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HomeMy WebLinkAbout4th Quarter(October-December) CITY OF '!HE CX>LQNY DFNl'ON CXXJNTY, TEXAS OCTOBER 20, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a RmJLAR SESSIOO of the Parks and Recreation Board of the City of The Colony, Texas, to be held at 7:30 p.m. on the 25th day of October, 1989, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following iterns will be addressed: 1. Call meeting to order. 2. Citizen Input. 3. Consideration of approval of the minutes of September 27, 1989. 4. Review Scout Park. 5. Consideration of setting time limit for use of lights for league play at B. B. OWens. 6. Consideration of charging a weight roam fee. 7. Receive departmental update fram Director on activities and programs. 8. General i terns of concern to the board. 9. Adjourn. CERTIFICATIOO I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. o~ the 20th day of October, 1989. ~4 rL{' /l-iAf6 Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF '!HE CITY OF THE CX>LQNY, TEXAs HELD 00 OCTOBER 25, 1989 A REGULAR SESSION of the Parks & Recreation Board of the Ci ty of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Rod Rodriguez Mike Stanfield Wayne Sandy Vincent Bathea Susan King Acting Chainran Member Member Member Member Member and wi th Member Phi II ips 1 however a quorum was establ ished. Al so in attendance was Pam Nelson, Assistant Rec. Center Supervisor. 2. CITIZm INPUT. Pam All en was present and asked about the work going on at B. B. OWens by Public Works. She stated it appears the drainage work has been carpleted but questioned the work on the berm asking if Public Works intends to do IOOre work on it and how long it would take. Acting Chainran Warren stated it was her understanding that Public Works still plans on doing more work to the berm making it high enough to keep out headlights for vehicles. Ms. Allen also asked who drew the draWing on the boundaries of the B. B. Owens park that was shown at the previous board meeting because it was not true to scale, adding the area on the other side of the pond is a lot larger and asked again about IOOving the parking lot. She further asked if there is a curfew on ci ty parks because a lot of cars park over in the area by the Frisbee Golf Course late at night and they do make a lot of noise. She added they do call the police whenever they see sanebody out there however the people leave when the police cane and cane back later. Member Sandy stated at the previous meeting it was discussed about making the berm high enough to eliminate the headlights fram cars so that item has been addressed. Ms. Allen further stated Public Works did put in a duck island when they were doing the drainage work and they were pleaSed to finally see an area for the ducks to go to possibly keep them fram getting harmed. 3. CONSIDERATION OF APPROVAL OF THE MINTUEs OF SEPTEMBER 27, 1989. Member Sandy made a IOOtion to table the minutes of September 27, 1989. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None *correction to read - and with Member Phillips absent; however a quorum was established. -2- 5. <XlNISDERATION FOR SE'M'ING TIME LIMIT FOR USE OF LIGHTS FOR LFABUE PLAY AT B. B. CMmS. Acting Chainnan Warren stated she had requested this item be placed back on the agenda because it has been kind of left up in the air and the neighbors in the surro\IDding area of the park have been unhappy. Member Stanfield stated in anticipation of this item, he had went down to the park on several occasions and did notice several times were worse than others. He also stated he spent one evening going fram house to house and introducing hrnsel f to the residents in this area and asking for their opinion. He further added that right now it is roore inportant to define the problem before a solution can be fO\IDd and after talking to the residents came up with a list of different things they were concerned with including: lights, dead trees on the parkway, headlights, children need a playgro\IDd area, noise, cars speeding in parking lot and on street, gravel thrown when speeding, ducks and kids endangered, speeding at 2 a.m., dogs not on a leash, Military Parkway traffic - people going back to Frisbee Golf course late at night, people r\IDning stop sign, flood control ditch was a problem at certain times, and loitering. After sane additional ca:mments by Member Stanfield, he stated the primary concern of the residents in this area does not appear to be the lights. He also added he did call 3 or 4 different Parks & Recreation Departments and asked about their softball lights