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HomeMy WebLinkAbout3rd Quarter(July-September) CITY OF THE COLONY DENTON COUNTY.TX. July 8. 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the City of The Colony, Texas, to be held on July 13, 1988. at 7:30p.m. at the Recreation Center, located at 5151 North Colony Blvd.. at which the following will be discussed: 1. Call meeting to order 2. Approval of Minutes of the June 10th and June 29, 1988 meetings 3. Citizens Input 4. Receive report and update of Aquatic Park activities and starting platforms on pool from Elise Knox, Supervisior of Aquatic Park. 5. Receive and consideration of request from CYSA on the installation of a Sprinkler System on Easement from Strickland to Nash. 6. Receive and consideration of request from Don Ping, President of men's Flag Football to hold league play at Stewart Creek Park for the 1988 season. 7. Discuss and consideration of recommendations for areas to be used for practice fields. 8. Discuss and consideration of setting rules and regulations for holding softball tournaments. 9. Review and consideration of recommendations on future and further develope- ment of pocket parks with park Bond Funds. 10. Discussion of general items of concern to the Board. 11. Adjourn CERTI FICATION I hereby certify that the above notice of meeting was placed on the front door of City hall at 5:00P.M. on July 8, 19B8 :5l'I.cUIt/Yl 6. ~1-0 Sharon Sebera, Deputy City Secretary ~INUTES OF THE PARKS & RECREATION BOARD OF THE COLONY OF THE COLONY, TX. HELD ON JULY 13, 1988 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX. was called to order at 7:32 p.m. with the following board members present: Wayne Sandy Sherry Schuyler Kathy Phi 11 ips Zane Kennedy Julia Warren Steve Faul kner Chairman f~embe r r1embe r f~embe r Member f:embe r and with f~ember Martin absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. APPROVAL OF rHNUTES OF THE JUNE 10TH AND JUNE 29TH, 1988 r'EETINGS. The minutes of June 10th were discussed first. Member Philli~ noted a correction on Item 8, third paragraph. 4th sentence. It should state. r~ember Faulkner and not Member Glazener asked if this request had gone before council before and who composed this letter written to the Parks & Recreation Department. Chairman Sandy also noted a correction on Item 8, paragraph no. 1, last sentence. After fields, it should con- tinue to read: for all teams. With the above noted corrections, f~ember Phillips made a motion to approve the minutes of June 10th, 1988. Seconded by Member Warren, the motion was approved by the follow- ing vote: Ayes: Noes: All members present voted aye None A motion was made by Member Warren to table the minutes of June 29th, 1988. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: f:embers Phillips. Warren, Kennedy, and Chairman Sandy Abstention: Members Schuyler and Faulkner Noes: None 3. CITIZENS INPUT. None. 4. RECEIVE REPORT AND UPDATE OF AQUATIC PARK ACTIVITIES AND STARTING PLATFORMS ON POOL FROM ELISE KNOX. At this time, this item was turned over to Elise Knox, Aquatics Park Supervisor. ~s. Knox presented the board with an information sheet on the racing blocks at the Aquatics Park. She stated there are 4 racing blocks at the pool, they weigh 50 lbs. each, set into the deck, and since the pool has opened, there have been problems with all 4 of them staying firmly in the deck. Blocks 1 & 4 have been worked on 4 times. They are not removed due to storage problems and the fact it would take 30-45 minutes to take them out each time and 30-45 minutes to put them back in. Chairman Sandy asked what it would take to repair the blocks so they would be able to be taken out and put back in each time. Ms. Knox stated the problem is with mixing the metals, working with stainless steel bolts into bronze plates. Member Kennedy asked if this was a flaw in the design or a flaw in the way they were made. Ms. Knox stated she had heard com- plaints from other pool directors. -2- Member Kennedy asked what it would take to fix it. Ms. Knox stated, probably tearing out the deck around each one. Discussion continued. Chairman Sandy asked if there were any way the blocks can be removed for during the heavy usage time at the pool. f~s. Knox stated since there has been so much problems with blocks 1 & 4, that she would hate to start taking them out. Chairman Sandy stated since the board cannot take any action on this item tonight. he would like to see some recommendations made, one to look into some costs so the starting blocks can be removed, and two, so that they don't get so much wear and tear on them and cause more damage down the road, and maybe the board can come back with some alternatives to suggest to council. Ms. Brantley stated Jeff Nohe, main- tenance man for the Aquatic Park, could start getting some cost together on repairs to the blocks, or come up with Some alternatives. General discussion continued, during which Member Faulkner asked what would happen if a spacer was put in between the two plates. Ms. Knox stated it would raise the blocks, and she didn't know if it would make a bIg difference or not, she Would get Some advice from Keith Irby, the Swim Coach from The Colony High School. After more general discussion, Chairman Sandy asked if there were any items needed by the Aquatic Park the board could address. rs. Brantley stated they were in pretty much the same situation as the rec. center, they could always use additional personnel. 5. RECEIVE AND CONSIDERATION OF REQUEST FROM CYSA ON THE INSTALLATION OF A SPRINKLER SYSTn~ ON EASEr1ENT FROM STRICKLAND TO NASH. Tom Kehm, Treasurer of CYSA, and Al Gober, President of the CYSA, were present to give a presentation on the installation of a sprinkler system on TU easement from Strickland to Nash. Mr. Kehm gave a preliminary proposal for an irrigation system on the easement and showed a sketch of the area which runs from the green belt down by the Island f1ini Golf. across Nash and Strickland down to the power sub station at Clover Valley, He went on to add the CYSA has received a letter of authorization from TU Electric on this proposal. The project is being proposed in 3 segments, sub station to Strickland, Strickland to Nash, and Nash down to the green belt. They would like to complete seg- ment 2 this year pending upon their budget, and the city's approval. He further added their proposal consists of arranging for a power drop from TU ElectrIc, furnishing all materials, furnishing all labor and constructing the system in compliance with city codes, and donating the completed system to the City of The Colony Parks Department. In return they are aSking the city to furnish the water, electric, and maintenance of the system and thereafter manage the operation of the system. The CYSA would appreciate the cIty grantIng the followIng to CYSA for their donation of the system to the city: granting them preferential usage of this area, and a free 2" water tap to the 12" water main. The Water Department stated it would cost CYSA $982.00 for a 2" water tap into a 12" main if they were to pay the cost. t'1r. Kehm went on to say that he has one qaote from The Sprinkler Supermarket in Irving, and he has roughly designed a system for them proposing 103 heads for this section from Strickland to Nash, and they are gear driven rotary heads. If CYSA buys all their materials from The Sprinkler Supermarket, they will design the project free of charge. Their proposal for materials is $7.488. There will be an additional cost of $100 for a power drop and CYSA will also pay $100 for a rain meter/freeze protector. Mr. Kehm further stated the biggest problems for the CYSA now are practice areas and the cracks on the practice areas of the easement. Mem- ber Warren asked tf the CYSA had gotten any other quotes on this system, and ~r. Kehm replIed they had not. Member Warren went on to say she would like to see the CYSA try to get quotes from a local vendor in the city. ~ember Kennedy asked what the purpose of the 2" water tap is for. Mr. Kehm stated that's where theY'll get their water from. and that'll just be a meter. Member Kennedy also asked about seeding this area for grass. Mr. Gober stated the area has a good area of natural grass and for practice fields the CYSA is more concerned about getting rid of the cracks. Member Kennedy further asked if the CYSA had any kind of figures on a Yearly maintenance fee. Mr. Kehm stated the only maintenance he could see was if TU Electric needed to get some of their trucks onto the easement for repairs and caused some damage to the Sprinkler heads. He stated they will be burying the lines deep enough & they would be able to still get to the lines, however if the fields were real muddy and a truck needed to get in there, it could -3- cause some damage to some of the heads. The heads would be the costliest item to repair or replace. Mr, Kehm stated the sub stations are bas1c~11y set up for 50 gallons of water a minute. Discussion continued, during which Ms. Brantley stated the city does have an irrigation man in the Public Works Department and that is his primary function. Chairman Sandy asked who would be installing the system, and ~~r. Kehm stated volunteers from the soccer association. Chairman Sandy stated the board had requested the "adopt a park" organizations have a qualified person install their sprinkler systems and he would like to clarify this and be consistent with CYSA also. Ms. Brantley stated once this proposal goes to the board for approval, whatever is recommended is then sent on to city council, and after that if it is approved, who- ever puts the system in will have to go by city code. Mr. Kehm stated once the CYSA gets approval they will get an actual drawing showing entire water line sizing and the design and that will go to the city for approval, and after they start work on installing the irrigation system which would have to be done on a weekend, they are hoping to get assistance from the city inspector to inspect it as it goes along. Chairman Sandy went on to ask what the CYSA meant by prefrential usage of the area. Mr. Kehm stated they have several areas they are restricted from using as practice fields that are designated as areas for other sports associations to use. so since they are going to be going to the expense of installing this system, they would like to have prefrential treatment of this area and have it designated for the CYSA to be responsible for scheduling practices. Chairman Sandy asked if there were any way the CYSA would consider scheduling in practices for the adult soccer teams in The Colony, and Mr, Kehm stated they would give this consideration. After further general discussion, Chairman Sandy asked for any more questions. ~~ember Warren stated she still has a problem with volunteers installing the sprinkler system. Mr. Kehm stated he had a background of knowledge of construction work with conduit systems in the past, especially in utilities, and is familiar with this t pe of con- struction, and feels sure he could supervise the work along with getting a city inspector or the Public Works irrigation man to supervise the work as it goes along. Once it is installed, the trench will be left open for final inspection. ~s. Brantley stated she feels the board should make a recommendation and then let council make the final decision on volunteers installing the system. Member Faulkner stated he would suggest the CYSA get with the city's irrigation man before purchasing materials, and he also questioned whether they would really need a meter. Mr. Cober stated he believed you would need a meter so if there was ever a question on how much water is being used and for record keeping purposes. After all general discussion, Member Phillips made a motion for the soccer association to pursue their request on the installation of a sprinkler system on easement from Strickland to Nash. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Discussion followed, during which Ms. Brantley stated she would send a memo of recommendation to Mr. Hall on the board's recommendation and also will mention the waiving of the water tap fee. More discussion followed. afterwhich another motion was made by Member Warren to recommend to council that they waive the fee of the tap so CYSA can pursue this proposal further. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 7. DISCUSS AND CONSIDERATION OF RECOMf~ENDATIONS FOR AREAS TO BE USED FOR PRACTICE FI ELDS. At this time, a motion was made by Member Warren to table this item in order that this list of recommended practice areas maybe be made in person by herself to the -4- board of CYSA at their next regular scheduled meeting. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. RECEIVE AND CONSIDERATION OF REQUEST FROM DON PING, PRESIDENT OF MEN'S FLAG FOOTBALL TO HOLD LEAGUE PLAY AT STEWART CREEK PARK FOR THE 1988 SEASON. Ms. Brantley stated this is a routine request and something that has to be done every year before the start of their season. There have not been any problems with them play- ing out at Stewart Creek Park before and she doesn't foresee any future problems, and council prefers they play out there also. She further added, she is asking for a rec- ommendation from the board. League play starts August 13th. There being no discussion. a motion was made by Member Phillips to approve the request from Don Ping, President of Men's Flag Football, to hold league play at Stewart Creek Park for the 1988 season. Seconded by Member Warren, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 8. DISCUSS AND CONSIDERATION OF SETTING RULES AND REGULATIONS FOR HOLDING SOFTBALL TOURNAMENTS. ~1s. Brantley stated Van Sowards, Athletic Coordinator, had not had a chance to work on getting a proposal of rules and regulations together, and she recommended the board table this item. A motion was then made by Member Schuyler to table this item. Seconded by Member Warren, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 9. DI SCUSS AND CONSI DERATI ON OF RECOMr1ENDATIONS ON FUTURE AND FURTHER DEVELOpr~ENT OF POCKET PARKS WITH PARK BOND FUNDS. Ms. Brantley asked the board to table this item since she has not had the time to get complete information together. She stated she would like to put a complete packet of information together including all the parks and bring this back at the next regular board meeting. Chairman Sandy also asked the board to review their list of additional items for pocket parks and to make any corrections or additions to bring to the next meeting. 10. DISCUSSION OF GENERAL ITEMS OF CONCERN TO THE BOARD. Member Warren had prepared a letter to be presented to city council members on rec- ommendations of budgeted items for the Parks & Recreation Department. Discussion was held on holding regular meetings or work sessions only on designated meeting dates for the board the 2nd or 4th Wednesday of each month. Member Schuyler reminded the board of the Sail Fail and Hobby Fleet Regatta to be held on September 24th and 25th. She stated if anyone has any ideas or is willing to volunteer their time, to contact Bill or Laurie Manning. The Triathlon is also scheduled for September 24th. The board discussed adopting Historical Park. -5- 11. ADJOURN. There being no further discuSsion, the board unanimously agreed to adjourn at 9:52 p.m. Ja~ , B~~ecretarY TO ALL INTERESTED PARTIES: CITY OF THE COLONY DENTON COUNTY. TX. AUGUST 5, 1988 NotIces Is hereby given of a REGULAR SESSION of the Parks & RecreatIon Board of the CIty of The Colony, TX., to be held on August 10th, 19SB at 7:30 p.m., at the recreation center located at 5151 N. Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Citizen Input. 3. Approval of minutes of June 29, 1988 and July 13, 1988. 5. Review and consideration of request from Oick SChuyler on SIgn proposal for Stewart Creek Park. 4. Review and consideratIon of request received for The Colony LIttle League. 6. Review and consideration of request from The Colony Masonic Lodge. 7. RevIew and consideration of request from Muscular Dystrophy Association to hold event on August 27, 1988, at the AquatIc Park with the proceeds going to Muscular Dystrophy. 8. Review and discuss the setting of rules and regulations for holding soft- ball tournaments. 10. Adjourn. g. Review and consideration of development of future pocket parks. CERTI FI CATE I hereby certify that the of city hall at 5:00 p.m. above notice of meeting was placed on AUgU~1; . - V;-'~4 Patti Hicks. City Manager on the front door A RECULAR SESSION of the Parks & Recreation Board of the City of The COlony, TX., was called to order at 7:30 p.m. with the following board members present: rINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY. TEXAS HELD ON AUCUST 10, 1988 Sherry Sch uyl e r Julia Warren Zane Kennedy Kathy Phillips David f~artin Acting Chairman f:embe r f'embe r f'embe r f~embe r and with ~mber Faulkner and Chai~an San~ absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CnI ZENS INPUT. Bill Burkhart, President of A.A.R.P. (American Association of Retired Persons), was pres ent. He thanked lots. Brant ley and her staff on beha If of A. A. R, p. for a rrangi ng the monthly meetIngs for them in the recreation center meeting rooms. However, hIs main concern this evenIng was the A.A.R.P. was scheduled to hold a social gathering at the Colony CIvic Center on August 18th. Due to the fact a waiver for release of liabIlIty had to be signed along with the application to use the Colony Civic Center, Mr. Burkhart had spoke with lis. B rantl ey and /~r. Hall, Ci ty f'anager voi ci ng hi s concern over the re I ease 0 f I lab il i ty form. He stated the group wh i ch is newly fa rmed, does not ha ve insurance and as the officers home owners liabIlIty coverage specifically excludes con- tractural liabIlity Such as this, their members would be completely unprotected. rr. Hall was checkIng with the city's attorney and as yet had not heard back from him, and since tIme is of the essence for this social gathering on the 18th, they need to know an anSWer as Soon as Possible, So that if they have to cancel It, they can put an article in The Colony Leader by FrIday, August 12th, stating it is cancelled and why. /~s. Brantley stated she had spoke with 11r. Hall, City ranager, about thIs situation, and he is still waIting to hear from the city's attorn~. Ms. Brantley stated she would definitely call Mr. ~urkhart tomorrow wIth Some kind of an answer, after she spoke with Mr. Hall to see if he had heard anyth Ing from the attorney, * Correcti on-/'ember Schuyler as ActIng Chairman, pm behalf of the board, thanked Mr. Burkhart for comfng- Vernon Hill, President of The Colony Boxing Team, spoke to the board next on amateur boxing. He just wanted to gIve the board a little insight into amateur boxIng and then bring back a formal presentation to the next Parks & Recreation Board meeting on August 24th, on startIng a program sponsored by Parks & Recreation. * Correction-f'ember Warren thought this was a good cause for the board to sUPPort. 3. APPROVAL OF rINUTES OF JUNE 29, 1988 AND JULY 13, 1988. A motion was made by Member PhillIps to approve the mInutes of June 29, 1988. Seconded by rember Kennedy, the motion was approved by the following vote: Ayes: f:embers Phillips. Kennedy, and Warren Abstention: Member ~lartin and Acting Chairman Schuyler Noes: None A motion was made by Member Warren to approve the mintues of July 13, 1988. Seconded by Member Phillips, the motion was approved by the following vote: AYes: Members Phillips. Kennedy, Warren, and Acting Chairman Schuyler Abstention: t:ember t'artin Noes: None 4. REVIEW ANO CONSIDERATION OF REQUEST RECEIVED FOR THE COLONY LITTLE LEAGUE. Bob Bryan, Vice President of The Colony Little League, was present. On behalf of the *before them and bringing this matter to their attention. -2- Little League, he presented a petition for the following items: 1) Two new baseball/softball fields at the main complex~ one with lights; 2) A new concession stand with restroom facilities; 3) Irrigation of the midway (the area between the fields); 4) Several more sets of bleachers; 5) Improve the grass infield on senior field. Along with the petition was 150 signatures in favor of the above. Discussion followed on the possibility of new fields with the board stating there is no place at present to put new fields. ~r. Bryan asked about the land around the present complex, with Ms. Brantley stating she believes that part of the land belongs to the school district. Member ~artin stated you would be looking at a bond election to produce more fields for all the sports associations. He further added the city is trying to put together ~ proposal for a large sports complex~ and right now it is in the land acquisition stages but beyond that the big hurdle on getting monies to build this complex is a bond election. Ms. Brantley stated later on in this evening's agenda, the board will be work- ing on a recommendation of proposal for council IS approval for the parks and some of the athletic fields on monies left from the present bond fund and Some of the items requested from little league will be addressed. ~ember Warren recommended the city investigate to how far the city's land goes beyond the present complex to see if there is room for another field. Member Warren also asked if there were any monies left from the registration for little league and if it couldn't possibly be used to purchase something like more bleachers. Ms. Brantley further added that the president of Flag Football had called her and proposed that if they buy 2 sets of bleachers. and the little league would buy 2 sets of bleachers, then a fter the Fl ag Footba 11 season ends thei r games at Stewart Creek Park, they woul d be willing to bring their 2 sets of bleachers in for the little league to use if they would also let the Flag Football League use their 2 bleachers during their season since the seasons do not overlap. Don Ping of the Flag Football League is willing to front the money to purchase these bleachers if the Little League Association is willing to pay him back. Mr. Ping was to get with Anne Grundy, President of the Little League. on this. Discussion continued, afterwhich r~ember Warren made a motion to table this request from the Little League Association until the board had the chance to discuss additional improve- ments to parks including the little league complex, later on in this agenda, and to have the city investigate to see how much land there is beyond the little league fields. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. REVIEW AND CONSIDERATION OF REQUEST FRO~ DICK SCHUYLER ON SICN PROPOSAL FOR STEWART CREEK PARK. Acting Chairman Schuyler noted this was a bid and not a request from t~r. Schuyler. r's. Brantley stated that since there is going to be a Sail Fair on September 24th and 25th, she had met with Mr. Hall about the signage at Stewart Creek Park and the Corps request that all their parks have uniform signs, once all renovations have been completed. Ms. Brantley stated that Mr. Hall had no problem with us going ahead and having the entry sign done pri or to the Sa il Fare, thus the bi d was asked for from Schuyl er Si gns & Art Works. The rest of the signs would be done after all the work has been completed by the Corps such as the road and boat ramp. After discussion, r~ember Kennedy made a motion to accept Mr. Schuyler's proposal as stated in his letter, and go ahead with the entry sign at this time. Seconded by f'ember Warren, the motion was approved by the following vote: Ayes: ~~embers f~artin. Kennedy, Phillips, and Warren Abstention: Acting Chairman Schuyler Noes: None -3- 6. REVIEW AND CONSIDERATION OF REQUEST FRor'1 THE COLONY r'ASONIC LODGE. After general discussion, a motion was made by f~errber Warren to recommend approval of the request from The Colony ~asonic Lodge to have an Easter Sunday community-wide sunrise service at Stewart Creek Park on t1arch 26, 1989, with the entrance fees to the park being waived for this brief period for those persons wishing to attend the service. Seconded by ~ember Kennedy, the motion was approved by t~e following vote: Ayes: Noes: All members present voted aye None 7. REVIEW AND CONSIDERATION OF REQUEST FRGr': MUSCULAR DYSTROPHY P'sSOCIATION TO HOLD EVENT ON AUCUST 27, 1988, AT THE AQUATIC PARK WITH THE PROCEEDS GOInG TO t~USCULAR DYSTROPHY. After general discussion, a motion was made by f'ember Phillips to accept the proposal from t':uscular Dystrophy Association to hold an event at the Aquatic Center's indoor pool on August 27, 1988, from 1 :00 p.m. to 6:00 p.m. with the proceeds of the event going to f1uscular Dystrophy Association. Seconded by r~ember Warren, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None At this time, members took a 5 minute break. 8. REVIEW AND DISCUSS THE SETTINC OF RULES AND RECULATIONS FOR HOLDINC SOFTBALL TOURNAr1ENTS. At this time, Ms. Brantley had Van Sowards, Athletic Coordinator, come in and go over the proposed Softball Tournament Guidelines. Ms. Brantley stated there was a resol- ution passed in August of 1983 governing softball tournaments in The Colony and this proposal that is being presented tonight would just be adding to this resolution. Members discussed the proposed additions for softball tournaments with the following comments: Under Item No.8, this item will not read: Tournament director must pro- vide own umpires, scorekeepers, etc. City is not responsible for umpires, or player liabilities. ASA has to be sanctioned for umpires to cover insurance. Sanction fee is $10.00 per team and city is not responsible for sanction of these teams. If tourn- ament is not ASA sanctioned, all umpires are playing at their own risk. Discuss liability. No. 10 is to read - Sponsoring organization holding tournament must supply and show proof insurance. These proposed additions to the resolution passed in Aug- ust of 1983, will come back in a formal request at the next Parks & Recreation Board meeting on August 24th for the Board's recommendation. 9. REVIEW AND CONSIDERATION OF DEVELOP~ENT OF FUTURE POCKET PARKS. Member Kennedy made a motion to table the review and consideration of development of future pocket parks and the proposal for the existing pocket parks until the next meeting on August 24th so the board has time to study this proposal by ~s. Brantley. Seconded by ~1ember Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None Before adjourning, Member Phillips stated the Public Hearing on the Budget is coming up on council agenda, Monday August 15th, and urged anyone on the board who so wished to attend this hearing. Member Warren stated she had received a couple of complaints from citizens about kids -4- loitering outside the recreation center smoking, and asked if anything could be done about it. Ms. Brantley stated Public Works will be putting up "No Loitering" signs soon and this should help in controlling this problem. 10. ADJOURN. There being no further discussion, the board agreed t ~... Beverly No ,Rec rding Secretary CITY OF THE COLONY DENTON COUNTY, TX. AUGUST 18, 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on August 24th, 1988, at 7:30 p.m., at the Recreation Center located at 5151 N. Colony Blvd., at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of August 10, 1988. 4. Review and consideration of request from Clare Hopkins Cn Selling Sno-cones fl.t Triathlon. 5. Review and consideration of request from Vernon Hill for Support of a Amateur Boxi ng Team. 6. Consideration of request from The Colony Rotary Club For Further Development Of The Rotary Fitness Trail. 7. Consideration Of Recommended Ammendment to Resolution # 83-10 en Rules and Regulations For Holding Softball Tournament. 8. Consideration Of Request From The Colony Little League. 9. Review and Consideration Of Further and Future Development 0n Pocket Parks /\nd Athletic Fields ':ith Park Bond Funds. 10. Discussion Of General Items Of Concern To The Board. 11. Ad j 0 u r 11 . CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on August 19') 19B8.,... ' y~ .'-r~ Patti Hicks, City Secretary MINUTES OF THE PARKS &. RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON AUGUST 24, 1988 A REGULAR SESSION of the Parks &. Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following Board Members present: Wayne Sandy Sherry Schuyler Julia Warren David Martin Steve Faulkner Zane Kennedy Kathy Phillips Chairman Member Member Member Member Member- Member - 8:20 p.m. and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks &. Recreation Director. At this time, Chairman Sandy thanked Sherry Schuyler for a fine job done as Acting Chairman in his absence at the August 10th, 1988, meeting. 