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HomeMy WebLinkAbout4th Quarter(October-December) [ [ [ CITY OF THE COLONY DENTON COUNTY, TX. OCTOBER 9, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 14th day of October, 1987, at 7:30 p.m., at city hall located at 5151 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Citi zens Input. 3. Approval of minutes of September 23, 1987 4. Receive and discuss information on Stewart Creek Master Plan and Athletic facilities. 5 . Adj ou rn . CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. SACu1tNl E.~ Sharon Sebera, Deputy City Secretary [ [ ~INUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 14, 1987 [ A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Dee Cole Zane Kennedy David ~artin Steve Faul kner Wayne Sandy Kathy Phi" ips Cha i rman t~embe r r~embe r r~ember t~ember r~ember and with Member Wright absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. At this time, Kathy Phillips, new member for Place 4, was introduced and welcomed. 2. CITIZENS INPUT. None 3. APPROVAL OF MINUTES OF SEPTEMBER 23, 1987. A motion was made by Member Kennedy to approve the minutes of September 23, 1987. Seconded by Member Faulkner, the motion was approved by the follow(~g vote: Ayes: All members present voted aye Noes: None 4. RECEIVE AND DISCUSS INFORMATION ON STE~!ART CREEK t'ASTER PLAN AND ATHLETIC FIELDS. Ms. Brantley stated she had spoke ~ith ~r. Hall, City ~anager, concerning this item and he stated this was not a dead issue, it was still being looked into. r1embers Sandy and Kennedy stated they woul d 1 i ke all the athl eti c groups in The Colony or any organization that has an interest in parks and athletic fields, be contacted to receive their input on growth patterns and future needs. Chairman Cole stated she would like to have Bob Van Til present at our next meeting to discuss city land and usage. * ~ember Sandy also requested a copy of a map or plat showing existing city land including what was formerly known as Eastvale. 5. ADJOURN. There being no further discussion, the meeting was adjourned at 8:09 p.m. ~~ Dee Cole, Chairman Be~~ecretary *Correcti on is to read - r'ember Faul kner instead of ~lember Sandy. CITY OF THE COLONY DENTON COUNTY, TX. OCTOBER 23 ,1987 TO ALL INTERESTED PARTIES: [ Notice is hereby given of a REr.ULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, to be held on the 28th day of October, 1987, at 7:30 p.m., at city hall located at 5151 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of rctober 14, 1987. 3. Citizens Input. 4. Receive report from Bob Van Til, City Planner, on city land and usage. 5. Receive report on The Colony Criterium. 6. Review letter received from Nancy O'Connor, Chairman Cub Scouts Outdoor Activities, on the annual Cub Scout Turkey Shoot to be held on November 21, 1987. 7. Receive u pda te on Stewart Creek Park. .~ 8. Discuss holiday meeting schedule. [ 9. Receive departmental update. 10. Adjourn. CERTIFICATF I hereby certify that the door of city hall at 5:00 above notice of meeting was placed on the front p.m. on ~er 23, 1987. ~db' 'IJt~k Patti Hicks, City Secretary [ l r MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON OCTOBER 28, 1987 l A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:35 p.m. with the following board members present: Dee Cole Kathy Phi 11 ips Da v i d t1a rt i n Wayne Sandy Steve Faul kner Chairman Member ~1ember t1ember t1ember and with t1embers Kennedy and Wright absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Bob Van Til, City Planner. It was noted that since ~ember Wright had missed the last 3 board meetings, the board would like t~s. Brantley to contact City t~anager and city council to see if he should be removed from the Board. 2. APPROVAL OF t'INUTES OF OCTOBER 14,1987. Member Faulkner noted a correction to the minutes of October 14, 1987, on Item 4, last paragraph. This paragraph should read - IIt~ember Faulkner also r.equested a copy of a map or plat showing existing city land including what was formerly known as Ea s t val e . II Member Martin made a motion to approve the minutes of the October 14, 1987 meeting with the above noted correction. Seconded by Member Sandy, the min~tes were approved by the following vote: Ayes: All members present voted aye Noes: None 3. CITIZENS INPUT. None. 4. RECEIVE REPORT FROM BOB VAN TIL, CITY PLANNER, ON CITY LAND AND USAGE. Bob Van Till presented a map to the Board Showing all vacant land within the city. Chairman Cole also asked about a possible pocket