and every city he called stated their lights stay on until 11:00 p.m. at night. He further added if our city Parks & Recreation Dept. did change the time limit for the lights that he didn't think it would change any of the major probl erns peopl e had. Member King stated on the ccmnent about call ing police, that she was at softball games alroost every night and alroost consistently there was a police car parked in the parking lot and she didn't know if that detered anything or not. She asked if it was the softball teams causing any of the problerns such as traffic and Ms. Allen stated not while the games are going on and traffic problerns such as speeding and donuts in the parking lot occur at different times of the day. Acting Chainnan Warren stated we were getting away frcrn the issue of the lights and that does not seem to be the problem anyway. She further ccmnended Member Stanfield for doing such a thorough job on this issue and for being so prepared. Further discussion continued, afterwhich a motion was made by Member Stanfield to leave the time for the lights to be off as is now. Seconded by Member King, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF CHARGING A WEIGHT Rcx:M FEE. Acting Chainnan Warren asked Member Sandy to address this item. Member Sandy asked Pam Nelson, Asst. Rec. Center Supervisor, to go over the rules of the weight roam as posted on the door of the rocrn for the benefit of the new members, and then asked if a reccmnendation had gone to city cO\IDcil to set a fee for the weight rocrn. Ms. Nelson replied fram what she under- -3- stands, this has gone to a fee commdttee with city council and Ms. Brantley and she had decided to hold off on this for now because since the inplementation of the I. D. cards, there is a much better control on who and how many are going into the weight roan, how much abuse is going on, and are better able to monitor it. When a patron canes into center to use the weight roan they must leave their I.D. card at the control desk and pick up their card when they are finished. She further added that most of the time, the door to the weight roam is left open, however staff does regular walk thrus down there. Member Sandy stated this was back on the agenda because the board had been discussing inplementing fees for the weight roam and a formal recannendation had never been made. He further added he wished to stated his opinion on this item stating a lot of times he feels like we are nickeling and diming the citizens and the main reason for inplementing a fee was control and with the inplementation of the LD. card system, we will have better control. Therefore, Member Sandy made a motion not to institute a fee for the use of the weight roam to see if the LD. cards will give the control looking for. Acting Chairman Warren then asked if there was any discussion. Member Rodriguez asked if setting a railing up across the hallway in front of control desk would keep patrons fran wandering down to the weight roam un-noticed. Ms. Nelson stated that has not been a probl em because there are al ways 2 members of staff on duty at all time and one staff member is at the control desk at all time and it is very rare for sanebody to slip by. Ms. Nelson further added the patrons who were abusing the weight roam in the past no longer ccrne into the center either because of the I.D. card system or for whatever reason. After all discussion, Member Rodriguez seconded the motion by Member Sandy with Acting Chairman Warren making an addenUTn to the original motion by adding to review this in 3 months time. The motion was approved by the following vote: Ayes: All members present voted aye Noes: None 4. REVIEW SCOUT PARK. Gary Fargusson was present representing his wife, Marsha Fargusson, of the Girl Scouts for Scout Park. Mr. Fargusson stated his wife had been in touch with the representative of the Girl and Boy Scouts fram last year, and the scouts are still working on the plan, it is not going by the wayside. Acting Chairman Warren asked if the bridge had been started yet and Mr. Fargusson replied no, however the fire pit was in. Acting Chairman Warren also asked if the scouts knew the obstacle course was in and that Public Works was waiting for scrneone fram the scouts to tell them where to put it, and Mr. Fargusson stated they were aware of that. Acting Chairman Warren asked if the scout representatives would have time to get together and bring back an update on the Master Plan by the next regular scheduled board meeting, November 8th, and Mr. Fargusson stated his wife would be working on it right away. -4- 7. RECEIVE