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HomeMy WebLinkAbout1st Quarter (January-March) CITY OF THE COLONY DENTON COUNTY. TX. JANUARY 6. 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony. Tx., to be held on January 11, 1989, at the recreation center located at 5151 N. Colony Boulevard. at 7:30 p.m., at which time the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of November 9, 1988. 4. Discussion and consideration of constructing additional bathrooms at Stewart Creek Park. 5. Review and consideration of proposed 1989 schedule of spring play for The Colony Youth Soccer Association and use of the Parks & Recreation facilities for registration. 6. Discussion and consideration of playground equipment proposed for Wilcox pocket park. 7. Departmental update. 8. General items of concern to the board. 9. Adjourn. CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:o~n.~u~ 1989. Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 11, 1989 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Tx., was called to order at 7:34 p.m. with the following board members present: Wayne Sandy Sherry Schuyler Julia Warren Zane Kennedy David Martin Steve Faulkner Kathy Phillips Chairman Member Member Member Member Member Member and with no members absent, thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 3. APPROVAL OF MINUTES OF NOVEMBER 9, 1989. A motion was made by Member Warren to approve the minutes of November 9, 1989. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Members Martin, Phillips, Kennedy, Warren, & Schuyler Abstention: Member Faulkner Noes: None 4. DISCUSSION AND CONSIDERATION OF CONSTRUCTING ADDITIONAL BATHROOMS AT STEWART CREEK PARK. Ms. Brantley stated she was asking for a formal recommendation of support from the board at this time to put additional bathrooms with showers at Stewart Creek Park. She stated the monies for this project would come out of the Stewart Creek Park fund. The bathrooms would be built basically the same as the concession stands that are now being built at B. B. Owens and the Little League complex. It will be a block building with stalls and showers. Chairman Sandy asked that the board also be furnished with preliminary figures on the cost of the project, and Ms. Brantley stated that would be no problem, she just wanted a formal recommendation from the board at this time. After general discussion, a motion was made by Member Schuyler that the board supports the construction of additional bathrooms and showers at Stewart Creek Park and also the revamping of the existing bathroom be done at the same time as the construction of additional bathrooms. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: -2- All members present voted aye None 5. REVIEW AND CONSIDERATION OF PROPOSED 1989 SCHEDULE OF SPRING PLAY FOR THE COLONY YOUTH SOCCER ASSOCIATION AND USE OF THE PARKS & RECREATION FACILITIES FOR REGISTRATION. Chairman Sandy stated the board had decided these requests did not have to come before the board anymore, the decision could be left to Ms. Brantley, however since this letter was addressed to the board, it was placed on the agenda at this time. After general discussion a motion was made by Member Phillips to approve the letter from The Colony Youth Soccer Association requesting use of the rec. center facilities for registration for the spring season of play. Seconded by Member Faulkner, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. DISCUSSION AND CONSIDERATION OF PLAYGROUND EQUIPMENT PROPOSED FOR WILCOX POCKET PARK. Ms. Brantley stated there was not a big price difference between wooden playground equipment and metal playground equipment, however after thinking about this again, and after talking with Ken Leverich, she is asking for the board's approval to go with metal playground equipment at Wilcox Pocket Park. She also added the school district is going with metal playground equipment at all its schools now. After general discussion, Member Martin made a motion to use metal playground equipment for the development of Wilcox Pocket Park, and also propose a policy be set to go with metal playground equipment in the development of all future parks. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: Members Martin, Phillips, Faulkner, Warren, & Schuyler Abstention: Member Kennedy Noes: None 2. CITIZENS INPUT. Mike Klima came before the board at this time. He stated he had heard talk of another 9 hole disc golf course going in across 423, and wondered if it would be possible instead to extend the present 9 hole disc golf course at B. B. Owens to a 18 hole course. He stated a lot of people in The Colony and from neighboring cities use the course alot and have stated it is one of the best courses in the Dallas area. He also stated the present golf course needs to have additional trash cans due to the large use of the park. -3- Ms. Brantley stated Larry Owen had designed the present disc golf course. The board suggested Mr. Owen be contacted and asked for ideas for designing an 18 hole disc golf course. Member Schuyler stated it would also be good PR to have the newspaper do another article on the course giving the history of what's happening at the park. Ms. Brantley stated she would also see about having additional trash cans placed in the park. Chairman Sandy then thanked Mr. Klima for coming before the board and advised him to stay in contact with Ms. Brantley. 7. DEPARTMENTAL UPDATE. Ms. Brantley stated the concession stand foundation at B. B. Owens is finished and will start the block and roof next week. Monday, the 16th, work will begin on the foundation for the concession stand at the Little League Complex, and the Public Work's crew has started repair on some of the outfield fencing. Ms. Brantley also stated specs for the lights at Turner St. Park are out. After talking with the respresentative from MUSCO on the lighting, it was suggested that if there were enough funds available, an additional light pole be added making it possible to light one half of the entire field and Ms. Brantley asked if the board would be in favor of that. Chairman Sandy stated on behalf of the board, that they will stand behind their original recommendation that lighting illumination be in line with the other two fields at Turner Street Park. * Ms. Brantley stated we are waiting on the arrival of the playground equipment for West Lake Highland Pocket Park, and Wilcox Park has been graded and is larger than originally planned. Ms. Brantley stated the winter volleyball league will start on Jan. 23rd. 8. GENERAL ITEMS OF CONCERN TO THE BOARD. Board members discussed the upcoming retreat. Members Kennedy and Faulkner will not be able to attend and Ms. Brantley stated she would let Ms. Hicks know. There are still a couple of certificates of appreciation to be given out and Ms. Brantley is to check with the Jaycees to see when their meeting dates are. Ms. Brantley stated the Civic Center is running smoothly and stays booked up. SPAN is also going well with a daily average of about 15-20 people for lunch every day. Member Martin asked about the Sports Federation that had met about one year ago and the possibility of starting it up again. He stated the sports associations seem to run better last year after having that meeting. *Member Warren noted a correction to this paragraph to read that she has been opposed to add'l lights at Turner St. Park since the board began working on this and wants the the records to reflect her opposition. -4- Ms. Brantley stated she is planning on organizing another Sports Federation meeting. Member Warren asked if the I.D. cards had been implemented at the rec. center yet. Ms. Brantley stated they have not but hopes to get going on it soon. Member Kennedy asked about PARDners and Ms. Brantley stated nothing had been done on that yet either but she also hopes to get this group up and running again soon. Before adjourning, Chairman Sandy wished the board a Happy New Year and thanked the board for all their contribution in the past year and is looking forward to working with them this new year. 9. