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HomeMy WebLinkAbout3rd Quarter(July-September) CITY OF THE COLONY DENTON COUNTY, TX. JULY 7, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Tx., to be held on July 12th, 1989, at 7:30 p.m., at the Recreation Center located at 5151 North Colony Boulevard, at which time the following will be discussed: 1. Call meeting to order. 2. Citizens input. 3. Approval of minutes of June 14, 1989. 4. Review and consideration of request by PARDners of designating a bike lane for the Triathlon. 5. Review and discussion of request of grass on playing field for Pee Wee Football. 6. Departmental update. 7. General items of concern to the board. 8. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on July 7, MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 12, 1989 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: David Martin Julia Warren Steve Faulkner Zane Kennedy Kathy Phillips Rod Rodriguez Chai rman Member Member Member Member Member and with Member Sandy absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF JUNE 14, 1989. A motion was made by Member Phillips to approve the minutes of June 14, 1989. Seconded by Member Warren, the motion was approved by the following vote: Ayes: Members Phi II ips, Kennedy, Faul kner, Warren, and Chairman Martin Abstention: Member Rodriguez Noes: None 4. REVIEW AND CONSIDERATION OF REQUEST BY PARDNERS OF DESIGNATING A BIKE LANE FOR THE TRIATHLON. B. J. Dierks, Vice President of PARDners, was present. He stated PARDners would like to get a bike lane designated for the triathlon scheduled for September 23rd. The proposed bike lane would run from the pool down N. Colony to Stewart Creek Park in the right hand lane, coming back on N. Colony Blvd. in the right hand lane going south down on Paige Road. This proposed bike lane woul d be needed from about 8 a.m to around noon depending on the number of entries received. General discussion followed, afterwhich Member Phillips rrade a motion to table this item pending receiving additional information from the Police Department. Seconded by Member Faulkner, the motion to table was approved by the following vote: Ayes: Noes: All members present voted aye None Chairman Martin then thanked Mr. Dierks for coming before the board 5. REVIEW AND DISCUSSION OF REQUEST OF GRASS ON PLAYING FIELD FOR PEE WEE FOOTBALL. -2- Ms. Brantley stated this item was brought to the board's attention by Member Warren. She added this field at Bridges Park is a multi-purpose field and is used by Little League as well as Pee Wee Football. Ms. Brantley stated she had gone down and looked at the field this date and agreed there is a need for more grass on the field where the base lines were cut for Little League between the pitcher's mound and the edge of the outfield. Larry Johnson, Vice-President of Pee Wee Football was present. He stated their season starts September 9th and goes to the weekend before Thanksgiving. After general discussion, Ms. Brantley stated she had just learned fram Mr. Hall today that it is already in the process to put same form of grass on the field. Chairman Martin stated it looks like the problem is going to be taken care of. 6. DEPARTMENTAL UPDATE. Ms. Brantley stated entries are starting to come in on the Triathlon. A major sponsor has not been fO~lld yet, however Wheels in Motion is going is going to be one of the sponsors. The next PARDners meeting will be meeting on Tuesday, July 18th. Stewart Creek Park will open back up this weekend for day use only, boat ramps will remain closed. There is a scheduled shoreline clean-up by volunteers for this weekend being coordinated by Jim Vandenburg and Jeff Ball. The contractor stated it would be about 2 weeks before they are back working on the parking lot to the boat ramp. The Chili Cook-off is July 22nd, volunteers are needed. All estimates have been received on the repair of the roof in the gym and sent to the insurance company. A temporary cover has been put on until permanently repaired. Everything rillhlling smoothly at the pool. Two swim meets have been held and have been successful. The closing of the pool on Mondays has helped maintenance wise, no complaints have been received. Wayne Randall, part-time Rec. Ctr. Aide, is leaving for a full time position. 7 . GENERAL ITEMS OF CONCERN TO THE BOARD. None. 8. ADJOURN. There being no further discussion, it was unanimously decided to adjourn at 8:05 p.m. ~~~ Beverly N~, Rec ring Secretary Ci0~ 1fId~ David Martin, Chairman CITY OF THE COLONY DENTON COUNTY, TX. AUGUST 4, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held at 7:30 p.m. on the 9th day of August, 1989, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Call meeting to order. 