DEPAR'IMENTAL UPDATE FRCM DIRECTOR ON ACTIVITIES AND PROGRAMS. Acting Chairman Warren turned this over to Pam Nelson. Ms. Nelson gave the following update fram Ms. Brantley: 1. Board members may want to tour B. B. Owens to see the progress going on there. The city is waiting for TO Electric to bring electric to the concession stand so Public Works can get electric hooked up. 2. Should be having power at Stewart Creek Park within the next month or so. 3. The bids for the lights for the 5th field at little league complex to go out soon. 4. Softball games will be over on October 30th. 5. Volleyball league has a few roore weeks left. 6. Youth and Men's Basketball leagues are getting ready to begin. 7. The new foozball game table has arrived that was purchased fram the proceeds of the triathlon and it's getting a good work out already. 8. Recently held a Racquetball Tournament which went over very well. 9. I. D. card inplementation going very well. To date, we have issued 1,236 cards. Ms. Nelson then went over the rules and regulations for obtaining a card for residents and non-residents. 10. The part-time staff of the rec. center will hold a Halloween Party on Tuesday night, October 31st for the kids of The Colony. 11. The repair of the roof of the gym has been completed and also patched in the areas where the leaks were. Waiting for first rain to see if all I eaks have been taken care of. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Stanfield stated he felt the board hasn't really done anything for the residents around the B. B. Owens complex, and he would like to see a Task Force set up with 2 members of the board and Pam Allen and Karin Graef, residents of the area, to be able to sit down and go over the problems they are concerned with to see what can be done to help them out. Members Stanfield and King volunteered to represent the board and get together wi th Ms. All en and Graef on this issue before the next schedul ed meeting so that a reccmnendation of sane kind can be made at the next board meeting. Member Stanfield will chair this Task Force. Member Sandy wel ccrned all the new board members and suggested the board might want to tour all the pocket parks for their benefit. Member King asked for a list of all the parks, their locations, and sponsors which all board members were given at this time. Acting Chairman Warren then asked if everyone could get together at 5 o'clock on Wednesday, November 1st to tour the parks. Acting Chairman Warren then went over the memo she had written to the board members and that had been included in their packets. She had 7 different areas of concern she had asked members to each take an active part in to report back on to other board members. Those areas and members responsibl e for are as follows: -5- 1. Ci tv CO\IDci I - Member Warren. 2. Adopt-A-Park Orqanizations - Member Sandy 3. Special Events - Member Rodriguez 4. The Youth SPorts and Adult Sports Groups Alonq With The Sports Federation - Member King 5. Budqet - Member Stanfield 6. Bond Fund Develonnent And Public Works - Member Bathea 7 . PARDners - Member Phi 11 ips General discussion followed with Member Stanfield asking how does the board monitor the level of the quality of our services that are \IDder Parks & Recreation, how do we rate ourselves? He went on to state the parks are one of the most important things the city has so how do we rate ourselves fram year to year on how well we're doing. Acting Chairman Warren asked if the new board members had a copy of the 10 Year Growth Plan done by previous board Chairman David Martin. Copies will be rrade for the new members. Member Sandy stated this report represents quantity not quality which is what Member Stanfield was talking about. Member King stated maybe the board could get with Jeff Ball of The Colony Leader, and r\ID a survey in the newspaper sanetime early next year. Member Stanfield stated maybe on a yearly basis the board would want to publish its own rating to determine what the board thinks is inportant and determine how we cane up wi th that rating, and the board says how well the parks are doing. Then if saneone has a cooplaint, the board can decide if that is an isolated incident or if the board is doing a good job or not. Acting Chairman Warren stated the meeting in December can be set up as a work session so the board can sit down and work on this. Member Stanfield went on to say the board can be an inportant support group for Ms. Brantley and the Parks & Recreation Dept. staff. The board needs to be proactive in a positive way to help buff public response. He further