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HomeMy WebLinkAbout2nd Quarter (April-June) CITY OF THE COLONY DENTON COUI\M- , TX . APRIL 7, 1989 TO ALL INTERESTED PARTIES: :Tct ce is hereby given of a REGULAF SESSION of the Parks & Recreation Board of the city of The Colony, TX., to be held on Ap-Yil 12, 1989, at 7:30 p.m., at the recreation center, located at 5151 North Colony Boulevard, at which ;meeting the following will be discussed: 1. Call meeting to order. 2. Citizen Input. 3. Approval of minutes of March 22, 1989. 4. Review and consideration of entry fees and pool closings at the Aquatic Park. 5. Review and consideration of changing the public swim entry age at Aquatic Park. 6. Review and consideration of amendments to the guidelines of the Colony Civic Center. a. Maintenance fee b. Use of center by churches on Sunday mor i in gs . 7. Review and consideration of proposed use for concession stand at Aquatic Park for the s ,er season. a. Vending machines. b. Staff run. C. Contract out. 8. Review and consideration of request received by the Colony Lyttle League of installing electronic scoreboard at field #1 at the complex. 9. Departmental update. a. Special events at pool. b. Prepared updated bond funds expenditures. C. Concession stand at B. B. Owens. d. Departmental budget preparations for 89-90. 10. General items of concern to the board. 11. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. or April 7, 198 Patti Hicks, City Secretary MINUTEs OF THE PARKs & RECRFATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 12, 1989 A RPn1LAR SESSION of the Parks & Recreation Board of the Ci ty of The Colony, TX., was called to order at 7:30 p.m. with the fOllowing board members present: Wayne Sandy Julia Warren Zane Kermedy Steve Faulkner Kathy Phillips Chai rman Member Member Member Merrber and with Members Schuyler and Martin absent; however, a quorun was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTEs OF MAROi 22, 1989. A motion was made by Member Phillips to apprOVe the minutes of March 22, 1989. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Merrbers Phi 11 ips, Faulkner, Kermedy, and Chairman Sandy Abstention: Member Warren Noes: None 4. REVI&l AND CONSIDERATION OF ENTRY FEES AND POOL CLOSINGS AT THE AQUATIC PARK. ~~* The entry fees were diScussed first with Ms. Brantley stating for the past 1988 season, the fee for a family membership to the Aquatic Park for residents was $105, and the individual fee for residents was $85. To make it more afford- able, it is being recarmended to lower the fees for a family membership to $85 for residents, and $95 for non-residents, with the individual rate of $35 for residents and $40 for non-residents remaining the same. After general discussion, a motion was made by Member Warren to reccmnend support of lowering the entry fees for the Aquatic Park to $85 for families, $35 for individuals, and $95 for non-residents and $40 for indiviuals. Seconded by Merrber Kermedy the motion was approved by the follOWing vote: Ayes: All members present voted aye Noes: None At this time, discussion continued on the closing of the Aquatic Park on Mondays to start a regular maintenance program. Ms. Brantley stated by closing the pool **Correction to read - The entry fees were discussed first with Ms. Brantley stating for the past 1988 season, the fee for a family membership to the Aquatic Park for residents was $105, and the individual fee for residents was $35. -2- on Mondays, it would give staff the opportunity to super chlorinate and do necessary pool maintenance that needs to be done. Ms. Knox stated last sumner they were nmning approximately 600 people thru the pool daily including all classes and public swim time for a total of approximately 23,000 for the whole season. That's a lot of bodies when you are trying to stay on top of the chemicals and that's why last sumner about 3/4' s thru the season, they began al temating closing down the pool s . Ms. Brant! ey stated it is not unusual for a municipal pool to close down one day a week for maintenance, adding the city of Carroll ton and Lewisville do close down one day a week. Mr. Nohe stated he thinks it is a good idea to get a regul ar maintenance schedul e one day a week. Ms. Knox then stated super chlorination means on Sunday nights at the pool, go in there and raise the level of chlorine to do an oxidation to bum up any excess of bacteria or algae that may be in the pool, and giving it a day to go thru the filtration unit 4-6 times to let it came down on its own instead of forcing it down overnight with chemicals. The indoor pool will still have to be forced down by chemicals