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:38 p.m. ~~:;\d~irman ~~Ording Secretary CITY OF THE COLONY DENTON COUNTY, TX. JANUARY 20, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Tx., to be held on January 25th, 1989, at 7:30 p.m., at the recreation center located at 5151 N. Colony Boulevard, at which meeting the following will be discussed: i. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of January 11, 1989. 4. Review and consideration of request from Thomas & Linda Tunks on the use of concession stand at Bridges Park. 5. Review and consideration of request from Beta Sigma Phi City Council on hOlding a second annual Spring Fest at Friendship Park on April 8th, 1989. 6. Review and consideration of request for a Skate Board Park. 7. Review and consideration of recommendation for Senior Citizens of The Colony to hold spring and fall rummage sales at The Colony Civic Center. 8. Discussion and consideration of entering into an agreement with L.I.S.D. to maintain and construct playground equipment at the B. B. Owens school. 9. Departmental Update. A. Stewart Creek Park financial report. 10. General items of concern to the board. 11. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on January 20, 1989. 4~. 1~ _ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JANUARY 25. 1989 board membe~s present' A REGULAR SESSION of the Parks & Rccreation Board of the city of The Colony, Texas was called to order at 7'32 p.m. with the following L.Ja Y fie S.D. n(~)/ David Marti. t: Ste\/G :-:aul kr~ef !<athy Phil1ir:>s ,J'...-tlia. llJar'(f:fJ S.hc'~~ry Schyul.e-i' Zone Kenned'y C ~c1.i '( rna ";'; Me rYl() C?:;" rv1emt'e: Mernbe',' Mcrnber Member ~~e;nt)c'YV ~ 8 ~ O?' p..;n.. and with no members absent, thus a quorum was established. attendance was Sylvia Brantley, Parks & Recreation Director. ('~; 1 so ~h t: ~ CITIZENS INPUT. ~'!one . <. REVIEW AND CONSIDERATION OF REQUEST FOR A SKATE BOARD PARK. There was a group of approximately 40 youngsters and 1 adult present an behalf a~ this request. Chairman Sandy thanked all those who were present far taking the time to come fore the board, and then turned the item over to Ms. Brantley. She stated she d received a call from Sid Short of The Colony TV-VCR & Vaccuum, asking for help to find c, s;afe place for kids of The Colony for use of "s!\ating recreation". Ms. Brantley advised he send her a letter on this request and she received a petition with 17 signatures on it. She further added this item was also on the agenda in January af 1987. The liability factor was the primary reason for the turn down of the skating ramp ~ that time. David Mitchell representing the youth pre s e nt, ;'J a:;;" the n ask e d t 0 ~') pea k 0 nth e i '(- be h a 1 f !'1 e c:: tat e d !: C '"1 a cJ spoken to Ms. Brantley in the past on this request and at that time there was nct as much interest. adding the sport s grown tremendousl~ in the past couple of years. He stated they would like a placetc go where they would out of everyone's ~ay and it would be lot safer and help keep vandalism down. They are asking far Q COUPl 2f ramps and a cemented area. Sid Short then addressed the b c, a :- d, s tat i n g hew 0 U 1. d 1 i k eta see a p 1. ace for the s (; k i :: c: (.J 0 t c, keep them out of the parking lots of the s ping centers so they won't get hurt. Wherever this place may be, ;+ could be stipulated that all skaters wear knee pads, elbcw pads and Imets for safety. He added he had spoken with a representative of the Jaycees who had c:stated the5.r park C;", F~cgan rnigr':t ~)e .,c:.f. acc;:)pta::,le 2':"'8.:0,. stated he has an engineer who knows about putting these who would be willing to donat some time and a concrete ~~ Y'- ~ :=:' J'; () 'r" t a'teas i":"1 -::> n....-.! c"..j......: ~e(nl)E~';~ Sc h u y 1 {:; '( ;;;)~, --"'........ about super\/isiof1 2~d liab All t~at Ls really needed 8 some land~ c~ornp2 ny willing to hslp O~lt. 1 ; +- \/ ~-.- ...... '--,' ,1 .. -2- General discussion followed, afterwhich Chairman Sandy appo nted 3 committee of Members Warren and Faulkner, and David Mitchel . Shawn Welsh, and sid Short to get together and come up with a proposal tc bring back before the board. Chairman Sandy then again thanked all those present for taking the time to come before the board. 3. APPROVAL OF MINUTES OF JANUARY 11, 1989. Membsl- Warl-en noted a correction to Page 3, Iterr~ 7 Departmental Updatc1 par2gf2~~'~ 2, stati~g she has been opposed to t~1e additional lig~~:s at 7l1~~ner St~8et Park since the boal~d b gan worl~ir:g O~ this and ~J2:~t8d the records to refloct ~er opposition. Membor' P!lillips tho~~ made 3 mctio~ t{) app~ov the ~ni~lutes of Januar}' :1) 1989 28 apP!~oved by 2~8r~d2d V8. Seconded by Member W2~ren~ the ~otior was the fol,low,ir19 \Jot,e~ Ayes. ~oes: All members present voted aye None ? REVIEW AND CONSIDERATION OF RECOMMENDATION FOR SENIOR CITIZENS OF THE COLONY TO HOLD SPRING AND FALL RUMMAGE SALES AT THE COLONY CIVIC CENTER. Jeanne Gri+fith and Mary Ellen Thomas representing the senlor <:iti.zens were present. Ms. Griffith stated all they basically want is additional ~1se of the civic cento~K The seniors already have thf? 2nd and 4th F~iday eV81lings f01- thei~ senio1- citize~ nights, and they would like to have additional use of t~e rooms to hold a sp~irlg and ~all ~ummage sale/arts & cr~3fts. Ms~ Thomas stated the ~roce8ds from these sales will go to benefit the current program we now have fo~ seniors, and fo~ furthe~ 3~d fut.u)'e renovations of the Civic Cellter. Ms. Brantley stated she would not have a problem with this. Gene~al discussio~ continued, afterwhich a motioll ~as made by Member Phillips to allow the senior citizens of The Colony to hold spring and fall rummage sales/art & crafts at The Colony Civic Cent r. Seconded by Member Schuyler, the motion was approved by the following vote Aves: All nlembers present voted aye None Noes' Member Martin stated ~e WOll1d I.L!ce foru t~e b03Td to receive some feedback on what kind of success the seniors have~ At t~~is t.ime 8:03 p.m~) Me~be~ Kenned)/ 2r~ivcc1~ d REV!EW AND CONSIDERAT!ON OF REQUEST FROM THOMAS & LINDA TUNKS ON THE USE OF CONCESSION STAND AT BRIDGES PARK. ~!either Mr~ O~ MrSh Tunks were prese~t~ M8mbe~ Schuyler asked if +h~: board had ~ot at ()~G ~~me decided a rep~esentative needs to be present wher~ an ite~ is requested ~'o b fJl2ced on tho agend2j and -~- ~ then stated the board should address this issue first. Discuss on +ollowed during which Member Martin stated if a representative s not p)-es8~tj any questions the board may have cannot be answered, howeve,- t~at should not prevent the board f~om discussi~g the issue. If on t~le othe~ hand, ar~ ite~ has bee~ approved by the board i~ the past~ the~ 2 ~epresontative need not be prese~t if the item is on the agenda again. Discussio~ continued with C~~airman Sandy statirlg this item can be tabled to give Mr. & Mrs. Tun~~s a charlce to be bac!< Oll the agenda and be present to answer any questions, however he would like to first give Member Phillips the opportunity to speak on this item. Member Phillips stated in Mr. TLAn!