2. CITIZENS INPUT Dr. Bill Manning was present to give an update on the Sail Fair to be held on September 24th and 25th, 1988. As of this date 30 arts and crafts and food booths have signed up for participation. Dr. Manning requested that a donation of a season pass to Stewart Creek Park be made as a prize for the winner of the bathing beauty contest. He also asked that if the vendors needed extra time to set up on Friday evening, could they have some type of badge to allow them into Stewart Creek Park. Ms. Brantley stated she would have to get with Mr. Hall on the donation of a prize of a season pass to Stewart Creek Park, as well as for allowing the vendors to come into the park on Friday evening extending thru Sunday. Kevin Zach, of the Knights of Columbus, stated they held a Liberty 5K Run fon July 4th, of whic;h some of the proceeds were to go to the Parks &. Recreation Department. They had spoken with Ms. Brantley regarding suggestions for what the Parks &. Recreation Department needed and they decided the largest donation would be a Racetimer Clock, which has already been ordered and hopefully will arrive in time for the Triathalon. In the past, whenever a race has been held in The Colony, a clock has always been borrowed and this will be a most welcome gift to the department. Ms. Brantley also gave to the Knights of Columbus a wish list of other items needed for the Parks &. Recreation facilities. The Knights of Columbus have also donated a cork bulletin board, board games such as Checkers/chess, dominoes, uno, yahtzee, battleship, and two packs of playing cards. Ms. Brantley thanked Mr. Zach and the Knights of Columbus on behalf of the department. She further added tha t when the ra ce c 10 c k does come in, they w ill have the newspaper take a picture of the Knights of Columbus presenting the donation to the department. Al Williams spoke to the Board, stating he had been involved with the Youth Basketball ..program last year, and one of his concerns is the time allowed for the teams to practice. He would like to see the current practice time allowed of 45 minutes twice a week, be lengthened to 2 hours twice a week. He does not, feel 45 minutes is enough time for the children to learn the proper skills a.nd fundamentals for basketbal1. Chairman Sandy stated this -2- past year was The Colony's first year to sponsor the youth basketball program and that previously the kids in The Colony had to go into Lewisville to the YMCA to play. He further stated that he was in agreement with what Mr. Williams had to say, and that with some additional help, the City can improve upon this program this year. Mr. Williams then advised the Board of another concern regarding the provision of trophies for all participants in the youth basketball program by the Parks & Recreation Department, whether they win or lose in each age category. He stated that the parents, as groups, had to purchase the trophies this past year. Mr. Williams further stated he believed it would be more satisfactory to the children to have the trophies come from the Parks & Recreation Department, even if the registration fees have to be raised this year, rather than have the trophies Come from their parents. Ms. Brantley stated that the Parks & Recreation Department did not give trophies last year because when the league was first formed this was discussed with the P.A.R.D. Athletic Coordinator and several other gentlemen who had helped in setting this program up; and it was decided not to give the trophies last year as this is not something that is normally done, even through the YMCA in Lewisville. Ms. Brantley further added that the Parks & Recreation Department was not trying to make this a competitive league with the children. Mr. Williams continued to say that his main Concern was, after you work with the children for 3 to 4- months and they have been competitive, they go throughout the whole program and finish with no award, then sometimes the children feel that the whole purpose for being out there is defeated. Ms. Brantley stated that this was one of her reasons the children were all given recognition certificates and ribbons, however, she further added that giving trophies can definitely be considered for this coming year. Chairman Sandy asked Mr. Williams if he would be interested in helping to set up the program for this coming year and Mr. Williams stated he would, giving his phone number to Ms. Brantley to be contacted. Chairman Sandy stated that he appreciated Mr. Williams coming in and bringing his concerns to the attention of the Board. With no further citizen input, the Board moved to the next agenda item. 3. APPROVAL OF MINUTES OF AUGUST 10, 1988 Member Schuyler noted that under "Citizens Input" of the minutes of August 10, 1988, she would like to have added to the first paragraph regarding Bill Burkhart, President of A.A.R.P., that she,J'as Acting Chairman, on behalf of the Board, thanked Mr. Burkhart for coming before them and bringing this matter to their attention". Member SChuyler further added that she thinks this needs to be added since Council is reading the minutes, and it's important that the Board let the citizens know the members appreciate them coming before the Board when they have a complaint, problem, or questions. Member Warren also stated that under "Citizens Input", in the paragraph regarding Vernon Hill, she had made mention of the fact that "she thought this was a good cause for the Board to Support". She stated she would like to have this added to the minutes at the end of this paragraph on the Amateur Boxing Program. At this time, Member Martin made a motion to approve the minutes of August 10, 1988, as amended. Seconded by Member Schuyler, the motion Was approved by the following vote: Ayes: Abstention: Noes: Members Kennedy, Martin, SChuyler, Warren Member Faulkner and Chairman Sandy None -3- 4. REVI EW AND CONS I DE RAT! ON OF REQUEST FRO~~ CLARE HOPKI NS ON SELl! Nr SNO- CONES AT TRIATHLON. ~. Brantley stated Clare Hopkins had contacted her ~ phone and asked about selling sno-cones at the T ri ath 1 on and she had advi sed f's. Hopki ns th i s waul d have to be bra ugh t be fore the Pa rks & Re c rea ti on Boa rd with a w ri tte n req ues t . f's. H opk ins had requested to be on this agenda this evening, but f~s. Brantley had not heard anything further from her since her telephone conversation. Ms. Hopkins was not at this meeting, and Chairman Sandy stated this item would have to be tabled then. A motion was made by flember Schuyler to table this item. Seconded by f~ember Warren, the motion to table was approved by the following vote: Ayes: Noes: All members present voted aye None 5 . REV I EW AN 0 CONS I DE RAT! ON OF REQUES T FROM VERNON H ILL FOR SUPPORT OF A prA TEUR BOXING TEAM. Chairman Sandy stated that Mr. Vernon Hill had come before the board at the August 10th, 19BB, meeting under Citizen's Input and given the board some information on the Amateur Boxing program. The board has in their packets a letter from Mr. Hill askin9 for support for this program and listing the qualifications of himself and a Mr. John Lawson who has been working the program with f~r. Hill, also included with this letter from Mr. Hill is a letter of recommendation from Dr. Robert G. Holston. Chairman Sandy asked for a clarifIcation from Mr. Hill in that if he was just asking for the board's support on this program and for Mr. Hill to defIne sUPPort. Mr. Hill stated he has at least $20,000 worth of equipment needed to set up an amateur boxing program, he just needs space to set up the equipment for his program and a storage area for the equipment. Mr. Hill then went on with his preSentatIon on the Amateur Boxing program which starts off with the Jr. Olympics at age 10, which is on the Same concept as thedlJ%pi cs itse If. The kIds s ta rt in th is area and work thei r way up. Mr. Hill further aoded he had been in The Colony with Amateur Boxing since 19B1, training out of a garage. He did set up a boxing gym for the kids out of his own money with a gym in Lewisville, but due to the hIgh rent of the building, was unable to keep it open and went back to trainIng kids out of a garage again. He further added the program does make money. Each kId that wants to join this program must become a member of the Southwest Boxing Association and that cost Is $11.00 which covers their insurance. fir. Hill stated he is a member of the Southwest Regional Association and has 4 votes on the board, the more fighters he has, the more votes he will have. Ms. Brantl~ stated she has talked to Mr. Hill be~re, when the department was down in the Shopping center, and she has just not been able to come up with any space ~r him In the rec. center to do the program and no place for storage. Ms. Brantley further added she could give Mr. Hill names of people he could contact in the schools and could talk to the people in the Community Education Oepartment of the School district. Mr. Hill stated he would appreciate f's. Brantley calling the Schools on his behalf, stating he had already contacted the Chamber of Commerce and gotten no reply. Member Kennedy asked .if there Was a high school boxing team, and Mr. Hill replied there is, but there is not a program at The Colony High School. He also noted his team is now known as The Colony Boxing Team. After general discussion, Cha I rman Sandy asked the boa rd if there were any questions they wou 1 d like to as k I'r. Hill. Member SChuyler asked on the coaching staff if John Lawson worked with him, and Mr. Hill replied Yes, that Mr. Lawson was the best boxIng trainer in the country. There being no further questions, 11ember Warren made a motion that we as a Parks & Recreation Board, lend OUr sUPPort to help I~r. HIll find Space to set up this program in The Co 1 any. Seconded by f'ember Faulkner, be fore a vote was taken, f'embe r SChuyl e r stated this is what Parks & Recreation is all about, to get a citizen like this to put it allan the line, it is the board's duty to do as much as we can to help hlm,as -4- citizens also because everyone has individual friends they can be asking to see if space can be found for this program. The motion was then approved by the following vote: Ayes: ~lembers Kennedy. f'arti n, Warren. Faulkner. Schuyler Abstention: f~ember Phillips Noes: None 6. CONSIDERATION OF REQUEST FROM THE COLONY ROTARY CLUB FOR FURTHER DEVELOP~ENT OF THE ROTARY FITNESS TRAIL. Tom Bogan, President of The Colony Rotary Club, was present. He stated the board is probably aware. the Rotary Club put in the Fitness Exercise trail quite a few years ago, and their next phase would be to put in a jogging trail, and they do not have near enough funds to put one in. Therefore, he is asking for the board's support to approp- riate some monies toward this park. Member Warren asked if the Rotary Club had an idea as to how much a jogging trail-would cost, and f~r. Bogan stated they had not had enough time to get any figures together to even give a preliminary report at this time. t'r. Bogan further added he had just taken over as President of the club, and this is one of their projects for the year and they hoped to have this project done Sometime before the year is over. This opportunity to speak to the board about the project came up earlier than they had anticipated, therefore they did not have enough time to get figures to- gether. He further added they would be glad to come back before the board with a pre- liminary report, some layouts and cost estimates. Member Kennedy asked at this time if the fitness exercise trail can be moved. ~r. Bogan stated all the posts were put in with concrete, but with a great deal of work, could be moved if need be. f'ember Kennedy went on to add, the board had discussed putti ng a jogging trai 1 in at B.8. Owens. t~ember Kennedy asked about the city's current jogging trail and rs. Brantley stated it should tie into going straight across into Ragan. She further added the current jogging trail runs from the corner of S. Colony Blvd. along the easement all the way down on the east side and crosses N. Colony and goes down to the corner of Ragan. This jogging trail was just a graded dirt trail. Dr. Bill ~anning was also present and stated all the club is looking for right now is when the board goes over its budget process, keep the Rotary Club in mind and give some consideration to letting them come back before the board with a preliminary report. Mr. Bogan stated they could be ready to come back before the board at the September 28th meeting, and at the same time they will investigate moving the exercise fitness trail to the B.B. Owens area. On the other hand, r~mber Kennedy stated there has been discussion about improving the original jogging trail, and this may be something that could be incorporated into the Rotary Club's idea of building a jogging trail, since there is supposed to be a jogging trail there, and the board needs to bear some responsibility for upkeeping that part of it. Chairman Sandy then clarified what the Rotary Club is asking for. This request for a jogging trail is something the Rotary Club is looking to do in the near future and are wanting the board's support and know the board is in the process of working on the use of additional bond fund monies for the parks this evening and are wanting to be given Some consideration. Mr. Bogan stated they would like to be placed on the agenda of the September 28th meeting. At this time, t'~ember Warren made a motion to table this request for now. Seconded by Member SChuyler, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None At this time, members took a 5 minute break. -5- 7. CONSIDERATION OF RECOMMENDED M~ENDMENT TO RESOLUTION #83-10 ON RULES AND REGULATIONS FOR HOLDING SOFTBALL TOURNAMENT. Ms. Brantley asked the board if they had an opportunity to look at the changes made at last meeting, adding the original resolution should be amended at some point in time. Chairman Sandy then stated he had originally asked to have this item on the agenda and since he was not at the last board meeting when this item was discussed, he had prepared for board members this evening a list of 4 additional items for their review. Some of the reasons he wanted to get something in writing on tournaments is because we had someone come before the board wanting to hold a tournament and they were turned down, and they would have met all the requirements. He further added on softball guidelines the board has already reviewed, to keep no. 1 the way it is, but to insert- all tourn- aments will be co-Sponsored by the city of The Colony. Item no. 2 _ leave as is _ and insert or add the no. 2 he has proposed - all tournaments will be ASA sanctioned and use ASA registered umpires. He added that this additional insertion on Item no. 2 would clarify a lot of the liability as far as umpires are concerned, because they would already be covered under ASA. On Item No.3 on the original proposed guidelines _ if the City is Co-sponsoring the tournament and they are overseeing it, there's really no reason for the $100 maintenance deposit. Item no. 4 - if you're going to share in the profits, there's no need for a charge of $40.00 per day. Item no. 5 _ stay as is. Item No.6 - stay same as is. Item no. 7 - stay same as is. Item no. 8 _ the last sentence on Discuss liability, you wouldn't need that statement if the tournament is ASA san- ctioned and use ASA registered umpires, and also by inserting the no. 3 proposed by himself - Liability release forms must be signed by all participants before play begins. No.9 - stay same as is. No. 10 - you would no longer need. His new no. 4 _ to be added to the end of the list - all profits (tournament generated income _ expenses) must be dedicated to a specified item or items that will directly improve the parks and recreation facilities in The Colony and/or benefit the city of The Colony. The specified use of any and all profits should be designated at the time of tournament request. Chair- man Sandy further added there should also be another item added at the end covering charity groups - with the city to be able to waive its rights to the profits for a charitable organization. and then they would have to come before the Parks & Recreation Board and city council first. Ms. Brantley stated this would help stop an individual team from trying to hold a tournament, because an individual team would want to hold a tournament to make enough money to pay for uniforms, and starting with this fall season, we have 45 teams playing in The Colony league. Chairman Sandy stated all of the above additions is what he had in mind when he requested this item be placed on the agenda, adding he wanted something in formal writing. Member Kennedy asked what the reasoning was behind the city co-sponsoring a tournament. Chairman Sandy replied the Director has the say over the fields, if they are too wet to play on, etc. f~s. Brantley stated that was already listed anyway in Item No.5. Chairman Sandy further stated the city would want to maintain some input into the tournament so someone doesn't run one shabbily, and reflect poorly on the city. Member Kennedy further asked what time would be in- volved for staff, and Chairman Sandy stated very little, just offering assistance as needed. Chairman Sandy further added we may not have anybody come before us asking to have a tournament, however at least we would have some clear cut procedures. After further general discussion, Ms. Brantley stated she would give the guidelines back to Van Sowards, Athletic Coordinator, along with the additions from Chairman Sandy, and let him rework them all in together to be brought back before the board. At this time, Member Martin made a motion to table this item so that it can go back to Van Sowards, Athletic Coordinator, to be reworked and brought back before the board. Seconded by Member SChuyler, before a vote was taken, general discussion continued on who would pay for furnishing the lights, with the board deciding to leave in under Item no. 4 _ the charge of $5.00 per hour will be charged and payable to the City of The Colo~y if lights are used. The first sentence of Item No.4 - A $40.00 per day, per field, will be charged, is to be left out of the final draft. Also the last sentence of Item no. 4 - A $3.00 charge per team will be paid to the city is to also be left out of the final draft. Chairman Sandy then clarified the charge for the lights to include the charge -6- will be $5.00 per hour per field. After all discussion, the motion to table this item was approved by the following vote: Ayes: Noes: All members present voted aye None 8. CONSIDERATION OF REQUEST FROM THE COLONY LITTLE LEAGUE. Chairman Sandy stated he would like to move over this item and go to Item No.9 since this request will be covered under Item No.9. 