park in the Wilcox, Wampler area. Ms. Brantley stated she and t1r. Hall had looked at the area and thought it would be nice for a pocket park and to put some picnic tables in. t~r. Van Til went on the show other vacant land and said he would be happy to look into some possibilities of obtaining outside money such as grants, to develop parks and also would be happy to'look_into available land for the development of parks. Board members stressed the desire to have the athletic organizations contacted and invited to the next Board meeing to give an update on future needs of their organizations so information can be gathered on the need for a sports complex. M~ Brantley was also asked to invited Councilman Har~is to the next board meeting. 5. RECEIVE REPORT ON THE COLONY CRITERIUM. Ms. Brantley stated approximately 150-200 people partiCipated in The Colony Criterium, however she doesn't have a full report yet. -2- 6. REVIEW LETTER RECEIVED FROM NANCY O'CONNOR, CHAIRMAN CUB SCOUTS OUTDOOR ACTIVITIES, ON THE ANNUAL CUB SCOUT TURKEY SHOOT TO BE HELD ON NOVEt~BER 21, 1987. ] Ms. O'Connor was not present, however Ms. Brantley stated per her attached letter, this is their 3rd annual Turkey Shoot and there have been no problems was any past ones. The shoot will be from 11 :OOa.m. - 5:00p.m. with a patrolman on duty. After all discussion, a motion was made by t'ember Sandy to approve the request from Nancy O'Connor, Chairman Cub Scouts Outdoor Activities, on the annual Cub Scout Turkey Shoot to be held on November 21, 1987. Seconded by Member Phillips, the motion was approved by the following vote: Ayes: All members present voted aye Noes: None 7. RECEIVE UPDATE ON STEWART CREEK PARK. t1s. Brantley stated she had received the resignation of gate attendant Bill Holcombe this date, he will be leaving the area, and the city will be looking for someone else to replace him. New hours are to go into effect November 1st, with the gate open on Fridays from noon - midnight, Saturdays 10a.m. - midnight, and Sundays lOa.m. - 10p.m. 8. DISCUSS HOLIDAY MEETING SCHEDULE. t1embers discussed meeting once a month for November & December unless there is a need for a second meeting during those two months. A motion was made by Member t~artin to approve changing the schedule for the holidays for November & December ] to 1 meeting a month unless there is a need for a second meeting. Seconded by Member Sandy, the motion was approved by the follo~liing vote: Ayes: Noes: All members present voted aye None 9. RECEIVE DEPARTMENTAL UPDATE. Ms. Brantley stated there have been well over 1100 people through the Rec. Center per week since it opened. Starting Nov. 8th, for Sundays only, the hours for free play in the gym will change and will be 1-3:30p.m. for ages 7-17, and 3:30- 6:00p.m. for ages 18 and above. The racquetball courts are still not open with no proposed opening date. Van Sowards has been hired as the new Athletic Coordinator. Before adjourning, t~s. Brantley asked the Board for their opinion on starting a volunteer program to help out at the control desk in the Rec. Center run similar to the volunteer program at the library. Board members thought it would be a good idea. 10. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:00p.m. ~~ Dee Cole, Chairman J ~~~. . Beverly Nopp, Correspond1ng Secretary l r r l CITY OF THE COLONY DENTON COUNTY, TX. NOVr~EB ER 6, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on the 11th day of November, 1987, at 7:30 p.m., at city hall, located at 5151 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of October 28, 1987. 3. Citizens Input. 4. Reivew and receive request from Don Ping on future plans for goal posts, concession stand, & benches for Flag Football League. 5. Receive updates from various athletic organizations. 6. Discussion of Park rOaster planning. 7. Departmental Update. 8. Adjourn. CERTIFICATION I hereby certify that the door of city hall at 5:00 above notice of meeting was placed p.m. on ~ovember 6,1987. YU~' ~~ Patti Hicks, City Secretary on the front l [ l MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON NOVn1BER 11, 1987 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:32 p.m. with the following board members present: Wayne Sandy Zane Kennedy Davi d ~1a rti n Steve Faul kner Kathy Phillips Acting Chairman t-1ember tlember t~ember r.1ember and with Chairman Cole absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Councilman Rick Harris. 