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HomeMy WebLinkAbout3rd Quarter(July-September) r [ [ CITY OF THE COLONY DENTON COUNTY, TX. JULY 2, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, .Texas, to be held on the 8th day of July, 1987, at city hall, at 7:30 p.m., located at 5576 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of June 10, 1987. 4. Receive report from "Adopt a Park" groups. 5. Receive request from C.Y.S.A. for use of the Parks & Recreation facilities on Saturdays in August for registration of soccer. 6. Receive request from Randy Truelove, Manager/Coach of a ladies softball team to hold a tournament at the Little League Complex in August. 7. Receive request from Linda Schrolli to be able to sell ice cream and snow cones from her truck at Stewart Creek Park. 8. Discuss repair of men's bathroom at Stewart Creek Park. 9. Receive report from Public Works on park maintenance and development. 10. Receive update from Director on Parks & Recreation events and activities: a. Parks b. Chili Cook-off c. Programs d. Softball 11. Consideration of electing Board Chairman and Vice-Chairman for 87-88. 12. Adjourn. CERTIFICATION I 'I I I I I I I I I hereby certify that the above notice of meeting was placed on the front door of city hall on the 2nd day of ~~. ~ Patti Hicks, City Secretary [ r [ MINUTES OF THE PARKS & RECREATION BOARD MEETING OF THE CITY OF THE COLONY HELD ON JULY 8,. 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas was called to order at 7:30 p.m. with the following Board members in attendance: Dee Cole Ed Canada Zane Kennedy Wayne Sandy Steve Faulkner David Martin Robert Wright Chairman Member Member Member Member Member - 7:35 p.m. Member - 7:36 p.m. Also in attendance was Sylvia Brantley, Parks & Recreation Director, Councilman Michael Robinson, and Ken Leverich of Public Works. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF JUNE 10, 1987. Member Canada made a motion to approve the minutes of June 10, 1987. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Members Kennedy, Sandy, Canada, and Chairman Cole Abstention: Members Wright, Martin and Faulkner Noes: None 4. RECEIVE REPORT FROM "ADOPT A PARK GROUPS" Ms. Brantley gave a report from David Cassidy from Scout Park since he could not be in attendance this evening. She stated they are pleased with what the city has done on the drainage problem, sprinklers, and the grass is looking real good. They have put in some picnic tables and planted some trees. The girl scouts are wanting to do some natural landscaping at the park. The scouts will be erecting a swing set, and also be changing the sign to be a more professional sign and to change the emblem on the sign because it did not depict the girl scouts and the new sign will reflect both. She also stated the scouts had a question. she would be looking into, the council presented John Jones with a city flag and he wants to know if the flag is for the park or a sentimental token gift for him to keep. If the flag is to go to him to keep, they want to purchase a city flag to fly at the park since they have 3 flag poles. They also mentioned they have about 18 ducks at the park and would not mind getting some more. Ms. Brantley then stated Ken Leverich of Public Works might also like to add what they have done at the park. Mr. Leverich stated Public Works has repaired the dam, they used the grade-all to dredge the sediment out of the bottom of the pond and trucked in about 4 loads of dirt. Rick Walton and Bob Poynter were present representing the Lions Club. Mr. Walton stated the members and Board of Directors for the Lions Club have approved $4,000 to be spent for the park. $2,000 will be spent on the pavilion, and $2,000 for swing sets, and a bike rack. They will be purchasing on July 9th, swing sets with 6 seats, 1 with a handicap seat, 1 tot seat, and 4 regular. They have been working on some solutions to the drainage ditch. Also they have purchased a lawn mower for the club. They also stated they had planted some willow trees, however some kids had pulled up some and some had been mowed over. Mr. Walton also stated they were pleased with the "Duck Crossing" signs Public Works had put up. -2- Mr. Poynter spoke on the pavilion and what would be spent on that. He also showed a copy of their 5 yr. plan to the Board. Phase II for the pavilion's $2,000 portion will be spent on gables, brick columns, electric lights inside and a security light. They do have electricity to the pavilion now, and are also working on expanding the sprinkler system. Rose Ashman, representing Friendship Park, stated the brick wall is almost up for the sign and will have Friendship Park lettered on it. They would like to have some type of a fund raiser this fall like maybe a Flea Market, Bazaar, or Auction, and rent out boothes and also take a 40% profit from each boothe, with proceeds going back into the park. She asked the Board for permission to hold a fund raiser at Friendship Park. Discussion followed, afterwhich Member Canada made a motion to endorse a fund raiser by Beta Sigma Phi for Friendship Park and to handle the financing any way they want to. Member Martin seconded the motion with an amendment that Beta Sigma Phi have something in writing on the finances. The motion was approved by the following vote: ] Ayes: Noes: All members present voted aye None There was no representative present from Dave Cowan Park, however Mr. Leverich stated he had helped members of the Jaycees put some playground equipment together. The park has been re-hydromulched and regraded again and the sprinkler system is in. 5. RECEIVE REQUEST FROM C.Y.S.A. FOR USE OF THE PARKS & RECREATION