{'S letter where he stated ~lO o~e had ~sGd t~e concessio~ stand for the past 2 summers, she stated the cor:cession stand was open fOl~ aJ.l games of ~ittle ~eague in 1987 and 2 P of it was made. Last summey" the concession stand was or~ly ope~ dL!ri~:g t~e All St2~S games due to a manni~g sho~tage, howeve~' a p~of;t was also made. She furthel- added she had talked to the people ~~onl Pee Wee ~aotbal~ who had run the concession st.and dcril~g t~~ei.~' seaso~ this past year", and they had also ITlade a pl-ofit. S~'e stated she does !lot !~now w~1ere Mr ~ Tunks got his inform2tion ~rom~ MSM Brantley added that running the concession stand is a way for these orga~izations to purchase u!lifc)rms and equipmer~t. Afte~ all discussion, Chairman Sandy asked if the board would like to take action on Mr. Tunk's letter as is or have a motion to table it. Member Schuyler made a motion to table this item. Seconded by Member Warren~ the motion ~as approved by the following vote- Ayes~ All rnembG~s present voted aye ~oes~ None C~lai mall Sandy asked Ms. Brantley to co~tact Mr~ Turl!~S to see if he wishes to be placed back O~ t~~e next b02~-d agenda and to be pre3e~lt~ 5M REV!EW AND CONSIDERATION OF REQUEST FROM BETA SIGMA PHI CITY COUNCIL ON HOLDING A SECOND ANNUAL SPRING cEST AT FRIENDSHIP PARK ON APRIL 8TH, 1989. Msw Brantley, as 2 ~1ombe~ of Beta Sigm2 Phi sorority and also as a member on the par!< committee, spol<e on behalf of this request~ She stated this would be theil" second annual spring fest. The profits f~om last year's spring fest was used to purchase t~ees for the park. The mo~ies f~om this >'s3r's spring fest would also go back into the parl<~ After all geneY~al disCllssiol~, a motion was made by Member Phillips to recommend app~oval OF t request +rom Beta Sigma Phi City Cou~cil to hold a second annual spring fest at F~ie~dship Park on Ap~il 8th, 1989~ Seconded by Member Schuylc1-, the motio~ was approved by t following vote~ --' <~l ",- ~loes' All members present voted aye No ne, ;;')le~3 : 8. DISCUSSION AND CONSIDERATION OF ENTERING INTO AN AGREEMENT WITH L.I.S.D. TO MAINTAIN AND CONSTRUCT PLAYGROUND EQUIP- MENT AT THE B. B. OWENS SCHOOL. Ms. Brantley stated she would briefly update the board on this item. Marilyn Spence, Principal of B. B. Owen Elementary School, had called her thc latte~ part of November and disc~ssed this with her so she was already aware of this when M~ ~!all brought it t;P to he~ per l :2' t t 8 r t (7; c~ ~~,\ () v () rn tH? r :L 6, ~, 9 cJ f3.. h c ~-i a d 1- c: C e .i \j () d f )- () m f'-i '~- K C 1 a y t ~) n Downing. She ~urther added L.I.S.D. currently has an agreement with o~c sc!'<}oo2 i~ ~.ewisv:llc and is nOL~ wo~kins Ofl 3 s8co~d 2g~eement~ The City of Lewisville is mai~taining and construct~ng playground equipment purchased by the school district and it is werking out real good. The P.T.A. o+' B. B. Owens is currently trying to raise monies tc purchase playgroulld equipment. and what they are asking of the city is t8 cor~struct and maintain t!~e equipmellt~ Ms ~ Brar:,tley further statod she sees this as good public relations as well as hav5,~~g p12yground equipmellt ill this area~ 2 s~e 5.S 2s!\ir:g for a 1~8COIT!:nendatior, ~~8~ the board. Jiscussion followed during w~1ich Ch2i~~an Sandy st.ated }~8 doesn~t. see ~he~8 the~e's 3D)' be~Gfit to the c L t y 01": t ::~: i cL:: 0 r J::. h c' '~ i;'; C t... t. h D. ~, 5~ ~ ' ~~ 9 0 t.) cl ~ R. bee a I.J. S 2; 5. S ..:-~ t d ,< ~ ) .J Y () ':~ ~ ~heth2r t.he 3c~ool ~LJts in the equipme~t and maintGi~lS it or the city does) ~le'll get t~c S2IT12 b ~cfits~ Membe~ Ma~tin stated it does~'t After :~ 1 1 u.....", f~om t~e city's point of view to idize this ope~atio~k further discussio~, Mernber Walwren made a ITlotion to to city couf1cil that the board SUPPOy'ts e~teri~~g into an :T: a ~< e ':.;; C -:1 s e ~':"comme nd agreement with L.T.S.D. to maintain and construct playground equipment at the 8. B. Owens School. Seconded by Member Kennedy, the motion was approved by t~18 following vote: Ayes: Members Faulkner, Phillips, Kennedy, Warren, and :~ c::: h I",~ ;.." 1 c;; ~lo.::;s " >'1 G fTl be'; ~...: ,J. '( t, 5" ';"j 9. DEPARTMENTAL UPDATE. A. STEWAR~ CREEK PARK FINANCIAL REPORT. ~s. 9ra~tley state~ she has set up a meeting for Feb1-Uary 13t~, to try n~ get PARDners 3t.2~t.2d bock ~~p again Memb8~ Schuyler ~ m~~~ed everyone that PARDncrs needs more suppo~t f~o~~ the boa~d, with Ms. Brantley corlcL~~~-~~g t~le depcr1:mellt also needs to lend n~O~8 sUPpo~tK Member Ke~n asked Ms. B~"2ntley if she could gat a let,ter sent out to organizations advising them of the PARDners meeting. ~ Spo~ts Fedorat,i.on meetir'lQ ~as also been scheduled fo~ Fobruoy'y 20t.h~ ~s~ Brantley also added that Stl8 had been t~yi~~g to Y'each Larry Owe~ abou~ t~o disc gol~ course nd had not go~ thru yet. _r::.. ~) Ms. Brantley then handed out a copy of the Stewart Creek Park financial report. 10. GENERAL ITEMS OF CONCERN TO THE BOARD. The board discussed the upcoming retreat with council on Saturday and asked Ms. Brantley to give them a wish list of things she would like to have for the recreation center and the Aquatic Park to hand out to council. A copy of the Master Plan for Stewart Creek Park was also requested to take to the retreat. At this time, Member Warren stated she wanted to voice her concern over an article in The Colony Leader newspaper in reference to a Parks & Rec. Board member not being at the city council meeting for the approval of Par!<s Standards. Member Schuylel" also agreed with Member Warren's comments stating she felt this reflected on the board and was an embarrassment. She stated she felt an apology letter was due to the Mayor and City C:our!c:i~_ ~ Chai man Sandy then apologized to the board Slnce he was the member who ~orgot to attend the meeting. With Ms. Brantley going home ill from work that day and he not attending the meeting, it left no representative from the Parks & Recreation Board in attendance to answel questions of council. He stated he would take the board's comments under advisement for further action. 11 . ADJOURN. There being no further discussion, it was unanimously agreed to adjourn the meeting at 9:02 p.m. I, ) L/ ,. " -~-_:..2LLl~~..L0yi~__",___,_,_ Wayne Sa~dy, Chairman, ~. ~---_.__._-_. Beverly Nopp, Recording Secretary CITY OF THE COLONY DENTON COUNTY, TX. FEBRUARY 3, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas to be held on February 8th, 1989 at 7:30 p.m. at the recreation center located at 5151 North Colony Boulevard, at which meeting the following wi,11 be discussed" 1 Call meeting to order. ~, .:.- ~ Citizens Input. 3. Approva] of minutes of January 25, 1989. 4. Review and consideration of request from Linda & Thomas Tunks to open and 1-'un the concession stand at B~idges Park~ C Review and consideration of request from Mansour Ostourar to park his ice cream tr~ck in Stewart Creek Park for the puy'pose of sellir1g ice cream~ 6. Review and consideration of request from Al Gober of the CYSA to improve practice fields for soccer by installing a sprinkler system on the TU Electric easement along Miller S.treet" 7" Departmental Update. 8. General items of concern to the board" 9 , Adjou1- Y:. CERTIFICATE ~~~""""~."~"~-.-,,..__,~_~~_~.~,, w I hereby certify that the above notice of meeting was placed on t'--u.,. 'fro""+- d"oY" a+' "'1"+-\/ halJllr: "'~\. r;.on n n', on C'QID)'''~Y"'' S. 1980 "". .,~ ~, ".-, '--I "+~J ~r- ."/", ,. ,.~ ,~O, 1 "'" ~ j" ..."----.,,.-........~.......-i~~........_.__.__.._,...._.._.."