2. Citizens input. 3. Approval of rrUnutes of July 12, 1989. 4. Consideration of installing electrical service ~n center arena at stewart Creek Park. 5. Consideration of request fram PARDners to designate a bike lane for the Triathlon. 6. Receive update fram Ken Leverich, Superintendent of Public Works on re-scheduled development of parks with bond funds. 7. Receive update fram Director on Park and Recreation activities. 8. General items of concern to the board. 9. Adjourn. CERTIFICATION I hereby certify that above notice of meeting was posted door of City Hall by 5:9~.. .m. on th~ 4~.h. day, of August, Y-t/1ZA -- U. 1(kcR~ Patti A. Hicks, City Secretary outside the front 1989. MINUTES OF THE PARKS & RECRFATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON AUGUST 9, 1989 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members in attendance: David Martin Julia Warren Rod Rodriguez Kathy Phillips Wayne Sandy Zane Kennedy Steve Faulkner Chai rman Vice-Chairman Member Member Member Member Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZm INPUT. None. 3. CONSIDERATION OF APPROVAL OF THE MINUTES OF JULY 12, 1989. A motion was made by Member Kennedy to approve the minutes of July 12, 1989. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: Members Rodriguez, Phi 11 ips, Faul kner , Kennedy & Warren Abstention: Member Sandy Noes: Noes 6. RECEIVE UPDATE FROM KEN LEVERICH, SUPERINTENDENT OF PUBLIC WORKS ON RE-SCHEDULED DEVELOPMENT OF PARKS WITH BOND FUNDS. Ken Leverich, Superintendent of Public Works, was present to give an update on the developnent of parks with bond funds. He went over the 1 ist of Proposed Park Improvements for Fall/Winter 1988-89, and Spring/Summer 1989 as follows: Fall 1988 1. Wilcox street Park - just recently got equipnent in. Pea grave is done. Park should be cal'pleted by end of this summer. 2. West Lake Highland Park - Still only thing done is the irrigation system. In the process of doing more grading. Need to start installing playground equipment. 3. B. B. Owens - Security light to be installed on the new concession stand in about 4 more weeks. 4. Bridges Park - There will be a problem extending the backstop because it is one single piece and kids will be climbing allover it. still looking into this. Playground equipnent needs to be moved over. Member Warren stated the reason the board wanted the backstop extended was because of the playground equipnent and if the equipment is moved, it will be un-necessary to extend the backstop. -2- 5. Dave Cowan Park - Still have not gotten the basketball court in yet. This sunmer has seen same settling in the middl e where the ditch used to be and don't want to rush into anything yet. Ms. Brantl ey added the Jaycees want to pay the difference to have full court basketball installed. 6. Slay/Baker Park - Need to put a sign in. Would like to try using a piece of rock or stone for sign. Member Sandy asked if this park has irrigation in it and where it is located. Mr. Leverich explained where the irrigation system is located. 7. Historical Park - 2 benches are on order. Winter 1988-89 1. Wilcox Street Park - benches are on order. 2. West Lake Highland Park - benches are on order. 3. Bridges Park - Same as Fall of 1988. 4. Friendship Park - Ms. Brantley stated she thought there was a see/saw at this park. 5. North Colony Blvd. Park - playground equipment to be ordered. 6. Scout Park - Obstacle course ordered. 7. CC!Tplex - concession stand needs some minor things done for carpletion. 8. Jogging Trail - is now currently grassed over. Mr. Leverich stated maybe samething could be done around the Fitness Trail. Member Kennedy stated the Rotary club had been invited to attend one of the board meetings to bring a proposal for a jogging trail around the Fitness Trail. To date they have not came before the board. 9. Carney Field - Bleachers on order for Carney field. Sprinq 1989 1. Wilcox Street Park - picnic tables are on order. 2. B. B. Owen Park - swing/slide have not been ordered yet. 3. Bridges Park - bleachers on order. 4. Dave Cowan Park - pavilion - Mr. Leverich stated would have to figure out what type and how much allocated to spend. Ms. Brantley stated looking back in notes, she believes it was not a pavilion the board proposed. Member Martin stated it was a 15 foot X 18 foot all weather shelter for $2,000. 5. Friendship Park - picnic tables ordered. 