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HomeMy WebLinkAbout2nd Quarter (April-June) r \... r I l .. [ CITY OF THE COLONY DENTON COUNTY, TEXAS APRIL 3 , 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks and Recreation Board of the city of The Colony, Texas, to be held on the 8th day of April, 1987, at 7:30 P.M. at Fire Station #2, located at 5576 N. Colony Blvd., at which the following will be discussed: 1. Call Meeting to order 2. Approval of minutes of March 11, 1987 3. Citizens Input 4. Receive updates from representatives of Sports Organization within the city 5. Review request from Local Spiritual Assembly of the Baha'is of The Colony for finicial assistance for sprinkler system for Perryman Park 6. Report from Board Chairman on T.A.A.F. Conference attended week of 3-10-87 7. Receive update on departmental activities from Director 8. Adjoun CERTIFICATE I hereby certify that the above notice door of City Hall at 5:00P.M. on April of meeting was placed on the front 3, lY) M~' ~~P~J Patti Hicks, City Secretary [ r L' (~ L MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON APRIL 8, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:37 p.m. with the following Board members present: Dee Cole Ed Canada Zane Kennedy Wayne Sandy Chairman Member Member Member and with Members Faulkner, Wright, and Martin absent; however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director. 2. APPROVAL OF MINUTES OF MARCH II, 1987. A motion was made by Member Kennedy to approve the minutes of March II, 1987. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Members Sandy, Kennedy, and Canada Abstention: Chairman Cole Noes: None 3. CITIZENS INPUT. Debbie Ehrman, Kathy Phillips, Vern Terry, and Joel Marks, were present represent- ing the Little League. Ms. Ehrman stated they were having a problem with the field at Bridges Park, which is the only field the Senior League has to practice on. They had one adult softball team use it for practice and also an older team of boys from The Colony who will be playing out of Lewisville but are being coached from someone from The Colony. She continued they have scheduled prac- tices for their senior league and when this team of older boys are there, they refuse to leave the field. Discussion followed with Ms. Brantley suggesting to Ms. Phillips that she continue scheduling practices for this field and to co- ordinate the schedule with Ms. Brantley. Any nights that are open, an adult softball team or this team of older boys can use the field for practice only. She further stated B. B. Owens was going to be opened up for practice also for the adults. Ms. Ehrman stated they are willing to work with the team of older boys who have been on the field every night during this week, and schedule them in for practice, adding that Joel Marks had spoken with their coach and he was willing to go along with this idea. Discussion continued, during which it was decided Ms. Brantley and Ms. Phillips would work together on scheduling of the fields and it was also stated once league play starts, practice would only be allowed on weekends. Vern Terry, coach for the Dodgers team of Little League, asked if Ms. Brantley would give him something in writing since his team has scheduled practice on the field for the next evening, and Ms. Brantley stated she would. Joel Marks then had a question on the proposed Pistol and Archery Range stating he was definitely against having one in The Colony for safety reasons as well as noise. Board members gave Mr. Marks an update on what they had discussed on the pistol and Archery Range to date adding a location had not been found yet and it was only being looked at at this time. Dennis Lambert, representing The Colony Youth Soccer Association, stated at Turner St. Park there is a problem with the sprinkler system. He stated some of the heads are below ground where all you see is a 3 or 4 foot wet spot, some of them are above ground but are not working, and some spots have leaks where there's no heads at all. He further added parents have approached him as Field Commissioner -2- and asked why fertilizer was spread on the field and then not watered in. Ms. Brantley stated she wanted to assure Mr. Lambert the Public Works Department would be working on Turner St. Park this coming Monday. She further added she had spoke with Mr. Jerry Van-Y, Public Works Superintendent, on