because it doesn't get any air rooving across the top of the surface or sun. Ms. Knox went on to say that staff would also be going in to the pool and doing heavy duty cl eaning as well as roowing the grass and weeding on Mondays. Chairman Sandy stated he went to a pool servicing carpany to see if they had any al ternates to closing down the pool for one day a week. *i!I'hey did not have any formal recommendations, but did say there are other alternates such as sodium hyperchloride which is super chlorinating and being able to swim one hour later. Mr. Nohe stated they have already been experimenting with this since the first of January, it's called an oxidizer, but it doesn't do as good a job. Our Dallas water is treated with anmonia so autanatically you put chlorine and anm:>nia together and this is what we are trying to burn off. General discussion continued, afterwhich a rootion was made by Member Warren to recommend support of closing the pool on Mondays at the Aquatic Park. Seconded by Member Phillips, the rootion was approved by the following vote: Ayes: All members present voted aye Noes: None 5. REVIEW AND CONSIDERATION OF CHANGING 'mE PUBLIC SWIM Em'RY AGE AT AQUATIC PARK. This item was turned over to Ms. Brantley who referred to her rnem:> included in member's packets regarding the public swim entry age. She stated one of the reasons for requesting the age change is a safety factor. There are a lot of babysitters in The Colony who came to the pool last sumner with anywhere fram 5 to 6 children aged 6 and younger and paying the 1 adult entry fee with only the 1 adult to supervise them. There's no way 1 adult can be responsible to watch that many children that age at one time. By lowering the age limit on the entry fees into the pool, you won't have as many adul ts bringing a lot of children to the pool at one time. Ms. Knox stated there were close to 16,000 entrants to the pool last season that came in without charge. Discussion continued on how to better limit the number of children caning to the pool with only 1 adult with Chairman Sandy suggesting using a height chart and allowing 1 adult per so many children under a certain height in addition to lowering the age limit to 3 and above to charge the entry fee. After further discussion, Member Faulkner made **There are higher grade chemicals available that have a higher chlorine content then the current type used, this with correct maintenance would help on the . clarification of the water. Formal recommendations can be made by the pool service company if warranted in the future. -3- a motion to recannend support to charging an entry fee of $1.00 to children 3 and above in addition to a height restriction to police it better with 1 adult per 4 children lmder age 6. Seconded by Member Warren, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. REVIEH AND <:x:fiSIDERATION OF AMENIJ.fEm'S TO THE GUIDELINES OF THE <DLONY CIVIC CENrER. A. MAINTENANCE FEE. B. USE OF CENrER BY aroRaIES ON SUNDAY MORNINGS. Maintenance fee - This was turned over to Ms. Brantl ey who stated this item was on the last board agenda and was tabled to this meeting. She is proposing to the board to amend Item no. 9 of the guidelines for the Civic Center to include a $50.00 refundable naintenance fee deposit. She went on to add we have received a lot of complaints on those using the center on a one time basis of not cleaning up afterwards. Chairman Sandy asked who will be responsible for checking the center to see if it has been left clean. Ms. Brantley stated a member of staff would have to go to the center the morning after it is used to determine if it has been left clean, and if it has the $50 will be reflmded. Discussion continued on whether this fee would also be charged to those using the center on a weekly/monthly basis. Ms. Brantley stated to her knowledge we have not received any complaints about those who have been using the center on a monthly basis not cleaning up the center when they leave. After all discussion, a motion was rrade by Member Phi 11 ips to recannend support of anmending Item No. 9 of the guidelines for the Colony Civic Center to include a $50 rraintenance fee deposit for those reserving the center on a one time individual basis, to be reftmded if facilities are left clean. This fee to be exempt for those using the center on a weekly/ monthly basis lmtil such time as complaints are received. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Use of the center bv churches on Stmdav morninas - Ms. Brantley stated David Bird, Pastor of Colony Park Baptist Church was present. He has requested to use the civic center on SUnday mornings to hold Sunday School. Ms. Brantley stated she did a survey on how the schools handle church use of their buildings which she included in her memo in member's packets. If this request is approved, there would have to be a stipulation on how long a church can use the building, and an amendment will also have to be rrade to the guidelines. Member Kennedy asked if there have been any other requests by churches besides Mr. Bird' s to use the center, and Ms. Brantley stated there have been no other formal requests. Member Warren asked if anybody uses the center on Slmday mornings at all and Ms. Brantley replied no. Chairman Sandy asked about the Eastern Star and if they were not a religious group. Ms. Brantley stated they are an off shoot of the Masonic Lodge. Chairman Sandy asked if they do not have religious affiliation or -4- overtones because religion is one of the cornerstones of the Masons. Ms. Brantley stated it is not a church, it is a benevolent order, and there is a difference. Discussion continued, during which Mr. Bird stated they would need the facilities for at least a year and at the end of that time, take another look at it. Ms. Brantley stated she would like to recarmend a $50 fee be charged per roonth for a church to use the facilities on Stmdays on a weekly basis, and a church not be allowed to use the civic center for a period of more than 12 roonths. At the end of the 12 roonth period, cane back before the board if additional time is needed to use the facilities. Member Kennedy stated by setting specific hours for Mr. Bird to use the facilities on Stmdays, it would leave other times available for other churches to request the use of the facilities on Sundays. After all discussion, a motion was made by Member Phillips to approve the request of David Bird on behalf of the Colony Park Baptist Church, to use the Colony Civic Center on Sunday mornings fran 9-11: 00 a.m. for a period of 12 roonths, afterwhich at the end of that time, cane back before the board and/or city council to request additional time if needed, and a fee of $50 per month be charged. Seconded by Member Warren, the motion was approved by the following vote: Ayes: All rnerrtlers present vote aye Noes: None At this time, members took a 5 minute break. 8. REVIB<l AND CXJNSIDERATION OF REQUEST RECEIVED BY THE <DLQNY LITTLE LFAGUE OF INSTALLING ELECTRONIC S<DREBOARD AT FIELD #1 AT THE <X:MPLEX. Bob and Pat Gernenz, representing the Little League, were present. Mr. Gernenz stated since sending their letter of request they had changed the request to Field #2. Mr. Gernenz stated the Little League thought it was time to upgrade their fields, especially since they hold a lot of the softball All Stars and hardball events here. The Little League already has an electronic scoreboard which was donated to than, and they would like to see about getting it installed. Chairman Sandy asked if the scoreboard had any advertising on it and Mr. Gernenz stated it does not. Chairman Sandy went on to say certain companies would possibly donate a scoreboard if an organization would run their product thru their concession stand, and asked if Little League had looked into this for a second scoreboard. Ms. Gernenz stated there is a possibility Coke would donate a scoreboard also, but right now they'd like to get this scoreboard they already have installed first. Discussion continued, during which Ms. Gernenz stated they are asking to get power out to Field #2 and get the scoreboard installed up high enough where it is not easily accessible for vandalism. More discussion followed on what the Little League is actually requesting, the city or the Little League to install the scoreboard. Ms. Brantley stated she would check further into this matter. After all discussion, a motion was made be Member Warren to approve the installation of the electronic scoreboard on Field #2 to be corrdinated by Ms. Brant 1 ey, Parks & Recreation Director. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -5- 7. REVIEH AND OONSIDERATION OF PROPOSED USE FOR OONCESSION STAND AT AQUATIC PARK FOR THE stHmR SEASON. A. VEM>ING MACHINES. B. STAFF RUN. C. OONTRACT OOT. Ms. Brantley stated the items A, B, & C are the 3 options to nmning the concession stand this sumner, adding in the member's packets was a copy of her meroo to Mr. Hall, City Manager, on the breakdown of the figures on the concession stand fran last year. It does show the city made a profit. The council, at a work session, had requested staff to look at other possibilities on nmning the concession stand. Ms. Brantley stated when she and Mr. Hall had sat down and discussed this, vending machines did