6. Slay/Baker - picnic tables and benches ordered. Sunmer 1989 1. Wilcox Street Park - pea gravel has been installed. Talking about putting in grass where natural grass is. 2. West Lake Highland Park - hardly started in this park. 3. B. B. OWen Park - pea gravel - Public Works has a load of pea gravel waiting to be placed in parks that it is not in yet. Member Martin asked about the playground equipment for B. B. OWens School and Mr. Leverich stated they have it about one-third assembled and hope to have it finished and installed by the time school starts back on August 28th. 4. Bridges Park - pea gravel to be put in, picnic tables ordered. 5. Friendship Park - pea gravel to be put in. 6. N. Colony Blvd. Park - pea gravel to be put in. 7. Chapman/Perryman Park - pea gravel to be put in. -3- Chairman Martin asked if the board had any questions to ask. Member Warren asked about the additional playing field behind the recreation center. Mr. Leverich stated they put in a couple of little T-ball fields this year. There is an electrical junction box that is in the way and it is not known if they will be able to get in one or two more fields. Ms. Brantley stated the 5th field for Little League will go in this fall and be ready for play next spring. There being no further questions fran the board, Chairman Martin then thanked Mr. Leverich for caning before the board with this update and advised if there is anything the board can do to help with anything to let them know. 4. CONSIDERATION OF INSTALLATION OF ELEcTRICAL SERVICE IN CENTER ARENA AT STEWART CREEK PARK. Ms. Brantley stated as the board knows, the city has been talking about instal- ling electric in the center arena at Stewart Creek Park to be able to use this area more effectively and also to provide at a later date, electrical outlets for possibility of giving Campers electerical hook-ups. The city had hoped to get the bathroans in this fall, however due to the way the revenue has been coming in with the park closure due to the high water, the city is unable to do it at this time. This date, Ms. Brantl ey, and Mike Russell, Acting Project Manager, met with Ray Bushby, Project Engineer for the Corps of Engineers. The board had a drawing within their packets showing area involved. Mr. Bushby is recarrnending installing 3 pedestals instead of 6, then you would be able to draw off of each side with about 4 outlets on each side. These are 220 volt pedestals giving the capability for 12 outlets. Basically, what is going on is starting to get same electrical in the park. Where all the overhead power lines are, Denton Co. Co-op will be coming in at the existing gatehouse and bring all the power in for Corps of Engineers and it's all going to be placed underground. They want the city to do the same. Discussion followed on the bathroans at stewart Creek Park. Ms. Brantley stated there is $43,000 in a contingency fund for the park. Member Sandy asked to find out how much money has been donated to the new bathroan fund by the next board meeting. After all discussion, a m:>tion was made by Member Phillips to recarrnend the city go ahead and pursue the installation of electrical service in the center arena at Stewart Creek Park. Seconded by Member Rodriguez, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF REQUEST FRG1 PARDNERs TO DESIGNATE A BIKE LANE FOR TRIATHLON. Ms. Brantley explained that it would take approximately 3200 cones to set up a safe bike lane for the triathlon. Due to the cost of purchasing this many cones, PARDners are looking into other al ternates. She further added that this year we do have the standard roadside signs that say "BIKE ROUTE", which should help and these wi 11 be put up about a week before the event. The ci ty does have same cones that will be used the day of the triathlon also. No motion was made on this request, and no further action is being taken. -4- 7 . RECEIVE UPDATE FROM DIRECTOR ON PARK AND RECREATION ACTIVITIES. Ms. Brantley gave the following update: 1. The Parks & Recreation Department to date has taken in $68,372.50 in revenue. We have projected revenue of $75,000, however we still have until the end of September to reach that goal and fall registration for classes will begin soon. She further added the Parks & Recreation Department has done very well this year. 2. The Chi I i Cook-off was a big success and even made a profi t this year. 3. The triathlon is going well. We now have about 60 entries. Volunteers are still needed. PARDners meet every other Tuesday night and toward the end of August will start meeting once a week. Next year it is being discussed to have an open water swim. 4. Softball registration is underway. 5. Volleyball registration will begin August 24th. 6. The contract for roof repair was let last Monday. 