yesterday and he stated the water had not been turned on from last Thursday night until Monday morning. Ms. Brantley asked of Mr. Lambert if he had made note about the sprinkler system problems before. Mr. Lambert stated on this past Saturday, there was a leak noticed that ran along the edge of the field in approximately a 5 to 6 foot circle. They did play on the field and the referees were notified of this problem but luckily play did not really get on that side of the field. Discussion continued during which Mr. Lambert stated the first Saturday they played soccer after the fields were fertilized, the fertilizer was just laying on the fields and had not been watered in. Ms. Brantley assured Mr. Lambert and Mr. Al Gober who was also present from the soccer association, she would be getting with Mr. Van-Y in the morning about these problems. Mr. Gober also asked the fields be watered on a regular basis and Ms. Brantley stated the fields are on a regular watering system. Mr. Gober stated his concern was hating to see the city's money going down the drain. He said the sprinkler system should be checked and watched for leaks and to ensure it is working properly on a regular basis. Vern Terry had a question about Scout Park. He stated he lives right across from the park and thinks residents should have been notified before they shot some of the beavers so they would have been aware of what was going on. Ms. Brantley stated that should be addressed to the city council. J 4. RECEIVE UPDATES FROM REPRESENTATIVES OF SPORTS ORGANIZATION WITHIN THE CITY. Ms. Ehrman of the Little League stated the league has grown so much this year _ ~ they have registered 465 kids and have 34 teams to play on 7 fields. She L-J wanted to know if the city has been looking into more fields for them to use. She further added they have had to turn some kids away for T-Ball this year because there are not enough fields. Ms. Brantley stated the city is always looking for more fields and do hope to have more for next year. Member Sandy asked if it became a bond issue for more fields if the Little League would be able to drum up some support in favor of it. 5. REVIEW REQUEST FROM LOCAL SPIRITUAL ASSEMBLY OF THE BAHA'IS OF THE COLONY FOR FINANCIAL ASSISTANCE FOR SPRINKLER SYSTEM FOR PERRYMAN PARK. A letter received from the Baha'is was included in members packets. Ms. Brantley stated they were asking for financial assistance for adding an extension to the current sprinkler system. In checking out prices, the Baha'is found it was going to be more expensive then they could handle, therefore the request for city's assistance. They would like to do some additional land- scaping at the park but feel they should wait until an additional extension of the sprinkler system is installed. Discussion followed. Member Canada made a motion to approve the request of the Baha'is to use bond fund monies to add an extension to the sprinkler system in Perryman Park to bring this sprinkler system in line with other parks that just recently had sprinkler systems installed. Member Sandy made an amendment to this motion stating he recommended approval of the request of the Baha'is for installation of an J extension of a sprinkler System in Perryman Park to bring it in line with all the sprinkler systems recently installed at other parks, by either going out for bids, or having employees of the Public Works Department install it. A diagram showing what type of equipment and where sprinkler system to be located is to be brought to the proper city officials prior to installation of the sprinkler system. Seconded by Member Kennedy, the motion was approved [ [ ,-..... l -3- by the following vote: Ayes: Noes: All members present voted aye None 6. REPORT FROM BOARD CHAIRMAN ON T.A.A.F. CONFERENCE ATTENDED WEEK OF 3-10-87. It was noted by Ms. Brantley this was a T.R.A.P.S. Conference, not a T.A.A.F. Conference. Chairman Cole stated she and Ms. Brantley had a very enjoyable trip. All the meetings were informative as well as all the displays. Also it gave Chairman Cole a chance to meet with other area Parks & Recreation Board members. Ms. Brantley stated she would like for the Board members to consider going to the next T.R.A.P.S. Conference held next year because she feels it would be good for all members to attend. There is a possibility the city may be able to give some kind of financial assistance to other board members going. 