FACILITIES ON SATURDAYS IN AUGUST FOR REGISTRATION OF SOCCER. Ms. Brantley stated She was supposed to have received a letter on this request, ] but had received a verbal request to use the Parks & Recreation facilities on Saturdays during the month of August for soccer registration. Member Kennedy asked where the Parks & Recreation facilities was going to be in August and Ms. Brantley stated at this time until she hears different, they will remain at the present office location, and as long as the Parks & Recreation Department is in its current location, there should be no problems. She further added if the office is moved to the new recreation center, she will have to address that fact with the C.Y.S.A. Member Canada made a motion to approve the request of the C.Y.S.A. to use the Parks & Recreation facilities on Saturdays in August for registration of soccer and if facilities moved to new recreation center, at Ms. Brantley's discretion. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. RECEIVE REQUEST FROM RANDY TRUELOVE, MANAGER/COACH OF A LADIES SOFTBALL TEAM TO HOLD A TOURNAMENT AT THE LITTLE LEAGUE COMPLEX IN AUGUST. There is a letter from Mr. Truelove in member's packets, however he is not present at this meeting. Ms. Brantley stated she would address this item. She stated in the past, tournaments have not been held on the fields that were not city sponsored, however she feels more and more teams will be approaching the P.A.R.D. with this same request, and rules, regulations, and guidelines with fees ] established should be set up now. She further added she had talked with Kathy Phillips, President of Little League, and she stated they were considering leaving the concession stand open on the Little League fields as a way for them to make extra money if a tournament is sponsored on the Little League fields. Ms. Brantley stated the fee charged could be refundable if the fields were left in good condition and a non-refundable fee should also be charged for lights. Discussion followed, during which Ms. Brantley stated she would like to work on [ l r -3- a set of rules to govern tournaments and a user fee and then bring it back to the board for their review. Discussion continued with Member Kennedy asking if there had been a mention of how many teams would be involved in this tournament request of Mr. Truelove's, with Ms. Brantley stating no mention of number of teams was made, but she didn't feel there would be over 8 or 10 teams. At this time, a motion was made by Member Canada to table this item until more information is received from Randy Truelove. The motion was seconded by Member Kennedy, and approved by the following vote: Ayes: Noes: Members Martin, Faulkner, Kennedy, Canada, and Chairman Cole Members Wright and Sandy Member Canada stated in the meantime he would like to see comprehensive guidelines set up governing tournaments. Before moving on the the next item, Member Martin stated by tabling this request we have placed Mr. Truelove between a rock and a hard place since the Board has only been meeting once a month during the summer. Chairman Cole stated we can hold two meetings a month if it is necessary. Member Canada stated since a letter had been received from Mr. Truelove with his request, he feels he should have been present at the meeting to answer any questions from the Board. Member Kennedy stated he felt the same way, that Mr. Truelove should have been present and not depend on just a written request. Member Canada stated if Mr. Truelove and Ms. Brantley can get together and come up with a workable agreement for this tourn- ament, he recommends the board approve that, however it is his contention that: if people want a" request approved by the Board, they should show up at the meetings and not just send a written request. Member Kennedy also stated there are just too many questions that need to be answered before the Board could approve a request such as this written one. Chairman Cole then stated that all future re- quests should be in writing with a representative present at the Parks & Recreation Board meeting. Ms. Brantley stated she would like to say before the Board tabled this request that in reference to this request, we don't even know if they can use the fields in August, it depends on what Public Works says and where they will be in scheduling their work at that time. There are a lot of varying factors in this request to, be cons i de red. Member Kennedy also stated the wording on the agenda for the requests should state "Review and receive" instead of just "Receive". Councilman Robinson stated that an oral request was made by Ms. Ashman for the Friendship Park and the Board approved her oral request at this meeting and then told her to submit her request in writing. He further added it should be clarified exactly what the Board expects. Member Sandy suggested that the Board meet again in 2 weeks. 7. RECEIVE REQUEST FROM LINDA SHROLLI TO BE ABLE TO SELL ICE CREAM AND SNOW CONES FROM HER TRUCK AT STEWART CREEK PARK. Member Canada moved to table this request since Ms. Shrolli was not present to answer any questions from the Board. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Members. Wright, Martin, KennedY', and Canada Abstention: Members Sandy, Faulkner, and Chairman Cole Noes: None -4- Ms. Brantley stated she had some background information on this request, how- ever since the Board had moved to table this item, she recommended having this put on the next agenda and having Ms. Shrolli be present. 