6. Note the new hours on the pool. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Kennedy asked if there was anything new on the golf course. Ms. Brantley stated she had nothing new to report. Member Kennedy further asked about the sodding of the field at Bridges Park. Ms. Brantley stated this has been done. Chairman Martin asked if when the board minutes and agendas are done for each meeting if they could start being saved on the carputer. 9. ADJOURN . There being no further discussion, it was unanimously decided to adjourn at 8:32 p.m. ~~ Beverly Nop , Recording Secretary ~ccc~d} f1~ David Martin, Chairman CITY OF '!HE OOLQNY DF.m'CIi roJNTY, TEXAS SEP'l'EMBER 8, 1989 TO ALL INTERFSrED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas to be held at 7:30 p.m. on the 13th day of September, 1989, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Call meeting to order. 2. Citizen Input. 3. Consideration of approval of the minutes of August 9, 1989. 4. Review and discuss request fram Rebecca Martin on using Carney soccer fields for adult practice. 5. Consideration of request on adult teams using Carney soccer fields for practice. 6. Discuss proposal for initiating fee for use of weight roam. 7. Consideration of setting holiday schedules for November & December Parks & Recreation Board meetings. 8. Review Master Plan of Scout Park. 9. Receive departmental update fram Director on activities and programs. 10. General items of concern to the board. 11. Adjourn. cmTIFICATICfi I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 8th day of September, 1989. SlLa./1U1Z C.SlMA-A. _ Sharon Sebera, Deputy City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEt"'I'EMBER 13, 1989 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:34P.M. with the following board members present: David Martin Julia Warren Wayne Sandy Zane Kennedy Kathy Phillips Rod Rodriguez Chaiman Member Member Member Member Member and with Member Faulkner absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Councilman Steve Glazener, liaison to the Parks & Recreation Board fram City Council. 2. CITIZEN INPUT. Pam Allen, a citizen fram Squires Drive, was present to speak of concerns the residents in her area have with the B. B. Owens Softball cc:rrplex. She stated cars speed thru the parking lot, doing donuts and throwing gravel out into the street. She would like to see speed bumps put in coming out of the parking lot of the softball cc:rrplex to slow down the traffic in the parking lot, as well as create an embankment along the street made of dirt to keep gravel fram being thrown in the street as well as hiding headl ights of cars that are parking in the parking lot. She further added that during the week, the last game of softball usually starts at 10:00 p.m. and lights are on at the field until at least 11:00 p.m. or later and then people hang around in the parking lot afterwards visi ting . She asked if it woul d be possibl e to have the last game of the evening start at 9:00 p.m. Ms. Allen also asked if it would be possible to move the parking lot to the other side of the softball diamonds directly north. Discussion followed, afterwhich Chaiman Martin stated we need to know what is school property and what is city property to see if land Ms. Allen is talking about is conducive to a parking lot or not. Member Rodriguez stated the board needs to see a map showing where property lines are, where the current parking lot is, where the ballfields are, and the concession stand is to get an idea where we stand and what we need to do. Member Kennedy asked if residents had contacted Police about the speeding problem and Ms. Allen stated they have but that by the time Police arrives, the offenders have 1 eft. Discussion continued dUring which Ms. Brantley stated the Parks & Recreation Department has received very few cc:rrplaints traffic wise about this area, and no cc:rrplaints about the 1 ights, adding the residents need to 1 et the department know when there is a problem. Chaiman Martin asked if there were any rules about games starting at such and such time and Ms. Brantley stated no games start after 10:00 p.m. which is the last game of the evening. It would be hard to change the times of the games for the fall season which is now under way, however Ms. Brantley stated she would look into changing the times for the spring season. She added most of the people who play on these teams do not get hane fram work -2- until after 6:00 p.m. so it would be hard to start games any earlier in the evenings, however she would look into it. Ms. Allen