7. RECEIVE UPDATE ON DEPARTMENTAL ACTIVITIES FROM DIRECTOR. Chairman Cole extended congratulations to Ms. Brantley on her officially being named Parks & Recreation Director. Ms. Brantley stated she is going to advertise for the department's first full time employee besides herself and Ms. Nopp, the position will be for Assistant Recreation Center Supervisor. Work has been going on at the complex getting fields ready for play, all sprinkler systems are in the parks and completed. Approximately 21 trees have been purchased and planted in the parks and all are still living despite the freeze that occured immediately after planting. About 100 ducks will be moved from Lions Club Park to Stewart Creek Park and possibly Scout Park. Ms. Brantley further stated on April 20th, on the city council agenda will be the Recreation Center Rules and Regulations, Lions Club Parking lot request, playground equipment for Slay & Baker Park, and the timer for the tennis courts at Bridges Park. The pavilion for Stewart Creek Park will be on council's agenda for the first meeting in May requesting financial assistance from the city. A Master Plan for an athletic complex is still being worked on, as well as weight equipment for the Recreation Center. The Softball league is going well. April 25th is Spring Clean-up, and the Chili Cook-off is June 20th with the Arts & Crafts Show. Ms. Brantley further added it has been brought to her attention there ~s not a league in The Colony for 16 and 17 year olds to play softball. The Little League did try to start one, however it would have been a traveling league and it did not go over. Ms. Brantley is trying to see if there is an interest in a 16-17 year old co-ed league which she will get started if the interest is there. 8. ADJOURN. Before the meeting was officially adjourned, Chairman Cole read a letter from Member Steve Faulkner. He is requesting a leave of absence while he is attend- ing flight attendant training school for American Airlines. He hopes to be based at Dallas/Ft. Worth airport when the school is finished and if so will be able to start attending Board meetings again. The Board was in favor of accepting Member Faulkner's leave of absence and to get back with him at the finish of his schooling to review and have an update of his status. -4- There being no further discussion, it was unanimously agreed to adjourn the meeting at 9:05 p.m. ~~-L-/ Ch Dee Cole, Chairman ~~ Beverly Nopp, Recording Secretary J J o G \...-; [l o CI TY OF THE COLONY DENTON COUNTY, TX. APRIL 17, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on the 22nd day of April, 1987, at city hall, at .7:30 p.m., located at 5576 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Approval of minutes of April 8, 1987. 3. Citizens Input. 4. Review and discuss request received from First Baptist Church to use Lions Club Park June 1-5 to hold Backyard Bible Clubs. 5. Receive report on Ch i Ii Cook-off. - /' 6. Receive update status / on parks. 7. Receive update on departmental activities. 8. Adjourn. 11vV, ~~JhM-/YVS~ ~~-~ CERTIFICATE I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 p.m. on April 17, 1987. Sh CUl tJYL C.~ Sharon E. Sebera, Deputy City Secretary r ~ , r~ L CITY OF THE COLONY DENTON COUNTY, TX MAY 8, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, TX., to be held on the 13th day of May, 1987, at city hall, at 7:30 p.m., located at 5576 North Colony Boulevard, at which the following will be discussed: I. Call meeting to order. 2. Aporoval of minutes of April 8, 1987. 3. Citizens Input. 4. Receive update from sports organizations. 5. Receive report on Chili cook-off. 6. Receive update status on parks. a. pocket parks b. Stewart Creek Park 7. Receive update on departmental activities. 8. Adjourn. CERTIFICATE I hereby certify that the door of city hall at 5:00 on the front r l~ r L ( L MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON MAY 13, 1987 A REGULAR SESSION of the Parks & Recreation Board of the city of The Colony, Texas, was called to order at 7:30 p.m. with the following board members present: Dee Cole Wayne Sandy Ed Canada Robert Wright Zane Kennedy Chairman Member Member Member Member and with Members Martin and Faulkner absent; however a quorum was established. Also in attendance was Sylvia Brantley, Director of Parks & Recreation. 