added like with the problerns over at B. B. OWens, the residents never phoned Ms. Brantley to let her know there were problerns, and if all these kinds of problerns the board has an answer for, the board can kinda take it off her shoulders because that's what the board is there for and it shows the board is doing sanething about it. Member King stated she thinks the B. B. Owens softball fields being an adult facility has been kind of left by the wayside as far as improvements go ccrrpared to sane of the other parks in the ci ty, so she can see why the residents in this area have sane genuine complaints, because the park is ignored. Member Sandy stated the board needs to hold elections for a new chairman and vice-chainnan. This will be on the next board agenda. He also stated the plaque on the wall in the hallway of the rec. center needs to be updated wi th new board member names. 9. ADJOORN . There being no further discussion, it 8:30 p.m. ~{:.{N~P",~g Secretary was~mously decided to adjourn at . . ! , !.. ii !~ /. \. J:/;/./~../ v Vr:Uv!4~ JUlia,farren, Acting Chairman CITY OF THE COLONY DEm'ON CXXJNTY, TEXAS NOVEMBER 3, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held at 7:30 p.m. on the 8th day of November, 1989, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following iterns will be addressed: 1. Call meeting to order. 2. Citizen input. 3. Consideration of approval of the minutes of September 27, 1989, and October 25, 1989. 4. Consideration of electing board chairman and vice-chairman. 5. Consideration of reccmnendations for the parking lot at B. B. OWens. 6. Discussion and consideration of method for sending board recommendations to city council. 7. Discussion of reccmnendation on park facilities indexing. 8. Receive reports from board comrrdttees. 9. Receive departmental update from Director on activities and programs. 10 . General i terns of concern to the board. 11. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the fremt door of City HalhOO p.m. em the 3m day of Nov..mer, 1989. . Lb- /,j~PL2 Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON NOVEMBER 8, 1989 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:32 p.m. with the following board members present: Julia Warren Rod Rodriguez Kathy Phillips Susan King Mike stanfield Acting Chairman Member Member Member Member and with Members Sandy and Bathea absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZEN INPUT. David Vaughn was present to speak ll.T1der Citizen Input. He stated he was con- cerned about the road closing to the Disc Golf Course at the B.B. OWens Complex because then people using the course would have to park in the parking lot and walk about 3/4's of a rrdle to use the facilities. However, he did state it rrdght help deter same of the people who park on the road late at night and drink beer and leave trash on the grounds, etc., adding the people using the disc golf course are not the ones who are creating this probl em. Mr. Vaughn added that closing off the road would free up a lot of land for possible expansion of the course to 18 holes. Member King stated she had talked to Larry OWen who is the one who designed the disc golf course and he is pretty much in agreement of blocking off the road and possibly expanding course to 18 holes. Discussion followed, during which the possibility of holding a tournament to raise money to help redesign the course with labor being provided by members of the Disc Golf Association was brought up. This will be placed on the agenda for the first meeting in January for action. Acting ChairIPan Warren then thanked Mr. Vaughn for ccrning before the board. Pam All en was present and asked if the parks had a curfew or not. Ms. Brant ley stated the parks have a 11:00 p.m. curfew and for residents to keep calling the Police Department whe.lJ. there is a probl em at B. B. OWens. Discussion continued, afterwhich Ms. Alle.lJ. further asked if the Public Works Department was thru with the pond at B. B. OWens. Ms. Brantley stated the grade-all is down and needs repair and once it is fixed they will be back out at the B. B. Owens Complex working again. 3. CONSIDERATION OF APPROVAL OF THE MINUTES OF SEPI'EMBER 27TH, 1989, AND OCTOBER 25TH, 1989. A motion was made by M~ber King to approve the rrdnutes of September 27th. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: none -2- Member King noted a correction to the rrUnutes of October 25th. In the first paragraph after noting members present, it should have read, and with Member Phillips absent, however a quorum was established. With this noted correction, Member King made a motion to approve the rrUnutes of October 25th. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: Members Rodriguez, King, Standfield, and Acting Chairman Warren Abstention: Member Phillips Noes: None 4. CONSIDERATION OF ELECTING BOARD CHAIRloffiN AND VICE-CHAIRMAN. Member King ncrninated Julia Warren for Board Chairman. The nomination was seconded by Member Rodriguez. There being no further nominations, Member King made a motion to accept Julia Warren by accalamtion as Board Chairman. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Member Phillips nominated Rod Rodriguez for Vice-Chairman of the board. The nomination was seconded by Member King. There being no further ncrninations, Member Stanfield made a motion to accept Rod Rodriguez by accalamation as Vice- Chairman. Seconded by Member King, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. CONSIDERATION OF RECOMMENDATIONS FOR THE PARKING LOT AT B. B. mENS. This item was turned over to Member Standfield who had prepared a recomnen- dation of a resolution for the parking lot at B.B. Owens of which a copy was passed out to all board members present and a copy will be attached to the minutes. Member Standfield then made a motion to recorrmend to the City Manager and City Council the resolution which he read to the board. Seconded by Member King / Chairman Warren then asked for discussion. Member King stated she had problems with the completion date of the work to be done by March, 1990, however Ms. Brantley stated that date was right on target and there should be no problems getting the work done by then. Discussion continued, afterwhich, the motion by Member Stanfield was approved by the following vote: Ayes: Noes: All members present voted aye None 6. DISCUSSION AND CONSIDERATION OF METHOD FOR SENDING BOARD RECOMMENDATIONS TO CITY COUNCIL. Ms. Brantley explained to the board the process of what she does with the -3- board's recommendations. She sends a cover memo to our City Manager, Mr. Hall, with the board's recommendations as they were made and adds if she agrees or disagrees with the board's recommendation. Mr. Hall then decides if there is need for city council action and if so places it on the city council agenda. Discussion followed, afterwhich the board concurred they were satisfied with this explanation and Member Stanfield made a motion to remove the need for consideration of the method for sending board recommendations to city council. The motion was seconded by Member Rodriguez. Chainnan Warren stated she would like for the board to receive copies of Ms. Brantley's memos to Mr. Hall with the board's recommendations and Ms. Brantley stated she would have no problems with that. The motion was then approved by the following vote: Ayes: Noes: All members present voted aye None 7. DISCUSSION OF R.ECC:MMENDATION ON PARK FACILITIES INDEXING. Member Stanfield had prepared a Park Facilities Index which the board could use as an internal index tool allowing them to judge priorities of the parks. Discussion followed afterwhich the board were all in agreement this Park Facilities Index would be a good internal tool. This item will be placed back on the agenda for the first meeting in January. 8. RECEIVE REPORTS FRCM BOARD cc:M1ITTEES. 1. Special Events - Member Rodriguez spoke with Ms. Brantley and she will let him know when the Special Activity Coordinator has been hired so he can get with that new employee and work with he/she. Member King asked about the Christmas Parade, and Ms. Brantley stated this is a Parks & Recreation Dept. function and the board is more then welccrne to help out. Member Rodriguez to get with board members and let them know how they can help out with the parade. The board also discussed being in the Christmas Parade and concurred this would be a good idea. Member Rodriguez to get with other board members and plan. The parade is scheduled for December 9th, and the theme is "The Colony's Christmas For All Ages". 2. PARDners - Member Phillips stated with the proceeds fram the triathlon, a foosball table, a glassed in bulletin board, 2 easels and 1 marks and erase board have been purchased, and might possibly buy a P .A. system. Members discussed holding 2 triathlons a year. Member Stanfield stated he would like the board to look into seeing how they can help PARDners grow. The board also discussed ways to get more publicity with possibily starting their own newsletter. 