went on to ask about possibly putting in another softball field if moving the parking lot is not feasible. Member Sandy stated we need to determine where the boundary lines of the park and school are. Member Kennedy asked about looking into putting in posts and cable in the parking lot to help deter sane of the speeding of cars. Member Sandy stated al so to look into having an asphal t parking lot instead of gravel. Ms. Brantley stated the city may also be able to put a berm in this area. Chairman Martin stated we need to investigate all these possibi 1 i ti es . Karen Graff spoke about the trees on Squires located between the sidewalk and street. She stated about 90% of these elm trees are dead or ready to die. Member Warren stated she needs to go the the Beautification Committee. Discussion followed afterwhich Councilman Glazener stated there is a Landscape Ordinance getting ready to go in. There is also a Beautification Camri.ttee and anyone interested in being part of the camittee needs to let someone know. 4. REVIEW AND DlsaJSS REXJUEST FRCM REBECCA MARTIN ON USING CAMEY SOCCER FIELDS FOR ADULT PRACTICE. Rebecca Martin stated she is on an adult women's soccer team of which there are 2 teams in The Colony, and there is no place for them to practice. She is requesting they be allowed 1 night a week for 1 hour of practice on Carney soccer fields. She further added she has seen soccer and football out on the fields in full dress uniform on Carney fields. Ms. Brantley stated soccer can use the field for a full dress scrirnnage, however the football association has been notified they are not to use the soccer fields at all, and if anyone sees saneone using the fields in the evening who are not having a scrirnnage game, they need to contact the Police Department. She further added that in the past we used to allow adult practice on soccer fields, but then a lot of kids started practicing on the fields also and there was a lot of controversy over who had priority on the fields. Last year it was decided to not allow any teams to practice on the fields and that rule had to be for everybody. Discussion continued afterwhich Chairman Martin suggested the adul ts take a look at a field located by the Waste Water Treatment Plant that might be feasible to be used as a practice area. It was further suggested that the 2 adult soccer teams continue to schedule full dress scrirnnages once a week with Ms. Brantley. 5. CONSIDERATION OF REQUEST ON ADULT 'I'E'AMS USING CAMEY SOCCER FIELDS FOR PRACTICE. A motion was made by Member Sandy that our procedures for the use of the soccer fields stay as they now are. Seconded by Member Warren, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -3- 6. DISCUSS PROPOSAL FOR INITIATING FEE FOR USE OF WEIGHT ROCM. Ms. Brantley stated this was on the agenda for discussion purposes only to get sane feedback fram the board on this subject. The proposed fee would be used to maintain the weight equipnent we have. She then went over the memo she had enclosed in member's packets with results of a survey taken fram area cities. Chairman Martin asked how many people use the weight roam in a week's time. Ms. Brantley stated she did not have the exact figures at this time, however there are about 10 to 12 people who use the weight regularly each day pI us the Police and Fire Department use it after hours. Discussion continued during which Member Phillips stated she was in favor of initiating a fee if it can be kept in a separate account fram the general fund. Member Sandy stated people might object to paying additional fees, and staff would have additional work keeping a separate account for the fees, adding it would help if staff could keep a tighter control. Member Warren asked if you have to have a key to use the weight roam, and Ms. Brantley stated the door is kept locked. Member Kennedy stated he kind of agrees with Member Sandy and if it could be segregated as far as the fees, it could be a way to improve the weight roam and maintain it, however as with Member Sandy's point of view, maybe another way can be looked at to patrol the area of the weight roam. He further added we do charge a fee to use the racquetball courts and he has no real problems charging a fee to use the weight roam. Member Phillips stated if the people are really serious about using the weight roam, they wouldn't mind paying a fee if they knew the monies would be going back into maintaining the weight roam. Ms. Brant 1 ey stated she has spoken with same of the regulars who use the weight roam and they have no problems with paying a fee. Chairman Martin stated to Ms. Brantley that she now has a general idea of the opinions of how the board feels and to just continue on and if it gets to a point where she thinks a fee ought to be charged, it can be proposed to counci I . 