2. APPROVAL OF MINUTES OF APRIL 8, 1987. A motion was made by Member Sandy to approve the minutes of April 8, 1987. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Members Sandy, Canada, Kennedy, and Chairman Cole Abstention: Member Wright Noes: None 3. CITIZENS INPUT. None. 4. RECEIVE UPDATE FROM SPORTS ORGANIZATIONS Sandra Doty representing the C.Y.S.A. stated the North Texas State Soccer Assoc- iation is having a Dr. Pepper tournament and The Colony hosts part of the tourn- ament each year. The recreational tournament is to be held June 5th and 6th at Turner St. Park and Camey, with June 20th being the competitive weekend using Turner St. Park and Camey if they play in The Colony that weekend. Discussion followed afterwhich a motion was made by Member Wright to approve the use of Turner St. Park and Camey fields to hold the Dr. Pepper tournament on June 5th and 6th and June 20th if needed. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None Tom Kammerer representing Youth Basketball, was also present. He stated he had composed a letter concerning youth basketball in The Colony including what went on this past season, and what is projected for next season, and sent the letter to some school board members, Dee Cole, the Sports Coordinator for the High School, and Some city council members, asking fbr support of the Youth Basketball program and additional space to play. He further added for the past 4 years, Youth Basketball in The Colony has been sponsored by the Y.M.C.A. of Lewisville, but since the recreation center will be open this year, Youth Basketball can be sponsored by the Parks & Recreation Department. Space will still be needed besides the use of the recreation center. At this time, Ms. Brantley stated she has been working with Mr. Kammerer for some time and had told him that as soon as the recreation center is open, the Parks & Recreation Department would try to implement a Youth Basketball program, however since there will be a space problem in the recreation center and also because the rules and regulations of the center state the gym cannot be used for scheduled I -2- practices, they will need other facilities to use also. She further added she had been in touch with David Spence, Principal of Peters Colony Elementary School, and he indicated he would work with those involved in the Youth Basketball program anyway he could and also suggested that Stewart Creek Elementary be contacted. Discussion followed. ] Kathy Phillips, of the Little League Association stated she had no complaints, everything was going fine with Little League. 5. RECEIVE REPORT ON CHILI COOK-OFF. Ms. Brantley had provided a copy of the preliminary flyer to board members and noted that Coors was not co-sponsoring this event as ;stated on the preliminary flyer. Coors will be making some donations for the cook-off, but will not be co-sponsors. The final draft of the flyer is at the printers. Ms. Brantley further added she will be meeting with Larry Miller of the Lions Club to discuss splitting the cost of the T-shirts and to fore-go the hats. She further noted the Arts & Crafts booths are going great. Discussion followed with Ms. Brantley adding KDNT 94.5 ~untry radio station out of Denton is working with her to have a remote unit at the cook-off. The cost is approximately $1,400, which will be paid for by sponsors. 6. RECEIVE UPDATE STATUS ON PARKS. A. POCKET PARKS - playground equipment has been ordered for Slay & Baker Park, it will take approximately 4-6 weeks to arrive. Jerry Van-Y's employees will be building the ~ basketball court. She further stated it is being looked into to also purchase playground equipment for the Keys & Newton - Friendship Park which will be brought before the board probably in July. Jerry is preparing to start hydromulching this park. ] The sprinkler system for Perryman Park will be on the city council agenda Monday, May 18th, this is being planned as an in-house project. Also being looked at is playground equipment for outside the recreation center. Ms. Cole stated she noticed the ditch at 'Dave Cowan Park has been filled in and she would like to know what the Jaycees plans are for continued development at the park. Ms. Brantley stated she would set the Board meeting in July to oontact representatives from each "adopt-a-park" come and give an update on how they are progressing with development plans for their parks. B. STEWART CREEK