Loading...
HomeMy WebLinkAbout2nd Quarter(April-June) CITY OF THE COLONY DENTON COUNTY, TX. APR I L 8. 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board. of the City of The Colony. TX., to be held on April 13th, 1988 at the recreation center, located at 5151 North Colony Boulevard, at 7:30 p.m., at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of March 23, 1988. 3. Citizens Input. 4. Rece i ve Reports From organ i zat ions on "adopt a pa rk" pro grams. 5. Consideration and review of Alexis Osborne, of the proposed Chapter of the Order of the Eastern Star to use the Colony Civic Center on the second and fourth Thursdays of each month. 6. Receive report from Ken Leverich, Public Works Superintendnet, on status of pa rks . 7. Consideration and review of guidelines of the Colony Civic Center. 8. Consideration of request to purchase plaques and/or certificates of appreciation to be presented to "adopt a park" organizations. 9. Finalize Master Park Plans for two proposed pocket parks at West Lake Highlands and the Wilcox Street area. 10. Consideration and review of Master Park Plans for proposed pocket parks at West Lake Highlands and the Wilcox Street area. 11. Receive reports from Parks & Recreation Board committees. 12. Receive update from Parks & Recreation Director on departmental activities. 13. Discussion of general items of concern to the board. 14. Adjourn. CERTIFICATE EMERGENCY AGENDA ITEM DENTON COUNTY, TEXAS APRIL 11, 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board, of the city of The Colony, Texas, to be held on the 13thd day of April, 1988. at 7:30 p.m. at the recreation center, located at 5151 N. Colony Boulevard, and in addition to the items posted in accordance with regular meeting requirements. will address the item listed below: 1. Consideration of election of a vice-chairman for the Parks & Recreation Board. It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the pUblic welfare of the inhabitants of the city by taking timely action. CERTI FI CATE I hereby certify that the of city hall at 5:00 p.m. above notice of meeting was placed on the front door on April llhf~ . 7v~ Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 13, 1988 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:32 p.m. with the following board members present: Wayne Sandy Kathy Phill ips Sherry Schuyler Zane Kennedy David ~1artin Steve Faul kner Chairman Membe r ~lembe r ~1embe r ~1embe r ~1embe r and with no members absent, thus a quorum was established. Also in attendance were Sylvia Brantley. Parks & Recreation Director. and Ken Leverich, Public Works Superi ntendent . At this time Chairman Sandy went on to the Emergency Agenda Item. 1. CONSIDERATION OF ELECTION OF A VICE-CHAIRr'lAN FOR THE PARKS & RECREATION BOARD. With the resignation of Dee Cole, Chairman Sandy opened up to the board for nominations for a vice-chairman in case he would not be able to attend a meeting. A motion was made by Member Phillips to nominate Member Martin for Vice-Chairman. Seconded by Member Kennedy. the motion was approved by the following vote: Ayes: Members Phillips. SChuyler. Kennedy, Faulkner, and Chairman Sandy Abstention: Member Martin Noes: None 2. APPROVAL OF MINUTES OF MARCH 23. 1988. A correction was noted by Member Kennedy that under Item 3 - Approval of Minutes _ on the vote of approval, the abstention was made by Member Kennedy and not Member Sandy. With the above noted correction. a motion was made by Member ~artin to approve the minutes of March 23, 1988. Seconded by Member Schuyler. the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. Lea Cassidy, a resident who lives across from Scout Park at Newton and N. Colony Boulevard, asked if a "Duck Crossing" sign, similar to the one at Lions Club Park. could be installed since she has noted some of the ducks at Scout Park crossing the street. Ken Leverich of Public Works, stated he would check into getting a sign put up. It was also noted that the "Duck Crossing" sign at Lions Club Park was vandalized and needs repair. 4. RECEIVE REPORTS FROt,l ORGANIZATIONS ON "ADOPT A PARK" PROGRAMS. Bob Poynter, representing Lions Club Park, made the first presentation to the board. He brought a copy of their Master Park Plan for the board. He stated that the pipe has been covered over, the dam is in, the second set of swings are in. and they have changed the location of one footbridge and put it down in the gulley. -2- Chairman Sandy asked if there had been any problems with the ditch since it had been covered, and Mr. Poynter stated there had been none. Mr. Poynter also had a picture of what the pavilion will look like after it has been bricked. Member Faulkner asked about the automatic light sensor they were going to install in the pavilion, and Mr. Poynter stated it would be put in when the other lights are in. He went on to state that the whole ceiling is now enclosed. The next thing they anticipate doing to the pavilion is to paint it. He also stated they had been receiving a lot of calls asking for ducks from the park and he said there are no ducks available now as this is their nesting time. Peggy Linden of the Baha'i Faith, representing Perryman Park, was next to report to the board. She handed out a Progress and Completion Report by The Colony Baha'i Fiath, and stated since last October they hadn't done a lot of anything to the park. In October, they took down the existing sign for the park, repainted it, and re- paired some of the cracks that were forming the wood and also added "Adopted By The Baha'i Faith" at it and moved the sign to S. Colony where it is more visible. She also stated they have planted another tree in the park. This year they hope to get started on the additional picnic tables and shelters like the existing one and laying the sidewlak. They also want to get stated working on their Unity Garden which all the churches in the community will donate rose bushes to be planted in the garden. On Sunday, April 17th, the children from their Sunday School are going to plant new bedding plants in the flower garden and generally clean and weed the whole park. Ms. Linden then asked about the sprinkler system for the park, and Ms. Brantley stated the sprinkler system is on hold for right now and it would probably be sometime this fall before Public Works can get started on it. It was asked of Ms. Linden if there has been any vandalism in the park, and she stated she didn't know if it was vandalism or not, but their trees keep dying and then disappearing. They have replaced trees 3 times now. Ms. Brantley stated the Parks & Recreation Department does not have a copy of their Master Park Plan and asked if Ms. Linden could get one to her as soon as she could. Dan Dunden respresenting the Boy Scouts, and Ellen Kelly. respresenting the Girl Scouts, were both present for Scout Park. This park will now.be a joint effort by both these groups. Mr. Dunden was the spokesman and he had an updated revised copy of their Master Park Plan. He stated both groups of scouts combined were representing about 19 to 20 different organizations of scouts and they are trying to get more and more people involved in working on the park. He went on to point out the things that have already been done in the park, the flagpoles are already in place, the sign for Scout Park is in place, and the sprinkler system is installed. Their future plans were listed on a handout sheet and are as follows: 1. survey, 2. fire pit, 3, trees. 