7 . CONSIDERATION OF SETTING HOLIDAY SCHEIXJLES FOR NOVEMBER & DECEMBER PARKS & RECREATION BOARD MEETINGS. Board members agreed to meet once a month in November and December on the first scheduled meeting of each month unless a second meeting is needed. 8. REVIEW MASTER PLAN OF SCOUT PARK. Ms. Brantley stated this item was on the agenda because a boy scout had gone before city council requesting permission to do an Eagle Project at Scout Park of building a bridge. Ms. Brantley had a copy of the original Master Plan for Scout Park and a bridge was on this plan. She stated she was unable to reach the scout who wants to do this project, however feels he is very serious about doing it. Chairman Martin stated he still feels Ms. Brantley should get in touch with this scout to see if this is what he intended and at the same time check out the progress of the fire pit. Also since there is such a turnover of leaders for the scouts every year, the board needs to be more aware of what's going on at Scout Park. He asked if Ms. Brantley could locate a scout representative to attend a board meeting to give an update. -4- 9. RECEIVE DEPAR'IMENTAL UPDATE FRCM DIRECTOR ON ACTIVITIES AND PROGRF\MS. Ms. Brantley stated she had included a department update in the memo she had sent with their packets. Additional update includes: 1. The roof sti II needs sane minor repair work. 2. There was a typing error in the memo on the age I imi t for 1. D. cards. They are required for those who are 10 and older. 3. Kim Grant, Part-time Center Aide is leaving at the end of the month. 4. The triathlon is going great. The bike route has been changed due to the repair work going on to the road at stewart Creek Park. 5. The electrical has still not been approved by the Corps of Engineers for stewart Creek Park. 6. There has been a total of $90.00 donated to the fund for bathroans at stewart Creek Park. 10. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Warren stated we need to seriously start looking around for more playing and practice fields for soccer and football. Both associations are in desparate need of more fields. Member Kennedy asked that a letter be sent to Pee Wee Football to remind all their teams to please pick up their trash at the end of games. Also it was mentioned to look into moving the bleachers. It was also asked for Ms. Brantley to check into the duck island at B. B. Owens to see if this is going to be approved or not. Ms. Brantley stated the drainage work needs to be finished first, however she will ask and find out. There is also a weed problem on the mound of dirt for the drainage that needs to be taken care of. 3. CONSIDERATION OF APPROVAL OF THE MINUTES OF AUGUST 9, 1989. A motion was made by Member Warren the approve the minutes of August 9, 1989. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 10. ADJOURN. There being no further discussion, it was unanimously decided to adjourn at 8:46 p.m. ~~ Secretary ;"'~ ( "1 J ~ .~~~, t1l{~Ah~ David Martin, Chairman CITY OF THE COLONY DEm'ON COUNTY, TEXAS SEPTEMBER 22, 1989 TO ALL INTEREsTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held at 7:30 p.m. on the 27th day of September, 1989, at the Recreation Center, located at 5151 North Colony Boulevard, at which time the following items will be addressed: 1. Call meeting to order. 2. Citizen Input. 3. Consideration of approval of the minutes of September 13, 1989. 4. Receive request fram Randy Truelove on using Little League fields and/or softball fields for Select Baseball games. 5. Consideration of request fram Randy Truelove on using Little League fields and/or softball fields for Select Baseball games. 6. Review Master Plan for Scout Park. 7. Review bond funds. 8. Consideration of useage for remaining bond funds if any. 9. Review B. B. Owens Athletic Park boundaries. 10. Review schedule for game play on B. B. Owens. 11. Review weight roam pol icies. 12. Receive departmental update fram Director on activities and programs. 13. General items of concern to the board. 14. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 22nd day of September, 1989. Y:)cdu' 7~LJ/ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECRFATIeft BOARD OF '!HE CITY OF '!HE COLONY HELD eft SEPl'EMBER 27, 1989 A REnJtAR SESSION of the Parks & Recreation Board of the Ci ty of The Colony, Texas, was called to order at 7: 32 p.m. with the follOWing board members present: David Martin Julia Warren Zane Kennedy Kathy Phillips Wayne Sandy Steve Faulkner Chairman Meni>er Meni>er Meni>er Meni>er Meni>er and with Meni>er Rodriguez absent; however a quorun Was establ ished. Al so in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZEN INPUT. None. 3. CONSIDmATION APPRoVAL OF THE MINUTEs OF SEPI'EMBER 13, 1989. A motion was made by Meni>er Warren to approve the minutes of Septenber 13, 1989. Seconded by Menber Phillips, the motion was approved by the follOWing vote: Ayes: Meni>ers Phi 11 ips, Sandy, Kennedy, Warren Abstention: Meni>er FaulJmer Noes: None 7. RE.VIEH BOND FUNDs. Ms. Brantley stated there are approximately $38,000 left fram the band funds that have not been allocated. She further added she had met with Mr. Hall today and the city is still planning to put in a practice field behind ci ty hall for ITUI ti -purpose use. In October or November the ci ty wi 11 be going out to bids for lights for the 5th Little League field. She also noted that the field by the Waste Water Treatment Plant can also be used for practice. At this time Chairman Martin asked if there was any discussion fran the board concerning the allocating of the remainder of the band funds. Menber Sandy stated he had a question. The board had a lot of things planned to do fram the band funds, however because Public Works has had so many pulls on their time and the parks have been pushed down priority wise, the board may want to consider going to an outside contractor to get sanething done sooner by using sane of the 1 eft over band funds. Discussion continued on this subject with Chairman Martin stating he thinks the board should wait and see until next spring if Public Works has been able to address sane of -2- these items, if not then consider at that time going to an outside contractor. Menber Warren stated she would like to check earlier than that by February or early March. 8. CONSIDmATION OF USFAGE FOR REMAINING BOND FUNDS IF ANY. Member Kennedy stated he would like to see consideration given to same grading and fill dirt added to the sloped area at North Colony Boulevard Park. Board members asked that consideration of band funds be added to the agenda again in February. Member Kennedy made a motion to table this item until February of 1990. Seconded by Member Warren the motion was approved by the following vote: Ayes: All rnerrbers present voted aye Noes: None 4. RECEIVE REX,;J1EST ~ RANDY TRUELoVE ON USING LITTLE LFA<m: FIELDS AND/OR SOFI'BALL FIELDS FOR SELEcT BASEBALL GAMES. Brad Decker was present in Randy Truelove's absence to answer any questions fram the board. He stated they are requesting to use the Little League fields for practice prior to season starting, when available, and once that's accaTplished, using the fields once a week for games. Practice would be twice a week. Ms. Brantley read the letter fran Randy Truelove to the board. She stated she would have no problems with this request if they can work it out with the Little League. She also added the softball fields could possibly be used on Saturdays if needed. Mr. Decker stated the select league is for 11 & 12 year olds and their season would parallel the Little League season. Several members of the Little League board were present and discussion followed on sane of their concerns. After all dis- cussion, Menber Martin moved to close this item and move on to Item No.5. 5. CONSIDmATION OF REX,;J1EST FRCM RANDY TRUELovE ON USING LITTLE LFAGUE FIELDS AND/OR SOFI'BALL FIELDS FOR SELEcT BASEBALL GAMES. A motion was made by Meni>er Sandy to approve the request fram Randy Truelove on using Little League fields and/or softball fields for Select Baseball games. Seconded by Member Warren, the motion was approved by the following vote: Ayes: All rnerrbers present voted aye Noes: None Chairman Martin stated he appreciated Mr. Decker coming before the board. Member Warren asked they I et the board Jmow how everything turns out. 6. REVIEW MASTm PLAN FOR SOOJT PARK. -3- Ms. Brantley had a copy of the original Master Park Plan for Scout Park. She stated it was proposed to have a bridge built on this original plan. She further added the equipnent has been received to put in the obstacle course and as soon as she can locate a Scout Leader to know exactly where they want it to be placed, it will be put together and put in the park. She also stated she hopes they can get the fire pit in sanetime this winter. Boy Scout Mike Raye was present. He stated he wanted to build this bridge as an Eagle Project and showed the board a copy of the his blueprint plans. He added he has all the wood for the project and hopes to get started within the next 2 to 3 weeks. Chairman Martin stated he would have liked to have had a representative present fran the scouts to address the fire pit and obstacle course. Ms. Brantley stated she would continue to try and get in touch with a Scout Leader to have them present at the next regular scheduled board meeting. Chairman Martin then thanked Mike Raye for coming before the board with his project. 