PARK - Ms. Brantley stated at the last city council meeting there was an agenda item requesting to hire a person to live out at the park as a gate attendant. The item was approved by council and Ms. Brantley has met with Mr. Martin of the Corps and they have also approved the request. She is now awaiting a letter from the Corps con- firming her meeting with Mr. Martin. Also on next week's council agenda, the approval for additional funds for the pavilion at Stewart Creek Park will be an item. The Corps have approved the pavilion and the location however before construction begins, they will have to physically come out and look at the site and materials. Discussion followed on the boat ramps with Ms. Brantley stating Mr. Martin of the Corps told her that within the next 2 months they will be letting out to contract a large number of boat ramps however couldn't tell her if Stewart Creek Park would be one of them. By the spring of 1988, additional boat ramps ] should be in at the park. Chairman Cole and Board members asked about the cleaning of the restrooms at Stewart Creek Park. They stated they would like the bathrooms to be pumped out and cleaned I time a month, hosed down with pine oil and disinfected once a day, and clean and empty trash. Ms. Brantley stated 6 porta-potties are placed in the park during the summer months. Discussion followed. I r [ r -3- At this time, Chairman Cole stated she would like for the Board to meet once a month during the summer, the first meeting date of each month, unless Ms. Brantley has something urgent to come before the Board requiring the need for additional meetings. The Board was in favor of this request by Ms. Cole. At this time, Member Kennedy addressed the Board on the Bass Club which he is a member of to make them aware the club is going to be holding a lake clean-up on June 7th and their main goal is to strictly clean up Lake Lewisville by going around to parks and being out in boats gathering up trash. This is a national lake clean up day and the Bass Club is going to try and do their clean up at Stewart Creek Park. 7. RECEIVE UPDATE ON DEPARTMENTAL ACTIVITIES. Ms. Brantley stated summer programs went to the printers this date. 6500 programs will be printed and inserted in The Colony Leader newspaper when it comes out on May 19th. Ms. Brantley further stated she has hired her first full time employee, Barbara Rellihan, Assistant Recreation Center Supervisor, and she will start work on May 20th. 8. ADJOURN. There being no further discussion, it was unanimously decided to adjourn the meeting at 9:10 p.m. ~ ~ Dee Cole, Chairman ~~ Beverly Nopp, Recording Secretary r l r [ CITY OF THE COLONY DENTON COUNTY, TX. JUNE 5, 1987 TO ALL INTERESTED PARTIES: Notice is hereby given of a REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, to be held on June 10th, 1987, at 7:30 p.m. at City Hall, located at 5576 North Colony Boulevard, at which the following will be discussed: 1. Call meeting to order. 2. Citizens Input. 3. Approval of minutes of May 13, 1987. 4. Receive status report from The Colony Knights of Columbus on sponsoring the second annual Firecracker Run on July 4th, and receive report on the availability of 2 20' X 30' tents for rent. 5. Review and consideration of tentative recreation programs for Trailblazers, i.e. Sr. Citizens of The Colony, for use of the recreation center as temporary meeting facilities. 6. Receive request from Dot and George Lindquist for consideration of current city hall being turned into a seniors building when the building is vacated. 7. Consideration of election of Board Chairman for 87-88. 8. Receive request from Flag Football for consideration of furnishing materials to erect a goal post and materials for a watering system on fields adjacent to Water Department. 9. Receive status report from Director on Parks & Recreation functions: a. chili Cook-off b. Sports c. Summer programs d. Special events 10. Adjourn. , 'CERTIFICATION I hereby certify that the above notice of meeting was placed on the front door of city hall at 5:00 n June 5, 1987. MINUTES OF THE PARKS & RECREATION BOARD OF THE CITY OF THE COLONY HELD ON JUNE 10, 1987 r L_ A REGULAR SESSION of the Parks & Recreation Board of the City of The Colony, Texas, was called to order at 7:32 p.m. with the following board members present: Dee Cole Zane Kennedy Wayne Sandy Ed Canada Chairman Member Member Member and with Members Wright, Martin, and Faulkner absent, however a quorum was established. Also in attendance was Sylvia Brantley, Parks & Recreation Director, and Barbara Rellihan, Assistant Recreation Center Supervisor. 