4. ampitheater, 5. rock for gully, 6. trees, 7. obstacle course, 8. bridge over gully, 9. pavilion, and 10. B-B-Q pit. The first 3 items they are proposing for their first year, the next 3 items for their second year, and next 2 items for thetr third year, and the last 2 items for the 4th and 5th years. If funds are acquired faster then anticipated, then these items will move up faster. Mr. Dunden had a question on the raised dam across the back of the pond, they would like to be able to use that area in the future as a possible overnight camping site. He also stated the propssed obstacle course is not drawn in on the map because it depends on the size of what they intend to put in. He went on to say that the general consensus of the group leaders of the scouts is they would like to see this park as a Scouting Function Park, and not be another playground park. He further added that at one time it was stated there were funds earmarked for this park by the city for the purchase of playground equipment and he would like to request if possible that these funds be re-routed into something like for example an obstacle course. He then went to asked about items requested of the city, the first of which was a request for a porta pottie at the park and if not on a full time basis then at least for a major scout function. Ms. Brantley stated if they would notify her in advance of scout functions, we would see about trying to get one for that particular event. Mr. Dunden also asked about extending a line out from the existing water meter to hook up a water hose so -3- they could have drinking water for any major function, and also to run an extra line down by the fire pit so when the fire pit is used, they could hook a hose up to the line at that time. Ken Leverich of Public Works, stated there shouldn't be any problem with that request. Mr. Dunden went on to also about trash barrels for the park and Mr. Brantley stated there would be no problems with that. Mr. Dunden went on to say they would not like to be tied totally to this list of proposals, but to be able to come up with some amendments to bring back before the board. He went on to state they have come up with a Scout Park Survey form which they will be passing out to surrounding neighbors of the park to get their input on any pro- posed functions the scouts will be having at the park. Chairman Sandy asked about the future camping area and if the board had not discussed this at some other time. *Ms. Brantley stated the board had discussed this before, and back tracking, she stated, the area they had drawn on their Master Park Plan was the boundaries of the park, but when you go to that dam, all that is Corps property, and they have asked when all the work is done out there, not to put picnic tables and things such as that on it. Ken Leverich stated the problem was the alley coming in on the end, when people see picnic tables they have a tendency to drive out their and they drive right over the cables. He went on to say on the back side of the dam it was too steep to do much of anything, and if tents were set up on the backside of the dam, there was potential danger due to rain off from the water possibly make the dam fail. Ms. Brantley stated on the original proposal there was to be no overnight camping. Member Kennedy stated with Stewart Creek Park being so close by, they should be able to utilize that park for their overnight camping. General discussion continued during which it was asked by Ellen Kelly about guidelines for the fire pit. Ms. Brantley stated they would have to contact the Fire Department to get guidelines from then, then draw up plans to come back before the Parks & Recreation Board. Ms. Brantley stated should would also check with the Inspection Department to see if they .had any requirements, and that this item may also have to be approved by city council. On the placing of any trees, they only have to give consideration to where sprinkler heads are. It was also noted that Ellen Kelly is the contact person for the scheduling of all functions at the park. It was also noted that some of the old playground equipment taken out of Perryman Park at the time the new playground equip- ment was installed, was being kept by David Cassidy for possible use in Scout Park however since it was now requested they would like to keep playground equipment out of this park, Ken Leverich was asked to pick the equipment up and see if it could be placed in some of the other pocket parks. Chairman Sandy stated the Master Park Plan for Scout Park will be on the next agenda of the Parks & Recreation Board meet- ing and Mr. Dunden and Ms. Kelly are welcome to attend, but do not have to be present. At this time, members took a 5 minute break. 6. RECEIVE REPORT FROM KEN LEVERICH, PUBLIC WORKS SUPERINTENDENT, ON STATUS OF PAR KS . Ken Leverich, Public Works Superintendent, stated the lights at Turner Street Park, the Little League Complex, and Bridges Park, are being worked on and should be working by Monday, April 18th. He further added the Public Works Dept. has started working on a fertilizing program. They have gotten several proposals from various companies on fertilizing for the city, however all proposals were so high, the city will be doing their own fertilizing. He also stated the medians are going to be mowed by Public Works this year and not contracted out. With the additional purchase of some new mowers, he does not foresee any problems with keeping up with it. The Katz Drag is now in and working great: Chairman Sandy asked for Mr. Leverich's opinion on the soccer field, practice and playing. Mr. Leverich replied with additional equipment to take care of the fields, they could take a lot more abuse, but what is really needed now is more practice fields. The TP & L easement should not be used for practice due to the danger potential. He further stated that if practi.ce were allowed on the playing fields, they would be damaged. The ideal situation would -4- be to be able to shut down one playing field each season. 7. CONSIDERATION AND REVIEW OF GUIDELINES OF THE COLONY CIVIC CENTER. Members went over the Policy for The Colony Civic Center with the following re- commended changes. Item 3 will now read - Request for the use of The Colony Civic Center (C.C.C.) must be made to the Director of The Colony Parks & Recreation Department (P.A.R.D.) or his or her designated representative, in writing, stating purpose and time. This request must be made two weeks prior to the first tentative meeting, in letter form and on a application form provided through P.A.R.D. a. The use of the C.C.C. shall be determined by The Colony P.A.R.D. on a first come, first served basis. Item 6 - a. One meeting per month - $10.00, b. Two meetings per month _ $15.00 per month, c. Four meetings per month: $25.00 per month, d. Special, non-regular meetings: $5.00 per hour + $4.00 for each additional hour after the first two, e. SPAN, Inc. shall be exempt from this item, f. The Colony Masonic Lodge shall be exempt from this item until May of 1990. Item 11 - Hours of operation shall be 6:00 a.m. - 12:00 a.m. Any extended use of hours shall be made in writing and be by special request. After all discussion of the changes, a motion was made by Member Schuyler to approve the Proposed Guidelines of The Colony Civic Center as amended. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 5. CONSIDERATION AND REVIEW OF ALEXIS OSBORNE, OF THE PROPOSED CHAPTER OF THE ORDER OF THE EASTERN STAR TO USE THE COLONY CIVIC CENTER ON THE SECOND AND FOURTH THURSDAYS OF EACH MONTH. After general discussion, a motion was made by Member Kennedy to send this request back to Sylvia Brantley, Director of Parks & Recreation, for her review and approval as stated the the proposed guidelines of The Colony Civic Center. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 8. CONSIDERATION OF REQUEST TO PURCHASE PLAQUES AND/OR CERTIFICATES OF APPRECIATION TO BE PRESENTED TO "ADOPT A PARK" ORGANIZATIONS. Member Kennedy asked where the fund for this would come from and Ms. Brantley stated out of the Parks & Recreation Budget. Member Kennedy then stated certificates of appreciation are quite inexpensive and can be framed and made to look nice. Ms. Brantley stated the reason she left plaques and/or certificates in the above item is if in the future the board would like to give plaques to anyone. It was dis- cussed that these certificates of appreciation should be given to each organization "adopting" a pocket park and be presented at one of their own meetings with as many of the board members attending the meeting. After all discussion. Member Faulkner made a motion to approve the presenting plaques and/or specifically certificates of appreciation, to "adopt a park" organizations. Seconded by r,lember Schuyler, the motion was approved by the fOllowing vote: Ayes: Noes: All members present voted aye None -5- 9. FINALIZE MASTER PARK PLANS FOR TWO PROPOSED POCKET PARKS AT WEST LAKE HIGHLANDS AND THE WILCOX STREET AREA. Ms. Brantley presented proposed drawings of Master Park Plans for both proposed pocket parks and also gave members the proposed cost for development of both parks. She went over the proposed development of West Lake Highlands Park first. The playground Ms. Brantley had selected to go in this park is made of metal. The second proposed park on Wilcox Street, Ms. Brantley had chosen wooden playground equipment due to the location of the park in a residential area and because it was more aesthetically pleasing. Discussion followed on the use of wooden playground equipment, however Member Martin stated that it probably wouldn't be a bad idea to try the wooden play- ground equipment in this park again as a test case. r1embers were concerned about the wooden playground equipment since the equipment at Perryman Park was recently replaced with metal equipment. General discussion continued. 