the guidelines for "Adopt a Park" organizations. ~.s. Brantley stated she thought the guidelines had been amended. After general discussion by board members on proposed changes to the guidelines, it was unanimously decided to have Ms. Brantley look for the amended copy of the "Adopt a Park" guidelines and have this item placed back on the agenda for the next regular board meeting for further review and discussion. The adopting organizations will be invited to attend the second regular meeting in the month of March to give the board an undate of their adopted park. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:10 p.m. ~ R~ Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 9, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of th Parks & Recreation Board of the City of The Colony, Texas, to be held on March 13, 1990, at 7:30 p.m., at TU Electric Community Roam, lcoated at 4701 Daily, at which meeting the following will be discussed: 1. Discussion of preferential use for TU easement by CYSA. 2 . Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5,:~ p.m. on Marc~ 9, 1990. i-1Jffi- ~ Patti Hicks, City Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 9, 1990 TO ALL INTERESTED PARTIES: Notice is hereby giv~~ of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on March 14, 1990, at 7:30 p.m., at the Recreation Center, located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of February 28, 1990. 3. Review request from The Colony Jaycees to host a tournament at the Frisbee Golf Course to benefit the National Paralysis Foundation on April 29, 1990. 4. Consideration of a request from The Colony Jaycees to host a tournament at the Frisbee Golf Course to benefit the National Paralysis Foundation on April 29, 1990. 5. Consideration of request from CYSA for preferential use of easement. 6. Review proposal for concessionaire for B. B. OWens concession stand. 7. Review guidelines for "Adopt a Park." 8. Discussion of signage for pocket parks. 9. Receive update from Director on departmental activities. 10. Receive c~ittee reports fram Board members. 11. General i terns of concern to the board. 12. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:00 11m. on March 9, 1990. ~--'1if~4 Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY O!" THE COLONY, TEXAS HELD ON MARCH 13, 1990 A WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members pres~'1t : Julia Warren Rod Rodriguez Susan King Kathy Phillips Mike Stanfield Vincent Bathea Chai rman Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, representatives of the Colony Youth Soccer Association Board, representatives of the Little League Board, and a representative of the Colony Youth Football Association. 1. DISCUSSION OF PlLH'FERENTIAL USE FOR TU EASEMENT CYSA. Tom Kehm, representing the CYSA, made a motion to propose CYSA proceed with irrigation system on the easement along Miller between Strickland and Nash, and authorize Field Manager to begin taking bids on this project. This motion is based upon The City of The Colony issuing preferential treatment to CYSA for a practice area, and due to the flooding problerns CYSA is experiencing at Turner Soccer Complex, possibly using as secondary fields. T1">.is motion was seconded by Ben Wilson, and then opened up for discussion. General discussion was held between representatives of all sports organizations present a'1d the Parks & Recreation Board, during which Larry Johnson of the Colony Youth Football Association, presented a~ agreement for practice area usage. The agreement is as follows and is attached to the minutes: We, the undersigned sports associations, make the following comrrdtments: 1. That The Colony Youth Soccer Association shall have preferential use of the TU easement from Strickland to Nash. During soccer seasons this area will be used solely by the CYSA. No other sports association will hold practices there; 2. That The Colony Youth Football Association shall have preferential use of the area fram Griffin ~.iddle School to Miller Road and from the baseball fields to the creek south of Bridges Park. During football season this area will be used solely by the CYFA, no other sports association will hold practices there; 3. That The Colony Little League shall have preferential use of the Taylor Street Field and the area from Griffin Middle School to Miller Road and from the baseball fields to the creek south of Bridges Park. During baseball season, the Little League has sole use of these areas. No other sports association will hold practices there. -2- The original motion by Tam Kehm was amended to accept the agreement of practice area usage as presented by CYFA's Vice President Larry Johnson. The motion as amended was seconded by Ben Wi 1 son of CYSA and approved by a una'1imous vote of aye of all those present. 