2. CITIZENS INPUT. Member Sandy spoke of behalf of the adult softball league. He stated several people on the league had voiced their concern to him about not having a fall league for softball. He further asked what the possibility was of closing one field and just working on one field at a time to still be able to have a fall league. Ms. Brantley stated she w~s going to recommend to the city council and city manager ,that we not have a fall season and close both fields tO,have them both worked on at the same time. She further added it may cause a drop ,in teams, however if both fields aren't closed for at least 8 weeks, down the road it eQuId hurt us more. Discussion followed, with Member Sandy still stating he would like for the possibility of having just one field worked on at a time and still having a fall league. Ms. Brantley stated she would send a memo to Mr. Hall and discuss with h~m Member Sandy's concern and get Some direction from him and then put this back on the first agenda meeting date in July. [ 3. APPROVAL OF MINUTES OF MAY 13, 1987. Member Canada made a motion to approve the minutes of May 13, 1987. Seconded by Member Kennedy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None 4. RECEIVE STATUS REPORT FROM THE COLONY KNIGHTS OF COLUMBUS ON SPONSORING THE SECOND ANNUAL FIRECRACKER RUN ON JULY 4TH, AND RECEIVE REPORT ON THE AVAILABILITY OF 2 20' X 30' TENTS FOR RENT. Don Beckel was present representing the Knights of Columbus, and as Chairman of the Firecracker Run. He stated they were real excited about the donations they have been receiving for the run and of the cooperation and support they had also been receiving, adding the profits from the run will'go to the library. Discussion followed during which Mr. Beckel also stated the jogging trail is not being maintained and he would appreciate the city checking into the maintenance of it. Ms. Brantley stated she would get with Mr. Hall and Mr. Van-Yon this. A motion was made by Member Sandy to approve the request of Mr. Beckel to have the city check into the maintenance of the jogging trail. Seconded by Member Canada, the motion was approved by the following vote: l Ayes: Noes: All members present voted aye None Mr. Beckel then went on to state the Knights of Columbus have 2 tents 20' X 30' for rent. They are charging $75/day for the lst day, and $35 for any additional days. If someone wants to rent both tents for I day, they will knock off $20.00. The fee -2- would include one of their members go~ng out to show a group how to set the tent Up'~ 5. REVIEW AND CONSIDERATION OF TENTATIVE RECREATION PROGRAMS FOR TRAILBLAZERS, I.E. SR. CITIZENS OF THE COLONY, FOR USE OF THE RECREATION CENTER AS TEMPORARY MEETING FACILITIES. ] Ms. Brantley introduced Barbara Rellihan, her new Assistant Recreation Center Supervisor, to the Board and stated Barbara had put together the packet of information on tentative recreation programs that was included in the Board's packets. Ms. Brantley asked for Ms. Rellihan to address the board on this item. stated since she was new to the area and didn't know what the citizens besides the fact that people's interests change every couple of years, survey was a good way of finding out what people do want. She further has worked with Sr. Citizens in the past. Ms. Rellihan wanted and an interest added she Ms. Brantley stated there is a group of Sr. Citizens in The Colony called the Trailblazers and they meet at the Baptist Church from September through May. She further stated that if the request of Dot & George Lindquist (Agenda Item No.6) to use the current city hall as a seniors building when it is vacated is not feasible, then she would recommend the use of the recreation center at least one time a week as a meeting place from 10:00 a~m. - 3:00p.m., adding Fridays would be an ideal meeting day. Discussion followed, during which Ms. Brantley stressed the need for the interest survey which Ms. Rellihan had put with the packet of information to really find out what the citizens want. After all center as by Member discussion, a motion was made by Member Canada to use the a temporary meeting facility for the Sr. Citizens of The