3. The Youth Sports and Adult Sports Groups Alonq With the Sports Federation - Member King stated she had talked with the following groups: a. Bill Knecht of The Colony Youth Soccer Association who stated they would like to have more practice fields mowed early in the spring and kept up in the fall. b. Ronnie Allen of Pee Wee Football had no complaints since their season was now over. c. Member King Attended a Little League meeting. Their comments and questions are as follows: -4- Member King asked Ms. Brantley when the 8' fences were going in and Ms. Brantley stated she had talked with Cindy Banks, Acting President of Little League, this date and told her Little League was going to get 6' fences, and not 8' fences because it was not feasible for the city to put in 8' fences cost wise. The 6' fence will still meet Little League criteria. She further added staff is getting together prices on the fencing now, and hopefully, the bids for the lighting for the new field will go out sometime next week. Ms. Brantley further stated when the city does the new field the side line fences will be done at the same time and the fences that are there now will be moved down at that time. Member King went on to say the Little League would also like to possibly see grass infields in the future. She also asked how often the fields are watered and drug, and Ms. Brantley stated during season play, every day. Member King went on to add some of the Little League backstops and scrne of the chain link fences need scrne maintenance work done, and Ms. Brant! ey stated Public Works wi 11 begin to do all that when they are getting ready for the next season of play. Little League was also unhappy with how t-ball fields were layed out this last season, and Ms. Brantley stated when the city is finished with the 5th new field they intend to redo the fields but she is not sure how at this time. Member King further asked if Ms. Brantley had a date when the 5th field will be finished, and Ms. Brantley stated it will be finished some time before opening season next year. Member King asked about any new bleachers for Little League fields and Ms. Brantley stated she did not have any planned at this time that that was maybe an item Little League could purchase themselves. Another suggestion fram Little League was possibly blacktopping in between fields and around the snack bar. Member King also asked about getting doors on bathrooms and Ms. Brantley stated they are being ordered and scheduled to be done. Member King stated Little League has a scoreboard they would like to have the city install. She gave Ms. Brantley the name of Roger Ryals, Equipment Director for Little League, as the contact person on the scoreboards. Member King further added there are same vendors in the ci ty who are willing to re-wire and wire the scoreboards for Little League. Ms. Brantley stated the city's electrician will not re-wire the scoreboard, however if the scoreboard is ready to go, the city will set the pole and set the scoreboard on it. Member King stated it was her understanding the scoreboard is ready to go and Ms. Brantley stated she would get with Mr. Ryals. d. Adult Softball - there was same discussion on scoreboards for the adul t softball fields. Member King also asked about getting gates for into the fields fram the dugouts on adult softball to stop a lot of softballs fram going out of play. Member King also asked if Ms. Brantley knew who was going to run the concession stand at B.B. Owens a"1d Ms. Brantley stated she had no idea yet and it will probably go out to bid. 4. Budqet - Member Stanfield got copies of the P.A.R.D., Aquatic Park, and Stewart Creek Park budgets. He then developed a statistical analysis of the P.A.R.D. and Aquatic Park budget and with this data he is going to find parks organizations that are rated by the National Parks Rating and get their budgets and develop a ratio with their budget to compare how their expenses are distributed with how The Colony's are and hope to eventually came up with how The Colony stacks up with parks that are rated extremely high. 5. City Council - Chairman Warren stated she attended the City Council meeting on Monday evening. The council passed new rates for the Aquatic Park lowering the rate for a family season pass for residents fram $105.00 to $75.00. Council -5- also tabled lowering the age limit for entering the Aquatic Park for free. Current age limit is 6 years and under admitted free with an adul t. Chairman Warren stated another interesting item on the council agenda was the golf course presentation. Representatives fram Club Corporation of America are developing Wynnwood Peninsula and they have plans for developing scrne houses and some parks/recreation facilities the board should keep its eye on for the future. They are also proposing to build a public as well as private golf course. Council also presented former board members with plagues in recognition of their service on the Parks & Recreation board. 