10. CONSIDERATION AND REVIEW OF MASTER PARK PLANS FOR PROPOSED POCKET PARKS AT WEST LAKE HIGHLANDS AND THE WILCOX STREET AREA. Member Schuyler made a motion to approve the Master Park Plans as designed for West Lake Highlands and the Wilcox Street area. Seconded by r~mber Kennedy, the motion was approved by the following vote: Ayes: Noes: Member Phillips, Schuyler, Kennedy, Faulkner, and ~lartin Chairman Sandy 11. RECEIVE REPORTS FROM PARKS & RECREATION BOARD COMMITTEES. Member Martin went to the Planning & Zoning meeting held two weeks age when the Chairman and Co-chairman both resigned so he had nothing new to report. He also reported he is still checking into a vandalism policy. Member Phillips stated the last Friends meeting was held on April 7th and the winning name of P.A.R.D.ners was picked. Elise Knox submitted the winning name. Their next scheduled meeting is April 28th. Member Schuyler reported on the council meeting held on April 4, 1988. Dee Cole officially resigned from the Parks & Recreation Board. A plaque will be presented to her at the next city council meeting on April 18th. Ms. Brantley stated it would be nice if the board also presented her with a certificate of appreciation at this meeting also. Julia Warren was selected as the new member of the Parks & Recreation Board. 12. RECEIVE UPDATE FROM PARKS,& RECREATION DIRECTOR ON DEPARTMENTAL ACTIVITIES. Ms. Brantley referred to her memo to board members wherein she pretty well updated them on the department. She also added the KDNT radio station had contacted her again about setting up a remote at this year's chili cook-off as they did for last year, further adding the flyer is out for the cook-off. Ms. Brantley further stated she would like for the board to set up a work session to work on the pocket parks. There is still some additional bond funds available. After discussion by members, it was decided to have the work session at the first meeting in May and if it was a light agenda, Chairman Sandy stated the regular meeting may be suspended and just go right into the work session since Member Schuyler stated she would have to leave the meeting ea r 1 y . 13. DISCUSSION OF GENERAL ITEMS OF CONCERN TO THE BOARD. Ms. Brantley stated she had included copies of the Stewart Creek Park budget in member's packets as requested. -6- **Member Kennedy asked whatever happened on the request for a pistol range by Police Chief Ristagno and Ms. Brantley stated no safe place was ever found for one in The Colony. 14. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 10:35 p.m. ~~ Beverly No p, Recording Secretary *Correction to read - Ms. Brantley stated the board had discussed this before, and back tracking, she stated, the area they had drawn on their Master Park Plan was the boundaries of the park, but when you go to that dam, all that is Corps property, and Public Works have asked when all work is done out there, not to put picnic tables things such as that on it. **Correction to read - Member Kennedy asked whatever happened on the request for a pistol range by Chief Ristagno and Ms. Brantley stated after looking around, no area within city limits was found to be a safe place. CITY OF THE COLONY DENTON COUNTY, TX. APRIL 22,1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board, of the City of The Colony, Texas, to be held on April 27th, 1988, at the recreation center, located at 5151 North Colony Boulevard, at 7:30 p.m. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of April 13,1988. 3. Citizens Input. 4. Review and discussion of changes to the Master Park Plan for Scout Park. 5. Consideration of approval of changes to the Master Park Plan for Scout Park. 6. Review and consideration of trees for pocket parks and other parks in the city. 7. Departmental update by Asst. Rec. Center Supervisor, Pam Nelson. 8. Receive reports from Parks & Recreation Board committees. 9. Discussion of general items of concern to the board. 10. Adjourn. CERTI FICATE I hereby certify that the door of city hall at 5:00 above notice of meeting was placed p.m. on :Y~98k14 Patti Hicks, Clty Secretary on the front MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 27, 1988 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following board members present: Wayne Sandy Sherry Schuyl er Kathy Phil 1 ips Jul ia Warren David Martin Cha i rman ~1ember Member Member ~1embe r and with Members Faulkner and Kennedy absent; however a quorum was established. Also in attendance was Pam Nelson, Assistant Recreation Center Supervisor, and Beth Littiken, Recreation Center Aide. 2. APPROVAL OF MINUTES OF APRIL 13,1988. Member Schuyler stated there is a correction to the minutes of April 13, 1988, under Item 4, Page 3, the sentence that reads "Ms. Brantley stated the board had discussed this before, and back tracking, she stated the area they had drawn on their Master Park Plan was the boundaries of the park, but when you go to that dam, all that is Corps property, and they have asked when all the work is done out there, not to put picnic tables and things such as that on it", should read, "Ms. Brantley stated the board had discussed this before, and back tracking, she stated, the area they had drawn on their Master Park Plan was the boundaries of the park, but when you go to that dam, all that is Corps property, and Public Works have asked when all work is done out there, not to put picnic tables and things such as that on it." ~lember Schuyler also noted a correction to Item 13, page 6, the sentence that reads 'Member Kennedy asked whatever happened on the re- quest for a pistol range by Police Chief Ristagno and Ms. Brantley stated no safe place was ever found for one in The Colony", should read "Member Kennedy asked whatever happened on the request for a pistol range by Police Chief Ristagno and Ms. Brantley stated after looking around, no area within city limits was found to be a safe place". With the above noted corrections to the minutes, Member Phillips made a motion to approve the minutes of April 13, 1988. Seconded by Member Schuyler, the motion waS approved by the following vote: Ayes: Members Phillips, Schuyler, Martin, and Chairman Sandy Abstention: Member Warren Noes: None Chairman Sandy also noted at this time that Pam Nelson, Assistant Rec. Center Supervisor, was filling in for the absence of Sylvia Brantley, Director of Parks & Recreation. Chairman Sandy then introduced Julia Warren the new member to the board. 3. CITIZENS INPUT. Spanish Burns stated he would like to see freeplay volleyball in the gym during the week. Ms. Nelson stated there is already volleytall in progress twice a week in addition to the night leagues, on TueSday for women and Thursday for men, during lunchbreak, and she is also planning on adding a 2 hour time of freeplay volleyball during the summer months to the schedule. Beth Littiken, Rec. Center Aide, asked if the board was going to review the racquetball rules and regulations and Chairman Sandy stated this would be an ~2~ item on the agenda of the next scheduled board meeting. 