8. DISCUSS REPAIR OF MEN'S BATHROOM AT STEWART CREEK PARK. ] Ken Leverich of the Public Works Department was present to address this item. He stated the urinal for the men's bathroom is on order and wind turbines have been put on the bathrooms. He further added he had painted the floor in the bathrooms 5 times. Chairman Cole then asked for Member Canada to add what he has been doing. Member Canada said he stated at the previous meeting that he was going to investiage the bathroom situation. He further added he asked the City Manager if it was all right to contact the city staff about this problem and was given the o.k. He also stated he has contacted the Project Engineer of the Corps of Engineers and they are going to send a representative out to the park next week to give their views on the situation. Member Canada stated he had talked with a couple of people on city staff and they will have some recommendations to make that are not finalized yet and he would come back to the Board with his information as soon as he has it all together. 9. RECEIVE REPORT FROM PUBLIC WORKS ON PARK MAINTENANCE AND DEVELOPMENT. This item was again turned over to Ken Leverich of the Public Works Department. Mr. Leverich stated the foundation for the pavilion has been started at Stewart Creek Park. The road to new gate has been done, with still some problems to be worked out. Complaints have been received over the road not being wide enough for boats to get through. Member Canada stated he didn't fully understand why all the traffic is being diverted through the gate and why those vehicles with ] permits already on their car had to wait in line with those who did not have permits. Ms. Brantley stated there are still some problems being worked on and this is one of them. Mr. Leverich went on to say the water line to the golf course is through, most of the fertilizing has been done for this month, and at Turner St., fields have been hydromulched except the northeast field which is being expanded. At Carney there is a problem down on far south side, first valve has a malfunction. The slab that was poured for the ~ basketball court at the Baker/Slay Park has brought some complaints from a resident that lives right outside the park area on Gates Drive. The resident was very upset and stated the slab was too close to his house. Ms. Brantley said council has discussed this and a new pad will be poured further away. The present slab will be used for something else. Member Faulkner also asked if there were any footage guidelines or requirements on basketball court slab and Mr. Leverich stated there were not but moving the slab would be in the best interest of the city since the resident was so upset. Chairman Cole then stated Al Gober of the soccer association, had taken her on a tour of the Soccer fields and asked her to bring the following comments back to the board to be checked. Parking on the side street going up to Carney, all of a sudden there's no parking on one side. Ms. Brantley stated that was because when the Dr. Pepper tournament was held there was parking on both sides of the street and residents could not get in and out. Chairman Cole went on to state concerns of Mr. Gober, there are 'bare spots at Carney, Turner St. parking lot needs gravel, he said loam was dumped and needs to be spread and needs to be hydro- mulched, bank needs to be mulched, and check one sprinkler, bleachers need to ~ be on a cement pad, field no. 1 the sprinkler is off balance, seeding needs to J be done under the goals, field no. 3 needs hydromulch, sprinkler on field no. 3 is too high out of the ground, and goal on field no. 3 needs hydromulching. Per Ken Leverich, all the grading and hydromulching has been done. [ c r -5- At this point, Ms. Brantley asked to speak, stating on behalf of the Parks & Recreation Department, letters have been received with nice compliments of Carney and Turner Street Park fields, from people who were here visiting during the Dr. Pepper tournament. Member Sandy stated he had talked to people on the soccer association and he went down and looked at the fields, and the people have said for the most part they really think the fields look good. lO. RECEIVE UPDATE FROM DIRECTOR ON PARKS & RECREATION EVENTS AND ACTIVITIES: A. PARKS & D - SOFTBALL - B. B. Owens - there will be a fall softball league (8 weeks) starting the week after Labor Day, playing 5 nights a week. Play will be on the No.2 field, the no. 1 field will be closed for maintenance. Teams will have to be limited to 40 with The Colony teams having first priority. On Field no. 1, right after the present softball season is over, Public Works will start hydromulching. Still needs some sandy loam on both fields. Stewart Creek Park - monies collected over the July 4th weekend were, $1,872 from the gate, and $1,030 from the merchants. Member Kennedy asked again about the Master Plan for Stewart Creek Park and Ms. Brantley stated she still had no further information at this time. B. CHILI COOK-OFF - Ms. Brantley stated this was a tremendous success and the Corps of Engineers had no problems with how the cook-off was set up due to the rain. There were 39 chili cooks and 34 arts & crafts boothes. Right now expense wise, it looks like Parks & Recreation broke even. Ms. Brantley stated she was to meet with a representative of the Lions Club to go over expenses. C. PROGRAMS - Ms. Brantley stated there were over 1,000 participants in Parks & Recreation programs for June and all classes were running smoothly. This week is a break for the Day Camp with 2 more 2 week scheduled sessions. The Sr. Adult program proposal drawn up by Barbara Rellihan was presented to Mr. Hall and he was pleased with it. She further added the Parks & Recreation Department will try to implement a Sr. Adult program on a weekly basis in