2. APPROVAL OF MINUTES OF OCTOBER 28, 1987. ~ember Faulkner made a motion to approve the minutes of October 28, 1987. Seconded by ~lember Phillips, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. None. 4. REVIEW AND RECEIVE REQUEST FROM DON PING ON FUTURE PLANS FOR GOAL POSTS, CONCESSION STAND, & BENCHES FOR FLAG FOOTBALL LEA~UE. This item was tabled since Mr. Ping was not present-at the meeting and staff had not received any information from him. 5. RECEIVE UPDATES FROM VARIOUS ATHLETIC OR~ANIZATIONS. Ann Grundy, President of the Little League Association, was present. On behalf of the Little League, Ms. Grundy presented a check in the amount of two hundred dollars to Ms. Brantley, Parks & Recreation Director, to be used towards the purchase of a Drag for the ball fields. Ms. Brantley gratefully accepted the check on behalf of The Colony Parks & Recreation Department. t1s. Grundy stated the association hopes to increase participation in Little League to 500 this next season. They are tentatively planning a fund raiser for February by possibly having a baseball fair. When plans are more definite, they will come back before the board. Ms. Brantley stated Ms. Grundy had met with Jerry Van-Y, Supervisor of Public Works, and Van Sowards, the department's new Athletic Coordinator, on items Little League wants for the fields. It was discussed at this time by the board members to start meeting with the various athletic organizations again on a regular basis starting in January. 6. DISCUSS ION OF PARK t~ASTER PLANNI NG. At this time, the meeting was turned over to Councilman Rick Harris. Council- man Harris stated the development of an all purpose athletic complex is still -2- being worked on. The city is currently negotiating with the City of Lewis- ville for a piece of property partially in The Colony and partially in Lewis- ville down near the lake. This specific piece of land is behind McDonald's off to the left where there is a large peninsula. Two-thirds of the property is in Lewisville and one-third is in The Colony. Councilman Harris further stated he would like to see a plan developed with improvements to Stewart Creek Park and extending along the side of the lake including a sports complex. Councilman Harris further stated he is working on this project and hopefully no later than August, 1988, go out for bond election. Ms. Brantley stated the Corps of Engineers have moved equipment out to Stewart Creek Park and started work around the shoreline. Member Martin asked where new areas of development are going on and about parks in these areas. Councilman Harris stated in the Northeast Planning Unit, there is a large area that wquld be good for a park. tlember Sandy asked that the Board be kept aware of new development and any possible areas for pocket parks. Councilman Harris stated he would contact the board when needed and keep them up to date. There was also discussion on the golf course with Councilman Harris stating there is a contract but has not heard anything further. Member Sandy asked as a short term project about the need for more practice fields. Discussion followed on this topic with Ms. Brantley to get with Mr. Hall, City Manager, to see if there would be a problem with putting a back stop on the TP & L easement. It was also discussed as a long term project of putting more Tee-ball fields in behind the new city complex. 7. DEPARTMENTAL UPDATE. Ms. Brantley stated since the opening of the recreation center on Oct. 5th, through November 3rd, there have been 4,833 people thru the center. Ms. Brantley also reported work had started on the racquetball courts this date and scheduled to be open to the public within 2 weeks. She also stated in the very near future, the weight room will be expanded into the current storage room with the storage room being moved to take a portion of the current office space. On Youth Basketball, 182 youth had registered as of this date. Peters Colony and B. B. Owens Elementary Schools will be used for practice with all games being played at Peters Colony and the recreation center. Ms. Brantley reported everything is going ,pretty well in the recreation center. The bike rack is going to be moved closer to the rec. center. There was a leak in the ceiling in the hallway by the racquetball courts during the recent rain storm. Ms. Brantley further"added she still has one more part-time position to fill. Pam Nelson is the new Asst. Rec. Center Supervisor, and Van Sowards the new Athletic Coordinator. She will try to have both Pam and Van attend the next Board meeting. The softball fall season has ended. Ms. Brantley also added the crew working on the athletic fields from Public Works are doing an excellent job. J ] J I l r l -3- 8. .n.DJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:50 p.m. ~p~ing Secretary ~ Acting Ch rman r [ r CITY OF THE COLONY DENTON COUNTY, TX. DECE~BER 4, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on the 9th day of December, 1987, at 7:30 p.m., at city hall, located at 5151 North Colony Boulevard, at which the following will be discussed: 1. Call meeting or order. 