9. REVIEW AND CONSIDERATION OF FURTHER AND FUTURE DEVELOPPENT OF POCKET PARKS AND ATHLETIC FIELDS WITH PARK BOND FUNDS. Ms. Brantley stated to the board that in their packets are some reV1Slons to the Development of Pocket Parks and Athletic Fields the board had been working on that she had worked on, taking back into consideration the first proposal brought before the board on August 10th~ She further added she was wrong about the figure she had given the board on the concession stand being $70,000. it was $35,000 a piece. She further added she and Member Warren had some information on concession. stands for the board. Ms. Brantley stated her information on concession stands is that the city can build concession stands just like the ones we have for $18.000 apiece. This bid was from a company in McKinney. As an in-house project, Ken Leverich, Superintendent of Public Works, stated he could have Public Works do the project for between $15,000 and $20.000. She further had a drawing that ~r. Leverich had drawn up so the board could get a general idea. Member Warren stated she had a drawing of a concession stand just like the one at Turner St. Community Park, and the bid she was given was $39,000 for one, and this quote does not include architectural or engineering. General dis- cussion followed with Ms. Brantley stating on the Revised Schedule for Proposed Dev- elopment of Pocket Parks & Athletic Fields, she had put the figure of $20.000 in for a concession stand under Little League Complex. ~ember Schuyler asked where we have concession stands at presently. and ~ls. Brantley stated there is one down at the senior field at Bridges Park and one at Turner St. Park, and the Little League has a wooden building they have put up themselves (concession stand only). She further stated we have no bathrooms at the complex and no bathrooms at B.B. Owens, the city keeps porta-potties at these fields during season of play. ~ember Schuyler asked if at one time the city didn't think about moving the old concession stand over to B.B. Owens. Ms. Brantley stated we had talked about taking the old concession stand and putting it at B.B. Owens, but that still wouldn't solve the bathroom problems. Ms. Brantley went on to say that 5he had met with Mr. Hall, Ken Leverich, and the city's engineer yesterday, August 9th. Council had directed Mr. Hall to go out and look into some more playing fields and practice fields. Ms. Brantley stated ~r. Hall and council knows that the board had been working on the development with the bond funds. One of the places they looked at was over by the Water Department, you could get in 4 to 5 practice fields with Some dirt work being done, also looked out behind the rec. center for putting in 2 football fields, another little league field with lights, and adding another light down at Turner St. Park. Ms. Brantley stated this would definitely be an answer to the city's problem right now with the playing fields and practice fields, and the Pee Wee Football league that is coming up. She further added she had received a call from Ronnie Allen with Pee Wee Football, and they are definitely breaking away from Farmers Branch and Carrollton next year. They have enough teams to have a The Colony league. Ms. Brantley went on to say that in the original bond proposition, it said we would build football fields, and we have not built football fields yet. She further added Some of the existing fields are multi-purpose fields, these were under the grant funds and not monies from the bond proposition. At this time, Member Schuyler asked if council were aware the Parks & Rec. Board had been working on this. r1s. Brantley stated council gets a copy of all Parks & Rec. -7- board minutes. Member SChuyler stated she was a little upset about this and she might be out of line, but didn't really care. She stated she received a phone call from Councilman Weaver yesterday, August 9th, who stated to her he had no idea the Parks & Rec. Board had been out tourIng parks, that the board had come up with a list of areas that could help the SOccer people or football people with areas of practice. Member Schuyler asked where he was getting all this from, and Councilman Weaver stated he was gett i ng it from the mi nutes. f~embe r Schuyl er stated from now on whatever is said at Parks & Rec. board meetings needs to go in the minutes, because apparently Council is reading them, and she further added when the mInutes are read, it looks lIke the board is not doing its job. Ms. Brantley stated not every bit of paper work the board has goes to council, a copy of a 11 ml nutes goes to counc 11. f'r. Ha 11 is gi ven a report of all the stuff the Parks & Rec. board has going on at their board meetings, and Mr. Hall also makes a report to council. Ms. Brantley stated she had also spoke with Mr. Weaver yesterday, also in re~rence to this same SUbject. She further added that Mr. Weaver is one of the new councilmen that just came on, so he probably does not have all the back board minutes, but Council does get these minutes and it is mentioned in there that boa rd toured the parks. Copi es, 0 f our work sess i on are also gi ven to council. /'s. Brantley further added she was sorry to have to mention this too, but not everybody reads the minutes, even the Parks & Rec. board is sometImes guilty of not havIng read their mInutes by the time they get to the board meetings, and once in a while when someth i ng comes up, it's 1 i ke I d i dn' t See that in the ml nutes. r~embe r Schuy 1 e r stated she fee 1 s 1 i ke she has been s pi nng her whee 1 s for the pas t 6 months. I'embe r Warren stated that now you came up and say that what the council really wants is the fields and not the parks. Member Schuyler stated it wa. said to her the Parks & Pee, Board was not even supposed to be looking at anything at the parks, that we have to Spend this money on the athletIc fields. Ms. Brantley stated that was not what was told to her. Member SChuyler stated CouncIlman Weaver further stated to her he wanted the board to contact the people who had SIgned the petitIon requesting more playing fIelds for Little League and tell them if they Wanted the city's help, they can each one came up with a donations of $500.00 Chairman Sandy stated you've got to understand that just because you've got one comment you don't have to take it to heart. ~mber SChuyler stated it's not just one comment, and that she was not pointing the fInger at anyone in particular, but that it is the board's fault if they don't pick it up at the next meeting's approval of minutes, and correct them if there Was something said by a member that was not in the minutes that that board member wanted In the minutes. She further added when you read the minutes they are right, but it doesn't ever say the board saId "Yes, thank yo u for comi ng", or that we are i nteres ted in what the pub 1 i cis sayi ng whene ver they come be fore the boa rd. She further added it's not in the mi nutes tha t the boa rd has been out looking for practice fields and that the board has come up with a list. She stated those things have got to be in the mInutes so that when anYbody reads them they know what is going on. Ms. Brantley stated that in the particular instance f~mber SChuyler is talking about, a memo was sent to f~r. Hall informing him of where the board had looked and lIsting those areas and asking for his comments on that. She further added Mr. Hall was apparently directed by council to start looking for more Playing and practice fields. Ms. Brantley stated on the bond funds, the board did need to get something done and has done a terrific job ~dding she had even told the M~yor last week what the board has been doIng. She added she also understands where council is coming from, a lot of what they are aSkIng, the board has already addressed in their Schedule for Proposed Development of Pocket Parks & Athletic Fields. The only thing she is trying to say is that maybe the board needs to divert Some of the funds from the development of pocket parks, lIke Augusta Park, they have playground equipment over at the school. Maybe Some of that proposed money can go back Into getting some of these proposed athletic fields. Chairman Sandy stated he Wanted to back up for a *mi nute, stat i ng he had not had any d I recti on gl ven to hi m by council. /lembe r Kennedy asked Ms. Brantley if she happened to take the board's list when she went out and met with Mr. Hall and Ken Leverich. I:s. Brantley replied no, that she had told fir. Hall the board had been working on Putting together these bond funds So when they went out yesterday they were just looking, addIng fir. Hall has that list. /'ember Kennedy asked if they. had toured the park on Squires. Ms. Brantley stated yes, there is same dirt *correctlon to sentence shou ld read-Chai rman Sandy stated he wanted to back up for a minute, stating he had not had any different direction given to him by council. -8- work that has to be done up there, Ken Leverich has gone up there and looked at it, addl ng there is some extens i ve di rt work tha t needs to be done. "s. Brant ley furthe r added this tour with Mr. Hall does not mean the board cannot proceed wIth what they have been working on, if the board wants to go ahead with the original plan of what they have been wo rk I ng on, then they s hou I d. f~embe r Warren stated she would 1 I ke to interject that she had met with Dr. Downing last week, the superintendent of the schools, and he has saId he can work out Something with the city to let us use land around the schools for athletic fields. He said they do it with Lewisville and Flower Mound. He further said to Member Warren that he has sent ~mos to The Colo~ and he hasn't gotten much response. f~s. Brant I ey as ked to whom he had sent memos, and ~mber Warren stated the memos had been Sent to Bill Hall. I~mber Kenne~ went on to ask about the land out here adjacent to the ball parks, addIng that Ms. Brantley was going to check into how much land behind the rec. center belonged to the city. Ms. Brantley stated that the property behind the rec. center belongs to the city and is enough for 2 football fields, or two fields out there, or whatever the board wanted. Member SChuyler stated all these areas just mentIoned were on the board's list. Ms. Brantley went on to say, if we can get 2 football fields, then maybe Flag Football can move out of Stewart Creek Park since Stewart Creek Park is not very conducive to playing, and not only that, there was a small problem this past Saturday when a team of soccer children went out there to Stewart Creek Park to practice and the parents didn't realize they had to pay the fee to get into the park i f they were goi ng tos it out there and walt for their child. Ms. Brantley went on to say again that this does not mean the board cannot go ahead with what they've been working on. 11ember SChuyler stated with the way the board is Working on this, there is no way that we cannot do it all. Going back over all the figures they all add up to having enough monies to do it all. I:ember Warren stated she had gone through every park and every amount and she comes up with $138,000 total, and that's with one new baseball field, one new football field, and 2 concession stands. Chairman Sandy asked at this time how much monies are left In the bond funds, and Ms. Brantley replied approxImately $125,000 after talking with Mr. Hall thIs date. Member Warren asked why the board cannot get a definite amount on the bond fund monies because it changes every time the board hears it. "~so Brantley stated she would get with Mr. England to get a defInite figure, earlier she had been under the i mDress i on there was about $150,000, and then tOday ~r. Hall had stated he thought it was more around $125,000. Member Martin asked if the board should wrIte a letter to Mr. Hall askIng what the correct figure is for the bond funds So they could have it in writIng, and ~s. Brantley stated that would be fine, or any board member could call him. Mr. Ben Walser from the audIence, asked what the status is on the super complex that had been reported on being buIlt, and also the golf course. Chair- man Sandy stated that rIght now it stands that whoever is trying to put in the golf course, has 90 days to either start or say no we're not going with it, and then the city has to either decide to do something with it or turn that land back to the Corps of Engineers be~re the city can pursue anything lIke a major sports complex. Mr. Walser further asked if pressure were put on those people wouldn't that .blve th~ probl~fu with that land becoming available. Member Kennedy stated you are talking many years down the road and a major bond issue. ChaIrman Sandy stated he tended to agree with I'r. Walser though because if you give one field to football, one field to soccer, and a few practice areas, and this is strictly hIs opinion, it's a band aId approach and it's