the recreation center when it is open. ll. CONSIDERATION OF ELECTING BOARD CHAIRMAN AND VICE-CHAIRMAN FOR 87-88. After discussion on elections being held in June, Member Canada made a nominate Dee Cole for Chairman for 87-88. Seconded by Member Wright. no further nominations, the motion was approved by the following vote: motion to There being Ayes: Members Wright, Martin, Faulkner, Sandy, Kennedy, and Canada Abstention: Chairman Cole Noes: None Member Martin then made a motion to nominate Member Sandy as Vice Chairman for 87-88. Seconded by Member Faulkner. There being no further nominations, the motion was approved by the following vote: Ayes: Members Wright, Martin, Faulkner, Kennedy, Canada, and Chairman Cole Abstention: Member Sandy Noes: None l2 ADJOURN. There being no further discussion, it was at 9:25 p.m. ~~;~;T'~ding Secretary unanimously agreed to adjourn the meeting ~-~ Dee Cole," Chairman [~ [ r ... I L~ CITY OF THE COLONY DENTON COUNTY, TX. JULY 17, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board, of the city of The Colony, Texas, to be held on the 22nd day of July, 1987, at 7:30 p.m. at city hall, located at 5576 North Colony Blvd., at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of 7/8/87. 4. Review and receive request from Linda Shrolli on selling ice cream and snow cones from mobile unit at Stewart Creek Park. 5. Receive report from Mr. Turner, Director of Public Works on Stewart Creek Park sanitation. 6. Review information received from area cities on tournament play. 7. Receive department update from Director of Parks & Recreation. 8. Adjourn. " "CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of city hall on July l7, 1987 an'OO p.m. . -:l:tLL:b-;(j;,~ Patti Hicks, City Secretary [ r I I I \, ( ... I L_ EMERGENCY AGENDA ITEM DENTON COUNTY, TEXAS JULY 20, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board, of the city of The Colony, Texas, to be held on the 22nd day of July, 1987, at 7:30 p.m. at city hall, located at 5576 North Colony Blvd., and in addition to the items posted'in accordance with regular meeting requirements, will address the item listed below. 1. Receive report from Councilman Bradley, representative on Eastvale consolidation. It is an urgent public necessity that the matter mentioned in this notice be considered at an early date so as to further the public welfare of the inhabitants of the city by taking timely action. CERTIFICATE I hereby certify that the door of city hall at 5:00 above notice of meeting was placed on the front p.m. on Jpab~'~ Patti Hicks, C~ty Secretary ~ , I ~- r l_ l MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JULY 22, 1987 A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Dee Cole Zane Kennedy Ed Canada Steve Faulkner Wayne Sandy Chairman Member Member Member Member and with Members Wright and Martin absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, Tommy Turner, Public Works Director, and Councilman Harvey Bradley. EMERGENCY AGENDA ITEM 1. RECEIVE REPORT FROM COUNCILMAN BRADLEY, REPRESENTATIVE ON EASTVALE CONSOLIDATION. Councilman Bradley spoke to board members bringing them up to date on the proposed Eastvale consolidation. Voting will take place on Saturday, August 8th, and he wanted to present as many facts to the board as possible and answer any questions they had. He stated there would also be a town hall meeting on Thursday, July 23, 7:30 p.m. at Griffin Middle School where all were invited to attend and learn more information. He further added the council is very much in favor of the consolidation and he wanted to urge everyone to vote. He then went on to say there are 234 homes in Eastvale. Lane Use - 87.85 acres of vacant land, 1.37 acres of agricultural, 7.5 acres commercial, and 48.5 acres of residential for a total of 183 acres, making it approximately 1 square mile in area. There are 18,655 linear feet of streets in Eastvale. The equipment The Colony would receive would be the following: 3 fire trucks, 2 police units, and 1 tractor. Some advantages of Eastvale consolidation: commercial property on 423, lake front property, and additional commercial and residential property not owned by Fox & Jacobs. Councilman Bradley continued on with general information and aga~n urged everyone to vote on August 8th. 5. RECEIVE REPORT FROM MR. TURNER, DIRECTOR OF PUBLIC WORKS ON STEWART CREEK BATHROOM. This item was turned over to Mr. Turner who stated they had looked at a Grinder Pump Lift Station Unit with complete packet which will cost around $2,500.00. It will make for a nicer, cleaner restroom by eliminating the old septic sludge pit. The pump lift station unit would run outside, underground, covered up. He further added the city may want to look into building a new building for the restroom or using th~ old one. Today, he found out there is a city close by that has 2 lift stations they no longer need, and the city of The Colony may be able to obtain them. He further added it would take about 1 week to get the system in and working. Discussion continued with Ms. Brantley stating after approval from" the city, there would still have to be approval from the Corps. Member Canada stated he had spoke to the Reservoir Manager of the Corps in Lewisville, and he didn't think there would be any problems of the Corps approving the reques~. Ms. Brantley stated.it would probably take about 4 weeks for approval from the" Corps. After all dis- cussion, Member Canada made a motion to recommend to council, approval of Mr. Turner's concept of the system and if funds are available to be allocated. Seconded by Member Sandy, the motion was approved by the following vote: r -2- Ayes: Noes: All members