2. Approval of mi nutes of November 11, 1987. 3. Citizens Input. 4. Receive update from Al Gober, of the Soccer Association. 5. Review and receive request from Don Ping on future plans for goal posts, concession stand, and bleachers for Flag Football League. 6. Review and receive request from Ann Grundy, President of the Little League, on hOlding a Baseball Fair and Registration Day. 7. Departmental update. 8. Adjourn. CERTI FI CATION I hereby certify that the door of city hall at 5:00 above notice of meeting was placed p.m. O~~.4'~4 Patti Hicks, City Secretary on the front f.... ( "" . r MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY, TEXAS HELD ON DECH1B ER 9, 1987 r l A REGULAR SESSION of the Parks & Recreation Board was called to order at 7:30p.m. with the following members in attendance: Dee Cole Steve Fa u 1 kner Da v i d ~1a rt in Wayne Sandy Ka thy Ph ill ips Chairman ~1ember ~1ember ~1ember ~1ember and with Member Kennedy absent; however a quorum was established. Also in atten- dance was Sylvia Brantley, Parks & Recreation Director. 2. APPROVAL OF tH NUTES OF NOVEt~BER 11, 1987. A motion was made by ~ember Faulkner to approve the minutes of November 11, 1987. Seconded by ~ember Martin, the motion was approved by the following vote: Ayes: ~1embers Phillips, Sandy, t~artin and Faulkner Noes: None Abstention: Chairman Cole At this time, Ms. Brantley introduced Van Sowards, the newly hired Athletic Coord i na tor. 3. CITIZENS INPUT. None. 4. RECEIVE UPDATE FRO~ AL GOBER, OF THE SOCCER ASSOCIATION. ~lr. Al Gober, President of the Colony Youth Soccer Association, stated this past Soccer season, they had over 65 teams playing, which is down in numbers from previous years, however they do anticipate more growth since The Colony is still growing. He went on to state they do have some limitations on fields currently used. The lighting of the fields at Turner Street have been a big help this fall on the playing of evening games. t~r. Gober went on to tell the board some sug- gestions the association would like the board to consider. On practice fields _ soccer has mainly been using the TP & L easement from Clover Valley to Strickland for practice. t1r. Gober stated this whole area needs to be dragged and the ruts need to be leveled out. He also stated some kind of grass needs to be planted and a sprinkler system installed. The soccer association will be bringing back a proposal on a sprinkler system and will ask for the city to provide equipment for a sprinkler system with the association's assistance. At this time, Mr. Gober had two proposals of how the fields at Turner St. can better be utilized next season. Copies of: the~e proposals "0ere pa~sed around to board members and a copy of each is attached to the minutes. t1r. Gober went over each proposal and dis- cussed each with the board. Of the two proposals, the soccer association feels Proposal B would be a better solution which would include adding another pole with lights on the north end. It was also noted the association would like to have the fields edged for next season. Discussion followed. 5. REVIEW AND RECEIVE REQUEST FRor~ DON PING ON FUTURE PLM'S FOR GOAL POSTS, CONCESSION STAND, AND BLEACHERS FOR FLAG FOOTBALL LEAGUE. Don Ping, President of the Flag Football League, stated he has been in contact with Tommy Turner., Director of Public Horks, for use of land by the water depart- -2- . ment for fields. Mr. Turner suggested Mr. Ping contact Fox & Jacobs as when they start to work on the Northeast Planning Unit and start putting in the roads, they will have graders here and would possibly have one go over to the fields ] by the water department and scrape the areas they will need to play flag foot- ball on. If they will consent to do that, then the flag football association would go in after the scrapping is done and till the fields and hydromulch them. The league is going to pay for the hydromulching, the goal posts, the construction of the concession stand, and at least one set of bleachers. He stated at this time, the association has $2100 of sponsored monies. They expect to have around 250 players next season. They intend to put up scoreboards and signs stating who their sponsors are. The signs they intend to have made will have doors that can close off the signs when the association is not playing. The concession stand will be portable. Mr. Ping was advised to check with the In- spection Department on the city's sign ordinance before having signs made. ~r. Ping also stated the Flag Football Association is going to have a sprinkler system put in on both fields and he was reminded to submit a plan to the city when they get to that point. 