2 . ADJOURN . After all discussion, it was unanimously decided to adjourn the meeting at 8:30 ~~ Beverly Nopp, Recording Secretary ;' AGREHIENT OF PRACTICE AREA USAGE by the YOUTH SPOHTS ASSOCIATIONS We, the undersigned sports associations, make the following cOlllmitments: 1. That the Colony Youth Soccer Association shall have preferential use of the TU easelllent from Strickland to Nash. During soccer seasons this area will be used solely by the CYSA. No other sports association viill hold prLlctices there; 2. That the Colony Youth Football Association shall have preferential use of the area from Gt^iffin Middle School to l~iller Road and from the baseball fields to the creek south of Bridges Park. During football season this area will be used solely by the CYFA, no other sports association \.Jill hold practices there; 3. That the Colony Little League shall have preferential use of the Taylor Street Field and the area from Griffin Middle School to Miller Road and from the baseball fields to the creek south of Bridges Park. During baseball season, the Little League has sole use of these areas. No other sports association will hold practices there. All three sports associations named herein will distribute copies of this agreement to all of their coaches and \'iill ensure that their coaches and/or teams comply \'iith the terms of this agreement. This agreement shall be binding on all futul~e boards until such time ilS it is rescinded by a majol^ity vote of the three associations (each association having one vote). 1L D", O~ f!u.~;(.tl~;1 The COlony Youth Soc)cer Association ~ I (I, ./~"'\. /,... './','" ! . \./ II~ l' l _ . '- _ . (; / " " . The Golony Youth Football Association '5 h:J (ct D Date' 'J. / .;' . , > ~/( Date /' . ;: ,j ) .... C.-( (.7t. Y!u,-{/ . /, ? /; ('{ The C010ny Little League Date ---, Ii '/~) : . ) /. - , /' () MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON MARCH 14, 1990 A REGULAR SESSION of the Parks & Recreation Board of The City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Rod Rodriguez Susan King Vincent Bathea Mike Stanfield Kathy Phillips Chairman Member Member Member Member Member and with no members absent; thus a quroum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. APPROVAL OF MINUTES OF FEBRUARY 28, 1990. A motion was made by Member Phillips to approve the minutes of February 28, 1990. Seconded by Member King, the motion was approved by. the following vote: Ayes: Members Bathea, Phi 11 ips, King, Rodriguez, and Chai~~ Warren Abstention: Member Stanfield Noes: None 3. REVIEW REQUEST FROM THE COLONY JOYCEES TO HOST A TOURNAMENT AT THE FRISBEE GOLF COURSE TO BENEFIT THE NATIONAL PARALYSIS FOUNDATION ON APRIL 29, 1990. Dale Therio representing The Colony Jaycees, was pres~~t. He stated the Jaycees want to hold a Frisbee Golf Tournament on April 29, 1990, charge a $5.00 regis- tration fee, give out trohpies to different categories, and have the rest of the proceeds donated to The National Paralysis Foundation. They will need to use the park from 4 to 5 hours on April 29th, and have a person that will let them sell professional frisbees on consignment. They are also going to contact "Subway" about possibly donating some sandwiches to the entrants of the tournament. No food will be sold, but they may try and sell canned soft drinks. On the flyers they send out they will have posted "no alcoholic glass containers allowed at park". Chairman Warren then asked for any discussion. Member King stated the concession stand should be finished at B. B. Owens Softball Complex by then and the bathrooms at the concession stand can be used instead of port-a-lets. There being no more discussion, Chairman Warren moved on to Item 4. 4. CONSIDERATION OF A REQUEST !"ROM THE COLONY JAYCEES TO HOST A TOURNAMENT AT THE !"RISBEE GOLF COURSE TO BENEFIT THE NATIONAL PARALYSIS FOUNDATION ON APRIL 29, 1990. A motion was made by Member King to recorrrnend approval of the request from The Colony Jaycees to host a tourna~~t at the Frisbee Golf Course to benefit the -2- National Paralysis Foundation on April 29, 1990. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. CONSIDERATION OF REQUEST FRCM CYSA FOR PPEFERENTIAL USE OF EASEMENT. Member Phillips made a motion to recommend approval for CYSA to have preferential use of the easement between Strickland and Nash as amended and agreed upon at the Work Session held on March 13, 1990 to include the agreement of practice area usage signed by all 3 sports organizations. Seconded by Mar.ber King, the motion was approved by the following vote: Ayes: Noes: All ~.bers present voted aye None 7. REVIEW GUIDELINES FOR "ADOPT A PART{". The board unanimously decided to hold a work session on March 27th to work on updating the "Adopt a Park" guidelines. 