9. REVIEH B. B. GlmS A'.mLETIC PARK B<XJNDARIES. Ms. Brantley stated Public Works has been back out working on the concession stand and should have it cc:rrplete within the next couple of weeks. Also the water and sewage should be hooked up in next couple of weeks. Public Works is also taking care of the weeds and grass in the drainage area. Ms. Brantl ey then showed a copy of the boundary for the B. B. Owen Park to board members. There is not enough property in the park to move the parking lot. Ms. Brantl ey further added Public Works is going to extend the berm that is out there to both sides of the driveway of the parking lot which should help to eliminate sane of the problem with headl ights fram cars shining in the windows of the residents across the area fram the park, and also the problem with rock and gravel being thrown fram the parking lot. Member Warren asked about putting cable and posts in the parking lot that had been discussed at a previous meeting. Ms . Brantley stated cable and post might take away sane of the parking area. Member Sandy stated if you put the cable and poles in you wouldn't have to police it so much and it should help eliminate sane of the donut problems by cars. Member Kennedy stated this is possibly an area to use sane of the left over band fund monies. Chairman Martin stated he wanted to see the berm bui 1 t high enough to el iminate the head 1 ights fram the cars. After all discussion, Member Martin moved on to Item 11. 11. REVIEH WEIGHT ROCM POLICIES. Ms. Brantley stated the only weight roam policies we have are already incorporated in the Rec. Center's Rules and Regulations with a couple of additional ones listed on the weight roam door which are: I.D. required Waiver signed Shirt worn Children under 16 directly supervised by parent Parent assumes complete responsibility of child- ren in case of accident or injury -4- Discussion followed afterwhich Ms. Brantley stated if at such time it is determined fees for the weight roam are necessary, it wi 11 be brought back before the board. 12. RECEIVE DEPAR'IME1fl'AL UPDATE FRCJo1 DIRECl'OR ON ACTIVITIES AND PROGRAMS. Ms. Brantley gave the following departmental update: 1. Hired new Part-time Rec. ctr. Aide employee - Barron Wright. 2. Budget was passed by city council. The department will receive a new position entitled - Special Projects Coordinator - who will by hired around December 1st. The maintenance crew is back under Parks & Recreation. 3. Pam Nelson - Asst. Rec. Center Supervisor is on vacation. 4. The Triathlon went real well, with 282 entries and 240 participants. 13. GENERAL ITEMS OF cnNCERN TO THE BOARD. 1. Member Phillips stated speaking for PARDners, they were glad to have Member Rodriguez's help with the Triathlon. 2. Ms. Brantl ey stated the Corps of Engineers was working on the road to Stewart Creek Park again but still has no completion date. Also still wai ting to hear fram the Corps on approval of the el ectrical at the park. 3. Member Faulkner asked about the proposal by the CYSA of installing a sprinkler system in the easement along Miller. Ms. Brantley stated she has spoke with someone fram the soccer association and they hope to get started this fall. 10. REVIEW SCHEOOLE FOR GAME PLAY ON B. B. ~S. Ms. Brantley stated the guidelines for B. B. Owens softball cc:rrplex follow the adopted regulations for softball tournaments, i.e. - lights off by 11 p.m., and by the ordinances of the city which do not address the lights. Discussion followed. The proposed duck island at B. B. OWens was asked about by resident Pam Allen. She had originally been before the board at the April 26th meeting and wanted to know if there was any follow up being done. Ms. Brantley stated this had been discussed with Public Works, however it was not a priority item. She stated she would check into it again. Before adjourning, Member Sandy stated he would like to take this opportunity to thank Chairman Martin and Members Kennedy and FaulJmer for all their efforts in serving their appointed time on the board. 14. ADJOORN . There being no further discussion, it was unanimously decided to adjourn at 8:44 p.m. ~~ Beverly No , Recording Secretary C;;;)A<-7J) iULk David Martin, Chairman