......... Patti Hicks, City Secretary ~. CITY OF THE COLONY DENTON COUNTY, TX. FEBRUARY 3, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas to be held on February 8th, 1989 at 7:30 p.m. at the recreation center, located at 5151 North Colony Boulevard, and in addition to the items posted in accordance with regular meeting equirements. the following item will be addressed: 10. Review and consideration of request received by The Colony Jaycees to hold a "Countr'y Caravan" free two hour concer-t at Stewart Creek Park on the evening of May 18, 1989. CERTJFICATJOll I hereby certify that the above notice of meeting was placed on the front door of city ha~:~, ~:brUarY 3, 1989. Patti Hicks, City Secretary MI~UTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD O~ FEBRUARY 8TE, 1989 A REGULAR SESSIO~ of the Parks & Recreation Board of the City of The Colony, Tx. was called to order at 7:32 p.m. with the following members present: Wayne Sandy Sherry Schuyler Julia Warre~ Chai~~an Kathy Phillips ~avid ~ar~in Member Member Member ~ember and with Members Faulkner and Kennedy absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. ~ CIT!ZENS !NPDT. None, 3. APPROVAL OF MINUTES OF JANUARY 25, 1989. A motion was made by Member Martin to approve the minutes of January 25, 1989. Seconded by Member Warren, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. REVIEW AND CONSIDERATION OF REQUEST FROM LINDA & THOMAS TUNKS TO OPEN AND RUN THE CONCESSION STAND AT BRIDGES PARK. Mr. Tunks was present and at this time, Chairman Sandy asked if he would like to speak to the board. Mr. Tunks stated the concession stand at Bridges Park has been vacant up until about 2 years ago. The year before last it was used by the seniors of Little League for their season and he had heard they did not make any monies. Last year, it was used for All Stars games only and he stated again he heard they did not make 2ny ~oney. Also the stand was used by the Pee Wee Football Association this past season and Mr. Tunks added they also did not make any profits from running the stand. He stated he believes he could open and run the concession stand more efficiently and he is proposing to give the city 5% of the profits made during the Little League and Pee Wee Football season. !f the city did not want the 5% profit, he would propose to split that 5% between the leagues. Chairman Sandy then asked the board if they had any questions or comments. Member Phillips stated two years ago when she was President of the Little League, she and Debbie Ehrman had run the concession stand and it did make a profit. -~- Last year it was open only during All stars games due to a manning shortage, however a profit was made. The monies that are made are used to purchase trophies and awards for the kids. Member Phillips also stated that Pee Wee Football had used the copncession stand last season and made enough money to pay for their referees, chalk to line the fields, and still had a little left over. Chairman Sandy then asked if their were any other questions or comments from the board. There being none, Member Martin made a motion that so long as leagues ~ant to run the concession stand at Bridges ?ark during their seasons, that they be allowed to do so especially since the monies that are generated are used to maintain the leagues, thereby denying the request of Mr. and Mrs. Tunks to open and run the concession stand at Bridges Park. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Chairman Sandy stated to Mr. Tunks there is the possibility of other concession stands becoming available. He thanked Mr. Tunks for coming before the board and stated he appreciated him trying to generate more funds for the city and looking for ways to make the city a better place. ~ REVIEW AND CONS!DERATION OF REQUEST FROM MANSOUR OSTOURAR TO PARK HIS ICE CREAM TRUCK IN STEWART CREEK PARK FOR THE PURPOSE OF SE:LING ICE CREAM. Mr. Ostourar was present. Ms. Brantley stated this type of request has come before the board before, and once the board gives their reco~~endation, the request is sent on to council, and then to the Corps of Engineers for final approval. Ms. Brantley also stated that when the last request had gone to council, they had proposed a financial report be submitted and also 3-4% of the profits go to the city. Ms. Brantley further added the ice cream truck has to be permanent portable. General discussion followed, afterwhich Member Phillips made a motion to reco~mend support of approval for Ms. Brantley to further research the request from Mansour Ostourar to park his ice cream truck in Stewart Creek Park for the purpose of selling ice cream, and to s~b~it it to city council and the Ccrps a: Engi~eers. There was no second tc the motion, and it died for lack of a second. Chairman Sandy tten asked if the~e were any further discussion. Member Schuyler stated the only question she has is when an organization holds an event at the park to ~aise funds for their non-profit organization of asking Mr. Ostourar pay for a boothe space. Ms. Brantley then asked Mr. Ostourar what he -3- sells f~o~ his truck, and he stated he sells ice cream, candy, soda, snacks, etc. but no ciga~ettes or anytting in breakable containe~s. Ms. Brantley stated te would have to supply her with a co~plete breakdown of everything ~e sells ~long with tte cos~ so it could be presented to council and the Corps of Engineers. At this time, Member Phillips ~ade a ~otion to recommend support and approval of the request fro~ Mansour Ostourar to park his ice cream truck in Stewart Creek Park for tte purpose af selling ice cream, and to address each special event scheduled in the park as it comes up on an individual basis. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: Members Martin, Phillips, sctuyler, and Ctairman Sandy Abstentic~: Membe~ Wa~~en Noes: No~e 6. REV!EW AND CONS!DERATION OF REQUEST FROM AL GOBER OF THE CYSA TO IMPROVE PRACTICE FIELDS FOR SOCCER BY INSTALLING A SPRINKLER SYSTE~ ON THE TU ELECTR!C EASEMENT ALONG MILLER STREET. Al Gober and Greg Wilkerson of the CYSA were present. Mr. Gober stated the plan was basically the same one that was presented previously to the board by CYSA last summer. Chai~man Sandy stated the only proble~ he has with the ~equest is on their proposal under the teading of "The City of The Colony througt its respective depa~t~ents is requested to", Item No. 6 - Per~it CYSA perfe~ential usage of this area four weeks prior to the start of each League playing season and tt~ougtout tte duration of each League playing season as established by the CYSA Officers. He stated the city has no real way to police the area tc keep others off. Ms. Brantley asked about the letter from TU Electric, and Mr. Gober stated a copy tad been presented with their proposal last summer, and te gave Ms. Brantley another copy. The letter fro~ TU Electric was then read to the boa~d. Gene~al discussion continued during which Mr. Gober stated the target date to start Phase! is the summe~ 0: 1989. Afte~ all discussion, a motion was made by ~e~be~ ~a~tin to approve the ~equest f~orr. Al Gobe~ of the CYSA to improve p~actice :ields :or socce~ by installing a sprinkler system on the TU elect~ic ease~ent along Miller Street. Seconded by Me~ber Sc~uyle~, the motion was approved by tte followi~g vote: Ayes: Noes: All membe~s present voted aye None -4- 10. REVIEW AND CONSIDERATION OF REQUEST RECEIVED BY THE COLONY JAYCEES TO HOLD A "COUNTRY CARAVAN" FREE TWO HOUR CONCERT AT STEWART CREEK PARK ON THE EVENING OF MAY 18, 1989. Vic Wright of the Jaycees was present. He stated the "Country Caravan" is a group of students and instructors from South Plains College that make 35-40 appearances each year in Texas and Mexico, and they have agreed to make an appearance in The Colony this year. What they neec is a place to set up to ho:d the event, and someone to do advertising for them. They have moved the start time of the concert from 8:30 to 8:00 p.m. so they would be finished by 10:00 p.m. They are self contained and have their own power generators, li;hts, and sound systems. The only other