going to last for maybe a Year, two years at the most, whereas if we go ahead with the parks as we probably want to develop them, and give that as the board's recommendation, and then go back to the organizations and say we need Your help to push for this major complex. Whereas if we go with the band aId approach, we remove the major irritation, and they are not as apt to push for a major complex. Chairman Sandy asked for the board's direction at this time. Member Kennedy stated a work seSsion with council would be an excellent idea at this time. I'ember Warren stated she Would like to see the board came to a poInt with what they have been working on and propose it to council. Member SChuyler stated she would like to get something to the council and also give them Member Kennedy's suggestion on a work session. -9- At this time, the board went over their Revised Schedule for Proposed Development of Pocket Parks & Athletic Fields one at a time with the following changes and comments. No.1 - Wilcox Street Pocket Park - okay as is. No.2 - West Lake Highland Park - okay as is. No.3 - B.B. Owens - okay as revised. No.4 - Bridges Park - okay as revised. No.5 - Dave Cowan Park - okay as is. No.6 - Friendship Park - okay as revised. No.7 - Slay-Baker Park - take out $25.00 for painting 4 square & hopscotch on existing slab, because it is already in the process of being painted on. NO.8 - North Colony Bl vd. Park - r~ember Warren stated she has found a scout troop that is willing to paint the gazebo at this park so $100 can be taken out of this park. No.9 - Historical Park - okay as is. No. 10- Latimer Circle-Scout Park - okay as is. No. 11- Dooley Street - cut this park out for now. Take out $4,944. No. 12- Augusta Park - cut this park out for now. Take out $5,244. No. 13- Little League Field - okay as revised. No. 14- Greenway Park - change title to Jogging Trail-make the total $5,000. No. 15- Turner St. Community Park - okay as revised. However Member Warren stated she would like to go on record as saying she is against putting the additional light on Turner Street because she thinks it's unnecessary. No. 16- Chapman/Perryman Park - okay as revised. No. 17- Camey Field - okay as revised. General discussion followed during which Chairman Sandy asked if this would not take care of Item no. 8 on the agenda, and Ms. Brantley stated she thought it would since all that was asked for was included. After all discussion, a motion was made by t'ember Warren to offer this proposal to council for their consideration along with a memo concerning the remainder of the funds to go toward additional practice and playing fields for soccer, little league, and football. Seconded by t~ember f~artin, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 10. DISCUSSION OF GENERAL ITEMS OF CONCERN TO THE BOARD. Ben Walser, from P.A.R.D.ners was present to give an update on the Triathlon. He stated there are about 75 runners signed up, and he has given a list to ~s. Brantley on things they would like her help with on the Triathlon. He further added they expect to make a profit of $3-4,000. He went on to state they held elections for officers and he is now the Coordinator of Special Events, and he is asking the board's advise on how they feel when the question of "conflict of interest" enters the picture on havi ng someone serve as an officer and who he s houl d go to to get a cl arifi cati on on this. Ms. Brantley stated she would advise ~r. Walser to contact either the city secretary or Mr. Hall on the legality on "conflict of interest." The officers so far are Treasurer - Sandy Sparks. Secretary is someone who plays softball that they have to ask her about first. and President - John Warren. Mr. Walser stated he would like to ask Van Sowards, Athleitc Coordinator, to be a 2nd Vice President/Ways & t~ans since he could be a liaison to events already scheduled by Parks & Rec. Since there was no clarification on "conflict of interest", they went ahead and scratched Van and have asked Kevin Albury in his place. Discussion followed on "conflict of interest" with the board stating they didn't see why there would be any problem with Parks & Rec. staff serving on the P.A.R.D.ners board, however Ms. Brantley did further state to Mr. Walser that he should check with Mr. Hall or the city secretary. -10- The board went on to state they would like to see the certificates of appreciation started going to be handed out to the "adopt a park" organizations with the request of one for the Lions Cl ub and one for the Bahai' Fai th~ bei ng ready for t he next Parks & Recreation Board meeting. A list of names of people and organizations wIll be given to the board at the next meeting. Member Kennedy gave an update as a member of the Denton County Bass Club, on the Lewisville Lake Clean-up held in June their club participated in. He stated they picked up 85 bags of trash with only 6 people working and came in 12th in the nations for this Year. Member Martin asked how the budget is coming along for Parks & Recreation. ~~s, Brantley stated the public hearing was held and nothing more was cut out of the Parks & Rec. budget at this time. The final"budget goes for approval on September 12th. Member MartIn asked why copies of the budget had not been given to the board as he had asked for, At this time, ~~s. Brantley reminded him that he said he was coming by to pick up a copy of the budget after our last meeting. Since he didn't she had forgotten about his request due to so much going on in the recreation center. Discussion followed. 10. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 10:38 p.m. wN~.,~~ ayne an , alrman ~~~~g Secretary ~~~ CITY OF THE COLONY DENTON COUNTY, TX. AUGUS T 25, 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a JOINT WORK SESSION of the Parks & Recreation Board and the Planning & Zoning Commission of the City of The Colony, TX.. to be held on August 30th, 1988, at 7:30 p.m., at city hall. located at 5151 N. Colony Boulveard, at which the following will be discussed: 1. General discussion regarding future park plan use. CERn FI CAn ON I hereby certify that the door of city hall at 5:00 above notice of meeting was placed on the front p.m. on August 25. 1988. ~,~ Patti Hi cks, Cfty Secr;-CY . MINUTES OF THE PLANNING & ZONING COMMISSION OF THE CITY OF THE COLONY HELD ON AUGUST 30, 1988 A JOINT WORK SESSION of the Planning & zoning Commission of the City of The Colony, Denton County, Texas was called to Order at 7:35 p.m. at City Hall, 5151 North Colony Blvd. with the following Members in attendance: PLANNING & ZONING COMMISSION: CATHY BOCK AGNES FOSTER BOB DOSS EARL BRANTLEY ROY MARIN BILL OWENS CHERYL BLAKE PARK & RECREATION BOARD: WAYNE SANDY JULIA WARREN DAVID MARTIN KATHY PHILLIPS SHERRY SCHUYLER ZANE KENNEDY STEVE FAULKNER CHAIRPERSON VICE-CHAIRPERSONN MEMBER MEMBER MEMBER MEMBER (absent) MEMBER (absent) CHAIRPERSON MEMBER MEMBER MEMBER MEMBER MEMBER MEMBER with four Planning & zoning Members present and all Park & Recreation Board Members present a quorum was established in each~ Also in attend.ance. 'were Council Liaison Dick Weaver; Bob van Til, Admi~istrati ve Staff Planner; Tommy Turner ,Pub I ic, ;Works Director; Sylvla Br~ptley, Parks.& Recreation Dir~ctor;1Jddy Shir~,. Recording Secretary, the following item was discussed: 1. GENERAL DISCUSSION REGARDING FUTURE PARK LAND USE. Chairperson Bock asked Mr. Bob van Til, to inform the Board about the Land Use Assumptions and what it entails. Mr. van Til explained that an Impact Fee Ordinance must be passed and in order to justify this to the developers a ten (10) year Land Use Assumption must be prepared. The Land Use Assump- tions are a proposal of possible use of land available in the City. At this time input from Park & Rec. as to what they would project as needed for parks for the next ten (10) years. Park& Recreation Board Member, Julia Warren asked what time fra~e is involved? Mr. van Til stated that if they needed more time that the meeting could be rescheduled. Director of Park & Recreation told the Commission that the Park & Rec. does not have a Master Plan for parks at this time. park & Recreation Board Member Schuyler stated that without knowing what land is available to them the Board does not have a plan at this tjme. She (Schuyler) feels that the Board needs more time to prepare this information. Mr. Tommy Turner informed the Board that there will be five (5) to six (6) acres available for parks within the next three (3) to five (5) years. These areas are behind the Aquatic Park and off of Augusta. Commission Member Brantley told the Board that Planning & Zoning always ask the Developers to provide park area within their developments. Commission Member Marin stated that,basically,~hat the Board isbeihglasked is that they show how much land they will need for parks for the next ten (10) years. These parks can be designated on land available, but will not necessarily be .:',. .. '~ permently located where shown. Park & Recreation Board Chairperson Sandy assesed this information as:projections for this land can be made by taking land already in use as parks,and projecting same amount of land for needed use in the next ten (10) years. He (Sandy) asked when does~the Board need to get this information back to the Commission? Commission Chairperson Bock set up a tentative date of October 1st, 1988,giving the Board thirty (30) days to work on their projections. A work session will be set up to go over information and make LUA at that time. Mr. van Til will need the information one (1) week prior to the work session. The Board will be notified of this meeting at a later date. Board Member Martin, asked what the population will be ln ten (10) years and how much land will be residential? Mr. van Til informed him that the land should be a 40/60% split. Forty (40) percent residential and sixty (60) per cent other zoning. The population growth should be around five (5) percent within the next three (3) to five (5) years. It is hard to ptoject farther than five (5) years. There is approximately eleven (11) square miles of available land to use for the Land Use Assumptions. Board Member Martin asked how much will be MUlti-Family? Commission Chairperson Bock stated'that the only MUlti-Family area proposed is on the Billingsly property south of State HWY 121. Lengthy discussion followed. During discussion the following points were made for the Park & Recreation Board to consider in their Land Use Assumptions. 1. More pocket parks 2. Practice fields 3. Playing fields 4. Amount of land needed With no further discussion Commission Cha~rperson Bock asked for a motion to adjourn the meeting. Commission Member Doss so moved, Commission Member Foster seconded and the motion passed with,all Members of the Commission and the Park & Recreation Board voting ay~. Adjourned 8:00 p.m. Judy Shirk, Recording Secretary l ! Cathy Bock, Chairperson CITY OF THE COLONY DENTON COUNTY3 TX. SEPTEMBER 93 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a RECULAR SESSION of the Parks & Recreation Board of the City of The ColonY3 TX.. to be held on September 14, 19883 at 7:30 P.M., at the recreation center, located at 5151 N. Colony Boulevard3 at which time the following will be discussed: 1. Call meeting to order. 2. Citi zens Input. 3. Approval of minutes of minutes of August 24~ 1988 and August 30. 1988. 4. Review and consideration of recommended amendment to Resolution #83-10 on Rules & Regulations for holding softball tournaments. 5. Receive update from Director on Proposed Park Plan Development with bond funds. 6. Review Stewart Creek Park budget and revenue. 7. Discussion of general items of concern to the board. 8. Work Session. A. Receive update from Bob Van till City Planner. on projected 10 year ~laster Plan. B. Discuss Parks & Recreation projected land needs for 10 year plan. 9. Adjourn. CERTI FICATE I hereby certify that the door of city hall at 5:00 above notice of meeting was placed on the front p.m. on se~ber 9. 1988. ~ ;a;~ Patti Hicks. City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TX. HELD ON SEPTEMBER l4~ 1988 A REGCLAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following members present: Wayne Sandy Kathy Phillips Sherry Schuyler J u 1 i a War re n Steve Faul kner Zane Kennedy David r~artin Chairman r'embe r r1embe r t~embe r r~embe r t'embe r r~embe r and with no members absent; thus a quorum was established. Also in attendance were William Hall. City r1anager. Bob Van tilt Administrative Staff Planner, and Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF t1INUTES OF AUGUST 24, AND AUGUST 30. 1988. AUGUST 24TH MINUTES Chairman Sandy stated a correction of the minutes on Page 7, the 6th sentence from the bottom should read: Chairman Sandy stated he wanted to back up for a minute, stating he had not had any different direction given to him by council. There being no further corrections3 a motion was made by r'ember Phillips to approve the minutes of August 24th, 1988. Seconded by r~mber Faulkner. the motion was approved by the following vote: Ayes: r1embers Kennedy, Faulkner, Phillips. Warren. t1artin Abs te nti on : r~embe r Schuyl e r Noes: None AUGUST 30TH MINUTES ~ motion was made by Member Martin to approve the minutes of August 30. 