present voted aye None 2. CITIZENS INPUT. ] Member Canada spoke on behalf of the Lions Club stating there is a 24 or 36" drain sanitary line coming out from under Jennings Drive and runs down to the bottom land and they want to rent some equipment (small bulldozer), straighten out the water line down to tank, and eventually put in a 3 foot wide concrete slab. Where the banks drop off sharply and it is difficult to maintain, they propose to gently slope down on both sides without ruining picn~c areas. Mr. Turner then stated the city might be able to bring their grade-all down to the park and eliminate the club's need to rent a bulldozer. He suggested a represen- tative of the Lions Club meet with one of the Public Works employees to see exactly what needs to be done. Mr. Turner also stated the city has been working on put- ting in wheelchair ramps in the parks, such as Jaycees and Lions Club, and possibly Perryman Park. The parking lot is in at Lions Club Park and looks good. Lights have been purchased for the pavilion at the park, and swing sets have been pur- chased with a handicap seat. Doug Slepicka, representing the Denton County Bass Club, stated on October 3rd, there will be a charitable fishing tournament held on Lake Lewisville with proceeds going to Denton County State School for Christmas presents, decorations, trees, and a party. They are expecting around 200 to 250 fishermen, and were looking at the possibility of using Stewart Creek Park if the city would be willing to waive the fee for one day. Discussion followed with Member Canada suggesting the fee be waived for those fishermen who are participating in the tournament by giving them a special permit. Ms. Brantley stated the request needs to be formally pre- sented to the board in writing before any action could be taken on the request, however she doesn't forsee any problems. If the letter is received in time, it can be placed on the next regular scheduled meeting date. Mr. Slepicka stated the letter had already been started and Parks & Recreation should be receiving it within the next week. ] 3. APPROVAL OF MINUTES OF 7/8/87. Member Sandy had a question on page 2, paragraph 1 of the minutes dealing with an update on Lions Club Park. He wanted it clarified the sentence on expanding the sprinkler system at the park, to make sure the Lions Club members would be sending plans to the city before work has begun on expanding sprinkler system, and Member Canada speaking for the Lions Club, stated there would be no problem with that. After further discussion, Member Kennedy made a motion to approve the minutes as written. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. REVIEW AND RECEIVE REQUEST FROM LINDA SHAROLLI ON SELLING ICE CREAM AND SNOW CONES FROM MOBILE UNIT AT STEWART CREEK PARK. Ms. Sharolli stated she had sent a written request to extend her territory to include Stewart Creek Park with her "ice cream truck. She does have a health /J permit and truck is inspected~once a year. Ms. Brantley stated if the Board approves her request, it would then go on to council and the Corps of Engineers for approval. Ms. Sharolli went on to say she would be staying on the main road circling the park maybe twice a day. After all discussion, Member Canada made a motion to recommend approval to council of Ms. Sharolli's request on selling ice cream and snow cones from her mobile unit at Stewart Creek Park. Seconded I L [ [ -3- by Member Faulkner, the ~ot~on wa~. am~nded by'-Memher Kennedy to exclude the area for the boat ramp. The motion was approved by the following vote: Ayes: Noes: All members present voted aye None 6. REVIEW INFORMATION RECEIVED FROM AREA CITIES ON TOURNAMENT PLAY. Ms. Brantley stated based on information she had included in members packets, she was recommending no private tournaments be allowed by individual softball teams. Discussion followed during which Member Kennedy questioned other associations within The Colony holding tournaments and Ms. Brantley stated this would be a separate matter and she still was standing by her recommendation until such time as the question may come up again. 7. RECEIVE DEPARTMENT UPDATE FROM DIRECTOR OF PARKS & RECREATION. Ms. Brantley stated we might be in the recreation center by mid August. All city departments would probably be moving at one time, however Parks & Recreation would be the last to move. Summer programs are winding down with just 2 more weeks to go. The foundation for the pavilion at Stewart Creek Park should be in by July 29th, and lights will go in. Ms. Brantley further stated she would have an item probably on the next regular agenda recommending a fee of $35/day be charged to rent the pavi lion. Ms. Brantley stated the weight equipment bids will be opened this Friday, July 24th, at 3:00 p.m. 8. ADJOURN. There being no further discussion, it was unanimously agreed to adjourn the meeting at 9:45 p.m. ~ CLu Dee Cole, Chairman ~ )u11f Beverly Nop , Recording Secretary I '-- [ [ CITY OF THE COLONY DENTON COUNTY, TX. AUGUST 7, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 12th day of August, 1987, at 6:45 p.m., at city hall hall located at 5576 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Tour recreation center facilities. 3. Citizens Input. 4. Approval of minutes of 7/22/87. 5. Review request from Ms. Brantley, Parks & Recreation Director to implement fee for pavilion in Stewart Creek Park. a. Review rules and regulations for reservation and useage of pavilion. 6. Receive report from Parks & Recreation Director on: a. Weight bids and contract. b. Triathlon 7. Review and receive request from Denton County Bass Club to use Stewart Creek Park to hold a fishing tournament. 