not seem I ike a goocl possibi I i ty due to machines breaking down, the need to make change, and the flip tops fran cans. Discussion followed, during which Ms. Brantley stated she is recarmending going ahead with staff nmning the concession stand. Member Warren stated this would also create rrore jobs for kids in the city this sumner. More discussion continued, afterwhich a rrotion was made by Member Kermedy to continue to handle the vending at the pool by our staff. Seconded by Member Phillips, the rrotion was approved by the following vote: Ayes: All members present voted aye Noes: None 9. DEPAR'lMENTAL UPDATE. A. SPECIAL E.VENTS AT POOL. B. PREPARED UPDATED BOND FUNDS EXPENDITURES. C. OONCESSION STAND AT B. B. CWENS. D. DEPAR'lMENTAL BUOOET PREPARATIONS FOR 89-90. A. Ms. Brantley stated she had included a list of special events to be held at the Aquatic Park this sumner season in member's packets. B. All members shoul d now have received a corrected copy of the bond funds expenditures. C. Discussion was held on the nmning of the concession stand at B. B. OWens with Ms. Brantley stating she will try to cane up with sane kind of guidelines by the next board meeting. D. It's that time of year again to start working on the budget process and Ms. Brant 1 ey stated if the board has any input to get with her. Ms. Brantley further added Public Works is concentrating rrore on finishing the concession stand at the Little League complex right now, the lights at Turner Street Park are in and okay, the Corps of Engineers has started grade work on the road to Stewart Creek Park, the new boat ranps will not open until the road has been completed, and mats have been received for the walls of the gym - now waiting on the shipnent of the velcro for installation. 10. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Phillips stated she had not received anything fran the retreat with council. Member Warren stated she had received her infonnation. Ms. Brantley -6- to check into getting the information to Member Phillips. Chairman Sandy and Ms. Brantley have a scheduled meeting on April 18th with the representatives of the Girl and Boy Scouts on Scout Park. Member Faulkner stated he had been approached by one of his neigbors who is a young rrother of 2 toddlers and are associated with a group of YO\mg rrothers and toddlers. She wanted to know if he had a list of the parks in the city and the streets they are located on. He thought perhaps they might be interested in adopting a park. Since he did not have a list of parks, he met with Ms. Brantley and came up with a list that can be used to hand out to organizations that might be interested in adopting or touring a park. Member Kennedy asked about one time sane discussion about sane land located sanewhat south and east of Turner Street fields, and if there has been anything else on that. Ms. Brantley stated it is shown as a greenbelt on the map and is also in the Northeast Section that is currently being developed and she would have to check into this further. 11. ADJOURN . There being no further discussion, it was unanirrously agreed to adjourn at 9:25 p.m. ~~~ Secretary W~)~-0la~7 CITY OF THE COLONY DEl'n'ON CXXJNTY, TX . APRIL 21, 1989 TO ALL INTERESTED PARTIES: Notice is herby given of a RmJLAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on April 26, 1989, at the recreation center, at 7:30 p.m., at which meeting the following wi 11 be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of April 12, 1989. 4. Review and consideration of request fran Ray Vincent of the Solid Rock Church to use the Colony Civic Center on Stmday roornings fran 11 a.m.-Noon to hold Children's Church. 5. Review and consideration of petition to create an island for ducks at B. B. Owens. 6. Review and consideration of board meeting dates for the roonths of June, July, and August. 7 . Departmental Update. 8. General i tE!TIS of concern to the board. 9. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on April 21, 1989. SACuJ (IVL C. S-b.e~ Sharon Sebera, Deputy City Secretary MINUTES OF THE PARKS & RE:CRlmTION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 26, 1989 A RmJLAR SESSION of the Parks & Recreation Board of the City of The Colony, Tx., was called to order at 7:35 p.m. with the following board members present: Wayne Sandy Sherry Schuyler Julia Warren Steve Faulkner Kathy Phillips Chairman Member Member Member Member and with Members Kennedy and Martin absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZmS INPUT. Keith Griffith was first and stated he wanted to c<mnent on the condition the Civic Center is left in after it has been used, adding the