4. REVIEW AND DISCUSSION OF CHANGES TO THE ~lASTER PARK PLAN FOR SCOUT PARK. Chairman Sandy stated this was put back on the agenda because of some changes that were made on the Master Park Plan, and then opened up the item for dis- cussion. Member Phillips asked if the plan could be approved without knowing about requirements for the fire pit from the Fire Department. Member Martin stated that the board could approve the plan contingent upon the fire pit being approved by the Fire Department. Member r,lartin then stated the board really needs to consider this as going to be a park for scout functions and one of the big things changed on the original Master Park Plan Was the area designated for playground equipment. Chairman Sandy went on to discuss that at one time they talked about not having any overnight camping at this park. On the original Master Park Plan it had been stated there would be no overnight camping. Chairman Sandy went on to discuss the amendments the board was in agreement on. No activities behind the dam ~ Member Martin stated this item Was addressed in tFiesurve;y tli~e ~sco-uts pla-nned to hand out to area residents of the park, and if there were any objections they would note it on the survey, and Chairman Sandy stated not only from the residents stand point, but also from a safety stand point. Playground equipment-in lieu of playground equipment they are requesting to have an obsfacfe -cour-se put in as this is to be a scout functioning park. Fire Pit - Member Martin stated this should be approved contingent upon any modifications or input from the Fire Department. Porta Pottie ~ will be on a per request basis. -- + ._~ 5. CONSIDERATION OF APPROVAL OF CHANGES TO THE MASTER PARK PLAN FOR SCOUT PARK. Member Martin made a motion to approve the changes to the Master Park Plan for Scout Park as amended in Item 4. Seconded by Member Phillips, the motion Was approved by the following vote: Ayes: Noes: All members present voted aye None 6. REVIEW AND CONSIDERATION OF TREES FOR POCKET PARKS AND OTHER PARKS IN THE CITY. This item was turned over to Member Schuyler who stated Option A & Option B as stated in Sylvia Brantley's memo to the board, was pretty self explanatory, and that the board needs to take some kind of action since now is the time to be planting trees. Member Martin asked who will be doing the actual trans- planting of the trees, and Member Schuyler stated Public Works would. Council- man Bradley brought up about the trees at B. B. Owens, and Mr. Blackwood vol- unteered the trees from his property. Member Warren asked if there were sprinkler systems in the parks so the trees could be watered, and Member Martin stated there were sprinkler systems in every park. General discussion continued afterwhich, Member Schuyler made a motion to pursue both Option A & Option B, to get trees for pocket parks and wherever else needed. Seconded by Member Warren, before a vote was taken Chairman Sandy asked for further discussion. Member Martin asked if we shouldn't use the Master Park Plans of the parks the trees are to go into for placement of the trees when they are transplanted, and to let "adopt a park" organizations know about the trees. The motion was then approved by the following vote: Ayes: Noes: All members present voted aye None -3- 7. DEPARTMENTAL UPDATE BY ASST. REC, CENTER SUPERVISOR, PAM NELSON. Pam Nelson, Asst. Rec, Center Supervisor, stated the adult softball is in it's fourth week of play and going well. The women's volleyball league is also in it's fourth week of play at Griffin Middle School, with co-ed volleyball just starting last week in the rec. center. Little League opening day is scheduled for Saturday, April 30th. The hand lettered signs in the rec, center have now been replaced by vinyl lettering donated by Dick Schuyler. The art work on the walls of the rec, center have been changed out and the new art work is from B, B. Owens Elementary School. In the racquetball courts, the plaster around the windows and doors was breaking away and has now been repaired by Public Works. The rules and procedures for use of the racquetball courts will be reviewed at the next board meeting. Ms. Nelson stated that overall, she feels everything is going well with the racquetball courts even though some complaints are still being received. Work is progressing on the summer programs brochure. still looking for Instructors or ideas for classes. be complete and at the printers on May 9th. Ms. Nelson stated she is The brochure is scheduled to Also, work has started on the new budget, a high priority will be mats for the walls in the gym, and more games for the gameroom. Chairman Sandy asked about locks for the weight room and ~1s. Nelson stated the door knob to the weight room stilT has not been replaced. The Rotary Club will begin using the meeting rooms in the rec. center every Tuesday for their weekly meeting and luncheon. They will be taking care of their own lunch and cleaning up. The attendance at the rec. center has remained pretty consistent except on Sat- urdays when it has dropped some since the start of nicer weather. The Spring Clean-up is scheduled for Saturday, April 30th, from 8:00a.m. - 3:00p.m., with a rain date of May 7th. Member Martin asked about a weekly schedule of activities for the rec. center. Ms. Nelson stated there is a freeplay schedule made up once a month and copies are made avilable to the patrons. Member Warren will be taking over Public Relations and will look into getting the freeplay schedule in the newspaper. Member Warren asked Ms, Nelson if she has a list of planned summer programs in mind and Ms, Nelson stated she did in a rough draft. Member Warren then asked about the movies that were held in the rec. center on Saturdays and if they were still going on. Ms. Nelson stated they ended at the end of February. General discussion continued on possibly starting a Movies Under the Stars program again in one of the parks, and/or possibly more movies in the rec. center and charging a fee. 8. RECEIVE REPORTS FROM PARKS & RECREATION BOARD COMMITTEES. The Friends (PARDners) will be meeting again on April 28th. Member Schuyler had the final art work present to show the board for tee-shirts the group intends to sell. They plan on going to the next council meeting and presenting each council member with a tee-shirt. -4- There is also in the planning stages to hold a raffle for the upcoming Chili Cook~off for a goat give-away. Tickets would be sold for $5.00 not to win a goat. and for $3.00 to nominate someone to win the goat. The tee-shirts will go on sale on a consignment type basis with Steve Withers who is producing the shirts. The Friends group will have an accounting with him once a week on shirts sold. Chairman Sandy stated the athletic fields have pretty well been covered by Ms. Nelson. Member Phillips asked about the Little League fields and if they were going to be closed before play for the season starts. Ms. Nelson stated she didn't really know and would have to address that question to SYlvia Brantley, Director of Parks & Recreation. Chairman Sandy reported that at the last council metting, presentations of appreciation were presented one of which went to Dee Cole who was not present at the meeting. A certificate of appreciate from the Parks & Recreation Board Was also presented to be given to her. The guidelines for the COlony Civic Center were approved with one change and that being a key will be given to any organiz- a ti on meeti ng a t the cneter on a conti nui ng bas is. The two "adopt a parks" Were approved. Chairman Sandy stated further that council stressed several times during the meeting that Planning & Zoning board members as well as Parks & Recreation board members were appreciated. Member Warren Was appointed to the Parks & Recreation Board. The dedication of the opening of the Colony Civic Center Was made on Sunday, April 24th. 9. DISCUSSION OF G ENERAL IT~1S OF CONCERN TO THE BOARD. Member Schuyler stated she would like to see some kind of identification of the board be placed on the walls of the meeting rooms in the rec. center such as maybe a map shoWing all the parks within the city. 10. ADJOURN. There being no further discussion, it Was unanimously decided to adjourn the meeting at 8:45 p.m. !Al Wayne S~ha'irman ~~i~.