Sandy, the motion was approved by the following vote: recreation Colony. Seconded ] Ayes: Noes: All members present voted aye None 6. RECEIVE REQUEST FROM DOT AND GEORGE LINDQUIST FOR CONSIDERATION OF CURRENT CITY HALL BEING TURNED INTO A SENIORS BUILDING WHEN THE BUILDING IS VACATED. Ms. Brantley addressed this item, stating she has spoke with George Lindquist and a seniors meeting place has been talked back and forth for some time now. Then it was brought up what was the city going to do with the current city hall once it is vacated. Ms. Brantley stated she has met with the Director of S.P.A.N. and she emphasized what it would require for S.P.A.N. to come to The Colony to offer a Sr. Citizens program. They would need a building with co-ed bathrooms, preferably kitchen facilities, and a wheelchair ramp in order to qualify for federal funds from S.P.A.N. S.P.A.N. would man the building 5 days a week, and all the city would be required to do is furnish the building, maintain it, and furnish the utilities. S.P.A.N. hours would be 10:00 a.m. - 2:00 p.m., 5 days a week. Ms. Brantley stated if the building was kept, it could be used as a dual purpose and be a community center, serving not only the senior adults, but all the citizens of the community. After further discussion, Member Canada made a motion to recommend to city council and the city manager to consider using the current city hall building as a community building when it has been vacated. Seconded by Member Sandy, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None ] r L_ [ [ -3- 8. RECEIVE REQUEST FROM FLAG FOOTBALL FOR CONSIDERATION OF FURNISHING MATERIALS TO ERECT A GOAL POST AND MATERIALS FOR WATERING SYSTEM ON FIELDS ADJACENT TO WATER DEPARTMENT. Ms. Brantley stated the Flag Football is going to use the field by the Water Depart- ment this year for their league play on Sunday mornings. Don Ping with the Flag Football requested of the city to furnish materials to erect a goal post and materials for a water system. As far as the water system goes, they are only talking about some P.V.C. pipe to run a line down the field so they can get one central water faucet to hook up a hose to water the field. Discussion followed afterwhich Member Sandy stated he would like for the city to put a water tap in for Flag Football. Ms. Brantley stated she would get with Jerry Van-Yon materials for a goal post, and a water tap. 9. RECEIVE STATUS REPORT FROM DIRECTOR ON PARKS & RECREATION FUNCTIONS: A. CHILI COOK-OFF - Ms. Brantley stated the cook-off is moving along good. KDNT remote live will be at Stewart Creek Park the day of the cook-off. B. SPORTS - Ms. Brantley stated she had received a letter from Robert Switzer, coach of a boys summer baseball team (14-17 yrs. old), requesting to use Bridges Park Sr. field on Wednesday evenings for practice and/or games. They are currently playing in Allen. They would also like to know if they can possibly use the fields for games on Saturday, or Sunday. Ms. Brantley stated she would recommend they be allowed to use the field. After discussion, Member Kennedy made a motion to recommend approval of the request of Mr. Switzer to-use the Sr. League field at Bridges Park for this boys summer baseball team. Seconded by Member Canada, the motion was approved by the following vote: Ayes: Noes: All members present voted aye None C. SUMMER PROGRAMS - Ms. Brantley stated the summer programs were going smoothly, with no problems. D. SPECIAL EVENTS - Member Kennedy gave a brief report on the Lake Lewisville Clean-up the Bass Club participated in on June 7th. Member Canada gave a brief report on installing electricity at the pavilion at Lions Club Park and asked of Ms. Brantley if the city is going to be responsible for paying for the use of the electricity or if they wanted the Lions Club to pay for it. Ms. Brantley stated she would check into it. Ms. Brantley then gave a brief run down on the parks. All the parks have been hydromulched at least once, except for Slay/Baker which does not need it. The playground equipment has been ordered for Slay/Baker park but is still not in yet. Latimer Cr. has not been hydromulched but will be done around August. Friendship Park has been prepped and hydromulched. Dave Cowan Park is being prepped and should be hydromulched the end of June. A wheelchair ramp has been put into the North Colony complex. There have been problems with both sets of lights at the B. B. Owens softball field, however have now been repaired. Member Sandy asked if the sprinkler systems in the parks are on timers. Ms. Brantley stated they are on timers. Turner St. Park - they are working on grading the northeast field, and they are bringing in more dirt'and getting a definite drainage grade on the 2 north fields. 