6. REVIEW PROPOSAL FOR CONCESSIONAIRE FOR B. B. mENS CONCESSION STAND. Ms. Brantley w~~t over the proposal she a~d Ms. Knox worked on for the concession stand at the Aquatic Park. She stated that B. B. Owens softball concession stand proposal would be very sirrdlar. The proposed proposal is as follows: City will proved building, utilities and maintain existing equipment. It shall be the responsibility of concessionaire to provide food, drink iterns, cleaning supplies, and any necessary equipment concessionaire may feel is needed in addition to existing equipment. Concessionaire is responsible for cleaning of concession building, emptying all trash in concession area and pavilion. Concessionaire must comply with all Health Department's requirements. Concessionaire must provide proof of liability insurance to city. Concessionaire will operate sta'1d during public swim season fromMemorial Day 5/28/90 thru Labor Day. Hours of operation shall be Tuesday - Saturday, 1:00 p.m. - 6:00 p.m. Concessionaire shall have the option to open for special events if so desired. Concessionaire shall agree to pay to The City of The Colony, TX., 25% of gross revenues each month for the concession stand. Concessionaire agrees to furnish to the Finance Department of The City of The Colony a monthly stat~~t of revenues and expenses. This will be due no later than the 5th of each month. -3- The percentage to the city will change for the softball concession sta'1d, as well as the dates and hours of operation. After all discussion, Chairman Warr~~ moved on it Item No.8. 8. DISCUSSION OF SIGNAGE FOR POCKET PARKS. Ms. Brantley stated she felt it was time to discuss having signs made for all the pocket parks. General discussion followed, during which Member Stanfield stated he would get with David Marlar of the city's Sign Department to see what type of signs he rrUght be able to get, and the rest of the board members will look for more information outside of the city on different types of signs. 9. RECEIVE UPDATE FRCM DIRECTOR ON DEPAR'IMENTAL ACI'IVITIES. Ms. Brantley gave the following departmental update: The sailboat launch was pulled off the city council agenda for this carning Monday night. Mr. Hall met with Mr. Russell and they have decided to have a contractor came in and see if they can shoot same grades and add same additional berms in the park. * There is no idea on how much this will cost. Looking into trying to find same football fields. Also will have Ror~'1ie Allen of CYFA look at the land beside the Water Department. Chairman Warren stated she had spoke with Tom Bogan of the Rotary Club today concerning the Fitness Trail and asked if the Rotary Club would consider moving it to the drainage ditch off N. Colony at Ragan and that would possibly leave an area for football fields. Mr. Bogan is to get back with Chairman Warren on what it would cost to move the Fitness Trail and on how the Rotary Club feels about it. Ms. Brantley further stated she was looking into getting an Intern to run the Day Camp this summer. 10 . RECEIVE CCM1ITTEE RE...OORTS FRCM BOA-till MEMBERS. Member Bathea stated he had contacted the Public Works Department, however they have not been able to get a schedule together yet due to their busy schedule. Chairman Warren asked Ms. Brantley if she could contact Ken Leverich to have him came before the board at the next meeting to give a status on how work is progressing. Member Phillips stated there is a PARDners meeting March 15th which she will be unable to attend. Member Rodridguez will attend in her place. Member Stanfield stated things are going slowly on the airfield due to the weather, however they do have an aerial survey. He further asked all board members to *correction to read - Mr. Hall met with Mr. Russell and they have decided to have a contractor come in and see if they can shoot some grades and add some additional berms in Turner St. Park. -4- please get their PDF Indexing on the parks in to him as soon as possible. He has also been working on applying for grants for the department. Chairman Warren stated she has been attending Beautification Meetings. The main thing she has gotten out of the meetings is to irrpress upon the Adopt a Park organizations to be more consistent and conform to what they put in their parks as far as trees and shrubs go, and get them to meet the Beautification Camrrdttee requirements until the new Landscape Ordinance goes into effect. Chairman Warren also asked if the 1990 annual perrrdts were being sold for stewart Creek Park yet and Ms. Brantley stated they are now on sale. The cost is $15.00 for your first vehicle and $2.00 for the second. This price will remain the sa~e for the remainder of the calendar year. 12 . ADJOURN . There being no further discussion, it was unanimously decided to ajourn at 9:10 p.m. L~~ Beverly Nop , Reco ~ng Secretary ... J ,{ ) ~ ~1f,1-'U:~ Warren, Chairman CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 23, 1990 TO ALL INTERESTED PARTIES: Notice if hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on March 27, 1990, at 7:30 p.m., at the recreation center, located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Discussion of revisions to Adopt a Park guidelines. 2 . Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:0~.m~ on March 23, 1990. ~~~ Patti Hicks, City Secretary CITY OF THE COLONY DENTON COUNTY, TEXAS MARCH 23, 1990 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on March 28, 1990, at 7:30 p.m., at the recreation center, located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Citizens Input. 