procedures should be changed on reserving the center due to trash and food left, and tables not put back in place, so that on Monday IOOrnings Norma Madison, SPAN Director has to clean up. Chairman Sandy stated there was a change nade in the guidelines for use of the center of adding a $50.00 reftmdable naintenance fee deposit which had been approved by the board and sent to city cOtmcil. Ms. Brantley stated city cotmcil had approved this change at their last meeting adding a staff member would be checking the center after its use to determine whether the $50 deposit should be reftmded. Evelyn Donohoe spoke next and stated she was at the meeting for IOOral support. She had heard a ruroor the civic center is going to be allowed for use by religious groups and wanted to know IOOre about it, and wondered if anyone was informing the people who use the center they have to clean up. Chairman Sandy stated there are set guidelines for the use of the center and everyone who uses it is given a copy of these guidelines before given a key to use it. Chairman Sandy also advised Ms~ Donohoe to get a 1 ist of any concerns she nay have to the board and they wi 11 be checked out. Ms. Donohoe also stated the city needs to provide a proper' cleaning service to keep the center clean. Mary Ellen Tharas spoke on behalf of Ella Bixby and the senior citizens who are protesting the use of the center on Stmdays by religious organizations. She first stated to Ms. Brantley that the seniors appreciate all that has been done for them, however was surprised to hear the guidelines for the center were changed for the churches to be abl e to use the center on SUndays. Chairman Sandy stated the guidelines were not changed, they were clarified, and Ms. Brantley stated the guidelines were amended after receiving a request fran a church who would like to use the civic center on SUnday Irornings to hold their educational classes. .Thi.s request came before the Parks & Recreation Board and was approved and then sent on to city cotmcil and approved at their last meeting. Ms. Tharas stated she ,believes there is a separation fran church and government and believes the najori ty of the ccmmmi. ty should have been IOOre fully informed of this. She went on to say the seniors pay -2- taxes and the church is a religious organization and usually tax supporting organizations and religious organizations do not mix. Member Warren stated the church will not be meeting at the center for free, they are going to be paying $50/rro. to use it. Ms. Thanas stated even so, they are still a religious organization holding church and with so rrany different kinds of churches now a days, any kind of church could request to use the center and then start making rooney off of it. Ms. Brant I ey stated all churches requesting to use the center have to fill out an application and be approved by herself and the board before being allowed the use of the center. Ms. Thanas stated the seniors have al ready applied to use the center on the first Stmday in May and October to hold a rumnage sale and this would push them off the calendar. Ms. Brantley stated it did not push them off the calendar, they are still on it and she has already discussed this with Ms. Griffith and the minister of the church approved to use the center who is rrore than willing to work with anybody anyway they can. Ella Bixby asked if the Masons hadn't rem:xleled the old city hall for their use and for the senior citizens use, and Ms. Brantley stated it was rem:xleled as a civic center for all citizens to be able to use. Member Faulkner stated we all need to think of that building the same way we think of our parks, it's sanething for everybody, it's not just for one sector of the ci ty . Pam Allen was next on Citizens Input stated she is already on the agenda to speak tonight however has another item she would like to bring before the board tmder Citizen's Input. She stated she lives across the street fran B.B. OWens and they are trying to see that the ducks are provided a safe place to live. She would like to see the city put up a sign that says ''Dogs on Leash Only" and enforce it. She also wanted to know if the city would consider planting magnolia trees along the entrances to the city. 4. REVI&? AND <X>NSIDERATION OF REX;;.'UEST FRCJo1 RAY VINcmT OF THE SOLID ROCK CHURCH TO USE THE OOLQNY CIVIC CEm'ER ON SUNDAY MORNINGS FRCM 11 A.M. -NCX>N TO HOLD CHILDREN'S CHURCH. Chairman Sandy stated a fonnal request on this item had not been received and asked for a rrotion to table this request. Member Warren then made a request to table this item tmtil a fonnal recannendation has been received. Seconded