8. Review and receive request from Flag Football to have a portable concess~on stand at Stewart Creek Park. 9. Adjourn. CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5,00 ~;2ust 7~ Patti Hicks, City Secretary r~ I l, c. ( , l_ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON AUGUST 12, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, Was called to order at 6:45 p.m. with the following board members in attendance: Dee Cole Zane Kennedy David Martin Ed Canada Steve Faulkner Wayne Sandy Robert Wright Chairman Member Member Member Member Member Member - 7:00 p.m. and with no members absent; thus a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. TOUR RECREATION FACILITIES. At this time, the board went to the new recreation center for a tour of the new facilities. At the completion of the tour, the board reconvened at city hall at 7:25 p.m. to continue with the meeting. 4. APPROVAL OF MINUTES OF 7/22/87. A motion was made by Member Canada to approve the minutes of 7/22/87. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Members Kennedy, Canada, Faulkner, Sandy and Chairman Cole Abstention: Members Martin and Wright Noes: None 5. REVIEW REQUEST FROM MS. BRANTLEY, PARKS & RECREATION DIRECTOR TO IMPLEMENT FEE FOR PAVILION IN STEWART CREEK PARK. A. REVIEW RULES AND REGULATIONS FOR RESERVATION AND USEAGE OF PAVILION. The meeting was then turned over to Ms. Brantley who referred to her memo included in members packets with her recommended fee and rules and regulations for useage of the pavilion. She stated she had called the Corps of Engineers office and the fee of $35 is what they charge for the use of their pavilions and this is why she recommended the fee of $35. Discussion followed on how someone would know the pavilion is reserved for a party and Ms. Brantley stated they would have a receipt from the Parks & Recreation office showing the pavilion was reserved for that date. If a problem did arise, the gate attendant on duty would be notified. Discussion continued on how far in advance a reservation for the pavilion could be made, and the possibility of 2 groups using the pavilion on the same date at different times and splitting the fee. After,all discussion, Member Sandy made a motion to reco- mmend to city council to accept the fee and rules and regulations for useage of the pavilion at Stewart Creek Park as stated in Ms. Brantley's memo. Seconded by Member Wright, the motion was approved by the following vote: I I I I I I I I I I I I I I Ayes: Noes: All members present voted aye None 6. RECEIVE REPORT FROM PARKS & RECREATION DIRECTOR ON: A. WEIGHT BIDS AND CONTRACT. B. TRIATHLON. -2- A. Ms. Brantley stated a P.O. had been sent out for weight equipment from Nordic Equipment to purchase a Nordic Taurus multi weights which has 11 stations on it, + 410 lbs. of free weights, and also an exercise bike. B. The triathlon scheduled for September 26th, 1987, has brought forth 37 entries to date. The cut off will be 200 entries. 7. REVIEW AND RECEIVE REQUEST FROM DENTON COUNTY BASS CLUB TO USE STEWART CREEK PARK TO HOLD A FISHING TOURNAMENT. Member Kennedy made a motion to table this item. Seconded by Member Wright, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 8. REVIEW AND RECEIVE REQUEST FROM FLAG FOOTBALL TO HAVE A PORTABLE CONCESSION STAND AT STEWART CREEK PARK. Ms. Brantley requested this item be tabled. A motion to table the item was made by Member Canada. Seconded by Member Sandy, the motion was approved by the follow- ing vote: Ayes: Noes: All members present voted aye None 3. CITIZENS INPUT. Member Canada stated he one of the swim teams. contacted to answer any had been asked a question concerning Ms. Brantley stated Elise Knox, Pool questions concerning the pool. the cancellation of Director, should be Ms. Brantley stated she had received a call from Tommy Turner, Director of Public Works, concerning the bathroom at Stewart Creek Park, and for around $2,500, modern bathroom facilities are going to be installed. The building will not be torn down. Two 750 gallon septic tanks will be put in with lateral lines, 2 commodes, 2 wash basins, and I urinal. There will be no holding tanks on the commodes to cut down on vandalism. Mr. Turner will be writing a letter to the Corps of Engineers asking for approval of the modernization of the bathroom, and as soon as that approval is received work will begin. Chairman Cole stated she would like to kn who is responsible for hosing out the bathrooms at Stewart Creek Park, adding she had spoke with Mr. Jerry Van-Y and he had stated he did not know. Ms. Brantley stated she had spoke with Mr. Van-Y this date and he stated he had told Chairman Cole that his employees hose out and clean the bathrooms 3 times a week. Chairman Cole replied then how do dirt dobbers get in there if the bathrooms are cleaned out that often. ] ] Ms. Brantley asked of Member Canada if the members of the Lions Club were planning on doing any work at the pond at Lions Club Park in the near future. Mr. Van-Y had asked her to find out so he would not send his employees over to work at the park if members of the Lions Club were going to be since ~everal ~omplaints have ] been received on the condition of the pond. Member Canada ~tated a work party has been scheduled for the 3rd Saturday in August by members of the Lions Club. Chairman Cole stated she had received a compliment on Turner St. Community Park from Jerry & Beverly Wise. [ c r ... I LI -3- 9 . ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 8:04 p.m. ~~ C-L~ Dee Cole, Chairman ~fJ~'~ Beverly No p, Recording Secretary [ r ... \,. -~ r l .. CITY OF THE COLONY DENTON COUNTY, TX. SEPTEMBER 4, 1987 TO ALL INTERESTED PARTIES: Not1ce is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 9th day of September, 1987, at 7:30 p.m., at city hall located at 5151 North Colony Boulevard, at which the following will be discussed: I. Call meeting to order. 2. Citizens input. 3. Approval of minutes of August 12, 1987. 4. Review and receive report from Bahai's Faith on "Adopt A Park" program for Perryman Park. 5. Review and receive request from Beta Sigma Phi on the purchase of equipment for Friendship Park. 6. Receive update on Stewart Creek Park restroom facilities. 7. Receive departmental update. 8. Adjourn. CERTIFICATION I hereby certify that the above front door of city hall at 5:00 notice of meeting was placed on the p.m.;") September 4, 1987. ~~ Patti Hicks, City Secretary I I Ie L MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY Of THE COLONY HELD ON SEPTEMBER 9, 1987 [ A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members in attendance: Dee Cole Zane Kennedy David Martin Wayne Sandy Ed Canada Chairman Member Member Member Member and with Members Faulkner and Wright absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. Zane Kennedy, representing the Denton County Bass Club, stated on the Lake C~ean Up day held on June 7th, 1987, their club cleaned Lewisville Lake in the area of Little Elm and received 10th in the nation for trash clean up. The Club received a very nice sign with this information on it and Mr. Kennedy wanted the board's opinion on placing this sign at Stewart Creek Park. Ms. Brantley stated she didn't feel there would be a problem, however no action could be taken on Citizen's Input, thereby recommending this item be placed on the next agenda for Board's approval. Steve Bissett asked the board how he should proceed on starting a Chess Club in The Colony. Ms. Brantley suggested placing signs and/or putting notices in the newspapaers with a phone number to call to see how many people would be interested, and perhaps if there was an interest, hold some classes on learning to play chess through the Parks & Recreation Department. Mr. Bissett went on to ask that after he receives feed back on the interest for a Chess Club, how then should he proceed. Chairman Cole stated it would depend on whether he wanted the club to be private or something in conjunction with the city. Mr. Bissett stated he just wanted to know what his options are. Ms. Brantley again stated she would advise seeing what interest there is first and then proceed from there. John Grimshaw stated he would like to know of a target date for the opening recreation center. Ms. Brantley stated she could not give a definite date Some loose ends are taken 'care of and another walk through has been done. further added she hoped the recreation center would be open by the end of of the until She September. 3. APPROVAL OF MINUTES OF AUGUST 12, 1987. Member Kennedy made a motion to approve the minutes of August 12, 1987. Seconded by Member Martin, the motion was approved by the following vote: I I I r i ,I Ayes: Noes: All members present voted aye None 4. REVIEW AND RECEIVE REPORT FROM BAHAI'S ON "ADOPT A PARK" PROGRAM FOR PERRYMAN PARK. Peggy Linden, representing the Bahai's, was 'present to give an update on Perryman Park. She stated the only thing accomplished this past year is a sign has been ordered saying "Adoped By The Bahai Faith". This sign will be added underneath the Perryman Park sign. She did ask that when they are ready to mount their sign if it would be okay to take down the Perryma~Park sign and paint it so it will match the sign they are putting up. The Board-stated they would not have any problems wi th that. I I I I -2- She further added they have a committee that is looking for a suitable tree to plant this fall. She also stated they had; been told the funding for the sprinkler system extension had been approved and wanted to know what the status was on that now. Ms. Brantley stated the sprinkler system is in the hands of Jerry Van-Y, Public Works Superintendent, and doesn't know when he has scheduled to start work on it., She added she would check with him on this. Ms. Lindend went on to say anything now done this year will be done next year, in addition to what has al- ready been planned for next year, which for the 3rd and 4th years are add more park benches, shelters, and put in sidewalk meandering thru landscape, and an entry gate. ] 5. REVIEW AND RECEIVE REQUEST FROM BETA SIGMA PHI ON THE PURCHASE OF EQUIPMENT FOR FRIENDSHIP PARK. Rose Ashman representing Beta Sigma Phi, was present. She stated they would like permission to purchase a mini moon climber and swing set for Friendship Park. She also inquired if there was anything that could be done about a soccer team practicing at the park since grass was recently planted. Ms. Brantley stated since it is a park and no damage was being done, there was really nothing that could be done about the soccer team using the park for practice. There being no further discussion, Member Canada made a motion to approve the request of Beta Sigma Phi to purchase a mini moon climber and swing set for Friend- ship Park. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Ms. Brantley added everyone should go and see the wall and sign at Friendship Park. J 6. RECEIVE UPDATE ON STEWART CREEK PARK RESTROOM FACILITIES. Ms. Brantley stated work on the bathrooms at Stewart Creek Park will start on Monday, September 14th. Approval has been received from the Corps of Engineers. Ai septic-tank and lateral lines will be put in. Ms. Brantley also stated she had received a letter from the Ft. Worth office of the Corps of Engineers and hopefully everything will be complete at the park by March of 1988, such as the boat ramp relocation. 