2. Approval of minutes of March 13th, and March 14th, 1990. 3. Receive status reports fram "Adopt a Park" organizations on park developnent. 4. Receive update fram Director on departmental activities. 5. Receive comrrdttee reports fram Board members. 6. General iterns of concern to the board. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by ~-0-: ~ Ma~. Patti Hicks, City Secretary MINUTES OF THE P1\.RKS & HECREATION BOARD OF THE CITY OF THE COLONY HELD ON }AA-qCH 28, 1990 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:30 p.m with the following board ~bers present: Julia Warre::1 Rod Rodriguez Kathy Phillips Vincent Bathea Susan King Chairman Member Member MeIT'ber Member and with Member Stanfield absent; however a qorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 1. CITIZENS INPUT. None. 2. APPROVAL OF MINUTES OF MARCH 13TH AND MARCH 14TH, 1990. A motion was made by Member Phillips to approve the rrdnutes of March 13th, 1990. Seconded by MeIT'.ber :King, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Member King noted a correction to the minutes of March ~4th, on page 3, Item No.9, paragraph 3. The first sentence should read - Mr. Hall met with Mr. Russell and they have decided to have a contractor came in and see if they can shoot some grades and add same addi tional berms in Turner st. Park. Member Phillips then made a motion to approve the rrdnutes of March 14th with the above noted correctio::1. Seconded by Member King, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. RECEIVE STATUS REPORTS FROM "ADePI' A PARK" ORGA.1\iIZATIONS ON PARK DEVELOPMENT. Rotary Club - Barney Humphrey was present. Chairman Warren stated she had talked with Tom Bogan of the Rotary Club and asked him about the possibility of moving the Fitness Trail. Mr. Humphrey stated he personally would rather leave the Fitness Trail where it is, however he would take it back before the Hotary Board and ask if they want to relocate it, repair it and leave where it is, or just take it out altogether. He stated the Rotary board meeting is on Monday, April 2nd, and he would ask for a decision at that time. He also stated he would bring it up at the Rotary luncheon meeting on Tuesday, April 3rd. Member King stated she would like to contact the Rotary Club's park representative, Carol Chabink-Ball and attend the Rotary meeting on ~Jesday, April 3rd with -2- possibly one other board member to go over the options available. ~~. Brantley stated when the Fitness Trail was first put ir. it was well used, but that it has not be~'1 kept up, and wher. it was first installed, the Rotary Club had stated they would mair.tain it. Mr. Humphrey asked if the Rotary Club does rebuild the Fitness Trail, would the Public Works Department maintain it. ~~. Brantley stated she would get with Ker. Leverich or. this, however she di~~'t think it would be a problem to maintain the Fitr.ess Trail once it was repaired a~d the Rotary club came to her and asked for Public Works to maintain it. Chairman Warren then thanked Mr. Humphrey for c~ing before the board. Friendship Park - Sharon Peak was pres~~t. she stated the Beta SigIT'a Phi Sorority has approximately $500.00 to sper.d on the park. They would like to purchase a couple of park benches and 2 bar-b-que grills. Member King asked about a sign for the park and Ms. Peak stated they do not have ~~ough f~'1ds at the present time to purchase benches, grills, and a sign, however it is in the future plans to purchase a sign. Chairman Warren asked about planting trees, and asked Ms. Bra~tley to check into the cost of upgrading the spri~~ler system to automatic. Chai~~ Warren then thar~~ed ~~. Peak for coming before the board. Jaycees - Dennis McClelland and Beverly Smith were present. Mr. McClella'1d stated he has been waiting to hear from the city or. when they were going to start on the basketball court. They have funds to match the city and make it a full basketball court, a~d he also wanted to know when the pea gravel was going in. He further added the Jaycees have $3,000 to spend in the park. Ms. Brantley stated the city was waiting to find out where the Jaycees wanted the basketball court located. I t was decided it would probably go better in the south end of the park. Ms. Brantley further added she needs to get with the Public Works concrete crew to see when it would fit into their timeframe to start work on the basketball court and she would also check with them on the pea gravel. Mr. McClelland stated the Jaycees had also plarned on having a pavilion built at the park this year. He added they pla~ on giving the fQ~ds for the pavilion to the city and let them build it. Ms. Bra~tley stated $2,000 was allocated out of the bond funds to build a semi-type picnic shelter 15' X 18'. Mr. McClelland stated if the city already has funds allocated for a pavilion, then they would