9. RECEIVE DEPA.'lZ'IMENTAL UPDATE FROM DIRECTOR ON ACTIVITIES AND PROGRAMS. Ms. Brantley gave the following departmental update: 1. Hope to have specs on lights for the 5th field of Little League out to bid by November 16th. 2. Looking into doing a gatehouse for the gate attendant at Stewart Creek Park. 3. In the process of getting bids for the annual permits for Stewart Creek Park. 4. Going to start enforcing not using free weights in the weight roam without a spotter. 5. Will be on vacation for 2 weeks starting Monday, November 13th. 10 . GENERAL ITEMS OF CONCERN TO THE BOARD. Chai~~ Warren stated she had talked with The Colony Leader and they assured her they could print a survey for the board and that January would be the best time because that's a slow month for news for The Colony. The next scheduled meeting will be on December 13th which is set for a work session. Member King asked how much bond funds are I eft and Ms. Brant! ey stated about $38,000.00, and unofficially part of that is to go to put in another multi- purpose field behind the rec. center. Member Stanfield stated he thinks the board should start logging complaints received and what the board does about them. Member King asked if there was any undeveloped park I and in The Colony. Ms . Brantley stated there is and she would get a list of this park land to Member King. 11. ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 9:00 p.m. ~ ~ Secretary I I 'l J ) . . ,~/ t {; /t/l#(~t....- CITY OF THE COLONY DENTON COUNTY, TEXAS DECEMBER 1, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a SPECIAL SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held at 7:30p.m. on the 6th day of December, 1989, at which the following items will be addressed: I. Call meeting to order. 2. Citizens Input. 3. Review request from David Williford on designating a sailboat lauching facility at Stewart Creek Park. 4. Consideration of designating a sailboat lauching facility at Stewarts Creek Park. 5. Consideration of designating additional Park Bond Funds The Complex. 6. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front ~oor of City Hall by 5:00 p.m. on the 1st day of December, 1989. .:5h(U)(~/? f. ~C Deputy City Secretary Sharon Sebera MINUTES OF '!HE PARKS & RECREATION BOARD OF '!HE CITY OF '!HE COLONY HELD eft DECEMBER 6, 1989 A SPECIAL SESSIeft of the Parks & Recreation Board of the City of The Colony, Tx., was called to order at 7:30 p.m. with the following board In!!II'Ders present: Julia Warren Kathy Phi I lips Susan King Mike Stanfield Wayne Sandy Chairman Melrber Meni>er Merrber Melrber and with Meni:lers Rodriguez and Bathea ab3ent; however a quorun was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. RE.VIEIol REX'JUEST FRQ{ DAVID WILLIFORD eft DESIGNATING A SAILBOAT LAUNalING FACILITY AT STmART ~ PARK. David Williford was present and stated he is a sailor and enjoys sailing and Stewart Creek Park, however sailboats and motorboats don't mix as far as being launched fram the same area, and it is also a hazard. A sailboat cannot be launched like a motor boat. You cannot park your vehicle at the boat ranp and slide the boat off the trailer into the water. You have to be able to ease the sailboat off the trailer preferably into a grassy area and close to the water's edge so you can first raise the sails. Previously in order to launch their sailboats, sailors have gone in the area next to the old boat ranp where there is a fence line wherein the wire seemed to be down all the time, and they would go ahead and back their trailer over the wire, which technically is illegal, and ease the boat off and then inmediately pull the trailer out and park it on the other side. At that point you could go ahead and raise the sails on the your sailboat. However when it was time to take the sailboat back out of the water, there usually were so many passenger cars parked that there would be no place to get the sailboat back on the trailer. The reason Mr. Williford is suggesting a designated area for a sailboat launch at Stewart Creek Park is the only other sailboat launch area is Hobie Point which is on the other side of the lake and you have to drive quite a distance to get there. He would like to be able to launch his boat at Stewart Creek Park adding this would also generate more usage and revenue for the park. He is requesting the city change the ordinance to allow a designated area for sailboat launching at Stewart Creek Park on the north side of the peninsula. Discussion followed afterwhich Chairman Warren went on to Item No.4. 