1988. Seconded by Member Phillips. the motion was approved by the following vote: Ayes: r~embers Kennedy, Faulkner. Phillips3 Warren, t1artin Abstention: Member Schuyler Noes: No ne 4. REVIEW AND CONSIDERATION OF RECOMMENDED AMENDMENT TO RESOLUTION #83-10 ON RULES AND REGULATIONS FOR HOLDING SOFTBALL TOURNAMENTS. This was turned over to Van Sowards, Athletic Coordinator, who stated he had re- viewed the list of revised guidelines from the August 24th meeting and combined them with the guidelines presented at the July 13th meeting along with corrections noted from the last meeting and had put them together in a final form. He asked the board if they had any questions. Chairman Sandy asked on Item no. 2 to explain the last sentence - ASA sanctioned certificates cost $10.00. rr. Sowards stated for a tour- nament to be sanctioned. they needed this ASA sanctioned certificate and would pay $10.00 to the city for it. General discussion followed, afterwhich a motion was made by Member Phillips to recommend approval of the amendment to Resolution #83-10 on Rules and Regulations for holding softball tournaments. Seconded by r~ember Martin, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None -2- 5. RECEIVE UPDATE FROM DIRECTOR ON PROPOSED PARK PLAN DEVELOprENT WITH BOND FUNDS. This item was first turned over to Ms. Brantley who stated that as those who went to the council meeting on September 12th knew, the item regarding the proposed park plan development with bond funds was tabled and council has requested a joint work session with the Parks & Recreati on board for September 26, 1988 to pursue this further. She further added she had talked to Mr. Ben Swearingen, Principal of Griffin Middle School, and asked if the Pee Wee Football might be able to use their football fields for play, and he is to get back with her. At this time, Mr. Hall addressed the board. stating after reading the minutes of the previous meeting, he had several comments to make. He reassured the board that any- thing that goes on with this particular board affects the city, adding he does get a copy of the minutes and he does brief council on what occurs. He further added Ms. Brantley does keep everyone apprised of what is happening as far as the ballfields and the athletic programs. Mr. Hall addressed the comment in the minutes that stated Dr. Downing had sent him memos concerning playing fields around the schools. He stated there has never been any comments made about the playing fields in any of the corres- pondence he has received from Dr. Downing, adding if this issue did come up. he would be more than happy to talk to him about it. Another Comment Mr. Hall made was on the letter he received from the board aSking for a specific figure for the remainder of bond funds that are available. To clarify a point, on the bond issue that was passed, it was for parks/athletic playing fields and specifically football fields, so the city has also been directing efforts not only towards pocket parks, but also towards add- itional playing fields. Along with that, this is something that is passed on for staff to do also, adding apparently there was some concern that Ms. Brantley. Public Works. and himself, had gone out to look at other playing fields and were taking a portion of the bond funds to develop playing fields. He stated that was the end result of directives he had received from council and that he had passed on to t's. Brantley, and that it is part of their job to do. This would have been brought back before the Parks & Recreation Board for review and consideration and as a matter of fact. he has an engineering design drawing for the complex they were looking at directly behind the Parks & Recreation building, which consisted of a football field. a playing field, and a new baseball field. With this in mind, he opened it up to questions or comments from the board at this time. Member Kennedy asked when the drawing t'r. Hall was speaking of was done, and Mr. Hall replied in the last week. r~ember Kennedy also asked in the original bond funds on the sheet that board members had received on the allo- cation of funds expended that there was money set aside for athletic fields. He asked would that be like under the Bridges Park area, or the N. Colony Complex, or Little League fields. if that was what the money was used for. Mr. Hall replied that was a very broad statement. it was for the creation and improvement of and lighting of athletic fields. Ms. Brantley stated to clarify this, the bond funds is for the future development and improvements thereof. Chairman Sandy asked if the board would have available by their work session with council. what funds are committed to certain parks, and an update on what funds have been spent on. At this time, Member Schuyler stated that on the letter the board sent to Mr. Hall trying to find out the amount of the bond funds left, it was getting down to the board needing to know how much there was to spend because when Ms. Brantley would bring them prices for playground equipment, the board could not come up with how much equipment to put in a park because of not knowing how much money the city had left. Again. she stated the board cannot do its job without the proper tools to work with but that this information the board received this evening is great. r~r. Hall stated the reason for the varying figures the board was getting from ns. Brantley, is the funds are not locked into one account in any place. they are all invested in various places, and as the funds are expended, they are on different investment schedules, and Ms. Brantley was getting approximate figures. General discuSsion continued, afterwhich r'ember Warren stated she would like to clarify her statements in the previous meeting -3- about Dr. Downing. She stated she had met with him not as a Parks & Rec. Board representative, but for other reasons, and he had told her he works with Lewisville and Flower Mound and trades out land use with them around schools and parks, and Dr. Downing had told her he had sent memos to tAr. Hall offering the same situation to The Colony. After further qeneral discussion, t'r. Hall showed a copy of the proposed engineering design arawing for the complex behind the Parks & Recreation building, afterwhich general discussion continued. At the end of all discussion, the board thanked t~r. Hall for coming to speak to them this evening. 6. REVIEW STEWART CREEK PARK BUDGET AND REVENUE. Ms. Brantley presented the board with a copy of the Stewart Creek Park Budget and revenues for the board's information. She also gave the board a copy of the Parks & Recreation Dept's operating budget for 87-88, and a copy of the depart- ment's operational monthly budget breakdown line item by line item. General discussion continued. 7. DISCUSSION OF GENERAL ITEMS OF CONCERN TO THE BOARD. A list of "adopt a park" organizations and contact people were given to the board so they could start attending the organization meetings to hand out certificates of appreciation. Chairman Sandy stated there was a scoreboard donated to the Pee Wee Football if the city would wire it for installation. Again, there is to be a joint work session with city council on September 26th. Member Phillips thanked r~s. Nopp for the previous minutes but stated it was not necessary for them to be so detailed. Member rartin stated the minutes should reflect some general discussion, but more importantly what1s decided as a result of the agenda items. He also added when a board member wanted a particular statement in the minutes he should clearly state "this is for the record" so that it will be known those comments are wanted in the minutes. Chairman Sandy asked if the season pass to Stewart Creek Park had been donated for the Sail Fair, and also if anymore had been heard from Clare Hopkins on the sell- ing of sno-cones at the Triathlon. rs. Brantley stated the city would not be able to donate a season pass, however r~r. Hall is donating 2 season passes to the Sail Fair. I\lso, she has heard nothing further from Clare Hopkins. Member Faulkner had a question about the tennis courts at The Colony High School and if anyone knew why the gates are locked after school hours. r~. Brantley stated that would have to be directed to the school principal or the school board. Member Faulkner stated he was concerned after seeing kids climb over the fence even though the gates are locked. 8. WORK SESSION. A. RECEIVE UPDATE FROM BON VAN TIL, CITY PLANNER. ON PROJECTED 10 YEAR r~ASTER PLAN. At this time, this item was turned over to Mr. Van till Administrative Staff Planner, who apologized for catching the board off guard at the joint work session the board had with Planning & Zoning. He stated they are working on a Master Plan and the board's responsibility is to advise Planning & Zoning of what future park land needs are, so he has done some basic research on the city to pass on to the Parks & Recreation board for their use in determining future pa~k land needs. The current population of the city stands at 17,900. Two years -4- from now it is projected to be 18,200. By the year 2.000 the population is projected to be 24,000. and by the year 2010. 25,000-30,000, The second variable for the board to take into consideration is the residential is 40% versus non-residential which is 60%. This is property zoned. There is 592 acres of residential property not developed in The Colony proper and the peninsula, and there is approximately 3300 acres of non-residential vacant property. General discussion followed afterwhich. the next important point for the board came from t1s. Brantley on the participation in the athletic organizations. The Little League had 675 registered participants this past season, CYSA had 850 registered for this fall and had 1300 this past spring. Pee Wee Football has 250 registered this fall, the adult softball league has 756 registered, Flag Football has 250 registered, and Adult soccer had 75. This is approx- imately 3.400 participants per season. There is approximately 230 acres of park land, 7.672 square acres of land in the city, and 11.9 square miles. B. DISCUSS PARKS & RECREATION PROJECTED LAND NEEDS FOR 10 YEAR PLAN. A motion was made by Member Schuyler to table this item until after the work session has been held with city council on September 26th. Seconded by t'ember Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 9. ADJOURN. It was unanimOUSly decided to adjourn the meeting at 9:50 p.m. c~ 1 ~ ~ alrman " ~~ Beve rly Nopp. Recordl ng Secreta ry CITY OF THE COLONY DENTON COUNTY. TX. SEPTO$ER 22. 1988 TO ALL INTERESTED PERSONS: Notice is hereby given of a JOINT WORK SESSION of the City Council and the Parks & Recreation Board of the City of The Colony. Texas, to be held at 7:00 p.m. on the 26th day of September. 1988 at City Hall, at which time the following items will be addressed: 1. Review and discussion of proposal for the development of parks and athletic facilities. CERTIFICATE I hereby certi fy that the above noti ce of meeti ng was posted on the front door of city hall by 5:00 p.m. on t 22nd day of September. 1988. CITY OF THE COLONY DENTON COUNTY. TX SEPTH'BER 23. 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The COlony. Texas, to be held on September 28th, 1988, at 7:30 p.m.. at the Recreation Center located at 5151 N. Colony Boulevard. at which meeting the following will be discussed: 1. C a 11 me e tin g too rd e r . 2. Approval of minutes of 9/14/88. 3. Citizens Input. 4. Review and Consideration of joint work session with city council on future and further development of bond funds for athletic fields and pocket parks, 5. General items of concern to the board. 6. Work Session. a. Discuss projected land needs for 10 yr. period. 7. Adjourn. CERTI FI CATE L hereby ce rti fy that the door of city hall at 5:00 above notice of meeting was placed p.m. o~Ptemb~r 23, 19,88. ~..~~ Patti Hicks, City Secretary on the front wot.1C Se5S 10 r;J - crl'ab( 2r8' c..o t:...i-E C-Tl 0 N5 Hall both said they had been told by area residents they did not want the natural habitat disturbed. Mayor Amick said we need a consensus from the neighborhood before taking any action. Item No. 11 - Complex There was a discussion regarding the number of bleachers at each field. Member Martin said that Flag Football is buying one set and Little League Baseba 11 is buying one set. Mayor Amick stated that other fields have only one set of bleachers and if we put two sets on this field we will hear complaints from the other groups. Ms. Brantley said that flag football has already bought two sets and has said that they can be moved to the baseball fields when their season is over. Mayor Amick said, we just need to be sure we do the same thing at each field. Item No. 12 - Jogging Trail Member Warren said it ~s suggested to put the trail in the area of the Rotary fitness trail. Member Sandy said poles were put in that area originally with grant money and the trail needs to be re-furbished. Mayor Amick asked if anyone would use it and Councilman Spears was concerned about maintenance of the trail, noting the original poles were pulled up by vandals and it was very muddy. Mayor Amick asked again if we really need it. Councilman Glazener said to be effective the trail needs to be where houses are, and done in phases, eventually running through the entire city. Mayor Amick said that people in The Colony can jog on the streets with no problems. Member Sandy agreed, but stated the Board is working on 10 year projections for the Land Use Assumption project, and he feels it needs to include a jogging trail. Councilman Glazener agreed and said this money and see how it can tie into the whole plan to eventually have a system throughout the city. Mayor Amick said the area will have to be near water. Counci lman Marks said ~L- does not think it is time. Councilman Spears said we need to meet the needs of a lot of joggers, but sta ted there is no appropriate area. Mayor Amick said we may need to better utilize the $5000.00 to irrigate areas, not yet spr ink led, suggesting perhaps the F i tnes s Trai 1. Councilman Spears asked if the Fitness needs any maintenance.<< Chirman Sandy said, "They were looking to improving it some by 'putting in the trail." Member Warren said, "They are going to match, or try to match." Chariman Sandy said. "They are willing to do something." and, "They are supposed to come back to us in October." Councilman Glazener said if the money is not used now for a jogging trail, we need to agree to look at long term plans for a jogging trail. All agreed. Member Faulkner said the City needs to consider needs of skate boarders. Mayor Amick said he was approached by kids for a 1/2 pipe and 1/4 pipe, and he had asked Bill Hall to check with our attorneys. Mr. Hall said the attorney stated we should not build such an area, the liabilities are too high and the insurance company advised against it. B~~,l Hall said there would be no problem with a skate board park.~\. Member Faulkner said, "He was not suggesting we do that (build a~ 1/4 pipe or 1/2 pipe) but if we build a jogging and bike trail maybe the skate boarders might use it instead of the tennis courts, parking lots and streets. , Item No. 13 - Turner Street Community Park Ms. Brantley said the CYSA would like to lite and she has recommended one additional pole. if that would be sufficient and directed Ms. proposal from Gary Birdsong before bringing approval. the northeast field Mayor Amick asked Brantley to get a it to Council for i Mayor Amick said we might need to contact them again for any needs they have. Councilman' Spears suggested 1/2 court j basketball and the Mayor directed P & R to contact the Lions Club about that. Item No. 6 - Friendship Park (Beta Sigma Phi) There was a general discussion regarding what is in the park now, but no real questions. Everyone was in agreement with this proposal. Item No. 7 - Slay/Baker.Park Mayor Amick said the volleyball was a good idea and wondered why it was not being proposed everywhere. Chairman Sandy said this is a test to see how it lasts before it is placed in other parks. There were no more questions regarding this proposal. Item No. 8 - North Colony Blvd. Park Mayor Amick said this park serves a good purpose but agreed it needs improvement. Member Warren said the empty land south and behind of Squires Dr. would be a good location for more park land.. Member Kennedy agreed stating Public Works is to get costs for levelling that area for use as a practice field. Mayor Amick said that is a lot of land and asked if there is a need for a neighborhood park in that area. Member Kennedy asked about the area on the west side of Squires. Mr. Hall said that is Corp property and is in the flood plain and would be cost prohibitive for the City, stating the Corp would have to do the improvements. Mayor Amick suggested the P & R Board contact the Corp regarding a plan to reclaim all the land from behind the pool all the way - through the Squires area. Councilman Weaver asked what kind of sign would be put at Slay/Baker. Ms. Brantley said it would be a heavy wooden sign like the one at Lions Club Park. At this time, Mayor Amick asked Mr. Hall about the I.D. marked on City signs. Mr. Hall said it has been done and notices are in the water bills. Item No. 9 - Historical Park Member Warren said "We are adopting that park". Mayor Amick asked, "Who is, the Board"? Chairman Sandy and Member Warren said "Yes". Mayor Amick asked "What does that mean to us"? There was a brief discussion regarding possible improvements. Mayor Amick asked if the park is irrigated and Member Kennedy said it is. Mayor Amick what is the feasibility of putting trees and landscaping there. Member Kennedy said the problem with trees is the power lines. There followed a general discussion regarding what improvement would be beneficial in that park. Item No. 10 - Latimer Circle - Scout Park It was noted that this item had come to Council previously but had not at that time been approved by the P &.R Board., Member Martin said the board had some questions regarding the fire pit. rT- Mayor Amick said he recalled when the park was adopted it was understood there would be some camp fires. Member Martin said, ;I "They are not just talking about your incidental camp fires, as I understand it, I wouldn't say it is a bon-fire, but it is significant, that the group had been told they would have to check with the Fire Department. He noted the Scouts were, going to contact the residents in the area to see if they objected. Councilman Glazener did mention that Scouts would be more careful with the fires than the average person. Councilman Marks said that people in the area of that park are concerned about the growth around the pond. Mayor Amick and Bill ..,.,....