like to do some landscaping with the funds they had set aside for a pavilion. Member King suggested the Jaycees get with somebody on the city's Beautification Comrrdttee before they start a~y landscaping. Mr. McClelland asked if the city would check the sprinkler system at the park since there seems to be a problem with the timer, a~d he would also like to get a copy of the pla'1 showing where the sprinkler system is located. Ms. Brantley said she would get with Ken Leverich on this problem. Mr. McClelland further asked if the Jaycees could be advised on a start date on the basketball court and Ms. Brantley stated as soon as she gets with Public Works and gets a schedule from them, she will let them know. Chaima~ Warren stated maybe an outside contractor could be hired to do some of the work if it looks like Public Work's work load will be too heavy to get to a'1Y of the projected work this summer and the~ thanked Mr. McClelland and Ms. ~ith for comir.g before the board. -3- 4 . RECEIVE UPDATE FROM DIRECTOR ON DEPAR'IMENTAL ACTIVITIES. Ms. Brantley gave the following departme.11t update: 1. 2 Part -time Rec. Center Aides have resigned. Have r.ired a Temporary Part-time Rec. Center Aide - Donna Miller. 2. Pam Nelson is getting ready to hold a Racquetball Tournament this caTing weekend. The Athletic Crew has painted 1 racquetball court. They had hoped to get both courts painted before the tournament however have not had the time. 3. The lights at Turner Street Park are working now. 4. Will be checking the lights at B. B. Ow~~ to make sure they work before the start of the softball season on 4/2/90. 5. Spring volleyball started on Tuesday night. Member King stated she wanted to say tharLl{ you to Denise Sadler, the new Athletic Coordinator, for rur~ing a good Baseball Clinic during Spring Break. She stated her children really ~~joyed it. Member King also asked Ms. Brantley to check into starting a pre-teen volleyball league. 5. RECEIVE COMMITTEE REPORTS FROM BOARD MEMBERS. Member Rodriguez stated he attended the last PARDners meeting in Member Phillips absence. They are working on the Triathlon and it is progressing. They have already gotten drinks sponsored and are looking for sponsors for the t-shirts. He further added they need to design a logo for the the Triathlon to be used yearly. The next Pk~ers meeting is scheduled for April 20th. Member Bathea passed out a report on the status of the parks that he had put together. He asked board members to look at it a'1d let him ~'10w of any corrections, and he will update it as time goes on. Chair.-ran Warren thanked him for doing such a good job. Chairman Warren stated she had attended the city cO~'1cil meeting on Monday night where they discussed the sailboat launch at Stewart Creek Park again. She stated she thinks they have finally agreed on 100 feet for the sailboat launch and it will go back to council this coming Monday evening. Ms. Brantley stated she wanted to say that Member Stanfield did an excellent job on the presentation of the sailboat launch to city council on behalf of the board. Chairman Warr~~ further added she and Ms. Brantley had met with members of Pee Wee Football and ~~. Bra~tley proposed to them the use of the land by the Water Department for fields. She added they were in favor of that however they would also like bleachers a~d a concession sta~d. Chai~'1 Warr~'1 stated she told them they would have to look into the cost factors first. Ms. Brantley stated she had met with Mike Russell since then and the city is looking into building 2 nice football fields for Pee Wee Football, however they may have to make do with a portable concession stand. -4- Chairman Warren stated there were not enough m~bers present for a quorum to hold a work session that was scheduled for March 27th, however she, and Members King and Pl1illips, and Ms. Brantley did discuss same proposed cha~ges to the "Adopt a Park" guidelines. 6 . GENERAL ITEMS OF CONCERN TO THE BOARD. Member Bathea stated it was discussed at the previous board meeting about signage for the parks. ~~. Bra'1tley stated an amendment will be proposed for the "Adopt a Park" guidelines to have adopting groups of parks be required to put in signs. Member King stated the signs need to be consistent for all parks. Member Bathea stated he would like to see the signs be consistent to the one the city has for the municipal complex. Member King asked how the gatehouse is corrdng at Stewart Creek Park and Ms. Brantley stated it is almost finished. Member Rodriguez asked with the softball season scheduled to get underway next week, would the concession stand be open. J:.4'~. Bra'ltley stated "no, and it would still have to go out for bids upon completion. Hopefully, it will be open later in the season." Member King asked Ms. Brantley to check into seeing if the roof had been fixed on the concession sta~d. 7. ADJOURN. There being no further discussion, it was unanimously decided to adjourn at 8:50 p.m. ~~/ Beverly Nopp, Recoraing Secretary