by Member Phi 11 ips, the rrotion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. APPROVAL OF MINUTES OF APRIL 12, 1989. Member Phillips noted a correction on Item 4 - first paragraph, first sentence. This sentence should now read: The entry fees were discussed first with Ms. Brantley stating for the past 1988 season, the fee for a family membership to the Aquatic Park for residents was $105, and the individual fee for residents was $35. Chairman Sandy noted a correction to Item 4, Page 2, last paragraph where the board is discussing closing the pool. In his ccmnents, he stated there are higher grade chemicals available that have a higher chlorine content then the current type used, this with correct maintenance would help on the clarification of the water. Where it -3- says no fornal recarmendation was given, he also mentioned fornal recarmendations can be made by the pool service carpany if warranted in the future. Wi th the above noted corrections, a rootion was made by Member Faulkner to approve the minutes of April 12, 1989. Seconded by Member Warren, the rootion was approved by the following vote: Ayes: Members Phillips, Faulkner, Warren and Chairman Sandy Abstention: Member Schuyler Noes: None 5. REVIEW AND OONSIDERATION OF PETITION TO CRFATE AN ISLAND FOR IXJCKS AT B. B. c:JmfS.. Chairman Sandy stated Pam Allen has already briefly discussed this item tmder Citizen's Input, and referred this to Ms. Brantley for further infornation. Ms. Brantley stated the only thing she has is the petition enclosed with member's packets, and she has been in touch with Ms. All en by phone, and added she thinks this is not a bad idea. Discussion followed, afterwhich Member Schuyler made a rootion that we follow up on Pam Allen's request to create an island for the ducks at B. B. Owens. Seconded by Member Phillips, the rootion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. REVIEW AND OONSIDERATION OF BOARD MEETING DATES FOR THE K)NTHS OF JUNE, JULY, AND AUGUST. Chairman Sandy stated in the past these roonths have been pretty slow and usually have been able to accooplish everything in one meeting per roonth. Discussion followed wi th the board concurring they wi 11 meet the first meeting date of each roonth of June, July, and August, with the option of the second meeting date of these roonths if necessary. 7. DEPAR'lMEm'AL UPDATE. Ms. Brantley gave the following departmental update: 1. Council approved amendment to the Civic Center guidelines. 2. Council did approve staff running concession stand at Aquatic Park. 3. There is a lot of construction going on at stewart Creek Park, caution- ing everyone to be careful going into the park, the Corps has proposed to have everything carpleted by August 18th. 4. Lights at Turner st. & B. B. Owens have had sane problems. A short was fotmd and repaired in the lights at B. B. Owens, and one set of lights is now working at Turner st. and hopefully the other 2 sets will be working by taoorrow. 5. This is budget time, any input, pI ease get with her. 6. Bunner programs will be going to the printers next week and out to the public by 3rd week of May. 7. The agenda item tabled by council on the closing of the pool will be going back to c01.m.cil May 1st. 8. The Clean-up on April 2200, 1500 yards of trash was hauled out of The Colony. Will be lOOking into doing a mid-surmer clean-up. Public Works and Utility Department enployees did a great job working at the durpster sites the day of the clean-up. -4- 8. GEm:RAL ITEMs OF <nlCERN TO THE BOARD. ChaiI:1lBn Sandy stated he and Ms. Brantley met with representatives of the Boy and Girl Scouts on Scout Park. There are a couple of service projects they want to cooplete this year, the fire pit and the bridge. These representatives to find out if and when, the scouts were going to do these projects, and get a 5 Yr. Master Plan together and cane back before the board with it. Member Schuyler stated on the comndttee for senior citizen concerns, there was going to be a meeting on April 25th, but it was POStponed until after the elections, due to heavy work 1 cad. ChaiI:1lBn Sandy announced that _r ~ler is resigning fran the board effective J1.m.e 1st, adding she will be missed and hard to be replaced. ChaiI:1lBn Sandy reminded everyone that at the first meeting in June, elections will be held for chairman and vice-chairman of the board. _r Schuyler stated when there is a vacancy on the board, city council puts a note in the paper stating they will be interviewing to fill the position and any citizen can go to city hall and fill out a card to be intereviewed if interested. This was said for the benefit of citizens in attendance who pOSSibly may be interested in serving on the Parks & Recreation Board. 