~~ '-~~L--=-.~ . ... Beverly Nopp, Recording Secretary CITY 0 F THE COLONY DENTON COUNTY, TX. ~lA Y 6, 1 988 TO ALL INTERESTED PARTIES: flbtice is herby given of a REGULAR SESSION of the Parks & Recreation Eoard, of the City of The Colony, Texas, to be held on ~1ay 11 th, 1988, at the recreation center, located at 5151 flbrth Colony Boulevard, at 7:30 p.m., at which the fo 11 owi ng wi 11 be disc ussed: 1. Call meeting to order. 2. Approval of minutes of April 27, 1988. 3. Citizens Input. 4. Review and consideration of rules, regulations, and fees for racquetball courts. 5. Review and consideration of recommendations on establishing a criteria for the payment of portable restroom rentals. 6. Receive reports from Parks & Recreation Board committees. 7. Discussion of general items of concern to the board. 8. Work Session ~ Review and consideration of future and further development of parks/ athletic fields with park development bond funds. 9. Adjourn. C ER TIF leA TIO N I hereby certify that the above notice of meeting was placed on the front door of city hall at 5~.00 p.m. on May 6, MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 11, 1988 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:40 p.m. with the following members present: Wayne Sandy Kathy Phi 11 ips David r1artin Julia Warren Sherry Schuyler Zane Kennedy Steve Faul kner Chairman r1ember r,1ember Member Member Membe r Member and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. APPROVAL OF MINUTES OF APRIL 27, 1988. A motion was made by Member Phillips to approve the minutes of April 27, 1988. Sec- onded by Member Schuyler, the motion was approved by the following vote: Ayes: Members Phillips, Martin, Warren, Schuyler. and Chairman Sandy Abstention: Members Kennedy and Faulkner Noes: None 3. CITIZENS INPUT. None. 4. REVIEW AND CONSIDERATION OF RULES, REGULATIONS, AND FEES FOR RACQUETBALL COURTS. Before revieWing the rules and regulations, Chairman Sandy asked if Beth Littiken, Center Aid. was on duty to discuss any complaints she had received working at the control desk, on racquetball rules and regulations. Ms. Brantley, Parks & Recreation Director, then went over the rules and regulations, stating the regulations had been amended to add you cannot make more than 2 reservations per week during prime time hours which are considered to be after 5 p.m., ~onday thru Friday, and all day Saturday and Sunday. Ms. Littiken was then asked for her input and she stated the only thing she would propose changing is to have a set Court fee instead of a per person fee. Ms. Brantley went on to state the racquetball fees have been excellent in bringing in revenue both for classes and court use, however she still feels a non-resident should pay more for use of the courts then a resident of the city. It was asked of Ms. Littikin if the fees had been a problem. and she stated it had not been a problem but there have been some comments on the fees from time to time since the courts have been open. Chairman Sandy asked for any further discussion, and r~ember Warren stated she had heard discussion on the time the courts opened to the public and the desire to have the Courts opened at an earlier hour in the mornings. Ms. Brantley stated at this time, we just do not have the staff to change the hours of the rec. center. and also the Police and Fire Departments have a physical fitness program and utilize the rec. center on the off schedule hours. After all discussion. Member Kennedy made a motion to leave the rules and regulations as written and to re-evaluate them on a yearly basis. Seconded by Member Schuyler, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- Before Ms. Littiken went back to her work station at the control desk, 11s. Brantley announced that Beth had tu rned in her res i gnat i on and wou1 d be 1 ea vi ng as of /'ay 23rd. 5. REVIEW AND CONSIDERATION OF REC~MENDATIONS ON ESTABLISHING A CRITERIA FOR THE PAYMENT OF PORTABLE RESTROOM RENTALS. ~s. Brantl~ stated at the last Parks & Recreation Board meeting, some of the repreSen- tat i ves of the "Adopt a Pa rk" organi zat ions had requested porta- potti es for thei r pa rt- icular park for special events, especially one request for one at Scout Park for an event coming up in May, and she has since checked on whether or not the ci~ would be able to continue absorbing the cost. She went on to state that OUr contractural services is running the city around $3,6DO/year now. lIs. Brantley stated she had discussed this with Mr. Hall, City Manager, and as a result of that meeting, she has two proposals on setting a criteria for porta-potties for the board's consideration, which are: A. If activity and/or special event is sponsored by the city or co-sponsored by the city, the city will absorb the rental cost of portable restroom. B. If activity and/or special event is sponsored by an organization, the Parks & Recre- ation Department will make all arrangements if requested in writing for a portable rest- room on activity site. This will only be done upon the organization agreeing to absorb the cost for the portable restroom. General discussion continued, during which ~ember Martin asked what are some of the special events Sponsored by the ci~ where porta potties are provided. ~s. Brantl~ stated the Chili cook-off, Triathlon, Parades, Frisbee tournament, Turkey Trot, Fish-off, any soft- ball tournaments, or anything out of the ordinary wherein a large crowd of people is expected. Chairman Sandy Stated on proposal B above, a time frame on the organization notifying the Parks & Recreation Department on the need of a porta pattie. Ms. Brantley stated the city Would continue to provide porta-potties for the athletic fields Such as for little league and Soccer as in the past. Member Warren stated she felt the little league Association and Soccer Association could afford to pay a percen- tage towa rds the fees for the porta potti es, with ~ember Phi 11 ips concurri ng on th is. Ms. Brantley stated she personally has no problems with the city continuing to provide the porta potties for the athletic fields. 11ember Kennedy stated he believed this pro- posal on porta-potties was designed for USe in areas where porta-potties are not already provided. lis. Brantley stated all the city is trying to do is to set up Some criteria to cut down on the cost of contractural service. After all discussion, Member Faulkner made a motion to recommend the two proposals sub- mitted by lis. Brantley with a time frame of one week's notice to notify Parks & Recreation on the need for a porta pottie added to paragraph B. Seconded by Member Phillips, before a vote was taken, Member Martin asked who decides what eVents are sponsored ~ the ci~, with lis. Brantley stating she and Parks & Recreation staff does. A vote on the motion was then taken with the motion being approved approved by the fOllOWing vote: Ayes: Members Phillips, Kennedy, SChuYler, Faulkner. and Chairman Sandy Abstention: Members Martin and Warren Noes: None 6. RECEIVE REPORTS FROM PARKS & RECREATION BOARD COMMITTEES. Member Phillips attended the ci~ council meeting on May 2nd reporting that each member of Council had been presented with a t-shirt by P.A.R.D.ners. She then went on to report on the council meeting. Member Phillips further stated P.A.R.D.ners had met again on April 28th and finalized the art work for the t-shirts, membership cards are going to be ordered, and the t-shi rts have been ordered. Their next meeting is scheduled for /~ay 12th. -3- Member Phillips then reported on the city council meeting. Member Warren stated she had not been able to do anything on pUblicity yet. Member Faulkner reported new "Duck Crossing" signs have been erected at Lions Club Park. Member Kennedy asked about the proposed time frame for construction at the two newest pocket parks, and Ms. Brantley stated construction probably will not start until fall due to the busy summer schedule of mowing and other priorities Public Works has at this time. 7. DISCUSSION OF GENERAL ITEMS OF CONCERN TO THE BOARD. Chairman Sandy asked about presenting certificates of appreciation to the "adopt a park" organizations, adding he has a list of times for most of their meetings. Ms. Brantley stated Summer time is a bad time for most of these organizations doing work in the parks due to vacations, heat, and other commitments. At this time, members took a 5 minute break. Ms. Brantley stated a full time custodian has been hired for the whole city complex. 