7. RECEIVE DEPARTMENTAL UPDATE. Ms. Brantley stated again the recreation center will hopefully be open by 5th. The staff is presently working on getting the fall programs ready. Traithlon to be held on September 26th, as of this date, has 109 entries. of volunteers are needed to help out. October The A lot 8. ADJOURN . There being no further discussion, it was unanimously decided to adjourn the meeting at 8:25 p.m. ~~. .~ J Dee Cole, Chairman ~~ Beverly Nopp, aRecord~ng Secretary L r L ~ [ [ CITY OF THE COLONY DENTON COUNTY, TX. SEPTEMBER 18, 1987 10 ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on the 23rd day of September, 1987, at 7:30 p.m., at city hall located at 5151 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2~ Citizens input. 3. Approval of minutes of September 9, 1987. 4. Review and receive request from Colony Mens Flag Football League for permission to sell nonalcoholic beverages and cold refreshments at Stewart Creek Park during the league games on Sunday. 5. Review and receive request from Denton County Bass Club on placing sign in Stewart Creek Park. 6. Receive departmental update. 7. Adjourn. , CERTIFICATION I hereby certify that the above door of city hall at 5:00p.m. :4;~ me~Placed Patti Hicks, Secretary on the front [ [ [ MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON SEPTEMBER 23, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas was called to order at 7:31 p.m. with the following board members present: Dee Cole Wayne Sandy David Martin Steve Faulkner Zane Kennedy Ed Canada Chairman Member Member Member Member Member and with Member Wright absent. However a quorum was established. Also in attendnace was Sylvia Brantley, Parks & Recreation Director. 2. CITIZENS INPUT. None. 3. APPROVAL OF MINUTES OF SEPTEMBER 9, 1987. Member Kennedy made a motion to approve the minutes of September 9, 1987. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Members Sandy, Martin, Canada, Kennedy, and Chairman Cole Abstention: Member Faulkner Noes: None 5. REVIEW AND RECEIVE REQUEST FROM DENTON COUNTY BASS CLUB ON PLACING SIGN IN STEWART CREEK PARK. Zane Kennedy, representing Denton County Bass Club, gave a presentation on the placement of a sign received by the club for the Lake Lewisville clean-up day held June 7, 1987, at Stewart Creek Park. Their club came in 10th in the nation for the clean up with the collection of 66 bags of trash, with just 6 people working. The Club requested permission to have the sign erected at Stewart Creek Park. Ms. Brantley stated she had spoke with Mr. Hall concerning this request and he said there would be no problem and would be very pleased to have the sign erected at Stewart Creek Park. The Board stated they would also be pleased to see the sign put at the park. 4. REVIEW AND RECEIVE REQUEST FROM COLONY MENS FLAG FOOTBALL LEAGUE FOR PER- MISSION TO SELL NONALCOHOLIC BEVERAGES AND COLD REFRESHMENTS AT STEWART CREEK PARK DURING THE LEAGUE GAMES ON SUNDAY. Don Ping, President of Flag Football, was present. He stated they are looking for a way to subsidize some of the expenses of the league and setting up a con- cession stand is the proposal they have come up with. If this request is not approved in time for this year, they hope to have it approved for next year. Ms. Brantley reminded Mr. Ping the Corps of Engineers and City Council would also have to approve the request. Mr. Ping stated he was aware of that, he was just laying the ground work for next year if it isn't approved this year. The Flag Football season runs from the sceond week of September to the second week of Decmeber. Discussion followed, afterwhich Member Sandy made a motion for Ms. Brantley to pursue the possibilities of setting up the concession stand as proposed by the Flag Football league this year through the Corps of Engineers. Seconded by Member Martin, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None -2- 6. RECEIVE DEPARTMENTAL UPDATE. Ms. Brantley stated the recreation center was definitely going to open on October 5th, with open house scheduled for October 3rd, from 2-5 p.m. ] The fall programs went to the printer this date. The triathlon scheduled for September 26th has 200 entries and was closed out for further registration. Ms. Brantley stated this spring the Parks & Recreation Dept. would try to have a children's triathlon. The Turkey Trot will be co~sponsored with the Jaycees and held on November 21 st. Three part-time center aides will be hired and start' next week. An ad went into the paper this date for a full time Recreation Center Aide and Athletic Coordinator. Chairman Cole stated the Susquicentennial Committee has invited the Board members to a party at Stewart Creek Park at 5:00 p.m. on Sunday, September 27th. Member Canada gave a report on Lions Club Park stating members of the club have spent nearly $300 on the southeast end of the park doing grade work, and have spent nearly $700 putting ceiling gables in the pavilion, and they weed- eated the park all weekend. Ms. Brantley added the Lions Club donated a microwave to the recreation center. Member Sandy at this time asked whatever became of the study for a Master Plan for Sports Complex at Stewart Creek Park. Ms. Brantley stated Bob Van ] Til is doing a lot of research and this is one of the things he is working on. Member Sandy asked if Mr. Van Til could perhaps be present at the next board meeting to give members an update of what is going on. 7. ADJOURN. There being no further discussion, the board unanimously agreed to adjourn the meeting at 8:05 p.m. ~~~. Dee Cole, Chairman Bev~~ Secretary ]