9. ADJOORN . There being no further discussion, it was unaminously decided to adjourn the meeting at 8:25 p.m. ~!~retary w~~ Chai~'~ CITY OF THE COLONY DENTON COUNTY, TX. MAY 19, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, TX., to be held on May 24th, 1989, at 7:30 p.m. at the recreation center located at 5151 North Colony Boulevard, at which meeting the following will be discussed. 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of April 26, 1989. 4. Review and consideration of request fram Toby Dennis to build a fire pit at Scout Park as an Eagle Project. 5. Review of skateboard ramp. 6. Departmental update. 7. Items of concern to the board. 8. Adjourn. CERTIFICATION I do hereby certify that the above notice of meeting was placed on the front door of city hall !l:OO p.~. ('~~.y 19th, 1989. ~tiA ~~LU Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 24, 1989 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, TX., was called to order at 7:35 p.m. with the following board members present: Wayne Sandy Steve Faulkner Julia Warren Zane Kennedy David Martin Sherry Schuyler Chairman Member Member Member Member Member with Member Phillips absent; howver a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF APRIL 26, 1989. 7( Member Schuyler made a motion to approve the minutes of April 26, 1989. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: Members Schuyler, Faulkner, Warren, and Chairman Sa"1dy Abstention: Members Kennedy alld Martin Noes: None 4. REVIEW AND CONSIDERATION OF REQUEST FROM TOBY DENNIS TO BUILD A FIRE PIT AT SCOUT PARK AS AN EAGLE PROJECT. Tobie Dennis of Boy Scout Troop #133, gave his presentation on P~s proposed project to build a fire pit at Scout Park as his Eagle Project. Ms. Brantley noted to the board that this was approved by Dave Wallace, Fire Marshall for the city. The scouts are having a work day at Scout Park on May 29th, and Tobie stated if he has approval in time, he would like to build the fire pit on that day with help fram same of the other boys in his troop. The cost of the project will be less than $lOO.OO and he plans to get as much of the materials donated as possible. The scouts plan on having a garage sale to raise some of the funds. After all discussion, a motion was made by Member Kennedy to approve the request by Tobie Dennis to build a fire pit at Scout Park as an Eagle Project. The motion was seconded by Member Faulkner. Member Martin then stated at one time the scouts had talked about doing a survey of the neighborhood around Scout Park and asked if that had been done yet. Tobie Dennis's mother was present and stated as far as she knew, this survey had not been done yet by the scouts. *Correction to read - Member Warren made a motion to approve the minutes of April 26, 1989. -2- The motion was then approved by the following vote: Ayes: Noes: All members present voted aye None Chairman Sandy then thanked Tobie for coming before the board with his proposed project. 5. REVIEW OF SKATEBOARD RAMP. Member Warren stated she had called Sid Short from The Colony 'IV& VCR Vacuum, and he has not returned her call. Chairman Sandy stated the board would then continue to wait until we hear more on this request. 6. DEPAR'IMENTAL UPDATE. Sylvia gave the following department update: 1. The surrrner programs are now finished and out to the public. Registration started this week. We have a lot of new programs for this surrrner. 2. The Chili Cook-off is scheduled for June 17 and anybody who would like to volunteer to help out would be appreciated. 3. The Triathlon is September 23rd. Again, volunteers are needed for this event. 4. One field at the B. B. Owens Softball complex has lights out. 5. Still working on budget which will be turned in tomorrow. 6. We have received the Protec mats for the weight roam and hope to get them installed this weekend. 7. The wall mats for the gym should be up within the next couple of weeks. 7. ITEMS OF CONCERN TO THE BOARD. Member Kennedy asked about the boat ramps at Stewart Creek Park. Ms. Brantl ey stated the new boat ramps are complete however the Corps of Engineers will not be opening them up to the public until the new road is complete. The road is scheduled for completion by mid August. At this time, Chairman Sandy presented a certificate of appreciation to Member Schuyler who has resigned from the board due to moving out of town. Chairman Sandy stated the board appreciated all the efforts and contributions Member Schuyler had made during her tenure on the board. 