8. WORK SESSION _ REVIEW AND CONSIDERATION OF FUTURE AND FURTHER DEVELOPMENT OF PARKS/ATHLETIC FIELDS WITH PARK DEVELOPMENT BOND FUNDS. This item was turned over to Ms. Brantley by Chairman Sandy at this time. t~s. Brantley stated she did not have the figures she said she'd have at this time. however there is approximately $90 - 100.000 left in bond funds. She further added she is looking for some recommendations from the board on putting Some playground equipment in some of the parks already developed as well as putting pea gravel or some type of safety cushion in all of the parks that are already developed. If the city does them all at one time, there would be a better price break, adding that it will probably be close to $30 - 35,000 dollars for pea gravel alone. r1s. Brantley further added there are a couple of other parks, Bike & Hike Trail, and the Fitness Trail put in by the Rotary Club. On the Fitness Trail, the Rotary Club would like to see the city think about putting in a cement jogging trail around the whole perimeter of the fitness area, which would be approximately $8-10,000. She further stated we need more play- ground equipment at the Slay & Baker Park as well as picnic tables, and help some of the "adopt a park" groups with some of their equipment. A memo has been sent to Mr. Hall on the request by the Scouts for Scout Park on an obstacle Course in lieu of playground equipment, as well as the recommendations on the trees which he Concurs on but they will have to wait until fall and taking both recommended options. Also discussed the possibility of putting another Disc Golf Course on the west side of 423. Athletic fields are a big problem, the Pee Wee Football League is trying to form and break away from Lewisville and play off their games in The Colony. Still pursuing the Corps land as an option. Would also like to see about trying to put a concession stand in at B. B. Owens and playground equipment, and possibly placing a fence around the pond with a walkway around it. Chairman Sandy stated on the con- cess ions for B. B. Owens, it goes before counci 1 on r~ay 16th to accept a proposa 1 for a portable concession stand at B. B. BOwens, but this is not a permanent structure and still needs to look into a permanent structure for concession stand. Ms. Brantley stated the board needs to come up with some kind of a plan as to what they want to do and where to start, adding one of the areas with the least amount of equipment ri ght now is the "W" streets. r1ember Warren suggested the board members go as a group to tour all the parks to see what equipment is in each one and what is possibly needed, before making any decisions. After further discussion, members decided to meet on May 25th, the next regular scheduled meeting night, at 7:00 p.m., -4- in the parking lot of the rec. center, and go and tour the parks. The tour will be of the pocket parks as well as the 2 new proposed pocket parks. Ms. Brantley also asked board members if they wanted to meet once a month during the summer months as we have done before, and members decided to see how the next two meetings go, before making a decision. 9. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:30 p.m. ~~J~ ~ayne Sa y, Chairman ~,v-e:A~ ~f... . Beverly Nopp, Recordlng Secretary CITY OF THE COLONY DENTON COUNTY. TX JUNE 3, 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on June 8thl 1988, at 7:30 p.m., at the Recreation Center, located at 5151 N. Colony Boulevard. at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of May 11, 1988. 3. Citizens Input. 4. Introduction of Councilman Spears, Parks & Recreation Board liaison. 5. Consideration of election of Board Chairman & Vice Chairman. 6. Receive report and consideration of request on upcoming activities from P.A.R.D.ners. 7. Review and consideration of change in Master Plan for Scout Park. 8. Review and consideration of request from "Flyers 75" soccer team to use Camey Soccer field for practice. 9. Report from Parks & Recreation Board committees. 10. Cpdate on Parks & Recreation activities. 11. Discussion of general items of concern to the board. 12. Adjourn. CERTI FICATION I hereby certify that the of city hall at 5:00 p.m. above notice of meeting was placed on the front door on June 3.~ (/ /. '?'4., .~../~... . Patti Hicks, City Secretary CITY OF THE COLONY DENTON COUNTY, TX. JUNE 24, 1988 TO ALL INTERESTED PARTIES: Notice is hereby given of a WORK SESSION of the City of The Colony Parks & Recreation Board, to be held on June 29th, 1988, at 7:30 p.m. at the recreation center located at 5151 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Discussion of Parks & Recreation Board duties direction from council. 3. Work on review and discussion of equipment and materials for parks with allocated bond funds. 4. Parks & Recreation Department budget update. 5. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on JLj,~ 24th, 1988. , "--Idtz:~ r ~~A0 Patti Hicks, City Secretary MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 10, 1988 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:35 p.m. with the following members present: Wayne Sandy Julia Warren Sherry Schuyler Zane Kennedy Steve Faul kner Kathy Phillips Chairman ~ember ~1embe r ~ember ~1ember r'ember and with ~ember Martin absent, however a quorum was established. Also in attendance was Pam Nelson, Assistant Rec. Center Supervisor. 2. APPROVAL OF MINUTES OF MAY 11, 1988. A motion was made by Member Kennedy to approve the minutes of ~ay 11, 1988. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 3. CITIZENS INPUT. None. 4. INTRODUCTION OF COUNCILMAN SPEARS, PARKS & RECREATION BOARD LIAISON. Councilman Spears could not attend this meeting and will be invited to attend the next regular scheduled Parks & Recreation Board meeting. 5. CONSIDERATION OF ELECTION OF BOARD CHAIRMAN & VICE CHAIRMAN. At this time, Chairman Sandy opened up to the board for nominations for a board Chairman to serve from June, 1988, to June, 1989. A motion was made by Member Kennedy to nominate Wayne Sandy. Seconded by ~ember Phillips, the motion was approved by the following vote: Ayes: Members Faulkner, Phillips, Kennedy, Warren, & Schuyler Abstention: Chairman Sandy Noes: None At this time, Chairman Sandy opened up nominations for a vice chairman of the board. Member Phillips made a motion to nominate Member Schuyler. Seconded by Member Warren, the motion was approved by the following vote: Ayes: Members Faulkner, Phillips, Kennedy, Warren, & Chairman Sandy Abstention: Member Schuyler Noes: None 6. RECEIVE REPORT AND CONSIDERATION OF REQUEST ON UPCOMING ACTIVITIES FROt' P.A.R.D.ners. Ben Walser and Sandy Sparks of P.A.R.D.ners were present. Mr. Walser handed a copy of the Constitution and By-Laws for 1988 for P.A.R.D.ners to the board, along with a summary of purpose of functions and activities and a recap of the suggestion box. He stated they have started a membership drive, and will start to sell their t-shirts -2- as Soon as they are available. He further added P.A.R.D.ners is looking into spon- soring the Triathlon scheduled for September 24th. They plan on having a table set up at the Chili Cook-off on June 18th to sell t-shirts. The next meeting for P.A.R.D. ners will be on June 16th. 7. REVIEW AND CONSIDERATION OF CHANGE IN MASTER PLAN FOR SCOUT PARK. Dan Dunden representing the scouts, was present and stated the scouts have accumulated some monies with which they would like to have permission to use to set up volleyball at Scout Park. They have located a set of volleyball poles and are proposing to set up the poles at Scout Park and put up an inexpensive net to stay up at all times, and buy a more nicer net to be used for their Own scouting functions at the park. Member Warren asked if they knew where