event going on at the park around that time is The Colony Cruisers TC:',:::-ing Cl:;.::, :;ill ;:,e ~.lsing the P:::::-]:,;n Sat-u~:day and Sunday, May 20th and 21st, and this event would not interfere with them. Ms. Brantley stated the Jaycees needed to clarify what they wanted to de about the entry fees to the park since it was not mentioned in their letter. Mr. Wright stated they are asking the fees to the park by waived for this event. Chairman Sandy asked if they would be willing to take a percentage of their profits to make a donation to stewart Creek Park since one of the stipulations of the Corps for using the park is th~t funds generated go back into the par]~. Mr. Wright stated they would be willing to make some kind of donation and asked if there was any project going on for the park :lOW, and Chairman Sandy replied "a shower fund" for new bathrooms. Ms. Brantley also stated that once this request is approved by council, they would have to give her a list of what they are planning to sell and the prices they will be chargi~g. There being no f~rther questions, a ~otion was made by Member Phillips to recommend approval of the request by The Co 1 ony Jaycees to ho 1 d a "Co'0.n try Caravan" free two hour conce~t at stewart Creek Park on the eve~i~g of May 18, 1989, and also to waive the fees fer this eve~t. Seconded by Member Warren, the motion was approved ~y the following vote: Ayes: All members present voted aye None ~~roes : Chairman Sandy then thanked the board. Jaycees for co~i::g h~,+n.')-Q .-..,J"-............_ the '"7 DEPARTXSNTAI. UPDATE. Ms, Brantley stated the light bids for Turner street Co~munity Park were approved by council on Monday, February 6th, and they did approved putting i:l a second pole. The Park Standards will be back en council agenda February 20th. All board members were ~rged to attend especially Member Martin who spent so much of his own time preparing the standards, _t:._ Ms. Brantley stated the wallyball set for the rec. ce~ter has been received and waiting to be p~t together by P~blic Works. The concession stands are co~ing a:ong real well. frozen pipe that b~~st at the concession stand at Park, and one pipe that burst at the pool and the A:: ~ave bee~ :ake~ ca~e 0:. There was one Turner st. Civic Ce:lter. 8. GENERAL ITEMS O~ CONCERN TO THE BOARD. Member Schuyl er asked if it were possibl e to get ":lO~-ma~king" balls for the racquetball courts. Ms. Brantley stated she was al ready looking into this f they are call ed ":lO-l:'.ark" ball s. Member Phillips asked Ms. Brantley if she had talked to Mr. Hall about the I. D. cards yet and she stated he had given her the okay to go ahead with the printing and she will make a presentation on these cards to co~ncil after all information is together. Member Wa~re~ asked if Ms. Brantley had heard anything more on the ~risbee Golf Course and Ms. Brantley stated she had not. Member Warren stated she had met ~ith Ken Leverich and the youth interested in a skateboard ramp and as soon as Ken Leverich has all his information together, they will come back before the board with their proposal. Chairman Sandy had a form made up and asked for the board's input or suggestions to see if it would be worthwhile for their use for any additional COl:'ments or concerns they may have on an item that a motio~ was made for to go to council. Member Martin at this time stated it would be a good idea to address what the board had talked about at their previous meeting on setting a policy on whether a representative needs to be present at the board meeting when they have requested an ite~ to be on the agenda. Member Martin is to work on setting up a policy a~d to have it ready to be O~ the next board agenda. 9. ADJOURN. There being no f~rther disc~ssio~f it \~as unanimously decided to adjourn at 8:38 p.m. B~~ Secretary CITY OF THE COLONY DENTON COUNTY, TX. MARCH 3, 1989 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on March 8th, 1989, at 7:30 p.m. at the recreation center located at 5151 North Colony Boulevard, at which meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of February 8, 1989. 4. Review and receive updates from representatives of "Adopt a Park" organizations. 5. Review and consideration of establishing a policy for requirements on whether a representative need be present when an item is requested to be placed on the Parks & Recreation board agenda. 6. Departmental Update. 7. General items of concern to the board. 8. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall ~ 5:00 p.m. O~ March 3. 1989. ~rd7A-' (). 7~~~ Patti Hicks, City Secretary MINt."'TES OF THE PA.~ & RECREATION DEPARTMENT OF THE C:TY OF THE COLONY HELD ON }.iF-BCE 8, 1989 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colo~y, Tx., was called to order at 7:32 p.m. with the following board members present: Wayne Sandy Chairma..'""l Sherry Schuyler M~ber Julia Warre~ M~ber Zane :"':::er.nedy Merrbel Steve Faulk.'1er Me.wel- ~2thy ?hi~lips ~eTber and with Member Marti~ absent, however a guorurr: was established. Also in attendance was Sylvia Bra.ltley, Parks & Recreation Director. 2. CITIZENS IN?v~. Keith Griffith, representing the se~ior citiz~~, was present to state their concerns regarding the use of the Colony Civic Ce~ter, to let the board be aware of what was going on. He stated they are concerned about not being a line item under the Parks & Recreation budget and just corning under the heading of "Miscellaneous", and other con- cerns such as handicap equipmer.t a~d other citiz~~ using the center. Mr. Griffith also mentioned a possible cha'1ge to the present guidelines for use of the center, to inel ude a ;:",aL:ten2r..ce deposit upon reservation to use the center, a~d i.f the --:center i.s cleaned properly, retu~ one-half of the deposit. Tr~s item regarding a maintena'1ce deposi t is to be placed on the next board agenda. Chairrnan Sandy the"l thanked Mr. Griffitt for bringing these it~s of concern to the board. ~al:ry O'dens was also present, to speak about the !Jisc Golf Co~_:rse at B. B. Owens. Mr. Owens was the perso~ instrument21 i~ designing a'""lc helping the city to get the disc course In. General discussion followed on whether the present disc golf course could be expanded to 18 holes, or to put irl a~other 9 hole disc golf course at a~other 10c2t~on ~~ ~he Colony, afte~~hich Chairman Sa~dy asked at the next board meeti~g to have a list of various areas for a'1other 9 hole disc golf course. Mr. ~~e~5 f~rthe~ stated a tourna~e~t at the disc golf course is scheduled for March :8th, a"ld ~~. Brantley askec that he let the citl, v~~ow when they are holdi~g these tout~aments so we are aHare of \.il-'lat ~s going O~ Hi thin the city. There 'to/as also one state.~ent rrace by Mr. Owens i;~ refere~ce to using la~d not designated as part of the disc course. When ~hey play their to~rna~ents at the ~o~rse, they are encroaching on the Frisco bo~~dary lines. Ms. Bra."ltley asked Mr. Owens to please no: let this happen agai"~ a2 it could possibly have some reprecussion on the city. Chairman Sandy Ule.."1 tl:a.'1.l<::ed Mr. Owen for taking the time to come before the board. 3. APPROVAL OF MI~~"'TES OF FEBRUA.~Y 8, 1989. A motion was made by Member Warren to approve the rninutes of February 8, 1989. Seconded by Men>ber Phillips, the motion 1-1aS approved by the following vote: Ayes: Members Phillips, Warren, Schuyler, a~d Chai rman Sa"1dy Abstention: MeP.1bers Kennedy a"ld Faulkner Noes: None __ '1_ 4. REVIEW AN!] RECEIVE UPDATES FR~ REPRESENTATIVES OE' "ADOPT A PA.