8. ADJOURN . There being no further discussion, the board unanimously decided to adjourn at 8:12 p.m. /{)~ Ja.y~/ Wayne Sandy, Chai rman Beverly Nopp, Recording Secretary CITY OF THE COLONY DENTON COUNTY, TX . JUNE 9, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on June 14, 1989, at 7:30 p.m. at the rec. center located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of May 24, 1989. 4. Consideration of elections for Chairman and Vice-Chairman for June 1989 thru May 1990. 5. Receive receive report from Director on Department activities. a. Programs . b. Special Activities. c. Council/Staff Retreat. 6. General items of concern to the board. 7. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on June 9, 1989. fJcdu -1~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 14, 1989 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., was called to order at 7:35 p.m. with the following board members present: Wayne Sandy Julia Warren Zane Kennedy Kathy Phillips David Martin Chairman Member Member Member Member alld with Member Faulkner absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF MAY 24, 1989. Member Warren noted a correction to the minutes of May 24, 1989, under Item 3. The first sentence should read - Member Warren made a motion to approve the minutes of April 26, 1989. Member Warren then made a motion to approve the minutes of May 24, 1989, as amended. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Members Martin, Kennedy, Warren I and Chai rman Sandy Abstention: Member Phillips Noes: None Chairman Sandy then took this opportunity to thank the board for their participation and for all their efforts serving on the board this past year, making it an enjoyable year for him to serve as chairman. 4. CONSIDERATION OF ELECTIONS FOR CHAIRMAN AND VICE-CHAIRMAN FOR JUNE 1989 'I'HRU MAY 1990. At this time, Chairman Sandy opened up the nominations for Chairman of the board for June 1989 thru May 1990. A motion was made by Member Kennedy to nominate Member Martin as Chairman, with a second by Member Phillips. There being no other nominations, the motion was approved by the following vote: Ayes: Members Phi II ips, Kennedy, Warren I and Chai rman Sandy Abstention: Member Martin Noes: None Chairman Sandy then opened up nominations for Vice-Chairman. Member Kennedy made a motion to nominate Member Warren as Vice-Chairman of the Board, with a second by -2- Member Martin. There being no other nominations, the motion was approved by the following vote: Ayes: Members Martin, Phi 11 ips, Kennedy, and Chai rman Sandy Abstention: Member Warren Noes: None 5. RECEIVE REPORT FROM DIRECTOR ON DEPAR'!MENT ACTIVITIES. A. PROGRAMS. B. SPECIAL ACTIVITIES. C. COUNCIL/STAFF RETREAT. A. Ms. Brantley reported the registration for classes this summer is going very well. The enrollment has picked up tremendously from last year. B. The Chili Cook-off has been postponed ~~til ,July 22nd due to closing of Stewart Creek Park from high water. Triathlon - Ms. Brantley met last week with a potention sponsor for this year's Triathlon - ''Wheels In Motion". We will need volunteers to hand out packets for the triathlon at the location of their 2 stores 2 days before the date of the triathlon if they do become sponsors. There have not been any games on the ballfields since Saturday due to all the rain. The contractor is to be at B. B. Owens on Thursday morning to repair lights. Norma Madison, SPAN Director, has been in the hospital and is very ill. The issuing of I.D. cards for the rec. center is going very good. C. Ms. Brantley reported the Council/Staff Retreat was very well attended. All department heads got up and made presentations and then after all were done, the council asked questions. Ms. Brantley then handed out a copy to board members of the presentation she made to council. 6. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Martin asked about the playground equipment at West Lake Highland Park. Ms. Brantley stated she had been in error when she had said the playground equipment was in. She had misunderstood the Public Works Department and thought it had already been installed. It will be installed as soon as Public Works can fit it into their schedule. Chairman Sandy reminded everyone about the invitation to attend the council reception on June 19th at the rec. center, everyone is invited to attend. There is a PARDners meeting schedul ed for ,June 20th at 7: 30 p. m. at the rec. center. Member Kennedy stated the Lake Clean Up sponsored by the Bass Club for June 25th has been postponed. 7 . ADJOURN. There being no further discussion, it was ~,~~ Beverly Nopp, Reco i g Secretary unanimously decided to adjourn at 8: 10 p.m. Jt)~2Chbf!/