4. CONSIDERATION OF DESIGNATING A SAILBOAT LAUNalING FACILITY AT STEHART CREEK PARK. -2- During discussion of this item, Member Stanfield stated he would like to see a task force set up to work out the details with Mr. Williford and then bring this request back before the board at the first board meeting in January. Member Stanfield agreed to head up this Task Force and will be getting in touch with Mr. Wi 11 iford. At this time, Member Sandy nade a motion to table this item lmtil the first meeting in January. Seconded by Member King, the motion was approved by the following vote: Ayes: All InE!IIi:lers present voted aye Noes: None 5. OONSIDERATION OF DESIGNATING ADDITIONAL PARK BOND FUNDS FOR THE <:x:MPLEX. Ms. Brantley passed out to board members a copy of how the lOOnies have been spent so far fram the bond funds for each park, and in particular The CarpI ex. There is a bond fund balance of $24,506. Ms. Brantley stated we are asking for the additional allocation of $10,000 out of the bond funds to The CaJplex due to the following. The lighting bids came in at a little over $27,000 and we still have fencing to purchase which includes replacing 4' side fencing with 6' fencing down fields 1, 2, & 5. The 4' side fence will be utilized in other areas of the fields. Member Sandy questioned if the $10,000 was going to be enough. Member Stanfield questioned why there was a cost over run. Ms. Brantley went over how the board had cane up with the figures of allocating the bond fund lOOnies previously. Discussion continued with Ms. Brantley and other board members trying to clarify Member Stanfield's questions on this additional allocation of bond funds. A brief 5 minute break took place at 8:45 p.rn with the board reconvening at 8: 50 p.m. After all discussion, a motioo was then nade by Member Phillips to reccmnend allocating an additional $15,000 fran the bond funds to The Cc:rrplex with the city looking into fencing all 5 fields instead of just 3. Seconded by Member King, the motion was approved by the following vote: Ayes: All InE!IIi:lers present voted aye Noes: None 6. ADJOORN . There being no further discussion, it was unanimously decided to adjourn the meeting at 8:55 p.m. ~~!,g Secretary CITY OF THE COLONY DEm'ON CXXJNTY, TEXAS DECEMBER 8, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on the 13th day of December, 1989, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2 . Developrnent of a Park Standard Survey. 3. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall by 5:0~.m. on DeCElltler, 8th., .1989 ~LL-c. 'Ak ~~~ Patti Hicks, City Secretary MINUTES OF '!HE PARKS & RECRFATION BOARD OF '!HE CITY OF '!HE CX>LQNY HELD 00 DE:CJ!MBm 13, 1989 A WORK SESSIOO of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Julia Warren Vincent Bathea Mike Stanfield Rod Rodriguez Kathy Phi II ips SUsan King Wayne Sandy Chai rman Merrber Member Merrber Member Merrber Member and with no members absent; thus a quorun was established. Also in attendance was Colmcilman steve Glazener and Sylvia Brantley, Parks & Recreation Director. 2. DE.VELOPMEm' OF A PARK STANDARD SURVEY. Member Stanfield stated he wanted to be clear in his mind what the purpose of the survey is. Chairman Warren stated she fel t the board wanted to get sane feedback fram citizens about the parks in their neighborhoods, and Merrber Sandy stated it would also create awareness of the parks. The survey would pertain to neighborhood pocket parks. With this in mind, the board came up with the following to use for the survey: Explanation at the beginning - Do You Know Your City Parks? - With a list of parks and street address and possibly city map with parks for newspaper. 1. Check the parks you use. Is there a park in your inmediate neighborhood? 2. Would you be interested in working to irrprove the parks? 3. Ages of those using parks: Under 6 7 - 12 13- 18 Adul t Sr. Citizen 4. How often use park: Weekly Monthly AmlUally Special Events -2- 5. Are parks convenient Yes No to your hane? Good Fair Poor 6. What is the condi tion of the park? Good Fair Poor 7. What do you like most about the park? 8. What do you like least? 9. What would you like to see in this park? 10. What type of activity do you attend at parks outside of The Colony? Optional: Name Address Would you like resul ts of survey? 3. ADJOORN . There being no further discussion, 8:30 p.m. ~)1~ Bever I y Nop , Rec . ng Secretary it was unanimously decided to adjourn at .) J ~ d'L^-- {~a,~'~ JU6' Warren, Chairman