~r.:" ORGANIZF.TIONS. Nancy Fielde~ ~epresenting Seta Si~a Pti Sorority, was prese~t for Friendship Park (Keys & Newton). Ste stated in 1988 they purchased some playgro~~d equipment (swingset and cli~ber), ~~d did so~e Iffildscapping suct as pla~ting trees. They are currently looki::lg int~ the cost cr having their sign erected a"':d Hill told another f~~d raiser in April witt tte prc~eeds ;cing toward the f~lding of the sign acld more l~'""ldscapping. Chait~" Sa'""ldy asked if they had a~ updated 5 yr. master pla'1 they could get a copy of to the board. Ge:;e:::22 c!isc:.:.ssion followec:, 2.fter,.,}-:ich ~errber Ke::medy presented 2- Certificate of Appreciation to Ms. Fielder o~ ~ehalf of the sorori:}', for all the hard work they have done a."':d continue to do irl the park. Chairrra"l Sa"ldy then asked if there were a."':y problerrs going en at the park, a"':d P~. Fiedler said the biggest plob12~-, is the ~rick ,-JaIl they erected to place their sign on is cor~tantly being vandalized. Ch~ir~l Sa~dy then tha~~ed P~. Fiedler for coming before tne bearc. Ellen Kelly representing the girl scouts, was prese~t for Scout ?ar]~. ~r. !Ja~ !J~'1don with the boy scouts, had been invited to also attend this meeting, however he was not present. 115. Kelly stated they have not done anything in the park this past year due to lack of f~~ds, however they recently had a f~~d raiser with $500.00 going into their f~"ld for Scout Park. She then ha."':ded out a copy of tteir ffi~lual report which shows they now have a little over $1,000 in their park f~~d wr~ch they hope to spe~d in April and May of this year for the fire pit and l~"':dscapping. After discussion by the board a'1d Ms. Kelly, Chairma.." Sa~d}' asked if P~. Kelly could meet with a representative or the board and a leader or t:_e boy scouts to ccordi:late ,,,hat both group or scm:ts l1ave in mind to do i:::-l the par}-: anc. the ti:ne frar::e iY"lvol ved. He then the::-l th~~~ed P.s. Kelly for taking ~::l2 ti;-;'E '::0 '~ome before t:le board. There were no other repl:'esentati ves preserlt fro~ any other "adopted" parks, and ChaiIT:Jan Sa"':dy asked P.s. Bra"':tl ey to con-:J.ct ::}-.~c:m ag2:in a"lQ h2-'Je them be present at the ;lext boa~d meeting o~ !vfarc:-: 22'-ld. 0:; REVIEJ'! AND CONSIDEP~:n.':':ro~J OF' ~STA.BUSHING A ?Or.:::CY ?OR P.EQ~;IREMENTS ON v.1HEI'h'ER A REPEESENTATIVE NEED BE PRESENT WHEN AN I'I'EM IS REQtJES'l'.':::J TO BE PLACED ON THE PARKS 6: PECPEA,':'ION BOARD AGENDA. Cha"-:':cP."an Sa"':dy stated Member Martin had contacted him and asked if this iterr: could be tabled ,~til the next board :~~eting si~ce he would be out of town a"ld ~"':able to attend this meeting. ~leJT1ber Fauly.ner then made a :r:otion t,o tabl e thi::: the motion was approved by the following vote: i t e..rri . Seconded 'h~1 ~.i ~e.'1'ber Schuyl er, Ayes: AI~ ~bers present voted aye Noes: None 6. DEPARTMENTAL UPDATE. P~. Brantley had the followi~g updates for the ~oard: l) the department is getti:"g ready for the summer progra'1's, 2) the 3rd a~~ual triathlon will be on September 23rd, -3- 3) the Corps of Engineers will be holding a shore line c ea'""l up on September 9th, a~d have invited the city to participate in tr~s event, 4) c ty cO~'""lcil approved the I.D. cards for the rec. center with P.r. Hall directing her to look into the possibility of ",-i"lg 0"''''' ""'Y,.:3 .&:,.,,- t-he l-il-,yaru yec cernt-er "''"'d aquat-ic Day1, "'''d ") work on t-he '-.....:J...-..... .1....___ .-..,-,.-A......,-:. ....v...._ ........... ...........;.~.........J. I J... ~ tAJ.J. ........... ......., ~... -...I ...... .I. .......... concession stands is going well. P.e.~ber Ker~'""ledy, at this tirne, ~~inded the board the Denton County Bass Club holds a national shore line clean up the first week of J~'1e ~'""ld they also ask fer participation in this event. 7. GENERAL ITEMS OF CONCERN TO THE BOA.J:ID. Me.rrber Schu,yler asked i,f~. Brantley had checked into "no mark" racquetballs, arld Ms. Brantley stated she had and there is no such ball ~~own by that na~e we C~~ find. Member Warren stated she had ;-::othing new to report on the skateboard ra'Tip. She::s waiting to receive additional information frorr: KeYl Leverich of Public Work:;. Hs. Brantley stated after speaking with Mr. Hall, it might be advisable to look elsewhere for a private a~titity to pursue tr~s, and Member Warra~ stated she would like the city to go ahead and pursue tr~s first, with the board having a work session with council on tr~s project. * M~ber Schuyler stated the 2nd ~~~ual Sail Fair will be held this year on September 30th and October 1st. The theme for this year will be The 1890's (West). The contact person is Dr. Bill M~ning. If anyone would like to vol~~teer their time to help, please contact :-,;,:'iY:. Merrber Kennedy asked what the c-:.:rrent stat;",:s on PA.'PJ)ners is, and Ms. Bra~t I ey stated a~other rr~eting is scheduled for March 15th, 7:30 p.rr:., at the recreation center. 8 . ADJOUPl'J . There being no further discussion, it was unanimously decided to adjo-:.~rn the rr:eeting at 9:02 p.:-:'.. Hayne S '1OQJ).J~~ Bever I y Nopp, Recor ",L.g Secretary *Correction to ~:Ms. Brantley stated after speaking with Mr. Hall, it might be advisable to look elsewhere for a private entitity to pursue this, and Member Warren stated she would like the city to go ahead and pursue this first as discussed because that is what we told the kids we would do, with the board having a work session with council on this project. CITY OF TSE COLONY' DENTON COLJN~'Y, TX. l'A'At\CH 17, 1989 TO ALL INTERESTE:J ?ARTIES: Notice is hereby give~ of a REGL~t\ SESSION of the Parks & Recreation Board of the city of The Colon~', Texas, to be held on March 22nd, 1989, at 7:30 p.r;:. 2t the recreation center located at 5151 North Colony Boulevard, at ~Jhich meeting the following will be discussed: 1. Call meeting to order. 2. Citizens Input. ~ Approval of ~inutes of March 8, 1989. 4. Review a"ld receive updates from representatives of "Adopt a Park" 8'rgarlizatio~}s . 5. Review and consideration of establishing a policy for r~Jire~ts on whether a representative need be present when an item is to be placed on the Parks & ~ecreation ~oard agenda. 6. Review a~d consideration of a~ndment to the guidelines of the Colony Civic Center of a rnainte~~~ce deposit fee. 7. Review a~d consideration of proposed guidelines for walleyball. 8. :Jiscussion of establis~ing a Pro Shop in the recreation center. 9. Departmental update. 10. General i terns of concern to t:-~e board. CERTIFICATION I hereby certify that the of city hall at 5:00 p.m. above notice of meeting was n", 1v\O:>YCh 1..7'A88~9.. '-.. ..Q"- ".~. {J. placed on the front door Patti Hicks, City Secretary ~ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MARCH 22, 1989 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, TY, was called to order at 7:35 p.m. W4 th .,.he following board members present: Wayne Sandy Chairman Sherry Schuyler Member Zane Kennedy Member David Martin Member Kathy Phillips Ma-ber Steve Faulkner Member and with Merge- Warren absent; however a quorm was establ ishe,3_ Also in attendance was Par. Nelson, Asst. Rec. Center Supervisor. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF MARCH 8, 1989. Member Schuyler noted an addition to the minutes on page 3, t,,nder Item: second paragraph, third sentence. The sentence with addition should read: l4.s. Brantley stated after speaking with Mr.Hall, it might be advisable to look elsewhere for a private entitity to pursue this, and Member Warren stated she -would like t-- city to go ahead and pursue this first as discussed. because that is what we told the kids we would do, with the board having a work session with council on this project. With the above noted addition to the minutes, a motion was made by Men-ber Tzei1, er?y to approve the minutes of March 8, 1989. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Member-s Faulkner, Phillips, Kennedy, and Schuyler Abstention : Member M -4- Noes: None 4. REVIEW AND RECEIVE UPDATES 1=11 F,PRESENTATIVES OF "ADOPT A PARR" ORGAN^:IZATIONS . Gary LaVancher of Lions Club Park was first. Lie stated he ]:.st took. over as co- chairman on the park camnittee for the Lions Club. They o have security lights On either end of the paV l lan Painted all e Cl . t y pc L`k , c ^.,d ` hang°4d all the bed wood on the picnic tables. This year they hope to build a barbeque pit by the pavilion, put a -ow of 5 lights on permanent poles along the park, clean up the park, and as a low priorit,,, brick the pillars of the pavilion. Mr. LaVancher stated some possible activities in the park are a Fishing Derby for -2- kids under 12, and a block party. Chairman Sandy asked about any updates to the 5 Yr. Master Plan. Mr. LaVancher had a copy of a current plan with him which he showed to the board. Member Kennedy asked about the security lights they were planning on putting up with discussion following on the lights. Chairman Sandy advised Mr. LaVancher to get with Ms. Brantley to ensure there would be no problems with installing the lights and to see what procedures they need to gohru. Chairman Sandy asked if there were any problems going on at the park the board should be aware of. Mr. LaVancher stated the club has been paying the electric bills for the park and he understood the city should be responsible for the payment of electric bills. Chairman Sandy instructed Ms. Nelson to check with Ms. Brantley on this. Chairman Sandy also asked about the parking lot and what happened to the barriers that were there. Mr. LaVancher stated he did not know who had removed the barriers and also asked about paving of the parking lot. Discussion continued on the parking lot with Chairman Sandy advising Mr. LaVancher to get with Ms. Brantley on this and if there were any other problems the city could help them with, to make a list and either get with himself, any other board members, or Ms. Brantley and they would be happy to help. Mr. LaVancher said one other thing they could use some help with, they would like for somebody to take some of the ducks at the park. Member Faulkner stated he knew someone who would take some of the ducks. Mr. LaVancher also stated he would get a key for the power box to Parks & Recreation as soon as he gets one to make a copy of. Chairman Sandy than thanked Mr. LaVancher for taking the time to come before the board and that the board appreciated all the hard work the club was doing in the park. Cheryl Slate and Deanna Beeler of the Baha'i Faith were present to give a presen- tation on Perryman Park. Ms. Slate gave the following report on the proposed plans to be accomplished in three phases which are as follows: Phase I. June 1988 - April 1.989 A. Completion of northwest corner flower bed. B. Completion of landscape planning. Phase II. April 1989 - April 1990 A. Repair or replacement of existing picnic shelter. B. Replacement of Japanese Pines, N.E. corner. (They are looking into a more durable type of tree to use as a replacement.) C. Installation of garden sidewalk. D. Installation of one or more picnic shelters. E. Completion of additional flower beds. Phase III.April 1990 - August 1990 A. Completion of the Unity Garden. B. Erection of decorative rnasonary work. Since the Baha'is is a religious group, they are going to be contacting the leader- ship of other religious faiths within The Colon= about a joint effort on the unity Garden. Ms. Slate also stated they hope to have 2 or 3 fund raisers by May of this year so they will have funds available to get started. At this time, Chairman Sandy asked if there were any questions from the board. Member Kennedy asked if the sprinkler system had been expanded and if it was okay. Ms. Slate stated it had and was doing okay as far as sh:_ knew. Ms. Beeler then asked to have someone check into the return of a bench to the shelter that had been borrowed last spring. Chairman Sandy than asked about a copy of their 5 Yr. Master Plan, and Ms. Slate stated they are working on putting one together as well as a 3dimensional relief plan, as soon as they get their plans together on that the Un.ty Garden will look, like. Chairman Sandy asked they get a copy to Parks & Recreation as soon as they have it completed. Chairman Sandy then asked if they knew of any repairs that needed to be made at the park, and Ms. Slate replied they only thing she could think of is the present shelter needs some repair work. Chairman Sandy then, thanked Ms. Slate and Ms. Beeler for taking the time to come before the board and give this update, adding the board appreciates all the efforts being done on the park. Dennis McClelland and John Frentress of the Jaycees were present representing Dave Cowan. Park. Mr. McClelland stated they have recently purchased 2 slides for the park and have been waiting for the weather to cooperate to get them installed. He further added he has been in contact with Ken_ Leverich of Public Works about put- ting in the one-half basketball court, stating the Jaycees have funds earmarked to go ahead and make it a full court. Mr. Leverich had stated it would be around 30 days before Public Works could get started on this project, and once this has been done, he can go ahead and schedule putting in a perimeter wall around the play- ground equipment and getting the pea gravel in. Mr. McClelland stated he had checked with Ms. Brantley and Mr. Leverich on the timeframe for putting in the pea gravel and stated the Jaycees would rather go ahead and pay for the pea gravel to speed up the process. Member Kennedy stated the city could get a better price by purchasing the pea gravel at one time for all the parks. Discu sion continued on the pea gravel with Member Martin stating the way this was originally set up, there was some extra money left over from the bond funds and the board allocated a portion of that money for each park to be used to install pea gravel under playground equipment not under individual pieces:, and he hated to see the Jaycees spend their money on pea gravel when it has already been allocated out of the bond funds when the Jaycees could use their money for other things for the park. Mr. McClelland stated they were just trying to get the timeframe speeded up for having the pea gravel put in. Member Martin stated back in the October 12th, 1938 minutes, the Jaycees had came before the board and priorities had been set at that time on the parks as follows: 1.1 irrigation, 2.) order playground equipment for West Lake, Wilcox and B. B. Owens, 3.) pour pads for concession stands, and 4.) pea gravel with retaining wall. He further added he didn't know if Public Works had been going to use railroad ties for the retaining wall or not, and Mr. McClelland stated Mr. Leverich had said they were going to use railroad ties and they did not want the railroad ties, they wanted to use cement. Member Martin then perhaps they could use their money for a cement retaining wall instead of using their funds for pea gravel. Chairman Sandy advised Mr. McClelland to get with Ms. Brantley on the pea gravel. Mr. McClelland went on to say last summer they planted live oak trees in the park, and they are proposing to put a security light in the middle of the playground area. Mr. Frentress stated they had a 23' fiberglass light pole donated to them and they want to get two 175 watt mercury vapor lights which they are proposing to do some time later this year. 1~.:~.