~..'.,..-,."'i',,,.,,......-; ...__._.__~_...w._'~~"lI?>~~..rl;:'*~"'~",:"-"--'-""-'''' MINUTES OF THE CITY COUNCIL MEETING HELD ON SEPTEMBER 26, 1988 The Joint Work Session of the city council and the Park and Recreation Board of the City of The Colony, Texas was called to order at 7:00 p.m. on the 26th day of September, 1988 at City Hall with the following Council roll call: Don Amick, Mayor Rick Harris, Mayor Pro-tern Johnny Spears, Councilman Mike Robinson, Councilman steve Glazener, Councilman Dick Weaver, Councilman Joel Marks, Councilman Present Absent Present Present Present Present Present and with six members present a quorum was established. The following members of the Park and Recreation Board were present: Wayne Sandy, Chairman Zane Kennedy, Member Steve Faulkner, Member Julia Warren, Member Kathy Phillips, Member David Martin, Member Member Sherry Schuyler was absent, however a quorum was established, and the following items were addressed: Mayor referred to a letter received from the Texas Parks and Wildlife Department in which they commended the condition of Turner Street Park. Mayor Amick then asked Mr. Hall if Sail Fair was successful. Mr. Hall said it was a marked success with approximately 3500 persons attending, noting the booths reported an average profit of $400.00 At this time, the Mayor asked everyone present to introduce themselves. 1. REVIEW AND DISCUSSION OF PROPOSAL FOR THE DEVELOPMENT OF PARKS AND ATHLETIC FACILITIES Mayor Amick asked Bill Hall if it is necessary to spread the costs out over such a broad period of time or if all the projects could be done right away, providing the P & R Board gave the priorities by parks. Mr. Hall said that is possible. Mayor Amick also wanted to know why Items 1 and 2 couldn't be accomplished right away and not spread out, reminding everyone that the funds for these parks were approved previously by counci 1. (I tem 1 - Wilcox Street pocket Park, Item 2 - West Lake Highland Park) Mr. Hall said they can be but a lot of work will be done in-house and that will have to scheduled around other Public Works projects. Mayor Amick asked if the P & R Board has a problem with moving ahead on 1 and 2. All agreed they should be done as soon as possible. The Mayor then directed the City Secretary not to place those items on the October 3 agenda for action. Mayor Amick asked why pea gravel can't be moved up to winter or spring. Bill Hall again stated that could be done but will have to scheduled with Public Works. The Mayor noted there was no pea gravel allotted for Scout Park, asking if the proposed maze made it difficult. Sylvia Brantley, P & R Director said that was just an oversight and that it should placed under the parallel bars. Mayor Amick reminded her to be sure to include the cost of the frame to hold the gravel. Councilman Weaver asked i~ these estimates were based on actual costs and Ms. Brantley stated they were gathered from catalogs and staff research. Counci Iman Weaver noted there was no labor costs listed. Mr. Hall stated that is because most of the work ! . ".it-. :'~..''''''''''':~''''-_'.:.._;,~."".,..."..,._. ~ ,_ will be done in-house. Mayor Amick stated that in the past, We have always over-estimated costs and have always come in under. Item No. 3 - B.B. Owens Park Mayor Amick asked where the playground equipment would be located and Chairman Sandy stated it would be near the outfield so parents can watch their children play. Councilman Marks asked if the cost for the security light incl uded the pole. Ms. Brantley said the cost is for the light and the pole. Counci lman Robinson asked where the concession stand would be located. Chairman Sandy stated it would be between the two fie Ids by home pIa te . Counci lman Marks al so asked about the location of the picnic tables and Ms. Brantley said they would be located near the pond. Councilman Robinson suggested putting the concession stand closer to the parking lot for security reasons. Chairman Sandy stated that PARDN~RS wanted to run that concession stand and asked if the time schedule could be moved up to be ready for the next playing season. Ms. Brantley said that she could not commit to that. - __I At this time, Mayor Amick said whatever is passed by Council on October 3, P & R can set priori ties and then Public Works can schedule. Item No. 4 - Bridges Park There was a brief discussion regarding extending the backstop. Councilman Marks asked if hydro-mulching the football field is included and Mayor Amick replied it is not because that is taken from the operating fund, not the bond funds. Mayor Amick did say that he was advised by Ben Swearingen, Griffin Middle School Principal, that the City could use o~of the school's fields and the Mayor directed Mr. Hall to have Public Works hydro mulch after the baseball season so the field would be ready for f ootba 11. There was a discussion regarding replacing the playground equipment and Ms. Brantley advised only the walkway needs to be replaced at this time. Item No. 5 - Dave Cowan Park (Jaycees) Mayor Amick questioned the need for a backstop, asking if the park is level enough for baseball. Councilman Glazener said there are some level area. Chairman Sandy noted that the Jaycees are willing to pay half the cost of basketball court. Mayor Amick said the court should be close to sprinklers to keep the concrete from cracking. Mayor Amick asked again about the backstop, wanting to know if there is a field there. Member Warren said there is not a field at this time. Mayor Amick reminded everyone that this park has been adopted by the Jaycees and wondered if the City was putting too much into it, going on to say we should leave some space for the Jaycees to develop as they want to. The Mayor went on to say he has no problem approving the backstop as long as the Jaycees are agreeable. He directed Ms. Brantley to check with them to be sure this fits their plans, warning to be careful not to eat up too much free area. Mayor Amick asked what kind of pavilion is planned and what function would it serve. Chairman Sandy stated that a pavilion is on the Master Plan for the park as prepared by the Jaycees. Ms. Brantley said this will be a plain slab with a shelter, not as big as the one at Lions Club. Councilman Weaver asked why Lions Club is not listed in these proposals. Member Martin said the Lions Club has taken the lead in the adopt a park program and have provided many things in their park, adding they want to control what is in the park. ~ Mayor Amick said we might need t t t h o con ac t em again for any needs they have. Councilman Spears Suggested 1/2 court basketball and the Mayor directed P & R to contact the Lions Club about that. Item No. 6 - Friendship Park (Beta Sigma Phi) There was a general discussion regarding what is in the park now, but no real questions. Everyone was in agreement with this proposal. Item No. 7 - SlaY/Baker Park Mayor Ami?k said the Volleyball was a good idea and wondered why It was belng proposed everywhere. Chairman Sandy said this is a test to see how It lasts before it is placed in other parks. There were no more questions regarding this proposal. Item No. 8 - North Colony Blvd. Park Mayor !\mick said this park serves a good purpose but agreed it needs lmprovement. Member Warren said thE empty land south and behind of Squires Dr. would be a good location for more park land. Mem~er Kennedy agreed stating Public Works is to get costs fo~ leVelll~g that area for use as a practice field. Mayor Amick saId that IS a lot of land and asked if there is a need for a neighborhood park in that area. Member Kennedy asked about the area on the west side of Squires. Mr. Hall said that'is Corp property and is in the flood plain and would be cost prohibitive for the City, st~ting the Corp would have to do the improvements. Mayor Amick suggested the P & R Board contact the Corp regarding a plan to reclaim all the land from behind the pool all the way through the Squires area. Councilman Weaver asked what kind of sign would be put at Slay /Baker. Ms. Brantley said it would be a heavy wooden sign like the one at Lions Club Park. At this time, Mayor Amick asked Mr. Hall about the I.D. marked on City signs. Mr. Hall said it has been done and notices are in the water bills. Item No. 9 - Historical Park Chairman Sandy said the P & R Board has adopted that park. There were no questions. Item No. 10 - Latimer Circle - Scout Park It was noted that this item had come to Council previously but had not at that time been approved by the P & R Board. Member Martin said the board had some questions regarding the fire pit. Mayor Amick said he recalled when the park was adopted it was understood there would be some camp fires. Member Martin said he thinks they mean bon-fires and that the group had been told they would have to check with the Fire Department. He noted the Scouts were going to contact the residents in the area to see if they objected. Councilman Glazener did mention that Scouts would be more careful with the fires than the average person. Councilman marks said that people in the area of that park are concerned about the growth around the pond. Mayor Amic~ and Bill Hall both said they had been told by area residents they did not want the natural habitat disturbed. Mayor Amick said we need a consensus from the neighborhood before taking any action. Item No. 11 - Complex There was a discussion regarding the number of bleachers at each field. Member Martin said that Little League Football is buying one set and Little League Baseball is buying one set. Mayor Amick stated that oth fields have only one sE?t 9f. bleachers and if we put two,ts on this field we will hear complaints from the other groD. S. Ms. Brantley said that flag football has already bought two sets and has said that they can bn moved to the baseball fields when their season is over. Mayor Amick said, we just need to be sure we do the same thing at each field. Item No. 12 - Jogging Trail Member Warren said it is suggested to put the trail in the area of the Rotary fitness trail. Member Sandy said poles were put in that area originally with grant money and the trail needs to be re-furbished. Mayor Amick asked if anyone would Use it and Counci lman Spears was concerned about maintenance of the trail, noting the original poles were pulled up by vandals and it was very muddy. Mayor Amick asked again if we really need it. Counc i Iman Glazener said to be effective the trai I needs to be where houses are, and done in phases, eventually running through the entire city. Mayor Amick said that people in The Colony can jog on the streets with no problems. Member Sandy agreed, but stated the Board is working on 10 year projections for the Land Use Assumption project, and he feels it needs to include a jogging trail. Councilman Glazener agreed and said this money and see how it can tie into the whole plan to eventually have a system throughout the city. Mayor Amick said the area will have to be near water. Councilman Marks said is does not think it is time. Councilman Spears said we need to meet the needs of a lot of joggers, but stated there is no appropriate area. Mayor Amick said we may need to better utilize the $5000.00 to irrigate areas, not yet sprinkled, suggesting perhaps the Fitness Trail. Member Sandy said the Rotary Club is ready to make some improvements there and are Willing to match city money. Councilman Glazener said if the money is not used now for a jogging trail, we need to agree to look at long term plans for a jogging trail. All agreed. I ~-; Member Faulkner said the City needs to consider needs of skate boarders. Mayor Amick said he was approached by kids for a 1/2 pipe and 1/4 pipe, and he had asked Bill Hall to check with our attorneys. Mr. Hall said the attorney stated we should not build such an area, the liabilities are too high and the insurance company advised against it. Bill Hall said there would be no prob lem wi th a ska te board park. Member Faulkner said if we build a jogging and bike the skate boarders might Use it. Item No. 13 - Turner Street Community Park Ms. Brantley said the CYSA would like to lite and she has recommended one additional pole. if that would be sufficient and directed Ms. proposal from Gary Birdsong before bringing approval. the northeast field Mayor Amick asked Brantley to get a it to Council for Item No. 14 - Chapman and Perryman Parks There were no questions regarding the proposal to add pea gravel to these two parks. Item No. 15 - Camey Field Councilman Marks asked why bleachers when are already bleachers there. Ms. Brantley said the field is getting more use now. There were no more questions. The Mayor then opened the floor to other concerns. t. 4: i the final plans have not yet bec i approved. Golf Course Committee Bill Hall said the 120 day option given to Dick Watson for developing a golf course on Wynnewood expires on October 6, and \ that he (Hall) had received a letter from the Corp of Engineers stating that we must do something on that property or else. Mr. Hall said he gave an ultimatum to Mr. Watson through Frank Jennings that he must bring in the plans and agreement by this Friday, September 30, or the recommendation to Council will be to go with another company. EAS Study Committee Mr. Hall said there is a pre-hearing conference set for October 3 in Austin, to which he is going. He also related the information he received from PIano with regard to the City of Frisco and how much Frisco had contributed and how much. work they had done on the EAS case. Mayor Amick said the EAS committee needs to contact Frisco to straighten that out. Fees Committee Councilmen Marks and Robinson said they need one or two more meetings, noting they had looked into franchise fees for commercial trash pick up, pool fees to accommodate mothers, etc. Mayor Amick reminded them that cities live and die by their fees and perhaps we do not collect enough revenue from fees. Animal Ordinance Committee Councilman Spears said the issue of exotic animals still has not been addressed. Logo Committee The committee has come up with some guidelines, and recommended leaving the decision up to the City Manager. Mayor Amick said he felt this should not be up to the City Manager. This item is back in committee. City Promotion Committee Councilman Glazener said the brochure is done, but they are waiting for the copy. Economic Development Committee Councilman Glazener said this is an on-going committee. Denton Col Water for the Future and Voting Member of C.O.G. Councilman Weaver advised these are both on-going committees. 