they were going to put the volleYball poles at, and Mr. Dunden stated it would be placed on the northwest corner of the park where it is most level. Member Kennedy asked if this would change any of the present plans for the park, and Mr. Dunden stated no, this would just be an addition. After all discussion, a motion was made by Member Warren to approve the request of the change in the Master Plan for Scout Park by adding the poles for the placement of a volleyball net. Seconded by Member SChuyler, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 8. REVIEW AND CONSIDERATION OF REQUEST FROM "FLYERS 75" SOCCER TEA~l TO USE CAMEY SOCCER FIELD FOR PRACTICE. Chairman Sandy stated he would like to make one point of clarification at this time. Going back to previous minutes, the reason the board recommended that Camey fields not be played on was not due to lack of maintenance or lack of funds for maintenance, but due to not having enough playing fields 'kcorrectit:\n_ odn: for' all teams, Chairman Sandy then turned the meeting over to Karl Rolsten, Coach of the "Flyers 75" soccer team. He referred to the previous meeting he attended and the topic of de- struction and damage to the field was brought up as being the overriding reason for denying them use of the field. He further added several soccer teams have been using Camey soccer fields for practice, and he has personally seen Some of these teams practicing and no one has been enforcing the "no practice" on game field rule. He went on to refer to the letter he had written to the Parks & Recreation Department and the proposed policy. He further stated he had looked for other fields within the city to practice on and had not been able to find any. Discussion continued, after- which Chairman Sandy asked if the board members had any questions they would like to as k. Member Warren asked how many kids were involved on this team, and Mr. Rolsten replied there are 14 right now. Member Warren then asked how they would be able to come up with the fee they were proposing to pay for the use of Camey soccer field. Mr. Rol- sten replied monthly dues are collected from parents. Member*Glazener asked if this request had gone before council before and who composed this letter written to the Parks & Recreation Department. Mr. Rolsten stated the request has not gone before city council before and that he had composed the letter. Member Kennedy asked why it was stated in the letter that this constitutes a bias and unfair application. Mr. Rolsten replied it was because he and parents of the "Flyers 75" Soccer team felt no one was enforcing the rule of "no practice" on game fields, and they had noticed practice going on at the Camey soccer fields. After they had come before the Parks & Recreation Board in March and been told the playirig fields would remain as playing fields only, when their team showed up for practice on the field, the police came and eScorted them off. Member Kennedy went on to say he was not happy with the tone *correction - should be rember Faulkner -3- of the letter from Mr. Rolsten because the Parks & Recreation Board is an advisory board only and it is the duty of the board to advise the city council and organizations of what limits the city will allow organizations to go. General discussion continued, afterwhich Chairman Sandy stated the board has no control over the policing of the areas, however do have control over the issue that has been proposed and he asked the board to take some kind of action on this proposal this evening. Chairman Sandy went on to state that he had spoken with several soccer team coaches and the general con- se sus he had gotten from them is they would rather not have the playing fields opened up for practice. At this time, Member Kennedy made a motion to recommend keeping the Camey soccer fields as is, as playing fields only, and a letter be written to the soccer association ad- vising them of the recommendation so that some action can be taken against those teams that choose to ignore this ruling. Mr. Rolsten was also asked to submit names of any teams ignoring this ruling to Ms. Brantley in writing so she can contact those teams by letter. Seconded by r1ember Warren, the motion was approved by the following vote: Ayes: Members Phillips, Kennedy, Warren. Schuyler, and Chairman Sandy Abstention: r~ember Faulkner Noes: None 9. REPORT FROM PARKS & RECREATION BOARD COMr~ITTEES. Member Schuyler reported on the last city Council meeting stating council did approve waiving the entrance fee to Stewart Creek Park for the day of the Chili cook-off. Council okayed consideration of establiShing a policy for porta-potties for special events. The hOliday schedule for the recreation center was approved, the center will be closed July 3rd, 4th. and Labor Day. An item on the consent agenda of consideration of authorizing the expenditure of $1.000 for playground equipment for Scout Park was pulled from the agenda and sent back to Parks & Rec. board. because of the desire of the scouts to have an obstacle course in lieu of playground equipment. Member Warren reported she had talked to Jeff Ball from The Colony Leader, about Public Relations. She stated he said he would highlight a different activity of Parks & Recreation every week. Member Schuyler stated P.A.R.D.ners would like to sell soda at the Bob B. Owens soft- ba 11 fac il ity. Mr. Walser of P.A.R.D.ners, asked if therea!1Yfuture plans for permanent restrooms at B. B. Owens. Chairman Sandy stated no. but at this time, there are plans for a major sports complex on Corps land over behind McDonald's. There is proposed to be softball fields, baseball, football, and soccer fields, and there will be permanent restroom facilities. There still has to be an okay from the Corps on this proposal and then a way to finance the project has to be found. 10. UPDATE ON PARKS & RECREATION ACTIVITIES. Thi,s item was turned over to Pam Nelson, Asst. Rec. Center Supervisor, who stated the co-ed volleyball league will hold their final game on Thursday evening of this week. Softball is still going on. There is a softball tournament scheduled for this week- end, June 10-12th with 6 teams scheduled to play, and a co-ed softball tournament scheduled for July 29-31st. The recreation center has been extremely busy with reg- istration going on for Parks & Recreation programs as well as for the Aquatic Park. Registration was slow to start, however with school ending has really picked up. ~ost classes are starting this week and next. The attendance for free play has been averaging around 300 people every day, with the total for all activities averaging around 400 people through the center each day. Ms. Nelson also asked for volunteers from the board -4- to help with the Chili cook-off, and specifically for any donations for items for the cook's goody bags. At this time, Dan Dunden of the scouts, stated he wished to express his appreciation to the staff of the Aquatic Park for the presentation to the scouts on a scout program in August for scouts at the Aquatic Park. Chairman Sandy aksed that board members be provided with a copy of the Parks & Rec- reation budget. Member Warren asked what staff could do with extra help. Ms. Nelson stated we need more help running the control desk. There are only 3 full-time and 3 part-time staff and Ms. Nopp takes care of the registration and running of office, leaving herself and Van Sowards alternating running the control desk during the days. Part-time staff can only work a certain number of hours and mostly work evenings and weekends. Dis~ cussion continued afte~hich Member Warren suggested each board member contact their concilman and lobby for additional personnel for the recreation center. Ms. Nelson stated this Saturday June 11th is the council bUdget retreat and she would be attending in Ms. Brantley's absence. 