5 more trees have been planted in Friendship and Scout Park. There has been vandalism at Bridges Park, the bridge to the m~ni golf course had to be replaced, the security light and bathrooms were damaged, and an axe has been taken to the playground equipment. All has been repaired. The roof to the concession stand that was damaged about 6 months ago has also been repaired. -4- Stewart Creek Park - Ms. Brantley stated she had talked with Mr. Van-Y and also sent a memo to Mr. Hall on the Board's displeasure with the bathrooms at the park. She added according to Mr. Van-Y, the bathrooms are pumped out 4 times from May thru September by American Spill Co., they are hosed out 2 times a week, and ] enzymes are added weekly. Mr. Van-Y stated the Public Works employees go out early in the mornings when they do their maintenance. The insides of the bathrooms are painted annually, and 6 porta-letts have also been added to the park from May thru September. The well pump and the circulation pump on the restrooms had to be repaired. Despite all this, the Board members stated they don't agree this maintenance system is working because the bathrooms are still in bad shape. Chair- man Cole stated they need a steel one piece latrine (urinal) in the men's bathroom and trash Cans need to be placed in each bathroom. Discussion followed, during which Chairman Cole asked for Jerry Van-Y or Ken Leverich to attend the next Parks & Recreation Board meeting concerning the maintenance of the bathrooms. Ms. Brantley also suggested Member Canada should telephone Mr. Van-Y during the day on this. Member Canada also stated Pineoil disinfectant should be used everywhere in the'bath- rooms except in the hole itself. Chairman Cole also stated she would like to have checked outJthat there appears to be a couple living at the park and have been there over 2 weeks. Ms. Brantley stated she would check this out. Lake Lewisville - As the city's representative, Ms. Brantley attended a meeting and passed out information and gave a report on what she learned from the meeting. This information will also be passed on to Mr. Hall and the city council. Lake Ray Roberts will be closed on 6/30/87 and it will take up to 5 years to fill up the lake. Dedication services will be held at Lake Ray Roberts on 6/30/87 and Ms. Brantley stated all were invited to attend. The lake level for Lake Lewisville will be raised 7 feet which will fluctuate. The bridge .in Eastvale, the construction began on it about 2 months ago and it takes apout a year for completion. The contracts for ] the boat ramps will be let in the fall. She further added there was no further information on the land acquisition behind McDonald's. Board members stated they would like more information on the land acquisition and the master plan for Stewart Creek Park. Ms. Brantley stated nothing has been done on the master plan as of yet but she would try and get some more information to the Board. 7. CONSIDERATION OF ELECTION OF BOARD CHAIRMAN FOR 87-88. Ms. Brantley addressed this item and stated it had been discussed at the previous meeting and it was also stated in the Rules of Procedure that elections for Chairman and Vice-Chairman would occur every year in June. Ms. Brantley stated this was no reflection on Chairman Cole who is doing an excellent job. After discussion, Member Canada made a motion to table this item until the next scheduled meeting. Seconded by Member Kennedy, the motion to table was approved by the following vote: Ayes: Noes: All members present voted aye None Before moving on to adjourn the meeting, Ms. Brantley asked the Board if they wanted her to try and contact Member Faulkner who has been on a leave of absence since no one had heard from him recently to see what his status is. Chairman Cole asked to have a registered letter sent to him asking for his status. 10. ADJOURN. '~'^~ Beverly Nopp; ~~~~ding Secretary ,~/ G.b~ Dee Cole, Chairman J There being no further discussion it was unanimously agreed to adjourn the meeting at 9:17 p.m.