~. This proposed light _s not t 3n their -4- original 5 yr. plan. Chairman Sandy then asked how it is working out on the drainage area, and Mr. Frentress stated last year was such a dry summer that it's hard to tell. He added he had talked with Tommy Turner, Director of Public Works, and Mr. Turner had said when there is a real heavy rain, there is still ground water coming out. He suggested they might want to plant some trees that could handle both drought and water in this area and that would help take up some of the water. At this time, Member Kennedy presented Mr. McClelland, Park Chairman for the Jaycees, a certificate of appreciation. for all the hard work the Jaycees had been doing in the park. Chairman Sandy then stated he appreciated their coming before the board with an update on the park and asked if there were any questions they would like to ask the board. Mr. Frentress asked if there were still plans for a softball backstop and Member Martin stated the backstop has been dropped. Mr. Frentress also commented that he had one other statement and it pertained to Lions Club Park. The lights that were installed there have nothing to do with TU Electric, but whenever there has been a bulb out that needed replacing, he has been doing it for the Lions Club on his own time. So, if anybody ever sees a bulb out and contacts him, he will be more than happy to take care of it when he gets the time. Again, Chairman Sandy thanked them for coming before the board. Member Kennedy stated at this time, that whenever representatives from "Adopt a Park" organizations are invited to come before the board to tell them they must bring a copy of their current 5 yr. master plan with them. 5. REVIEW AND CONSIDERATION OF ESTABLISHING A POLICY FOR REQUIREMENTS ON WHETHER A REPRESENTATIVE NEED BE PRESENT WHEN AN ITEM IS TO BE PLACED ON THE PARKS & RECREATION BOARD AGENDA. Member Martin stated he had volunteered to rewrite the rules and procedures and did come up with some rules and procedures that were pretty good about what the board had decided on. However, after going back and reading them after letting them sit for a couple of days, he came to the conclusion that based on what the board is doing, we are restricting ourselves by doing that. Right now, the board has the ability to require someone to be present even though it's not written down. All the board has to do is table the item or take a vote on it and approve or disapprove the request. The board has all these options available to them now and by putting something in writing, the board may be causing more problems then by leaving the rules and procedures the way they are written. Also, this may be the way this board feels now, however in 5 years a new board may not feel the same way and will be handcuffed by the policies of this board. Member Martin then made a motion of recommendation that the board leave the rules and policies as they are with the understanding that the board has two options available, make a motion to deny or approve the request, or table it. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 6. REVIEW AND CONSIDERATION OF AMENM4ENT TO THE GUIDELINES OF THE COLONTY CIVIC CENTS OF A MAINTENANCE DEPOSIT FEE. Member Schuyler had been to a meeting of the senior CitiZ4'iis. They had asked a lot of questions which she brought up to the board. After- general discussion, Member Martin made a motion to table t-1-d3 item i< order to get more information from Ms. Brantley to clarify some points of concur: the board has on use of the building such as who has keys, use of alcoholic beverages, other organizations in the building when it has been reserved for a particular date, and checking the building after it has been used to see if it has been cleaned properly. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 7. REVTEN7 AND CONSIDERATION OF PROPOSED GUIDELINES FOR WALLYBALL. Pam Nelson, Asst. Rec. Center Supervisor, stated while wallyball is being introduced to the public, Parks & Recreation has set up a scheduled time on Saturday nights from 8-1Q p.m. for people to come up and see what it is all about. It is going to be advertised in the paper that this is when it is going to be open. She further added, after checking several past Saturday evening reservations, it seemed to be fairly open on Saturday evenings, and once the softball season gets underway, reservations on other nights should be dropping and the courts are going to he freer to be reserved for wallyball also. There will be a set up and take down time involved and players will not be getting a full hours time to play and this is what the proposed fees are based on. Other than that, the same basic rules and regulations as for racquetball are used for the proposed guidelines fo_- wallyball. General disc scion followed afterwhich Member Martin made a recommendation to approve the guidelines for wallyball as written. Seconded by Member Phillips, the motion was approved by the following vote: Aye--: All members present voted aye Noes: None 8. DISCUSSION OF ESTABLISHING A PRO SHOP IN THE RECREATION C ~l There was general discussion held on this item with the board concurring they did not think this would be a feasible idea at this time. 9. DEPARTMENTAL UPDATE. "Ls. Nelson gave the following ?ert:n-.tal updates: 1. Spring volleyball league starts April 3rd. 2. Spring Clear..-up will be on April 22nd. 3. I. D. cards will be implemented in the next couple of weeks. 4. A racquetball tournament will be held April 15th & l6th. 5. She and Elise Knox are working on getting summer programs together. -6- 6. There is a Rec. Center Aide position open due to the resignation of an employee. The Disc Golf Course was brought up, with no board member having had opportunity to go look at the northeast section of the pond at B. B. Owens. They asked for more information from Ken Leverich. 10. GENERAL ITEMS OF CONCERN TO THE BOARD. Chairman Sandy asked about the concession stand at B. B. Owens and how it was going to be run. Ms. Brantley to give more information on this. The board also asked Ms. Nelson to check with Ms. Brantley on the difference in the amounts of the bond funds on the sheet handed out to them and asked to have this placed on the next agenda. Member Martin also commented on the yearly budget for the city. He had obtained a copy and stated it would be a good idea for all members to take the time to go over figures in the yearly budget to give them an overall view of what was budgeted and what was actually spent. Member Schuyler gave a general update of the senior citizens meeting she had attended. General discussion followed with the following comments made by various members: Member Faulkner stated, "One of the main reasons I joined this board was because I didn't have any particular axe to grind, so I have a problem when anybody does have an axe to grind, or a specific project they're trying to push through, and all I can say in response to this is, rather then take than on head on, why don't we give them some kind of special -reminder of what is available to them. The pool is right next door to them and they should be utilizing that." Member Schuyler stated this board had requested of them to give us a list of what they want and what they need, and the committee that is set up will get back to the city with what they need, but they didn't want to do that. They instead want to focus on getting their own building. Member Phillips stated they could use the pool or the rec. center if they wanted to. Ms. Nelson stated there is a small group of seniors now who use the rec. center to walk 'Laps in the gym, however other programs have been offered for seniors and there has been no response. There being no further discussion, it was unanimously agreed to adjourn the meeting at 9:35 p.m. Beverly Nop~, RecoYding Secretary Wayne S y, Chairman