3. CONCERNS, NEEDS AND OBJECTIVES OF THE CITY Mayor Amick said this is as a result of letter written to everyone by Councilman Rick Harris several months ago, to which he received no response. The Mayor suggested tabling since Councilman Harris was absent at this meeting. Councilman Robinson moved to table this item and Councilman Spears seconded the motion which carried with all members voting Aye. 4. ITEMS OF OTHER INTEREST Bill Hall advised the Council that the Denton County Commissioners Court passed a resolution today objecting to the scheduling of the 121 improvements as did the cities of PIano and Lewisville. ~ Councilman Glazener asked about using the area at Augusta and Nervin as a park, stating the residents have questioned if it could be cleaned up for use. Mayor Amick said it has always been felt that area is too close to the elementary school to use as a park. Councilman Glazener said that is true but the children cannot play on the grass at the school. Mayor Amick directed the P & R Board to look into that area for possible use. Bill Hall shoed the plans to expand the athletic fields at the Complex on N. Colony. There followed a discussion regarding the best use for that area. Mayor Amick suggested creating a multi- us e fie 1 d and Mr. Ha 11 agreed that would be a good use. All agreed the large open field should be make a multi-use field that all groups could use as practice area. Kathy Phillips said we should give consideration to the men's flag football league because they have to get permission from the Corps to use Stewart Creek Park for their games. Mayor Amick stated that Stewart Creek Park is the best place for them to play, but directed the board to get with the group to see if there is a workable plan for them to use fields within the city. Chairman Sandy asked if the board should prioritize the items approved. Mayor Amick said the City Council will approve the money and the concept and then the board and the P & R department should work with Public Works to get the work done. Ben Walser from PARDNERS was present and handed out Triathalon II T-shirts to the Council. Mayor Amick asked the Board to check on holding the Criterion Bike Race in The Colony again. Councilman Glazener at this time, commended Ben Walser, Sylvia Brantley, Public Works and the Police Dept. for the work they did on the Triathalon II. Mayor Amick directed the City Secretary to put all but the following items on the October 3, 1988 agenda for approval. Items No.1, 2, 12 and 13 9: 05 p. m. At thi s time, Mayor Amick dismissed the Park and Recreation Board. 2. RECEIVE REPORTS FROM ALL COUNCIL COMMITTEES Metroplex Mayor's Committee Mayor Amick advised this is a committee made of all mayors in the metroplex and that it is a positive net-working among cities, stating he and Bill Hall attend the meetings. Re-districting Committee This committee has completed its task and should be dissolved. Personnel Committee This is a committee which is activated each year, but should be dissolved at this time. Corp Land Acqui~ition Committee Councilman Glazener said there had been no reason to meet as yet, but that this is in regard to an athletic complex on Corp property. Fire Station One Committee Councilman Robinson said the preliminary planning is done, 1.. councilman Weaver asked Bob van Til could work with m on the Tax Abatement issue. Mayor Amick and Bill Hall both aJ~eed. Bill Hall advised the council that the company interested in buying land along 121 from Fox and Jacobs had extended their option. There followed a discussion regarding the sale of property at 423 and N. Colony from Fox & Jacobs to a church. Mayor Amick said he thought it was zoned shopping center and asked if the city could turn down the zoning request for a church. Councilman Marks asked the status of the School Resource Officer. Bill Hall said Mr. Dennis of the high school is most pleased and will put in a desk for the officer at the school. councilman Marks said he has a suggestion regarding which officer should be given that position, due to his observation of that officer at the football games. Mayor Amick said that is not the place of the council, but that of the Chief of police. 4. CLOSED DOOR SESSION AS AUTHORIZED BY ARTICLE 6252-17( V.A.C.S., SECTION 2F, REGARDING LAND ACQUISITION, TO-WIT: A. MCKAMY ROAD (FUQUA ROAD) With no action to be taken regarding the Closed Door Session, and no further business to address, Councilman Robinson moved to adjourn and Councilman Spears seconded the motion which carried with all members voting Aye. Mayor Amick adjourned the meeting at 9:55 p.m. APPROVED: Don Amick, Mayor ATTEST: patti A. HickS, City Secretary [SEAL] ( PINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY. TEXAS HELD ON SEPTD$ER 28, 1988 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony. TX. was called to order at 7:30 p.m. with the following board members present: Wayne Sandy Sherry Schuyler David t1artin Kathy Phi 11 i ps J u 1 i a War re n Chai rman ~~embe r r~embe r t'embe r r~embe r and with Members Faulkner and Kennedy absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. and Bob Van till Administrative Staff Planner. 2. APPROVAL OF MINUTES OF 9/14/88. A motion was made by r'~ember Phillips to approve the minutes of September 14. 1988. Seconded by Member Schuyler. the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. CITIZENS INPUT: Sue Pruitt was present to state her concern over the hours of the swimming pool being cut back in the evenings. She stated she feels this facility should be fully subsidized by the city and the pool should not be open just to be making profits. She stated the evenings were the only time she and her husband had to use the pool. Ms. Brantley stated they were looking at restructuring a lot the pool hours and not just lap swim. Chairman Sandy asked how many people participate in the evening lap swim and Ms. Pruitt stated anywhere from 2 to 11 with the average between 6 & 8. Discussion followed, during which Ms. Brantley stated they were monitoring the num- bers of both Aqua Aerobics and Lap Swim to see if there were enough participants to keep these evening programs going and still be cost effective. and to see what the best way is to go. She further added Ms. Knox is looking into getting some other evening classes going and if she does, it is possible the pool will remain open in the evenings for the Lap Swim class. ~~ember Schuyler advised t's. Pruitt to also write a letter of her concerns to her councilman. Ms. Pruitt also stated as soon as the announcement had been made about the evening Aqua Aerobics and Lap Swim classes going to be discontinued, a petition had been started and she wondered if the petition had been brought before the board. r~s. Brantley stated it was the fi rst she had heard of the petition. At this time, Chairman Sandy thanked Ps. Pruitt for coming before the board with her concerns. 4. REVIEW AND CONSIDERATION OF JOINT WORK SESSION WITH CITY COUNCIL ON FUTURE AND FURTHER DEVELOPMENT OF BOND FUNDS FOR ATHLETIC FIELDS AND POCKET PARKS. At this time, Member Warren stated she had spoke with Dennis McClelland of the Jaycees. and he stated they now have the money to go ahead with the one-half basket- ball court. He also stated that he does not want the back stoP. and the Jaycees are not too crazy about having pea gravel put in the park. Member Martin stated there are alternatives to pea gravel and stated the board would be in favor of lis- tening to what they ',olOuld like to see there instead of the pea gravel. Discussion followed, during which Scout Park on Latimer Circle was asked about by Chairman Sandy to see if the status of the proposed fire pit had been checked. He asked r~s. Brantley who the contact people were for the scouts and she replied Ellen Kelly and Dan Dunden. Member Warren also stated that it was mentioned to place pea gravel in Scout Park under the parallel bars. *Chairman Sandy stated he had spoke with Tom CJ9rrection-tshoulcl read -Chairman Sandy has not spoke with Tom Bogan of the Rotary L UD on 1-1 ness Tra1 I . -2- Bogan of the Rotary Club, however Mr. Bogan was still not able to give him any figures yet on the additi on to the Rotary Fi tness Trail. Chai rman Sandy further added counci 1 is not happy with the present jogging trail. Ms. Brantley stated she had spoke with Gary Birdsong of rusco. on the lights at Turner Street Park and he is bringing her a more confirmed price on lights. General dis- cussion continued. 5. GENERAL ITEMS OF CONCERN TO THE BOARD. Member Warren stated that when the board is doing its certificates of appreciation for the organizations adopting parks, that they should also do one for Bill ~anning for Sail Fair. and also to PARDners for all their hard work and dedication on the Triathlon. Chairman Sandy asked that these items be placed on the next agenda to take action on these certifications of appreciation. Member Schuyler asked if at the work session with council it was discussed about the porta-potties at Stewart Creek Park. She stated that all the vendors at the Sail Fair had been given critiques which the vendors filled out and turned back in. She added most of the comments were positive and the only criticism was constructive. but the num- ber one thing was the porta-potties at the park. Ms. Brantley stated after she gets her September ending monthly statedment on the budget. she would like to bring it to a board meeting and look at putting in another bathroom at the park. Pember Partin asked if t,~s. Brantley would have an idea how a bathroom would be financed. t's. Brantley replied that's what she meant by waiting to see the end of September monthly budget to see how much is left in contingency in the Stewart Creek Park budget to see if there might be enough monies to build a new bathroom. Member Martin asked if any of the special events held at Stewart Creek Park generated revenue and t's. Brantley replied some of them do, but it's supposed to go back into doing something for the park. The Sail Fair is supposed to donate a tree to be planted. and also The Colony Cruisers donated monies for the purchase of a tree to be planted at the park. General discussion continued. Member ~1artin asked about copies of a map of the city for all board members which shows all the park land. Ms. Brantley to check into this. Chairman Sandy asked Mr. Van til if he had come across any grants pertaining to Parks & Recreation. Mr. Van til replied that after doing some research that so far he has not come across any particular grant avenues either at the state or federal level. Chairman Sandy also stated that at the work session with council, it was mentioned the board might want to approach the Corps of Engineers on the drainage area behind the swimming pool (North Colony Park), about filling it in and reclaiming the land. He asked ~1r. Van Til & ris. Brantley for guidance on approaching the Corps on this subject. Chairman Sandy asked of Ms. Brantley for an update on the amendment to Resolution #83-10 regarding softball tournaments. Ms. Brantley stated it was going to be on the next up- coming council agenda. however since the agenda was so long. she stated she had told Mr. Hall he could remove this item for now. Chairman Sandy stated he had wanted it to be on this council agenda because he had a couple of people interested in co-sponsoring a tournament. r1s. Brantley stated she woul d get back with r'r. Hall and t~s, Hi cks to see if it can go back on the agenda. Member Martin asked about a sign on FM 423 for Stewart Creek Park. Chairman Sandy asked if it would be possible to have a couple of signs similar to the swimming pool signs erected. Ms. Brantley stated they would be getting with the Chief of Police after the first of October to discuss this, because they want to come up with uniforms signs throughout the city. -3- Chairman Sandy asked about the new board member list he had received in his packet wherein it showed all appointments to this board are made in September and if this was a change from the way it was previously. The reason he asked this is 5 board members are due for reappointment in September, 1989. and maybe not all will come back or be reappointed and they you would have 5 vacancies on the board at one time. Ms. Brantley advised Chairman Sandy to get with r~s. Hicks or t~r. Hall on this. At this time. members took a 5 minute break. 6. WORK SESSION. a. DISCUSS PROJECTED LAND NEEDS FOR 10 YR. PERIOD. Chairman Sandy turned this over to r~ember ~~artin who started off with taking a poll of the board asking them how they perceive the current Parks & Recreation situation right now. The board felt that we are between average and above average considering our growth and the size of the city. ~1ember r~artin stated he thought we were under average due to all the complaints about the fields and not having enough practice areas, etc. Discussion followed with r~ember ~1artin using charts from the City Of Arlington and national standards for ratios-of parks per capita. According to these standards. we are well above average. At this time we currently have 8 soccer/multi-use fields, 8 diamonds. and 2 tennis courts. * For our 10 year plan. we project a need for 4 more soccer/multi-use fields, 3 diamonds. and 2 additional tennis courts. Discussion followed afterwhich the Board recommended that Member t1artin take the number of fields we currently have and have projected for future need and develop a ratio per capita to determine our needs for this 10 year plan. Member Martin will present this to the board at the next meeting for th~ir approval. 7. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:40 p.m. ~~g Secretary . ~. *r1ember r~artin noted correction - He envisions this sentence as meaning that is what weIll need 10 years down the road, when in fact that's what we need at pre- sent to meet our needs.