7. DEPARTMENT UPDATE. f Ms. Brantley gave a departmental update at this time. The youth basketball league ended up with 24 teams and 213 kids. The men's basketball league has 26 teams. The sock hop held on Saturday, December 5th, was very poorly attended. The racquetball courts are now open. Member Sandy questioned the age limit on the participants using the racquetball courts, and ~s. Brantley stated the age limit of 15 was set for safety reasons. Member Sandy also questioned the fees being charged to use the racquetball courts. Ms. Brantley stated that before the board worked on the rules and procedures for the racquetball courts, J an area survey of various cities was done to see how they run their racquetball courts. Right now with the racquetball courts being a new thing for The Colony, there is a lot of trial and error, but after a few months of use, the procedures can be reviewed again and updated or corrected if needed. The various sports organizations will be contacted to start meeting again in January. 6. REVIEW AND RECEIVE REQUEST FRm~ ANN GRUNDY, PRESIDn!T OF THE LITTLF. LEAG.UE, ON HOLDING A BASEBALL FAIR AND REGISTRATION DAY. Ann Grundy, President of Little League, and Joe Acosta, were present. Mr. Acosta gave a presentation to the board of a proposed baseball fair and registration day to be held on February 20th. They hope to sign up at least 75% of little leaguers on this date at the fair which will be held from 10a.m. to 4p.m. They have con- tacted the Rangers and various vendors to help out at the fair, and will also have a speaker on drugs. They are asking permission to use the little league fields to hold the fair, and in case of bad weather, the gym of the rec. center. Ms. Brantley stated the gym of the rec. center is in use through February on Saturdays with men's and youth basketball. r1r. Acosta stated they had also con- tacted the high school and Mr. Dennis, the principal, stated they could use the commons area of the school and the parking lot. ~r. Acosta went on to say the main goal of the fair is to raise monies in order to lower registration fees. Chair- man "Cole stated she would be more in favor of holding the fair at the high school J grounds then the little league fields. Ms. Brantley asked if the little league I was wishing to use the meeting rooms of the rec. center on Feb. 27th and March 5th for additional registration dates and t.1s. Grundy stated yes, they would. Ms. Grundy also asked permission for the little league to put up windscreens behind home plate on the little league fields so people cannot sit behind home plate and intimidate rookie umpires. One other thing to go along with the wind- , '- r r ( . [ -3- screens would be to have platforms for the scorekeepers and announcers to sit on to monitor the games. They have an offer from Payless Cashways that if they buy 3 platforms from them, they will give them 2 free ones. Ken Leverich, of Public Works, has drawn up acceptable plans for the platforms. After all dis- cussion, a motion was made by Member Phillips to approve the baseball fair and the windscreens and platforms for the little league fields. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None ~1r. Acousta stated he is also working with the scouts and they are going to start working again on Scout Park. They will revise the Master Plan and bring back to the board for their review. 8. . ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:10 p.m. ~e-& Dee Cole, Chairman ~~ng Secretary > ~ << o,-l r- ~ mI] VI . () o V\::s '-+VI ~~-+ Q.~. o ::s - - -- - -- - - - - m --------- - - -- --- t \J o ;::l I ~ m .-+ C::tt: OO~ QI nm C::tt: OW m r- to ::r .-+ VI C::tt: CTl~ CT' r- . C::tt: CTlIV CT' CC::tt: ~~..... nm i rn ~~ m . I . I .i i ~.-.-.-.-.-.-.-.~ c: to ::r .-+ VI ~.r-I~~.it p- :1 ~~~: L:I ~~ I: :1 z~gl: .:,! '" ,. : .<1 .~T .-+v\ ., m . I . 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