11. DISCUSSION OF GENERAL ITEMS OF CONCERN TO THE BOARD. Member Kennedy asked about the certificates of appreciation to the "adopt a park" organizations" stating he would like to see this be done as Soon as Possible. M~ber Schuyler asked if the Train Club had been contacted on the Policy for the Colony Civic Center, and Ms. Nopp replied she had spoke with them and since their club does not collect dues and have no monies, they are declining to use the Colony Civic Center at this time. Member SChuyler also asked if the Art Fest being held on September 24th by the Chamber of Commerce at Stewart Creek Park would interfere with the triathlon held the Same day. 12. ADJOURN. There being no further discussion, it was unanimously decided to adjourn at 9:02 p.m. U)o/* ~ Wayne Sana, ha i rman v 8~~a~g Secreta-ry rINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON JUNE 29, 1988 A WORK SESSION of the Parks & Recreation Board of the City of The Colony) Texas, was called to order at 7:30 p.m. with the following board members in attendance: Wayne Sandy Kathy Phillips Julia Warren Zane Kennedy Chairman ~ember ~ember Member and with '~embers Martin, Schuyler) and Faulkner absent; however a quorum was established. Also in attendance was Johnny Spears, Council Liaison, and Sylvia Brantley, Parks & Recreation Director. 2. DISCUSSION OF PARK & RECREATION BOARD DUTIES DIRECTION FRO~l COUNCIL. At this time Chairman Sandy introduced Councilman Spears to the Board. Council- man Spears went over the duties of the Parks & Recreation Board and their function as an advisory board. Councilman Spears stated the Parks & Recreation Board is to reinforce r~s. Brantley, and to set direction for park areas, and to check into what the priorities are in regards to the existing parks and the development of new parks and activities. The board should look into funding for the parks such as grants, bond money, donations, etc. The board should turn over every stone looking for the funding for these parks. Councilman Spears went on to tell the board he felt the Parks & Recreation Department is the most important department to the city after the Police and Fire Departments. He went on to state that it is not the responSibility of the board to be involved with the day to day operations of the Parks & Recreation Department or Aquatic Parks. The board is to set direction, not to manage or operate it, this is r~. Brantley's responSibility and she answers to the City ~anager. Councilman Spears listed the areas that the board should be concerned with: 1. Identify what the problems are (land availability). a. What the land is to be used for. b. Cost. c. Have plan and set priorities. Councilman Spears stated an area of concern is vandalism and how it can be solved. He stated the board should look into volunteer funds or grant money. He further added the board should have copies of the budget, monthly reports, or a~other existing reports. 2. Promotional ideas. a. Getting more programs and events to generate revenue. Board should be working closely with r~. Brantley on budget and readily help when she needs assistance and also board members should be contacting council on needs of the Parks & Recreation Department. 3. Policy. a. Assist in setting policy and procedures for the running of the recreation center and special events. 4. More Revenue Producers. a. The new group PARDners is a good start. The board needs to set priorities on how funds are to be spent. At this time, Councilman Spears invited questions from the board. "ember Kennedy asked about status on the Corps of Engineers land behind ~cDonald's, and how it is proceeding with the City of Lewisville. Councilman Spears stated he believed this was on a back burner for now while council is working on pursuing the golf Course. Discussion continued on the golf course. Chairman Sandy asked if there was any way to speed up the process on doing anything on the Corps for a Sports complex since there is such a great need for practice fields and more playing fields. Chairman Sandy further asked if the board could start lobbying for the Corps land -2- with council. Councilman Spears stated he would check with council on who is doing the negotiations on the Corps land to see if it can be put back in place to work on again. Chairman Sandy then asked about getting input and an update on the Aquatic Park and if it fell under Parks & Recreation. ~s. Brantley stated the Aquatic Park does fall under her direction and she would be happy to get an update for board members. Chairman Sandy stated he would like to have a review of the starting platforms at the Aquatic Park be put on the agenda for the next regular scheduled board meeting. After questions, Councilman Spears asked if the Youth Advisory Board had been approached about volunteering to help out at the recreation center. r~s. Brantley stated they had been asked to volunteer their time especially to help out with the new program called "new games" and as yet none of them had had come to the recreation and volunteered their time. Councilman Spears stated the Youth Advisory Board would also be an excellent way of getting word out to the public about activities or special events going on at the rec. center. Councilman Spears went on to state he would like to see the city have more access to school facil iti es. r~s. Brantley stated the agreement we have with L.I.S.D. is workinq better now, however we still do not have the access to schools as she would like to have. Chairman Sandy stated we need to try and im- prove our relationship with the school district. General discussion continued. At this time, members took a 5 minute break. 3. WORK ON REVIEW AND DISCUSSION OF EQUIPr~ENT AND r'/\TERIALS FOR PARKS WITH ALLOCATED BOND FUNDS. At this time, the board decided to prioritize each park they had toured.in r'ay. Each park was discussed and improvements listed as follows: 1. B. B. Owens Park. a. Security light - t:s. Brantley was asked to get some figures on cost. b. Permanent concession stand/bathrooms. Ch~irman Sandy stated he would check into the possibility of grants from the Texas Wildlife Department, to help with funding. 2. Bridges Park. a. Extending back stop. b. Move or remove playground equipment. c. Cost of another set of bleachers. 3. Dave Cowan Park. a. The city is going to put in a ~ basketball court, board suggested asking Jaycees if they want to provide the funding to make it a full court. b. Back stop for baseball. c. Confer with Jaycees before city adds anything to park. 4. Friendship Park. a. Picnic tables and benches. b. Another piece of playground equipment. 5. Baker/Slay Park. a. Possible soccer area for practice for smaller kids team. b. Picnic tables and benches. c. Volleyball. 6. North Colony Blvd. Park. a. Member Warren to look into Some ideas on playground equipment. b. Clean up the gazebo. c. Southwest corner of this park is empty, possible practice field. -3- 7. Historical Park. a. Adult swi ng. b. Benches. c. Pl ant flowers. d. Board possibly adopt this park. Carr & Chapman Park. a. The playground equipment in this park was purchased by the Parks & Recreation Department on the recommendation on the neighbors in this area. There is a sprinkler system in this park. No additional ideas were suggested. Perryman Park. No additional ideas for this park. Greenway Pa rk. a. Plant flowers. The board also discussed a list of areas that could possibly be used for soccer practice. Ms. Brantley was to get this list of areas together to give to r~ember Warren who would present this list the the CYSA at one of their board meetings. Ms. Brantley was also to get a cost of adding pea gravel to all the parks. 4. PARKS & RECREATION DEPARTMENT BUDGET UPDATE, At this time, Ms. Brantley passed out copies of her proposed Capital Outlay request for the 1988/89 budget year. The board reviewed this proposal and in doing so suggested the following additions: 1. Would like to see two (2) part-time persons in addition to the one (1) full- time person for the rec. center. 2. Pursue the landscaping around the rec. center. 3. Put picnic tables in the court yard of the rec. center. 4. Install a bulletin board in the hall of the rec. center. 5. Place a marquee outside of the rec. center. 6. A sign for the rec. center on the outside of the building. Discussion followed on these items. 5. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 10:20 p.m. .tJ~vJ ~~ Wayne San y, Chairman ,7 -~~ _or Beverly Nopp, ~~g Secretary